IPSEM Code Manual Content Ships in Service Training Material.

IPSEM Code Manual Content

Ships in Service Training Material

Ships in Service Training Material A-M CHAUVEL

Example

Mission Statement & Vision


The Port of ……….. Mission Statement defines our business and sees its purpose as:

To promote and Develop Our Natural Harbour as a World Class Port facilitating the Efficient Movement of Goods and

People to and from the Marketplace.

The Port of ………. has set as it’s Vision :

To Deliver to Future Generations a Thriving Port Business with Modern and Efficient Systems and Facilities.

Policy - Key Values


The following are some Key Values central to our Policy:

- Act with Integrity, Openness and Vibrancy- Maintain the Highest Standards of Corporate Governance- Treat all Stakeholders with Trust and Respect- Acknowledge that Our People are Our Greatest Asset.- Promote a Healthy, safe and Secure Workplace- Aim for Quality and Cost-efficient services- Be responsive to Customer Needs- Develop and Operate State of the Art Facilities- Promote a Continuous Improvement ethic.- Respect the Principles of Environmental Sustainability

Policy - Commitment


The Port ……… will ensure the compliance of it’s facilities under the provisions of Regulation (EC) No 725/2004 of the European Parliament and Council, Chapter X1-2 of the 1974 Safety of Life at Sea Convention and Part A of the International Code for the Security of Ships and of Port Facilities (ISPS Code).

In the name of the Port ……, I make a personal commitment to this Policy, which is vital for our future,and I count on your active participation and support.

Chief Executive OfficerPort of XXXXXX

Port Authority Safety Statement


The Port ……… is fully committed to implementing theprovisions of the Safety, Health and Welfare at Work Act

1989, the new Safety Health and Welfare at workBill 2004 and any other relevant safety legislation.

The Port ……… policy for management of health and safetycovers : - Contractors- Stevedores- Haulers- Accidents and Dangerous Incidents- Personal Protective Equipment- Construction Regulations 1995


This policy may be changed from time to time after review by Management and the Safety Committee.

Any person who feels this policy needs reviewing should highlight the matter to their manager without delay.

The Port policy on public safety is :

- To restrict access to danger areas- To direct the public by using safety notices and signs- To provide safety guidelines to staff dealing with public- To use security equipment and security services, where appropriate.

Port Authority Safety Statement

3 - Port Authority


03.01- Port Authority responsibilities and authority03.02- Port Authority Organization General Chart03.03- Port Authority Organization Harbour Master & Operations Manager 03.04- Port Authority Organization Engineering Manager03.05- Harbour Master’s responsibilities and authority

03.06- Marketing Executive03.07- Secretary Financial Manager03.08- Manager Engineering Services03.09- Senior Engineer Maintenance03.10- Deputy Harbour Master Port Facility Security Officer (PFSO)03.11- Operations Managers Terminal A and B.03.12- Relief Operations Manager Terminal A and B / Relief Alternative Port Facility Security Officer (RAPFSO)03.13- Senior Berthing Master03.14- Purchasing Officer

03.15- Safety Committee organization and mission

Responsibilities & Authority


In regard to the IPSEM code requirements the responsibilities and authority of top management are visible through commitment in :

- Creating and maintaining awareness of the importance to fulfill safety, health, environmental protection and meeting client expectations

- Establishing the safety, health, environmental protection and quality objectives and planning

- Establishing and integrating a management system reflecting the objectives of the policy

- Performing management reviews of the management system

- Ensuring the availability of resources to reach these objectives, including any legal requirements applicable to its services and obligations

3 - Port AuthorityResponsibilities & Authority


In regard to the IPSEM code requirements the responsibilities and authority of top management are visible through commitment in :

- Ensuring that the Port Strategic and Business Plans are developed within the scope of Local, National, E.U. and International Plans and Directives

- Ensuring the compliance of the Port facilities under the provisions of Regulation (EC) No 725/2004 of the European Parliament and Council, Chapter X1-2 of the 1974 Safety of Life at Sea Convention and Part A of the International Code for the Security of Ships and of Port Facilities ( ISPS Code )

3 - Port AuthorityResponsibilities & Authority

Board of Directors andChief Executive Officer

Harbour Master Deputy Chief Executive

Operations Manager

SecretaryManager Finance

Marketing Executive

Engineer ServicesManager

PurchasingOfficer

Relief OpsManagerAPFSO

Senior Berthing Master

OperationsManager

Terminal B

OperationsManager

Terminal A SeniorEngineer

Maintenance

Deputy Harbour

Master PFSO

PFSO : Port Facility Security OfficerAPFSO: Assistant Port Facility Security Officer

3 - Port AuthorityOrganization

Harbour Master Deputy Chief Executive &

Operations Manager

OperationsManager

Terminal A

OperationsManager

Terminal B

SeniorBerthing Master

OperationsManager/ APFSO

Clerical &Administrative

PilotsTug Captain

& Pleasure Craft

BerthingMasters

Terminal AContainer

Terminal BBulk

Operation.

Terminal BFerry

Operation

OperatorsPilots

Pilot LaunchOperations

Crew

Deputy Harbour Master &Operations Manager

PFSO

3 - Port AuthorityOrganization

Harbour Master


The Harbour Master’s primary responsibility is the safety of navigation and to ensure compliance of Bye-laws, Dangerous Substance Regulations and the proper maintenance of port property pertaining to marine operations. In regard to the requirements of the IPSEM Code the Harbour Master has the responsibilities and authority for :

- Implementing the safety, health and environmental protection policy in the port, - Motivating the personnel and companies in the observations of the policy, - Issuing appropriate orders and instructions in a clear and simple manner, - Verifying that specified requirements are observed, and - Reviewing the port safety, heath and environmental protection management system and reporting its deficiencies to the Chief Executive Officer.

The Harbour Master has the overriding authority and the responsibility to makedecisions with respect to safety of navigation and pollution prevention and request the Port Authority’s assistance as may be necessary.



Deputy Harbour Master

The Deputy Harbour Master is responsible to the Harbour Master and understudies his responsibilities in his absence for :

- Ensuring the safety of navigation in the port.- Ensure that the provisions of the Harbours Act 1996, Port Bye-Laws and other regulations pertaining to the Harbour are complied with.

- Supervision of quay operations in the port.- Ensuring compliance with the dangerous substance regulations.- Supervision of pilots, launch crew, pilot launches and VTS.

- Supervision of operation of Oil Pollution Emergency Plans, prevention and clearance of oil pollution- Ensuring compliance with the ISPS Code requirements and regulations.

The Deputy Harbour Master is acting as the Designated Person


Function of the Safety Committee


The Safety Committees functions are to review health and safety issues and recommend remedial actions to management.

The issues for review include:

- Matters referred to the Safety Committee by Management.- Matters referred to the Safety Committee by the Safety Representative.

- New safety legislation, information and guidelines which may be relevant to the company’s activities.- Review accident and incident reports.

- Changes in procedures and equipment which may materially affect health and safety of the employees, contractors and third parties.

- Review personal protective equipment (PPE) and recommend changes as per legislation and/or requirement.


4 - Designated Person

04.01- Designated Person Responsibilities and Authority

04.02- PFSO ( Port Facility Security Officer ) Responsibilities and Authority




- To review and monitor the company’s compliance with the code.- Review all accidents, incidents and near-misses that are reported to the company to ensure that any lessons learned are incorporated into the code.

- To maintain an active role in the risk assessment activities undertaken by the company.- To review the scope, conduct, frequency and findings of risk assessments to ensure that they are up to date and valid.

- To monitor the safety and water pollution prevention aspects of port / ship operations and ensuring the proper allocation of resources.- To prepare and maintain a schedule of internal IPSEM audits at least once a year to ensure compliance with the code.

- Prepare an annual written report for the Harbour Master summarizing all the year’s marine accidents, incidents and near-misses.- Prepare an annual written report for Management comprising a summary of audits, their findings, trends, recurring issues, conclusions and recommendations.



- Conducting the initial survey of the port facilities- Ensuring the development and maintenance of the Port Facility Security Plans

- Undertaking regular inspections of the facilities- Recommending modifications too the PFSP as required

- Enhancing security awareness of port personnel and visitors/contractors- Ensuring adequate security training for port personnel

- Implementing and exercising of the PFSP- Maintaining records of incidents

- Ensuring that the facilities are maintained in compliance of the ISPS Code requirements

The Designated Person for IPSEM Code is alsoacting as the Port Facility Security Officer



05.01- Responsibilities and Authority of any company operating in the Port jurisdiction

05.02- General requirements for hire contractors

05.03- General requirements for suppliers of machines with drivers

5 - Company & OperatorResponsibilities & Authority


It is required that each company operating in the Port :

- Nominates a designated person which will be responsible for Safety, Health and Environment Protection. This designated person should have direct access to the higher management level of it’s company and will also be in direct contact, as necessary, with the Designated Person and Management of the Port.

- Companies operating port facilities within the port shall ensure that their facilities are in full compliance of the ISPS Code and shall appoint a Port Facility Security Officer. A person may be designated for one or more facilities. His/her duties are specified in the “responsibility and authority” of a PFSO

- Prepares and implements a safety statement adapted to the nature and risk of its activities to protect all the personnel operating in the port and the surrounding population.



- Suppliers must have adequate insurance cover for both Public Liability and Employers Liability in place and satisfy Port Insurance brokers that this is so on an annual basis.- Machines must be well maintained, be free of oil / water leaks and not emit undue smoke. No maintenance other than routine checks may be undertaken on the port premises.

- Contractors must inform the company prior to hire if machines have been engaged in the handling of toxic materials or any other hazardous material.- Contractors, when delivering machines must ensure that the exterior of the machine, including chassis, is reasonably clean.

- In the case of cranes or other lifting gear, the contractor must have current test and inspection certificates for each machine, and if requested, submit them to the Operations Manager / Engineering Supervisor.

- Contractors must at all times keep a tidy workplace by avoiding littering and cleaning up any mess of their making immediately.


6 - Resources & Personnel


06.01- Procedure to recruit employees general operatives.06.02- Procedure to ensure that new personnel are given proper familiarisation with their duties

06.03- Procedure to assess and record training06.04- Procedure to qualify crane/machine operators

06.05- Procedure to qualify fire fighting personnel06.06- Procedure to qualify first aid personnel

06.07- Procedure to prepare & train personnel for an emergency situation06.08- Procedure to ensure that personnel are informed of relevant rules, regulations, codes and guidelines

7 - Plans for Port Operations


07.01- Procedure for port entry requirements under ISPS Code

07.02- Port ISPS (International Ship and Port Security) Form

07.03- Procedure for notification of changes in Security Levels

07.04- Procedure to Implement Security Level Changes

07.05- Procedure to prepare berthing ( Other than Tankers )

07.06- BERTH REQUEST - General Form

07.07- Procedure to prepare berthing for Tankers

07.08- BERTH REQUEST - Tankers - Form C

07.09- PRE ENTRY Information for Tankers over 1,600 GRT- Form D

07.10- Procedure to handle vessels loading liquid bulk



07.11- Procedure to handle vessels discharging liquid bulk

07.12- Procedure to handle containerized hazardous cargo ( Import )

07.13- Procedure to handle containerized hazardous cargo (Export )

07.14- Procedure to ensure safe storage of hazardous substance

07.15- Procedure to ensure safe bunkering operation

07.16- PRE-TRANSFER BUNKER CHECK LIST (1)

07.17- PRE-TRANSFER BUNKER CHECK LIST (2)

07.18- Procedure to implement port waste reception regulation

07.19- Procedure to operate the waste reception and handling plan

07.20- WASTE RECEPTION FACILITIES CHECK LIST



07.21- Procedures ( general ) for containers Terminal A

07.22- Procedures for crane / straddle drivers at containers Terminal A

07.23- Procedure to receive an export container into the compound

07.24- Procedure to load a container ship

07.25- Procedure to discharge a container ship

07.26- Procedure to release an import container from compound

07.27- Procedures for crane / hopper drivers at Terminal B

07.28- Procedures for reach stacker drivers at Terminal B

07.29- Procedure to discharge a bulk carrier at terminal B

07.30- Procedure to discharge cars from a Ro/Ro vessel at Terminal A & B



07.32- Procedure for reefer engineers entering the container compound

07.33- Operational procedure for VTS

07.34- Procedure for pilot launch crew

07.35- Procedure to prepare for pilotage – berthing operations

07.36- Procedure to embark a pilot on a vessel

07.37- Procedure to select and buy personnel safety equipment

07.38- Procedure to select and buy major safety equipment and material

07.39- Procedure to control purchased safety equipment and material

07.40- Procedure to answer to the requirements of a potential client

07.41- Procedure to measure the satisfaction of the client


7 - Procedure to embark a Pilot

8 - Emergency Preparedness


08.01- General principle for dealing with a marine Emergency Duty Officer- Port Operations

08.02- Port emergency response plan

08.03- Procedure to assess risks in the port08.04- Criteria for risk assessment

08.05- Procedure to plan annual drills and exercises08.06- Procedure to do a drill or exercise

08.07- Procedure to prepare for man over board recovery pilot launch


09.01 Procedure to issue a non-conformity report ( system and processes ) 09.02 NON-CONFORMITY REPORT

09.03 Procedure to clear a non-conformity report09.04 Procedure and when to issue an accident report ( Injury of people )09.05 ACCIDENT REPORT

09.06 Procedure to report an known incident ( operational damages )09.07 Procedure to report a hazardous occurrence ( near miss )

09.08 Procedure to treat a “general” customer complaint09.09 Procedure to treat an environmental complaint09.10 COMPLAINTS LOG

9 - Report & Analysis of N/C, Accidents, Incidents…

10 - Maintenance of Installation & Equipment


10.01- Procedure for Planned work repair for operational equipment 10.02- Procedure to execute an unexpected work repair for operational equipment

10.03- Hot Work Permit

10.04- High Voltage Work Permit

10.05- Confined Space Permit

11 - Documentation


11.01- Procedure to identify the proper referential documentation in order to prepare a procedure11.02- Procedure to issue a procedure

11.03- Procedure to codify a procedure and an instruction11.04- Procedure to implement a procedure

11.05- Procedure to issue a procedure revision11.06- Procedure to cancel a procedure

11.07- Procedure to implement an instruction11.08- Procedure to modify or cancel an instruction


11 - Documentation

11.09- Procedure to up-date the company organization chart11.10- Procedure on period to keep obsolete documents

11.11- Procedure to prepare and review the list of records11.12- Procedure to maintain operational records

11.13- Procedure to keep and maintain records and data11.14- Procedure to prepare and review the list of certificates for operational equipment and installations

11.15- Procedure on how long to conserve records of certificates for equipment and installations11.16- Procedure to maintain valid certificates for equipment and installations

12 - Verification, Review & Evaluation


12.01- Procedure to do a safety inspection of machinery12.02- Procedure to verify occupational health and safety practices

12.03- Procedure to plan annual SEMS internal audits12.04- Procedure to select and train an internal SEMS Auditor

12.05- Procedure to make a document review before a SEMS internal audit12.06- DOCUMENT REVIEW - Form B

12.07- Procedure to prepare for a SEMS internal audit12.08- Procedure to carry out and complete a SEMS internal audit

12.09- Procedure to do the SEMS annual review

Procedure?Only one page

Documented System

Ship sin Service Training Material A-M CHAUVEL

Key for success

IPSEM Code Manual Content Ships in Service Training Material.

Documents

Transcript of IPSEM Code Manual Content Ships in Service Training Material.