IPWEA VICTORIA ASSET MANAGEMENT IN PARKS SEMINAR TOOLS TO ASSIST ASSET MANAGERS Peter Way PSM Chair...
-
Upload
elijah-smith -
Category
Documents
-
view
222 -
download
3
Transcript of IPWEA VICTORIA ASSET MANAGEMENT IN PARKS SEMINAR TOOLS TO ASSIST ASSET MANAGERS Peter Way PSM Chair...
IPWEA VICTORIAASSET MANAGEMENT IN
PARKS SEMINAR
TOOLS TO ASSIST ASSET MANAGERS
Peter Way PSMChair – NAMS.AU – IPWEA
Presentation Agenda
Slide 2
1. Condition Assessment Practice Notes for Parks and Open Space and Facilities Management
2. AUS-SPEC Documentation for Parks and Open Space Maintenance
3. The ISO Asset Management Standards Status and Implications for Parks AM
4. NAMS.PLUS2
5. Your Questions
IPWEA Practice Notes
• Guidelines to foster a National approach
• Peer review process
• Acknowledge enormous industry support• Practice Notes on Condition Assessment:
–Parks PN 10 under development–Buildings PN3 – Facilities Managers
• Levels of Service – out soon
Parks Practice Note 10.1
• Parks Asset Management:– Inventories, Condition and
Performance Grading• Scope covers publicly accessible
parks open space, and natural areas• Due for publication early 2014 www.ipwea.org/PracticeNotes
Contents of PN 10• Key Principles of Parks Asset
Management Planning• Level of Service• Asset Register• Condition Assessment• Performance Assessment• Asset Condition Grading Descriptions• Examples and Templates
Asset Condition Grading Descriptions
• Furniture• Structures• Public Toilets• Signs and Fences• Playgrounds• Tracks, paths and hard surfaces• Services• Irrigation• Turf/grass• Trees• Gardens• Natural/bush areas
Examples and Templates• Condition Rating Reference Sheets
with Photo Examples• Asset Data Collection Forms• Asset Performance Scoring Example
Practice Note 3: Buildings
• Provides guidance on carrying out
condition & performance assessment
of buildings and surrounds • Assists the establishment of a register,
component condition assessment, estimates of remaining useful life, risk analysis, reporting, work schedules and financial planning • Purchase includes download access to valuable
spreadsheet resources, data collection forms, case studies and report templates
www.ipwea.org/PracticeNotes
Workshops for Facilities Managers
• Buildings PN3 - 2 Day Workshops
–Case Studies –Hands on Condition assessments
• Buildings.PLUS FREE Webinar Series www.ipwea.org/assetmanagement
AUS-SPEC Documentation
–TECHguide 401Guide to parks and open space
maintenance system and documentation–Parks and Open Space maintenance–Building maintenance and operation
specifications including Public toiletswww.natspec.com.au/Documents/techguides.asp
AUS-SPEC Maintenance Systems
• Pro-active approach• Roles and Responsibilities
–Principal–Contractor–Superintendent
• Procurement
Components of the System
• General Requirements and Contract Schedules
• Quality Requirements and Maintenance Plan
• Maintenance Worksections–Activity Specifications
• Classification of Service Levels
Application of the System
• Trial Contracts• Implementation Phase• Data Collection• Benchmarking• Continuous improvementwww.natspec.com.au/Documents/techguides.asp
NAMS.PLUS2 - Structured program for writing asset management plans
• Training and support for subscribing organisations
• A suite of asset management planning templates and guidelines
• A guided pathway to sustainable service delivery in the form of an eBook for NAMS.PLUS2Online modelling
• Help desk support and How-To guides• Online discussion community of practice
forum
ISO Standards for Asset Management are coming
• What will the standards deliver? • Implications for local government and
other organisations?• Implications for Asset Managers in
Parks? • Will they create a stimulus for new guidance and practice?
Standards Contents
• The ISO 55000 suite includes:
– ISO 55000 Asset management – Overview, principles and terminology
– ISO 55001 Asset management – Management System - Requirements
– ISO 55002 Asset management – Management systems - Guidelines on the application of ISO 55001
Australian RepresentationISO PC 251 Asset Management
• Main Sectors involved:– Academia – UWA (Chair)– Water – WSAA and AWA– Energy – Energy Networks Australia– Infrastructure – IPWEA– Mining – CRC Mining– Industry – AMC– Defence – ADO– Unions - APESMA
Development Inputs
• PAS 55 an early catalyst – BUT new Standards more generic
• ISO Management System Standards preparation guidelines:
– ISO Joint Technical Co-Ordination Group• Common Language
• Standard terminology
– Consistency with other Management Systems;• Risk
• Environmental
• Quality
Some Key Issues
• All about a MANAGEMENT SYSTEM for asset management
• “What to do” NOT “How to do it”• Can be applied to ANY assets – not just
Physical assets• Each organization determines which assets
involved• Asset Lifecycle approach- Life Stages to suit
each organization.
Why will they be used?• Because it is good business practice• To foster better organizational
management processes• To drive continuous improvement• To satisfy stakeholders seeking assurance about how well the assets are managed• Because regulators or legislation dictates
such and maybe requires third party certification
Some DefinitionsAsset: Item, thing or entity that has potential or actual VALUE to an organizationItem can be physical or non-physical.
The value will vary between different organizations and their stakeholders.
Value can be tangible or intangible, financial or non-financial.
Can be applied to all types of assets and by all types and sizes of organizations.
Asset Management & AM System
•Asset Management: –Coordinated activities of an organisation to realise value from assets in the delivery of its outcomes or objectives–Involves balance of costs, risks and benefits - over time
•AM System: –A set of interrelated or interacting elements of an organization, that establish asset management policies and objectives, and the processes needed to achieve those objectives.
Relationship between Key Terms Fig 1 DIS 55000
Managing the Organisation
Asset Management
Asset management
system
Asset portfolio
Coordinated activity of an organization to realize value from assets
Set of interrelated or interacting elements to establish AM policy, AM
objectives and processes to achieve those
objectives
Assets that are within the scope of the asset management system
55000 - Asset Management Fundamentals
Assets exist to provide value to the organization and its stakeholders
Asset management is not about just the assets, but the value they can provide to the organization and stakeholders – via services or products
Alignment Asset management translates the
organizational objectives into technical and financial decisions, plans and activities.
55000 - Asset Management Fundamentals
Leadership and workplace culture are criticalLeadership and commitment from all managerial
levels is essential for successfully establishing, operating and improving asset management within the organization.
Asset management assures that assets will fulfill their required purpose
The need for assurance arises from the need to effectively govern an organization.
ISO 55001
• Specifies the requirements for a management system for asset management – 73 “Shalls”
• Apply in entirety – But Scalable to suit organisation needs
• Focus on physical Assets – but can apply to All Assets–Eg. non-physical assets such as leases,
brands, intellectual property rights, reputation or agreements.
What will the Standards deliver? • A Framework for a consistent Management
System approach to AM.• Greater commitment at Senior Management
level.• Better integration of asset management and financial management.• More effective asset management process.• Better VALUE to stakeholders
Will it replace existing manuals and practice guides such as IIMM?
• My view – Answer is resounding NO!• IIMM provides the necessary “How To”
meet the Standards requirements.• However the IIMM does need to recognise
and be tailored to work with the ISO Standards.
IIMM Update – Status Report
• Commenced mapping process to identify Sections from IIMM against the 55001 Requirements.
• Producing an Addendum to highlight how to apply the IIMM in meeting ISO 55001 requirements.
Will the Standards create a stimulus for new guidance and practice?
• Can if applied appropriately and not just for sake of compliance.
• Lessons can be learned from a more globally consistent approach.
• Promoting integration of management systems can break down silos.
• Look at any gaps between current practice and what is promoted in the Standards.
IPWEA Policy on the ISO Standards
• All infrastructure orgs should consider for benefits from applying a MS approach.
• Governments to promote at level appropriate to business/community needs.
• Not prescriptive – apply to those assets and at level appropriate to stakeholder needs.
• Not just for compliance – part of overall management approach.
• Orgs to decide on appropriate level of certifying compliance.
To Audit or Not for Compliance?
• What will your stakeholders expect?• What are the costs/benefits?• Concern regarding the competence
–Auditors in the AM MS field.• IPWEA in discussions with AMC (and
others)–to establish a technical evaluation
process for AM Auditors.
Next Steps on ISO?
• Standards Australia to resolve through MB19 Committee whether to adopt or modify.
• Likely to be in place by beginning of next year.
• IPWEA to run series of 1 day workshops to raise awareness and assist in implementation.–Highlight Policy–Using the IIMM as “How To” guide.
What will be your position on the Standards?• Consider application for pursuit of good
practice?• Voluntarily apply to satisfy
stakeholders?• Apply and look to self-certify
compliance?• Apply with third party accreditation?• Wait and see what Government
requires?
Ignore at your peril?