IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

download IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

of 17

Transcript of IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    1/17

    SPONSORSHIP AND EXHIBITION PROPOSAL

    First International Primary Immunodeficiencies Congress

    Focus on Clinical Care and Diagnosis

    7-8 November 2013

    Estoril (Greater Lisbon), Portugal

    an event organised by

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    2/17

    - 2 -

    Congress Organiser

    International Patient Organisation for Primary Immunodeficiencies

    Organising Committee

    Jose Drabwell, Chair, IPOPIDr Teresa Espanol, Chair, Medical Advisory PanelMarcia Boyle, IPOPIAmos Etzioni, ESIDSven Fandrup, IPOPI, Vice-Chair and TreasurerSusana Lopez da Silva, Lisbon Santa Maria HospitalLaura Marques, Porto Maria Pia Children HospitalMaria-Joao Mousinho, APDIPJohan Prevot, IPOPIRicardo Sorensen, LASID

    Scientific Committee

    Bernatowska Ewa (Poland)Bousfiha Aziz (Morocco)Cant Andrew (United Kingdom)De Vries Esther (Netherlands)Cunningham- Rundles Charlotte (United States)Esser Monika (South Africa)Fischer Alain (France)

    Franco Jose (Colombia)Gaspar Bobby (UK)Mahlaoui Nizar (France)Nonoyama Shigeaki (Japan)Notarangelo Luigi (Italy/USA)Plebani Alessandro (Italy)Singh Surjit (India)Sorensen Ricardo (Chile/USA)Warnatz Klaus (Germany)

    Conference Venue

    Palcio Estoril HotelRua Particular2769 - 504 EstorilPortugal

    Hotel rooms are available at a special congress delegate rate

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    3/17

    - 3 -

    First International Primary Immunodeficiencies Congress

    Dear Colleagues,

    The International Patient Organisation for Primary Immunodeficiencies invites you to

    exhibit at or sponsor the First International Primary ImmunodeficienciesCongress (IPIC), which will be held on 7-8 November 2013 in Lisbon, Portugal.

    IPIC will provide a unique international multi-disciplinary platform in the world ofprimary immunodeficiencies (PIDs) where you can have the opportunity to profileand promote your company to a wide range of key stakeholders in the field.

    Whilst IPICs main scientific programme will primarily target scientific and medicalkey opinion leaders through sessions aimed at reviewing key clinical developments,its overall programme will include other sessions focusing on issues such as patientaccess to diagnosis and care, regulatory and policy developments andconsiderations as well as issues pertaining to the safety and supply of treatment.IPIC intends to be the only PID international meeting providing access to all keyissues and developments affecting the PID stakeholder community.

    We expect to host global congress delegates from disciplines crucial to the fieldincluding:

    Medical and scientific Key Opinion Leaders Patient representatives Regulatory authorities

    Policymakers Industry diagnosis, medical devices and PID treatment Nurses Global or regional health institutions Other key stakeholders

    I invite you to review this sponsorship proposal and explore the wide range ofsponsorship and exhibition opportunities.

    Your participation will not only enable you to reach an internationally diverseaudience of key opinion leaders and stakeholders, but it will also contribute to

    advancing the scientific and research knowledge in the field as well as promotingbetter access to diagnosis and treatment for PID patients worldwide..

    Should you need additional information, please do not hesitate to contact ourExecutive Director:

    Johan PrevotTelephone: +351 21 407 [email protected]

    We look forward to seeing you in Lisbon!

    Jose Drabwell, Chair, IPOPI

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    4/17

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    5/17

    - 5 -

    Congress Preliminary Programme

    Wednesday 6 November 2013

    16.00-19.00 Registration opensOptional welcome evening social event : cruise of Tagus river

    Thursday 7 November 2013

    9.00-17.00 Exhibition, Poster section and Registration

    8.30-9.00 Opening session including keynote address

    9.00-10.30 Session 1: Topic TBC10.30-11.00 Coffee Break11.00-12.30 Session 2: Topic TBC12.30-13.30 Lunch13.30-15.00 Session 3: Access to diagnosis & care , stakeholder

    priorities15.00-15.30 Coffee Break15.30-17.00 Scientific Symposium 1: Topic TBC19.00-20.00 IPOPI Cocktail reception

    Friday 8 November 2013

    9.00-17.00 Exhibition, Poster section

    7.30-9.00 Breakfast Scientific Symposium 2: Topic TBC9.00-10.30 Session 4: Advances in proper diagnosis10.30-11.00 Coffee Break11.00-12.30 Scientific Symposium 3: SCID newborn screening

    latest developments

    12.30-13.30 Lunch13.30-15.00 Session 5: Topic TBC15.00-15.30 Coffee Break15.30-16.30 Session 6: World developments16.30 Closure

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    6/17

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    7/17

    - 7 -

    PLATINUM CONGRESS SPONSOR - 20,000

    Free Booth space, 6m2 (value 5,000)

    3 free complimentary registrations which includes admission to all congress

    sessions, lunches, coffees, cocktail reception, documentation and networking

    opportunities

    25% Reduction from the standard charge for Pharmaceutical symposium,

    subject to availability (there are 3 planned pharmaceutical symposia)

    Pre-Event Branding opportunities:

    o Company logo (Large size) on congress website

    o Link to companys corporate website on congress website

    o 100 word company profile on congress website

    o Logo (Large size) on pre-event marketing & promotional materials

    Event branding Opportunities:

    o Platinum sponsors will be specifically acknowledged as Platinum

    sponsor during the opening session

    o Company logo (Large size) on rolling powerpoint presentation during

    intervals in main congress room

    o 3x A4 company corporate materials such as leaflets, brochures,

    leaflets in congress delegates bag, subject to approval by organising

    committee

    o Company logo on congress signage

    o Company logo (Large size) on congress banners

    Post-event branding opportunities:

    o Thank you email sent to all participants highlighting your companys

    involvement as congress platinum sponsor

    o Report of event highlights in IPOPI newsletter and website highlighting

    your companys involvement as congress platinum sponsor

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    8/17

    - 8 -

    GOLD CONGRESS SPONSOR - 15,000

    Free Booth space, 6m2 (value 5,000)

    2 free complimentary registrations which includes admission to all congress

    sessions, lunches, coffees, cocktail reception, documentation and networking

    opportunities

    15% Reduction from the standard charge for Pharmaceutical symposium,

    subject to availability (there are 3 planned pharmaceutical symposia)

    Pre-Event Branding opportunities:

    o Company logo (Medium size) on congress website

    o Link to companys corporate website on congress website

    o 75 word company profile on congress website

    o Logo (Medium size) on pre-event marketing & promotional materials

    Event branding Opportunities:

    o Gold sponsors will be specifically acknowledged as Gold sponsor

    during the opening session

    o Company logo (Medium size) on rolling powerpoint presentation during

    intervals in main congress room

    o 2x A4 company corporate materials such as leaflets, brochures,

    leaflets in congress delegates bag, subject to approval by organising

    committee

    o Company logo on congress signage

    o Company logo on congress banners

    Post-event branding opportunities:

    o Thank you email sent to all participants highlighting your companys

    involvement as congress gold sponsor

    o Report of event highlights in IPOPI newsletter and website highlighting

    your companys involvement as congress gold sponsor

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    9/17

    - 9 -

    SILVER CONGRESS SPONSOR - 10,000

    50% of Booth space, 6m2 (value 2,500)

    1 free complimentary registration which includes admission to all congress

    sessions, lunches, coffees, cocktail reception, documentation and networking

    opportunities

    10% Reduction from the standard charge for Pharmaceutical symposium,

    subject to availability (there are 3 planned pharmaceutical symposia)

    Pre-Event Branding opportunities:

    o Company logo (small size) on congress website

    o Link to companys corporate website on congress website

    o Logo (small size) on pre-event marketing & promotional materials

    Event branding Opportunities:

    o Company logo (small size) on rolling powerpoint presentation during

    intervals in main congress room

    o 1 x A4 company corporate material such as leaflets, brochures, leaflets

    in congress delegates bag, subject to approval by organising

    committee

    o Company logo on congress signage

    o Company logo on congress banners

    Post-event branding opportunities:

    o Report of event highlights in IPOPI newsletter and website highlighting

    your companys involvement as silver sponsor

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    10/17

    - 10 -

    EXHIBITION BOOTHS OPPORTUNITIES 5,000

    6m2 exhibition space, for a booth/table/chair

    1 exhibition pass for stand manager (no access to congress sessions)

    1 free complimentary registration for one additional delegate (this includes

    admission to all congress sessions, lunches, coffees, cocktail reception,

    documentation and networking opportunities)

    Logo on congress website

    Link to corporate company website on congress website

    Exhibition space is subject to availability and will be attributed on a first come

    first served basis

    Exhibitors are responsible for the transportation, setting up, storage and

    dismantling of their booths, exhibition equipment, cabling and documents, and

    all related costs

    Exhibition schedule:

    Wednesday 6 November from 14.00hrs set up

    Thursday 7 November 9.00-19.00hrs exhibition

    Friday 8 November 9.00-16.30hrs exhibition

    Friday 8 November from 16.30hrs dismantling

    Hotel exhibition room specifications available on request

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    11/17

    - 11 -

    SCIENTIFIC SYMPOSIUM OPPORTUNITIES15,000 per symposium

    There will be three available scientific symposia (15,000 per symposium)

    Theme/Title/Programme of the scientific symposia to be selected from

    shortlist prepared by Organising Committee

    1 free complimentary registration which includes admission to all congress

    sessions, lunches, coffees, cocktail reception, documentation and networking

    opportunities

    Logo on congress website

    Acknowledgment during symposium as Scientific symposium sponsor

    Company logo in main congress room during symposium

    Introductory remarks of scientific symposium by company representatives

    Reduction to the standard charge apply to Platinum, Gold, and Silver

    sponsors (see above sections)

    In case of multiple applications being received for the same time slot, IPOPI

    will apply a first come first served principle

    The standard fee includes:

    o Use of main meeting room

    o Use of AV equipment available in meeting room

    o AV technician in the meeting room

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    12/17

    - 12 -

    OTHER SPONSORSHIP OPPORTUNITIES

    Cocktail reception sponsorship - 10,000

    o Main meeting reception on evening of day 1

    o Sponsor company name mentioned during opening session

    o Sponsor company name mentioned on congress website

    o Sponsor logo in relevant area

    o Sponsor entitled to bring their own standing roll up banners to event

    o 1 complimentary delegate pass, which includes access to all

    conference sessions, documentation, networking / exhibition activities

    Congress Lunch sponsorship opportunities (per day) - 6,500

    o Main Congress lunches on day 1 & 2

    o Sponsor company name mentioned during opening session

    o Sponsor company name mentioned on congress website

    o Sponsor logo in relevant area

    o Sponsor entitled to bring their own standing roll up banners to event

    o 1 complimentary delegate pass, which includes access to all

    conference sessions, documentation, networking / exhibition activities

    Congress bag/case sponsorship - 5,000

    o Logo of sponsor on congress bags/congress zip-up folders distributed

    to all participants

    o 1 x A4 company corporate material such as leaflets, brochures, leaflets

    in congress delegates bag, subject to approval by organising

    committeeo The sponsorship fee is inclusive of the production

    o 1 complimentary delegate pass, which includes access to all

    conference sessions, documentation, networking / exhibition activities

    o Sponsor company name mentioned on congress website

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    13/17

    - 13 -

    Congress documentation sponsorship - 5,000

    o Logo of sponsor on congress agenda

    o Logo of sponsor on congress list of participants

    o Logo of sponsor on notepad

    o Logo of sponsor on logistical info sheet

    o The sponsorship fee is inclusive of the production

    o 1 complimentary delegate pass, which includes access to all

    conference sessions, documentation, networking / exhibition activities

    o Sponsor company name mentioned on congress website

    Coffee Break sponsorship opportunities (per day) - 3,000

    o There will be 2 coffee breaks on Day 1 & 2 coffee breaks on Day 2

    o Coffee break sponsorship includes both coffee breaks on selected day

    o Sponsor company name mentioned on congress website

    o Sponsor logo in relevant area

    o Sponsor entitled to bring their own standing roll up banners to event

    Flyers into delegates bags - 2,000

    o Opportunity to include 2 x A4 company corporate material such as

    leaflets, brochures, leaflets in congress delegates bag, subject to

    approval by organising committee

    o Sponsor company name mentioned on congress website

    Congress Hotel key cards sponsorship - 2,000

    o Opportunity to have your logo showing on all delegates hotel key cards

    o Sponsor company name mentioned on congress website

    USB Sticks sponsorship - donation

    o IPOPI is looking for a donation of USB sticks which will contain the

    presentations made at the meeting (available before the meeting)

    o USB sticks will be distributed with Congress bag/folders to all

    participants

    o Opportunity to display corporate logo on USB sticks

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    14/17

    - 14 -

    Scholarships for clinicians

    o The amount for the scholarships for clinicians sponsorship will be

    decided by Organising Committee. Companies interested by this

    sponsorship opportunity are invited to contact IPOPI as soon as

    possible

    o Sponsor company name mentioned on congress website

    o Sponsor company name mentioned in thanks to sponsors message in

    main meeting room

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    15/17

    - 15 -

    CONGRESS REGISTRATION AND HOTEL SPECIFICATIONS

    All rates mentioned below are in euros

    Registration RatesDelegate registration rates are inclusive of the following benefits:

    Access to all congress sessions

    Congress lunches & coffees

    Cocktail reception

    Congress documentation and congress bag/folder

    Networking opportunities

    Certificate of attendance

    Delegate Early Bird

    before 30 June 2013

    Regular

    after 30 June 2013On Site

    Medical/Other 250 300 350

    Patient (NMO

    representatives)/Nurses150 200 250

    Industry 700 800 850

    Accompanying person* 50

    *rate for accompanying person = access to cocktail reception

    Hotel rates

    Hotel information rates available on request

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    16/17

    - 16 -

    SPONSORSHIP APPLICATION FORM, TERMS & CONDITIONS

    Please kindly complete the following form and return it by email to the attention of:

    Johan Prevot, Executive DirectorTelephone: +351 21 407 [email protected]

    Please note that all references and acknowledgments of your company will be made using

    the following information:

    Company Name:

    Contact Name:

    Address:

    Postcode/City/Town:

    Country:

    Telephone:

    Fax:

    Email:

    Terms and conditions

    All benefits relating to the various sponsorship and exhibition packages are outlined

    in detail in the sponsorship proposal.

    In case of multiple applicants in the same category, sponsorships are negotiated on

    a first-come, first-served principle.

    Exhibition and some sponsorship packages include complimentary registrations. Full

    conference registrations include admission to all congress sessions, lunches,

    coffees, cocktail reception, documentation and networking opportunities. All prices

    are in Euros and VAT exclusive, unless specified otherwise.

    Order confirmation & PaymentOnce you have completed, signed and returned this application form IPOPI will issue aninvoice to your company for payment. The invoice constitutes your formal order confirmation.

    Cancellation PolicyOnce this application form has been signed and submitted to IPOPI, your company agreesto pay the amount in full. All cancelations must be done in writing and are subjected to thefollowing policy - Cancellations notified to IPOPI:

    - 120 days or more prior to meeting: Reimbursement of 80% of total sponsorship- 119-60 days prior to meeting: Reimbursement of 30% of total sponsorship

    - 60 days or less prior to meeting: No reimbursement

    Should the event be cancelled, IPOPI agrees to refund the money in full to the company.

  • 7/29/2019 IPIC 2013 Sponsorship Proposal_FINAL 2012 12 01

    17/17

    - 17 -

    SPONSORSHIP OPPORTUNITIES PRICE (EUR)* x

    Sponsorship packages

    Platinum Sponsor 20.000,00

    Gold Sponsor 15.000,00

    Silver Sponsor 10.000,00

    Exhibition booths opportunities 5.000,00

    Scientific Symposium Opportunities:

    Symposium #1 15.000,00

    Symposium #2 15.000,00

    Symposium #3 15.000,00

    Cocktail reception sponsorship 10.000,00

    Congress Lunch sponsorship opportunities:

    Day #1 6.500,00

    Day #2 6.500,00

    Congress bag/case sponsorship 5.000,00

    Congress documentation sponsorship 5.000,00

    Coffee Break sponsorship opportunities:

    Day #1 3.000,00

    Day #2 3.000,00

    Flyers into delegates bags 2.000,00

    Hotel Key Cards sponsorship 2.000,00

    USB Sticks sponsorship Donation

    Clinicians scholarship On request

    Total Amount in EUR (Rates exclude VAT)

    Please provide the names of your Companys representatives who will receive

    complimentary registrations and tickets according to the terms of sponsorship

    above:

    Title: _____ Surname: _________________ First name: _________________

    Title: _____ Surname: _________________ First name: _________________

    Title: _____ Surname: _________________ First name: _________________

    Title: _____ Surname: _________________ First name: _________________

    I read and accept terms, conditions and cancellation policy mentioned above:Date:

    Print Name Signature Stamp

    To apply for sponsorship, please fill out this Sponsorship Order Form and send itback to [email protected] before 1 May 2013.