IP Report to ICM 2014

Y’S MEN INTERNATIONAL

IP Reportby

Isaac Palathinkal, IP 2014-15at ICM 2014

Preamble and Background 1. First of all, my congratulations and thanks to IPIP Poul, IT

Erik and ISG Nishi for the excellent leadership they gave to us during 2013-14.

2. I am delighted to report on the excellent enthusiasm and involvement of all APs 2014-15 in all their inputs to the cause of Y’sdom.

3. All the Areas are very committed and excel in one way or other in their performance. It is upto us to make every Area strong in every field of activity.

4. Proposed list for appointing ISDs for 2014-15 was finalised in MYM 14. But, subsequently one change had to be made. ISD for TOF GPF will be Shin Kwan Uh. This is because Kim Sung-pyo is already an ICM

Preamble and Background (contn) 5. My theme as IP for 2014-15 is “Talk Less, Do More” and my

slogan “Do it Now”. I believe, this theme and slogan together will encourage all Y’s Men through out the world for doing more and more service to the community rather than going on talking about it and that such services will be provided without any process delay as per slogan ’Do It Now’.

“I shall pass through this world but onceAny good therefore I can do or

Any kindness that I can show to any human beingLET ME DO IT NOW

Let me not defer or neglect itFor I shall not pass this way again”

Preamble and Background (contn)

6. From this year onwards, as proposed by PIP Ben, we are introducing an International Convention Champion Award for a PIP and also for any other leader who attended maximum number of International Conventions. This is to promote more participation in International Conventions.

7. Before assuming the most important position of our Movement, I wanted to collect various statistics on our performance so far.

8. I made an overall study on ‘where we stand now’ through the annual reports, financial accounts, etc for the past few years.


9. Now, I dream on ‘where we should reach’. There are very many positives in our operations.

10. At the same time, there are a few negative areas where we need positive improvement.

12. We are coming from different background, language and culture.


13. Under this conditions, misunderstandings if any, should be erased for better understanding , with free and fair discussion between us.

14. As a practice, before moving on to fast conclusions, we have to pause, take everybody’s feelings and take logical and judicious decisions.

15. I look forward for support and guidance from all of you in carrying out my responsibilities well and satisfactorily.

16. With this in mind, I am presenting my findings before you.

Challenge No.1

• To improve our effectiveness, we need a better monitoring system at all levels of our organisation.

• At regular intervals, we need to monitor our performance against our own plans and goals.

• ‘It is better to fail with a plan rather than without a plan’ because plan gives us an opportunity to monitor achievements regularly against plans and bring the activities back to the track.

• This activity is needed from Club to the International level. It will lead us to success in the end.

Action proposed to meet Challenge No.1• Format has been sent to APs and ISDs of 2014-15 for

monitoring and reporting performance against their own goals, by end of every quarter to IP and ISG. APs and ISDs are requested to introduce such a system down the level to make the data available to them.

• All successful organisations, whether corporate or social, have the system of planning, implementing, monitoring and controlling at regular frequency for efficient and effective management. They do not stop with planning and then wait for things to happen.

• The choice is before the AP’s. (Refer International constitution Section 3 E – Report twice per year)

Challenge No.2• Efforts for Extension is praiseworthy. But, to reach the goals of ‘Towards 2022’, we

have to go miles and miles.Action proposed to meet Challenge No.2

• Extension to be tried tirelessly. YMI and YMCA to work together for extension based on Principles of Partnership and Memorandum of Understanding signed between them. Both of them have to come out of the sell and start helping each other, rather than making promises Talk Less, Do More and Do it Now.

• In order to inspire extension beyond borders (one country sponsoring new club in another country), suitable motivational International award shall be introduced. ISD Extension is coming out with a criteria for ‘Extension Beyond Borders’ Awards (‘EBBA’).

Challenge No.3• On analysing the financial reports for previous years including that

of 2013-14 we find that we do not have sufficient funds for our regular and essential operations like extension activities, travel for orientation, training camps, meetings, workshops, conclaves, etc.

• Without sufficient funds for these basic needs, no organisation can grow. The sad and real part is that we are not growing! Can we afford to continue at this level of performance?

• The funds now available for geographically big and ‘high cost of living’ Areas are not sufficient to produce desired results.

Action proposed to meet Challenge No.3

• To find ways and means to make more amount of funds available for our regular and essential operations like extension activities, travel for orientation, training camps, meetings, workshops, conclaves, etc which are most needed for growth of any organisation.

• SDS funding procedure also needs a second look.• ‘Where there is a will, there is a way’

• The membership varies very widely between Areas. (200+ to 10000+). This is not a healthy trend for effective administration and management. A re-grouping of Areas for more balanced membership is another challenge, for which we have to find an answer.

Challenge No.4

Action proposed to meet Challenge No.4TF on Restructure of Areas (TF-RA) to suggest ways and means for making membership in Areas as balanced as possible. Overall needs of the organisation, cultural backgrounds, etc are also to be considered while making suggestions.

• We need to further discuss the introduction of a member-wise data bank with the capacity to automatically update upon input of semester data from the RDs. This will make for better accountability in membership.

Challenge No.5

Action proposed to meet Challenge No.5To have IHQ continue and develop it in cooperation with the Kiwanis

• Effective deployment of ‘Towards 2022 action plans’. Any negative attitude to be done away with.

Challenge No.6

Action proposed to meet Challenge No.6• Towards 2022 workshop to be made effective in

deploying the concept down the line. LTOD functions also need special emphasis on this issue.

• Celebrate ‘Y’s Week’ and attract membership through image building and Public Relations

Y’s Week – How to celebrate?• Maximum number of Public Relation (PR) activities by Clubs at

local or District level. Our motto ‘To acknowledge the duty that accompanies every right’ and the community service activities, we take up based on our motto, to be made known to the public through suitable means.

• Choose this week as a week for inauguration of fresh major community service programmes.

• Treat the week as the ‘membership extension week’ of the year and induct members in groups to our clubs/Movement.

• Collect maximum amount of donations for our International projects RBM and TOF GP during this week

To be considered by ICM

• The ICMs, decide the future of our Movement• Study the above challenges in all earnestness and come out

with positive suggestions and actions to meet the challenges. • Let us ‘DO IT NOW”.

“If you want to walk fast, walk alone.But, if you want to walk far, walk along with others.”We have to walk far.

Y’S MEN INTERNATIONALA PERFORMANCE ANALYSIS

FOR INTROSPECTION PRESENTED BY

ISAAC PALATHINKAL - IP 2014-15AT ICM 2014

How is the performance of a social organisation analysed ?

1. Growth in Membership2. Growth in service activities3. Management Effectiveness and Efficiency4. Financial stability and availability of resources

Let us do an unbiased analysis of our own organisation on these aspects

When we do the analysis, Remember

• We belong to the International, not to any Area or Region• This is not a FAULT FINDING exercise. This is FACT

FINDING• Our intention should be an honest self analysis and if

needed, corrective actions for the benefit of our Movement.

• Think what we can do for the Movement and not what the Movement can do for us (….JFK)

• Let us do an analysis to find out where we are now.• And to decide how we should proceed in future for our

survival and growth.• Now, let us do it, based on facts and figures

FACTS&

FIGURESFacts & Figures are viewed differently by different people:• For some, it could be hurting• For some, it could be a revelation • For some, it could be the proper data base to logically

plan for a better future.

For us, I am sure, it will be third one

1. Growth in MembershipInternational

Static Membership !!Not a good sign of organisational growth

Point to ponder on the static/negative growth

• From 2010-11 to 2013-14 (4 years) we spent a huge amount of CHF 509,986/- for development of Y’sdom in all Areas through SDS, BF4 and LT funds, meant only for extension, travel and training.

• But, there is ‘no appreciable positive result’. The funding did not serve the purposes for which it was intended. But, still people argue for more.

2. Growth in service (TOF & RBM) activities in CHF

When RBM contribution for 2013-14 is also disbursed to Red Cross, the service rendered should show an upward trend.

This is good and justifies our existance.

RBM

TOF GP

RBM amount for 2013-14 to be disbursed later to Red cross as per schedule

• We are doing well in the fields of TOF – GPF and also in RBM by sharing what The Almighty has given us.

• Many of our unfortunate brethren are being served by us through these projects.

• Let us continue our efforts and do more and more service for the mankind.

• In addition, some of the Areas are excelling in community service to the needy in the local community. They also serve the sick and the old through their service. This merits appreciation.

• Let us continue to acknowledge our duty that accompanies every right.

2. Growth in service (TOF & RBM) activities in CHF (contd)

3. Management Effectiveness and Efficiency

Let us see the performance indices of each Area based on the following data for the last few years:• Growth in Membership• International Funding and its effectiveness• Programme contributions• Inference from the analysis

Once again, please remember, we are doing a ‘fact finding’ and not ‘fault finding’

AFRICA

MEMBERSHIP

PROGRAMME CONTRIBUTIONS INFERENCE ON PERFORMANCE OF LAST 4 YEARS

4 YEAR AVERAGE1. Area membership as % of Total membership: 0.9 % - Too low2. % (SDS+LT+BF4) received by he Area: 6.8 % - High compared to membership/results.3. Per member (SDS+LT+BF4) recd by he Area: CHF 41 - High, More than Dues per member4. Area contribution as % of Total Prog. Contribution recd by the International: 0.24%. Too low5. Per member Prog. Contribution: CHF 4.61 – Poor

INTERNATIONAL FUNDING (SDS+LT+BF4) TO THE AREA

-LT

ASIA

MEMBERSHIP


4 YEAR AVERAGE1. Area membership as % of Total membership: 13.4% - Good2. % (SDS+LT+BF4) received by he Area: 13.42 % - Ok compared to membership.3. Per member (SDS+LT+BF4) recd by he Area: CHF 4 - Low figure and hence good4. Area contribution as % of Total Prog. Contribution recd by the International: 24.26% - Very Good5. Per member Prog. Contribution: CHF 33.06 – Very good


-LT

CAC

MEMBERSHIP


4 YEAR AVERAGE1. Area membership as % of Total membership: 1.6 % - Low2. % (SDS+LT+BF4) received by he Area: 8.58 % - High compared to membership/results.3. Per member (SDS+LT+BF4) recd by he Area: CHF 23 - High, Nearer to the Dues per member4. Area contribution as % of Total Prog. Contribution recd by the International: 4.17% - Good compared to membership5. Per member Prog. Contribution: CHF 46.85 – Excellent


-LT

EUROPE

MEMBERSHIP

PROGRAMME CONTRIBUTIONS


-LT

INFERENCE ON PERFORMANCE OF LAST 4 YEARS

4 YEAR AVERAGE1. Area membership as % of Total membership: 21.5 % - Very good2. % (SDS+LT+BF4) received by he Area: 17.62 % - Fair3. Per member (SDS+LT+BF4) recd by he Area: CHF 3 - Low figure and hence good4. Area contribution as % of Total Prog. Contribution recd by the International: 35.37%- Excellent5. Per member Prog. Contribution: CHF 30.03 – Good

INDIA

MEMBERSHIP



-LT


4 YEAR AVERAGE1. Area membership as % of Total membership: 36.3 % - Excellent2. % (SDS+LT+BF4) received by he Area: 18.34 % - Good3. Per member (SDS+LT+BF4) recd by he Area: CHF 2 - Very low figure - Excellent4. Area contribution as % of Total Prog. Contribution recd by the International: 13.76% - Expects more5. Per member Prog. Contribution: CHF 6.91 – 2nd Poorest

KOREA

MEMBERSHIP



-LT


4 YEAR AVERAGE1. Area membership as % of Total membership: 18.9 % - Good2. % (SDS+LT+BF4) received by he Area: 13.12 % - Good3. Per member (SDS+LT+BF4) recd by he Area: CHF 3 - Low figure, Very good4. Area contribution as % of Total Prog. Contribution recd by the International: 9.31% - Expects more5. Per member Prog. Contribution: CHF 9.01 – 3rd Poorest

LAM

MEMBERSHIP



-LT


4 YEAR AVERAGE1. Area membership as % of Total membership: 1.5 % - Too low2. % (SDS+LT+BF4) received by he Area: 7.95 % - High compared to membership/Results. 3. Per member (SDS+LT+BF4) recd by he Area: CHF 23 – High figure. Result not justifying contribution4. Area contribution as % of Total Prog. Contribution recd by the International: 1.25% - Poor5. Per member Prog. Contribution: CHF 14.94 – Fair compared to membership

SOP

MEMBERSHIP



-LT


4 YEAR AVERAGE1. Area membership as % of Total membership: 0.8% - Too low2. % (SDS+LT+BF4) received by he Area: 5.58 % - High compared to membership. No positive result.3. Per member (SDS+LT+BF4) recd by he Area: CHF 34 – Too high. Almost equal to the dues. Result not justifying the contribution4. Area contribution as % of Total Prog. Contribution recd by the International: 3.34% - Poor5. Per member Prog. Contribution: CHF 81 - Excellent

USA

MEMBERSHIP



-LT


4 YEAR AVERAGE1. Area membership as % of Total membership: 5 % - Low2. % (SDS+LT+BF4) received by he Area: 8.54 % - High compared to membership. No positive result.3. Per member (SDS+LT+BF4) recd by he Area: CHF 8 4. Area contribution as % of Total Prog. Contribution recd by the International: 8.31% - Expects more5. Per member Prog. Contribution: CHF 30.18 - Good

4. Financial stability and availability of resources

• Any organisation, whether corporate or social, needs funds for its operations.

• We have our operating funds and Programme funds• It is essential that we should have a clear picture of our

financial status to effectively continue our activities.• International funds in India is a bottleneck in our cash

flow management.• India Accounts Manager, Philips, is here to explain how

the hurdles can be cleared steadily through straight forward and legal means.

4. Financial stability and availability of resources (contd)

• Dropping the special dues status and eliminating 50% dues status for Youth have helped us to improve inflow of funds. We have to wait for 2 more years to get the full benefits.

• Let us see our financial status reflected through barcharts for the previous 4 years

• Such an analysis should help us in planning our future.

INCOME & EXPENSE FOR 2010-11 TO 2013-14INCOME

Others (Y's Men's World, Contingencies, etc)

Spl. Programmes (SDS, Workshops, etc)

IEOs, MYM, ICM Expenses

IHQ, Administration

EXPENSES

What did we see?

• We were on deficit. Our expenses are more than our income. Good sign is that deficit is coming down.

• Only around 10% of our total income is available to us as ‘working capital’ for our regular and much needed activities like MYM/ICM Meetings, Workshops, conclaves, International training camps, Travel (including travel for extension), Image building, Public Relations, etc

• We are expected to exercise initiative. This means that ……… to be a proponent and not merely the follower of suggestions.

• Our fellows expect us to work untiringly even to the point of sacrificing leisure, recreation, social and occasionally domestic and business affairs.

• The trust reposed in us by our fellow Y’s Men is a sacred one. The manner in which we discharge that trust will determine whether their cause will go forward or backward, whether it will gain or lose, perhaps even whether it will live or die.

Remember, what we are told during our installation

• Please take initiative. Be a proponent and bring in more ideas for better performance and more useful service to the community.

• Please work untiringly even to the point of sacrificing our leisure, recreation, social and occasionally domestic and business affairs.

• You decide whether our Movement will go forward or backward, whether it will gain or lose, perhaps even whether it will live or die.

Dear ICMs, Please practice

what we are told during our installation

TALK LESS, DO MOREDO IT NOW

Individual efforts can make wonders.But, collective efforts can create history.

Let us create history.

Thank you, Tak, takk, Tack, спасибо, Aitäh,

Kiitos, Danke, ačiū, ขอบคุ�ณ, ありがとう , 감사합니다

IP Report to ICM 2014

Government & Nonprofit

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