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VWR.COM

VWR INTERNATIONAL EXPERIENCE EXCELLENCE

Presenter: Shelley McKeever-White

Region Manager

Phone: 800 431-4132 ext. 6091

Email: [email protected]

mailto:[email protected]

Response to IBA RFP

10/19/201111/4/2009 VWR International - Confidential & Proprietary Information

2

SECTION I

IBA061020-SS

INFORMATION TO BIDDERS

1.0 Purpose

The Iowa Biotechnology Association (IBA), a not for profit organization, representing the Iowa board of Regents Universities, member Iowa based private companies and corporations, and the State of Iowa, has elected to form a purchasing consortium. It is the desire of the IBA Purchasing Consortium (The Consortium) to enter into a multi-year contract for the procurement of scientific equipment and supplies. Due to the nature and scope of the contract provisions, it is desirous for The Consortium to have an association with the contract holder that, in terms of cooperative

interaction, will be superlative to usual and customary business practices. This will involve a working relationship where the needs of Iowa based private companies and corporations, the Regent Universities, the State of Iowa, and the contract holder are addressed in a manner, throughout the term of the contract, that is mutually beneficial to all parties.

As you review this request for proposal be sure to incorporate any innovative or creative methods that would enhance your ability to deliver product efficiently. You may also wish to include new methods of customer service or sales support. You should also be aware that each Iowa company, Regent university, and state agency has different policies, methods, and capabilities for doing business. You may wish to customize your value added offers to maximize efficiencies at each IBA member organization.

1.1 Bid Responses

1.1 The complete bid response to this RFP (Request for Proposal) must include: 1.1.1 completed bid forms, signed on the Request For Quotation and Form of Bid

by an authorized representative of the offeror; 1.1.2 a separate list of all exceptions taken in Section IV, which shall include, at a

minimum, all items not bid and all substitutions or alternates offered; 1.1.3 a point-by-point response to Sections II and III; 1.1.4 list-less pricing (see section 3.11.1) entered, in the space provided, on each

page of Section IV.

1.2 Corrections

1.2.1 All bidders shall promptly notify the Consortium of any ambiguity, inconsistency or

error which they may discover upon examination of the bidding document. Contact Doug Getter, The Consortium’s coordinator for this RFP, at (515)-327-9156 with questions concerning this request for proposal.

1.2.2 Any interpretation, correction or change of the RFP will be made by addendum.

Interpretations, corrections or changes to an RFP made in any other manner will not be binding, and bidders shall not rely upon such interpretations, corrections and changes. Any changes or corrections will be issued by Doug Getter, serving

Response to IBA RFP


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as coordinators for the Iowa Biotechnology Association Purchasing Consortium, 900 E. Des Moines St., Des Moines IA 50309.

1.2.3 Addenda will be mailed or delivered to all who are known to have received an RFP.

No addenda will be issued later than fourteen (14) days prior to the date for receipt of bids except an addendum, if necessary, postponing the date for receipt of bids or withdrawing the RFP.

1.3 Tie Bids

1.3.1 The Consortium members purchasing department representatives, in joint

consultation, will resolve bids which are equal in all respects and tied in price by first reviewing responses to sections 4.3 thru 4.6. If one vendor has responded in the affirmative to these sections and the other not, the vendor who responded in the affirmative will be awarded the bid.

1.3.2 If responses to sections 4.3 thru 4.6 are comparable the award will be determined

by drawing lots. Whenever practical the drawing will be held in the presence of the vendors who are tied in price. If this is not possible, the drawing will be made in front of at least three (3) persons and said drawing documented.

1.3.3 Whenever a tie involves an Iowa firm and a firm outside the State of Iowa, the Iowa

firm will receive preference. 1.3.4 Tie bids involving Iowa produced or manufactured products and items produced or

manufactured outside the State of Iowa will be resolved in favor of the Iowa product.

1.4 Rejection of Proposals

1.4.1 The Consortium reserve the right to reject any or all proposals. Proposals may be

rejected because of faulty specifications, abandonment of the project, insufficient funds, evidence of unfair bidding procedures, failure to provide security when required, financial insolvency of the vendor, or by the Director of Iowa Biotechnology Association or his designee if, in their opinion, the best interests of The Consortium and the State of Iowa will be served.

1.5 Method of Award

1.5.1 Awards will be made on the basis of overall lowest cost as determined by category and

sub category offers in Section IV. A primary and secondary award may be made. List prices and discounts offered will be evaluated in making an award(s), as well as a factor for the added value of cost saving offers to The Consortium.

1.5.2 It is the intent of The Consortium to make an award covering a period from February 1, 2007 through January 31, 2012 based on one year increments with an option to renew on the anniversary date for four (4) additional one year periods pending a satisfactory performance evaluation. An award will be made based on the lowest overall factored offering to The Consortium (see section 1.5.5).

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1.5.3 The Consortium is interested in receiving responses which include innovative

offers. These would include but not be limited to the following:

1.5.3.1 Methods available to assist The Consortium members in reducing paperwork

and time involved with order entry.

The best method available to reduce paperwork and time involved with order entry is full

utilization of VWR’s e-commerce solutions. VWR.com offers a variety of features

designed to reduce paperwork and time spent on order entry. These features can be

activated/de-activated based on each IBA member’s requirements. Sample features and

their benefits are:

Consortium-specific custom catalogs

Benefits:

This feature can be used to publicize “best-buy” values or to “flag”

products stocked in a local storeroom. Custom catalogs are a great

time-saver.

IBA Members can order products based on their institution’s unique

part number.

IBA Member-specific catalogs and shopping lists can be created

Benefit: This streamlines the process for ordering frequently-purchased items.

VWR.com offers an “Any” part number order entry feature. This allows for an

efficient cross-referencing of manufacturer or competitor part numbers. Our

product cross-reference database contains millions of product crosses and is

completely integrated with our web site.

Benefit: This tool can enhance cost savings by identifying alternate products,

equivalent products and promotes order consolidation.

VWR has the ability to operate and integrate with SAP, Ariba, Commerce One,

Oracle, and other customer systems. These B2B systems provide value by

streamlining the procurement process.

Benefit: VWR B2B services, when combined with the complete breadth of VWR’s

supplier portfolio and Product Consolidation Services, enables VWR to provide a

complete one-stop shopping experience.

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Unlimited searching options allow you to find products by entering a

keyword/partial description, part number, CAS number, MDL number. Use

our parametric search option to locate items by product attribute or use our

handy chemical structure search to draw and search by molecular structure.

Benefit: VWR.com provides search tools to help you find the products you

need.

Technical information, MSDS, product data, certificates of analysis, etc.

online expands information exposure to all end users. We provide handy links

directly to manufacturer web sites so that users have access to the most robust

information available.

Benefit:

Benefit: Manufacturers MSDS and COA’s are at your fingertips.

Links to

manufacturer web

sites provide

technical detail for

many products on

VWR.com.

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VWR.com provides a variety of ordering controls that include user-specific

spending limits, approval routing and mandatory checkout fields. Online order

approval allows end users the ability to search online, assemble shopping lists and

route to appropriate personnel for final purchasing approval. Approval routing

can be customized to meet the needs of each IBA Member.

Benefit: This feature elimates reduncancy in data entry and helps maintain compliance with

the purchasing authority.

VWR offers a chemical tracking system, ChemTracker, to our customers. This tool can

be purchased, implemented and operated on a day-to-day basis by IBA Members.

ChemTracker will monitor usage, generate detailed reports, provide access to

hazardous information, help maintain a MSDS database, track materials and perform

audits.

Benefit: VWR ChemTracker will assist IBA Members in managing all chemicals at their

facility

Digitrax Digital Scanner

VWR has developed an upload feature that integrates with VWR.com through

Digitrax Digital Scanner. This option is ideally suited for larger IBA Members with

stockroom programs. This option will allow Stock Room managers to quickly

upload supply lists from Excel files, create a comma separated value(.csv) format

file or even import a text(.txt) formatted file.

In conjunction with this simplified load process, VWR has also developed a bar

code scanning solution. The intent of this handheld scanner is to quickly create a

file that can be uploaded into VWR.com for quick order replenishment. This

unique tool can help save time in capturing data that would normally be manually

entered into the system.

Once barcodes have been created, the Digitrax scanner is used to capture the

catalog number, unit of measure and quantity for the items to be ordered. This

information is then converted into a digital file, which is downloaded onto the user

desktop in the form of a .csv file, which has been preformatted for upload into

VWR.com.

Benefit: Digitrax automates the order entry process and eliminates the need to

manually place orders.

1.5.3.2 Procedures available to assist in invoice and statement management and reduction of time and effort involved in securing credit memos.

VWR has a dedicated toll-free number for billing inquiries – 800-275-1727 and extended

operating hours – Monday thru Friday, from 6:30 am CT – 7:00 pm CT.

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In response to customer feedback, VWR has made it possible to access invoices, packing

lists and tracking details online through VWR.com.

Benefit: This feature, unique to VWR, allows end users to save significant time

and energy in locating the details needed for receiving and reconciliation.

1.5.3.3 Provision of uniform and effective customer service relations with The

Consortium member organizations.

VWR International’s Customer Service Representatives utilize leading edge Customer

Relationship Management Software and phone technology to service our customer base.

This technology provides all Customer Service Representatives with detailed account

requirements, past interaction history, and allows VWR to respond quickly to IBA Member

needs.

Benefit: VWR will provide IBA members with a focused Customer Service team to

ensure uniform and effective customer service to all IBA Members.

1.5.3.4 Any other procedures or services which the vendor can provide to assist The Consortium to become more efficient in the acquisition of scientific supplies.

The strategic difference between VWR and our major competitor is our focus on pure-play

distribution. We are not a manufacturer. Today, VWR is focused on providing solutions

for our customers while partnering with our suppliers to deliver Cost, Quality, Speed and

Innovation for your business or research. VWR is committed to delivering innovative

products and services to meet the changing requirements of the scientific community.

Benefit: Provide IBA members with an unbiased “One Stop Shop” experience.

1.5.3.5 To be considered in making an award, vendor's proposals for innovative and creative

services, procedures, etc., must be compatible with applicable Consortium member organization policies and procedures. The Consortium reserve the right to accept or reject all or part of any proposal submitted.

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1.5.4 The merits of such innovative proposals will be evaluated on the basis of potential cost and labor savings to The Consortium. The value per year of the contract will be estimated at $10 million per year, which reflects the fiscal year 2004-05 purchases from Fisher Scientific, VWR and other suppliers. That volume will be used as a baseline for purposes of evaluating proposals and determining relevant cost savings proposed by all firms.

1.5.5 The evaluation factor will be expressed as the value per year of the proposal (X),

divided by the value of the contract (Y) expressed as a percentage (Z). The evaluation factor will be added to the vendor's "List-Less" pricing to arrive at a factored pricing.

Value of Proposal (X) ___________________ x 100= (Z)

Value of Contract (Y)

EXAMPLE 1

If the value of your innovative proposal to The Consortium was $60,000 per year and

the value of the contract per year was $10,000,000, then the evaluation factor would

be .6%. This would then be added to the vendor's "List-Less" figure as follows:

Evaluation Factored

Item Category Manufacturer "List-Less" Factor Pricing

Widgets John’s Widgets 10% + .6% = 10.6%

The figure used in basing an award would be the factored pricing of 10.6%.

EXAMPLE 2

If the value of your proposal to the Consortium was $200,000 per year and the value of

the contract per year was $10,000,000, then the evaluation factor would be 2.00%*.

This would then be added to the vendor's "List-Less" figure as follows:

Evaluation Factored

Item Category Manufacturer "List-Less" Factor Pricing

Boomerangs Boomerangs, Inc. 15% + 2.00%* = 17.00%

The figure used in basing an award would be the factored pricing of 17.00%. Evaluation factors will be rounded off to the nearest 1/100th of 1%.

VWR’s Innovative Proposal

Streamline Manual PO Process by Fully Utilizing VWR’s E-Commerce Solutions

In section 2.7.2 and 2.7.3 the stated quantity of purchase orders for third party transactions is

10%, which is equivalent to 1000 purchase orders. By referencing this section, we calculated

that IBA members would process 10,000 purchase orders annually.

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VWR estimates the average cost of a purchase order for IBA members to be $65, resulting in a

total processing cost of $650,000. By fully utilizing VWR’s e-commerce solutions, we

approximate the purchase order cost for IBA members to be reduced from $65 to $38 for a total

processing cost of $380,000. Implementing VWR’s e-commerce solution would result in a

savings of $270,000.

Value of Proposal $270,000

___________________ x 100= 2.70% Evaluation Factor

Value of Contract $10,000,000

Increased IBA Funding Allowance

In section 2.10 we offered an escalating royalty payment based on the business conducted with

IBA Members. This offer increases the royalty percentage from 0.06% to 2.4% which is a total

of $150,000 for $10,000,000 in annual sales.




In section 2.10, we also offered to include furniture sales in the royalty schedule. This is an

additional $1,000,000 in sales annually, which provides a minimum of $6,000 in value to the

IBA ($1,000,000*0.006).


___________________ x 100= 0.06 % Evaluation Factor


VWR On-Site Representative

In section 2.6 we offered the equivalent of one on-site representative, should we be

awarded a primary or co-primary position with the IBA. This offer is valued at $75,000

annually.




Work-Study Program

In section 2.6 we offered to provide a Work-Study position at the University of Iowa and Iowa

State University. This offer is valued at $10,000 per position ($20,000 annually). The

calculation assumes 20hrs/wk for 50week at $10/hour.


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Summary of Innovative Offers:

Fully utilizing VWR’s e-commerce solutions: 2.70% Evaluation Factor

Increased IBA Funding Allowance:

Escalating Royalty: 1.50% Evaluation Factor

Furniture Royalty: 0.06 % Evaluation Factor

VWR On-Site Representative: 0.75% Evaluation Factor

Work-Study Program: 0.20% Evaluation Factor

Total “List-Less” factor: 5.21%

1.5.6 The overall lowest cost proposal will be determined by a point system. Five (5) points will be awarded to the bidder with the largest discount from manufacturer's list price, based on the factored pricing method previously explained, for each category pre-ceded with an asterisk (*). One point will be awarded to the bidder with the largest discount from manufacturer's list price, based on the factored pricing method previously explained, for each of the other categories. The primary award will be placed with the vendor with the highest total point count. A secondary contract may be

awarded to the vendor with the next highest point count. A total of 349 points will be used in the award matrix. Vendors who are neither the primary or secondary contractors will be awarded contracts for their name brand products and brand names which may not be available for distribution by the primary or secondary contractor.

Only the primary supplier will be required to comply with Sections 2.7 thru 2.9 of

Section II Vendor Services.

1.6 Conferences

Each bidder will have an opportunity to meet with The Consortium representatives up to two times during the period that the Request For Proposal is open (August 21, 2006

through October 19, 2006). A pre-bid conference will be held on September 22 at

10:00 a.m. in the Iowa Biotechnology Association Conference Room, 900 East Des Moines, Des Moines Iowa. Notify Doug Getter at 515-327-9156, if you plan to attend and how many representatives we can expect (seating is limited). The purpose of the pre-bid conference will be to discuss the RFP, ask questions and receive clarifications.

One additional meeting, if desired, may be scheduled in September or October 2006, and will not exceed 3 hours in duration. The purpose of this meeting will be to view presentations, should you wish to present one, and/or to discuss issues or options which your company may feel are proprietary in nature.

1.7 Products offered

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This request for proposal is for all products and services offered by your company and its affiliates. The goal is for IBA members to have as close as possible, a one-stop shopping contract for scientific equipment and supplies. Companies with wholly owned affiliates should offer discounts on those products as well. If the discount structure is different due to a business model or targeted market, you may recreate multiple forms of bid and submit for each affiliate.

VWR, in conjunction with its Science Education family of companies (Sargent-Welch,

Ward's Natural Science and Science Kit) will provide special pricing to all secondary

schools in Iowa. This IBA program will allow members to automatically receive a 5%

discount (with the exception of promotional items with a price ending in"9"; no discount

applies to these items).

Large opportunities may warrant further review and will be addressed on a case-by-case

basis by the Science Education sales team.

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SECTION II

VENDOR SERVICES REQUIRED

The vendor services listed below are services the Consortium members have found valuable in doing business with large firms on major contracts. Items 2.0 through 2.9 are required, (items 2.6 thru 2.9 required of only the primary vendor). All offers in this section will be evaluated based on the dollar savings they afford The Consortium and applied to the award matrix. (see section 1.5)

2.0 Telecommunication Requirements

2.0.1 An Internet order entry system which shall permit Consortium members to place orders

with your firm using existing data communications equipment as follows: Windows Microcomputer or compatible. Internet ordering system. VWR agrees.

VWR.com, our global web site, is our fastest growing sales channel and is used by

thousands of customers to place orders quickly and securely. VWR.com provides at-

your-fingertips product information and ordering as well as support for your specific

business requirements. Please see section 1.5.3.1 for features and benefits.

2.1 Information Access

2.1.1 Real-time access to price, availability, and order entry, via computer terminal through the Internet, or similar tie in, communication service.

VWR agrees.

Contract pricing and product inventory status for over 1.5 million items (refreshed

daily) including lab consumables, chemicals, and equipment. Real-time product

availability provides instant access to product inventory levels at multiple warehouses.

Whether the product is in stock, on backorder or shipping from an alternate warehouse,

users have the information they need to make educated purchasing decisions.

Purchase order acknowledgments and advance ship notices are sent back via e-mail for

customer assurance and record keeping.

2.1.2 All telephone expenses resulting from the use of the data communications network

shall be paid by the vendor.

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VWR agrees. .

2.1.3 An integrated systems approach, with the above stated functionality, secure purchase history for individual members, and reporting capability for overall consortium business

should be offered. VWR agrees.

VWR.com is secured by 124-bit SSL technology and available 24 hours a day, 7 days a

week.

Order history is available online for web orders only; order status can be obtained for any

type of order (web, phone, fax, etc.).

2.2 Usage Reports Each vendor must be able to provide quarterly usage reports, if The Consortium deem

such reports necessary. Annual usage reports must be provided to The Consortium. At a minimum, reports shall include: 1) catalog number for each item purchased; 2) aggregate totals of items purchased; 3) unit list price; 4) unit discounted price; 5) total price paid; and 6) grand total of all purchases for the reporting period.

Other customized reports may be requested by the Consortium members, and will

provided as needed. VWR agrees.

VWR International has developed the industry’s leading reporting package. The

information contained in the KPI (Key Performance Indicator) package enables you to

quickly determine the value obtained when utilizing VWR as your primary laboratory

supplier.

The standard reporting package is available in either hard copy or a fully hyperlinked

Excel workbook. VWR will customize additional reports as needed for IBA members.

Please see the attached sample KPI.

The KPI package has been divided into four areas, Spend Analysis, Vendor Performance,

Order Analysis and Third Party.

Section I – Spend Analysis answers these questions:

How much did we spend this year vs. last year?

Spending vs. Prior Year

What did we spend it on?

Commodity Mix

How much did we save?

Cost Savings

How much did we spend with minority or women owned businesses?

Minority Spend

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Section II – Vendor Performance answers these questions:

How often does VWR fill our orders completely on the first pass?

Complete Order Fill Rate

How often does VWR fill individual lines completely on the first pass?

Service Level

How is VWR’s quality?

Quality

Section III – Order Analysis answers these questions:

How many orders did we place with VWR?

Order Analysis

How many lines did we place with VWR?

Order Analysis

e-business Usage

How did we place those orders with VWR?

e-business Usage

What was the average size of our orders?

Order Analysis

Section IV – Third Party answers these questions:

What third party vendors did VWR buy from?

Third Party Vendor Summary

How much did we spend with each Third Party vendor?

Third Party Vendor Summary

Who purchased from the Third Party vendors?

Third Party Vendor Requestor Summary

The KPI package can be reported at any of the following levels: → Association wide

→ Corporation

→ Division

→ Location

→ Customer Specific Business Area (example: e-business implementation)

→ Specific account number(s)

The KPI package can be produced at any of the following intervals: → Monthly

→ Quarterly

→ Annually

A sample KPI is included supplemental information provided.

2.3 Cross Reference

A program which will cross-reference manufacturer's catalog numbers and

competitor's catalog numbers to your catalog numbers.

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VWR.com has an extensive online cross-referencing system. It processes competitor

customer part #s, as well as manufacturer catalog numbers and converts them to VWR

catalog numbers.

In addition, VWR has a proprietary cross-reference system that is routinely utilized by our

Customer Service Representatives, Sales Reps, and On Site Customer Service Associates,

to provide additonal information for product alternatives to IBA Members.

Benefit: Deliver high value product, cost and time savings to IBA members.

2.4 Access on line to Material Data Safety Sheets for all applicable products supplied by your

firm.

Technical information, MSDS, product data, certificates of analysis, etc. are available

online for any IBA Member. We also provide handy links directly to manufacturer web

sites so that users have access to the most robust information available.

.

Benefit: Need an MSDS or certificate of analysis quickly? It’s all there at your fingertips.

2.5 Monthly Billing A monthly billing program for all orders entered using each Consortium member’s

contract order numbers showing release numbers, item (catalog number), description, unit cost, extended cost, and release total. Monthly billing statements are to be constructed according to the individual Consortium members requirements. Shall be available for The Consortium's use.

VWR will work with your accounts payable professionals to develop a billing program that

meets the needs of individual Consortium Members.

Links to

manufacturer web

sites provide

technical detail for

many products on

VWR.com.

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2.6 Customer Service Requirements

The Consortium considers good customer service an essential requirement of

contractual agreements. The Consortium therefore, requests that one team in customer service and one or more in sales be assigned to The Consortium’s account. These people should be familiar with all aspects of your offer and be empowered to

make changes as needed to comply with the contract. A fully informed equally well

trained back up will be required when a designated customer service or sales representative is not available. The vendor will be responsible for insuring that the customer service representative's workload will allow for convenient and effective interaction with each Consortium member’s staff. Sales personnel are expected to visit each Consortium member on a weekly or as needed.

In order to ensure customer satisfaction VWR provides Customer Service Representatives, Sales

Representatives, Technical Field Specialists, VWR Technical Hotline, and E-Business Support.

Customer Service Representative

VWR’s Customer Service Representatives (CSRs) are dedicated VWR associates committed to

providing total customer satisfaction. They are equipped to handle all aspects of customer service.

Our Customer Service Representatives are available Monday – Friday, and have extended

operating hours from 6:30 am CT – 7:00 pm CT.

VWR has 4 U.S. Fulfillment Centers, with over 400 agents. Each IBA Member will be serviced

by a “ team” of Customer Service Representatives that will be assigned to manage IBA Member

needs via a dedicated toll free number. The IBA Team will be trained specifically on the terms

and conditions of the IBA Contract. The IBA Team will have detailed customer profile

information available on their computer screens when a call from an IBA Member is received.

The “team” approach ensures that your calls will be answered by a rep that is familiar with the

contract, your facilities’ requirements and staff. This allows VWR to provide the highest level of

service with each call. There will be no interruption in service and continuity due to vacations,

sick days, medical leaves, breaks, and lunch.

→ Sales Representatives

A VWR Sales Representative will be assigned to each IBA member. They have the authority to

respond quickly to customer needs. VWR’s sales representatives in Iowa have a successful track

record of managing key accounts and will be totally committed to our partnership with the IBA.

The VWR Sales Representatives’ responsibilities include but are not limited to:

Provide technical information on our complete offering of products and services to

laboratory end users and purchasing professionals.

Apprise IBA members of the latest scientific supplies and equipment.

Present recommendations for cost savings on price quotes of scientific supplies and

equipment.

Coordinate product training and trade exhibitions to members.

Recommend products for cost and/or time savings.

Interact with all levels of the procurement process.

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→ Technical Field Specialists

Our Technical Field Specialists will support IBA Members and our VWR Sales Representatives by

offering an enhanced level of technical support and guidance related to application support and

product selection. VWR offers technical sales professionals in these areas:

Chromatography

Furniture and Lab Design

Life Sciences

Safety

Technical Hotlines VWR International provides a Technical Resource Center to handle all of your technical questions

regarding VWR products and applications. This toll-free hotline provides real-time response and

proven industry solutions. The resource center is supported by a staff of trained professionals

ready to help you make product and application decisions.

VWR Technical Hotline: 1-888-VWR-LINE (1-888-897-5463) Once Connected Push 1 for Chemical Help

Push 2 for Chromatography Help

Push 3 for Life Science Help

Push 4 for Safety Help

E-Business Support

The VWR E-Business help desk (1-888-320-HELP or [email protected]) should be the

primary contact for IBA when you encounter web issues or have questions about VWR.com. The

help desk is available Monday through Friday from 6:00 am to 7:00 pm CT. If needed, an E-

Business Support Specialist is available to assist IBA Members on-site.

VWR INTERNATIONAL SALES TEAM FOR IBA

Name Title Years Experience

Phil Irwin Sales Representative 2 years

Lauri Larson-Lloyd Sales Representative 14 years

Barry Apland Sales Representative 10 years

Julie Berg Sales Representative 2 years

Crystal Orndorff VWR On Site 7 years

Shelley McKeever-White Region Manager 5 years

Bob Dearth Area Vice President 17 years

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Some Consortium members may prefer on-site customer service. Each bidder should be

prepared to address this issue in their offer. At least three (3) references from clients using on-site customer service representatives must be in included in your response.

VWR Managed Services is an outsourced program which allows customers to focus on their

core business. These Managed Services include Storeroom Management, Desk Top Delivery,

Glassware washing, and Order Consolidation services.

To the best of our knowledge, only one IBA member currently uses an on-site Representative.

We are prepared to offer the equivalent of one on-site representative should we be awarded a

primary or co-primary position with the IBA. VWR’s on-site customer service representation

will also include participation in University of Iowa and Iowa State University Work-Study

programs.

References:

Diane Simons, Purchasing Agent

Pioneer Hybrid

Phone 515-270-3302

[email protected]

Marti Bachali, Purchasing Agent

Boehringer Ingelheim

Phone 816-390-0665

[email protected]

Sandi Newton, Procurement Manager

Harvard University

Phone 617-495-5491

[email protected]

2.7 Third Party Purchasing

2.7.1 In an effort to streamline scientific supply orders, The Consortium is interested in

working with our primary supplier to develop an effective third party ordering system over time. The primary contract holder should be willing to take orders from The Consortium for participating firms and relay the orders for The Consortium, acting in essence as an agent for The Consortium . All orders will ship directly to the requesting Consortium members. Each Consortium member will be billed for the orders on the monthly billing statements (if requested). All costs associated with the order that would normally be borne by The Consortium member will be passed on to the monthly billing statement. Companies that are willing to participate in a third party ordering environment must be identified and listed on a separate attachment in your offer.

MARKET SOURCE -VWR’S PROCUREMENT SOLUTIONS SERVICES




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VWR’s Market Source program is a service that enables our customers to benefit from a

single, consolidated procurement process. VWR currently processes thousands of third

party transactions annually on behalf of our customers. Please see the attached list for

specific suppliers.

These orders include many one-time transactions, as well as “repeat-buys” from specific

suppliers. For each order placed, acknowledgements and ship notices are returned to the

customer with up-to-date order status. In addition, the VWR team communicates directly

with customers regarding any issues specific to orders or backorder status.

Market Source delivers improved services to our customers while concurrently reducing

the time, resources, and expense focused on sourcing and ordering activities.

2.7.2 It is our goal to have 10 percent of our small scientific supply orders handled by third

party purchasing by the end of the contract period i.e., January 31, 2012. The primary supplier shall make steady progress toward this goal, throughout the term of the contract.

VWR agrees to make steady progress towards this goal with the IBA.

2.7.3 For evaluation purposes, The Consortium will calculate the value of third party purchasing as 1,000 orders per year at a cost savings of $50 per order. VWR agrees.

2.7.4 As The Consortium feels that it’s relationship with the primary scientific vendor

should be of a "preferred" nature we expect this service to be provided at no charge.

VWR agrees.

2.7.5 Clearly state your proposal for a third party purchasing arrangement and include it with

your Form of Bid.

VWR will aid the IBA Members to identify opportunities to utilize the Market Source

program. All third party purchases will be priced to afford VWR a minimum of 15% gross

margin. This price incorporates the cost of freight.

2.7.6 The primary supplier will identify products available through the contract and through

third party sourcing which are supplied by Federal and State of Iowa certified Small, Targeted and Disadvantaged Businesses.

VWR tracks products that are available through MWBE suppliers. As of August 2006,

13.5% of North American sales were from MWBE businesses. VWR’s KPI report will

provide a summary of this information for IBA Members.

2.8 Equipment Consignment

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2.8.1 The Universities desire to have a consignment program installed at our Stores Departments. The consignments will consist of basic lab equipment items ranging in value from $500 to $5,000 (discounted price) with a total consignment valued at each university of approximately $30,000. Consigned items will be rotated periodically with coordination of the stores managers. A consignment program will be made available to other Consortium members if requested.

VWR will offer a consignment program to meet IBA member requirements as needed.

2.8.2 Examples of consignment equipment items would be balances, pH meters, incubators,

micro centrifuges, electrophoresis power supplies, water baths, etc.

VWR will offer equipment consignment as requested.

2.8.3 Clearly state your proposal for an equipment consignment program and include it with

your Form of Bid.

VWR provides an arrray of consignment inventory programs to support our customers’

business objectives of freeing up inventory assets and associated carrying costs.

VWR and IBA Members would work together to develop product scope, inventory levels

and inventory turns for each site’s consignment program. VWR would bill each IBA

member for the products used upon replenishment of the inventory at each site. At a

minimum, VWR would conduct quarterly reviews with each site to ensure that agreed-upon

objectives are met.

2.9 Stores Catalog Cross Reference 2.9.1 A system whereby orders can be placed using the associated Consortium member

stores catalog numbers. The appropriate stores catalog numbers should also appear on all subsequent documents, e.g. packing slips, invoices, etc. (see catalogs enclosed).

VWR systems fully support the use IBA Member part numbers.

2.9.2 Upon entry of an order to be transmitted via computer, an order confirmation shall be

transmitted to The Consortium member electronically within one hour to insure receipt and accuracy of the order. However, not all orders will be transmitted by computer.

VWR has the ability to provide electronic confirmation for all orders via email to the Consortium

Member. This is available for orders placed via phone, fax or electronically.

NOTE: SPECIAL CONTRACT PROVISION

2.10 IBA Purchasing Consortium Funding allowance Each vendor will include in his or her pricing structure, bid in response to this RFP, a

six-tenths of one percent (0.6%) royalty to be rebated quarterly to the Iowa Biotechnology Association. This allowance will be collected by the contract holder on

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every purchase made against this contract. It is the Consortium’s desire that this allowance be built into the price discount offered to simplify book-keeping. The contract holder will be responsible to provide the Director of the Iowa Biotechnology Association a quarterly business report detailing all purchases made against the contract for that quarter, and the corresponding royalty to the IBA.

The six-tenths of one percent royalty will be used to fund the activities of The

Consortium. This amount may be adjusted as required by the Board of Directors of the IBA. Some form of royalty allowance will be an integral part of each Consortium Contract unless prohibited by law.

In addition to the pricing structure described in this quote, we are offering an escalating

royalty payment based on the business conducted with IBA Members. All sales generated

from the IBA agreement would be counted towards this offering, including Calibration

Services and Market Source (Third Party). Should VWR be selected as a Furniture

Supplier for IBA Members, those sales would also count towards the below Royalty

schedule.

The quarterly royalty will increase from 0.6% for the first $2.5M of purchases to 1.2% for

the next $2.5M of purchases. Any purchases between $5.0M and $7.5M would be

credited at a 1.8% royalty, and any purchases over $7.5M would be credited at 2.4% of

sales.

IBA Purchases Royalty Paid Max in - Tier Royalty –

Cumulative

Tier 1 <$2.5M .6% $15,000 $15,000

Tier 2 $2.5M - $4.99M 1.2% $30,000 $45,000

Tier 3 $5.0M - $7.49M 1.8 % $45,000 $90,000

Tier 4 $7.5M - $10M 2.4% $60,000 $150,000

Tier 5 >$10M 2.4% No Cap No Cap

This additional royalty incentive is intended to support IBA’s objectives to enhance Life

Science Education through Biotechnology in the state of Iowa. Examples may include

internships, symposiums, scholarships, etc.

SECTION III

TERMS AND CONDITIONS

3.0 Payment Terms

Discount or net terms allowing a minimum of 30 days for payment are the only

acceptable terms.

VWR terms are Net 30 for standard billing formats. Consolidated billing is due upon

receipt.

3.1 Delivery Terms

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All bids must include delivery terms of F.O.B. Destination

Prices are FOB destination. D.O.T hazardous and dry ice fees apply.

3.2 Delivery Time

3.2.1 All supply orders must be completed within 14 days after receipt by the vendor. Orders or portions thereof will be subject to immediate cancellation by the applicable Consortium member if not completed in 14 days.

VWR agrees. We will monitor open orders and communicate order status to IBA Members to

ensure timely delivery. Our standard order delivery lead-time is 24-48 hours for all IBA member

locations. The latest receipt time for an order to be processed the same day in North America is

12:00 p.m.

3.2.2 Some Consortium members will be interested in ―just in time‖ shipment. Your proposal should address ―just in time‖ and how you will guaranty performance.

VWR International is a professional logistics organization. We provide just-in-time service

to hundreds of our customers by utilizing inventory management tools and a dedicated team

of logistics professionals. These resources allow VWR to manage products throughout the

supply chain. This is a core competency for VWR. When required, reserve inventory and

unique part numbers are established to ensure customer expectations are met.

3.2.3 If an item is out of stock at the time the order is to be placed, the Consortium members

reserve the right to place the order with the secondary vendor.

VWR understands. We will make every effort to provide the right the product, at the right time

at the right price. Inventory levels can be adjusted by regional purchasing to optimize stock

based on customer requirements.

3.3 Quantities

3.3.1 Items listed on Section IV with an asterik are sample items, most of which are high volume for all three Regent Universities and purchased by most Consortium members. This list is provided for the purpose of price comparison of products bid as list-less discounts on the form of bid. Please carefully price out Section IV based on your list-less price proposal and submit with the Form of Bid.

Please see VWR’s response in section IV.

3.3.2 The total estimated value of this proposal is $10,000,000; representing total dollar

purchases from several IBA members. This total represents the dollars spent for

scientific supplies for a one year period. This total is provided as an estimate of dollars expended for items routinely purchased by from major supply houses, and is

not to be interpreted as a guarantee of specific future volumes. Vendors should be aware that some IBA organization’s purchasing information may be considered

proprietary. All requests for additional information should be in writing to the

attention of Doug Getter. The Consortium will forward your request to the specific organization.

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VWR understands

3.3.4 A current list of IBA member companies, academic institutions and organizations can

be viewed at www.IowaBiotech.com

3.4 Minimum Orders

Unless stated otherwise, there will be no minimum quantity or minimum order charge

on any item. Additionally, The Consortium members will not be charged restocking

fees for returned goods. The Consortium will order only the quantities actually required.

VWR does not require a mimimum order quantity for any item.

VWR will not charge a re-stocking fee on items returnable to VWR stock; special orders

or direct factory ships may potentially incur re-stocking fees.

3.5 Warranties

All equipment items sold under this contract will have a minimum of one year parts

and labor warranty or the manufacture's full warranty whichever is longer.

VWR warrants all products to meet the published manufacturer’s specifications. All products

carry a limited one year parts and labor warranty. Typically VWR brand products carry a 2 year

limited warranty. VWR will assist customers in obtaining any manufacturers' warranties

applicable to products sold to customer consistent with the warranties obtained from such

manufacturers by VWR.

3.6 Packaging All packaging must comply with applicable federal and state laws regulating the handling and transportation. All packages containing packing list(s) must be clearly identified. Packing list(s) should contain a complete word description, catalog number, contract number, release number and item number. When ever possible all packaging will be of bio-degradable corn or soybean products. Supply information on packaging materials with your offer.

VWR agrees. VWR’s packaging and labeling meets all the requirements stated above. VWR

makes every effort to utilize recyclable materials in our packaging.

3.7 Stocking Requirements

3.7.1 The successful vendor must agree to set aside and reserve inventory for each item

listed in Attachments 2 and 3. To effectively support the contract 1/10 the estimated

annual requirement or one unit, whichever is greater, should be reserved for each Consortium member. The purpose of this requirement is to insure immediate availability of a 30 day supply.

http://www.iowabiotech.com/

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No lists were provided as part of this RFP. However, VWR has the inventory management tools

and a seasoned regional purchasing staff (88 years experience spread among 6 people) to reserve

inventory. The tools and the human resources will be applied accordingly, based on the agreement

between VWR and IBA.

3.7.2 The successful bidder will stock as required by Consortium members. This stock

program will include vendor supplied storage (freezer) and appropriate supervision to ensure viability of all products offered. The stock program will be located at ISU's Chemistry Stores, SUI Biochemistry Stores, and at other locations to be specified if volume and need warrant it.

VWR agrees.

3.7.3 At times, special high volume needs may arise at the stores locations for a particular item which may not be anticipated in this document. It is incumbent on the contract holder to work with the stores managers and suppliers to insure the best possible pricing solutions exist in such circumstances.

VWR will negotiate on your behalf with our suppliers to provide the most favorable pricing.

3.8 Invoices

Invoices for individual orders or billing summaries for contract orders (see 2.6) shall

contain word description of items being billed and shall reference the appropriate purchase order or contract order number, company or departmental account number, release and catalog numbers. Invoices shall show the unit list price, the discounted price, extended price, and the applicable percentage discount for each item. Invoices are to be sent directly to the applicable Consortium member’s purchasing department in triplicate.

A standard VWR invoice includes the following information: Invoice Date, Invoice #, Purchase

Order #, Order Date, Customer Billing ID, VWR Sales Order #, Terms, Payment Due Date,

Amount Due, Date Shipped, Ship to Location, Transportation Means, and VWR Shipping

Warehouse. Also included on a standard invoice are line item details: VWR Line #, Catalog #

and Description, Qty Ordered, Qty Backordered, Qty Shipped, UM, Unit Price, Extended Price,

and Tax.

As a convenience, VWR can provide individual IBA members with a summary invoice. An

assortment of formats is available to meet your requirements.

3.9 Cancellation

The Consortium will reserve the right to cancel the contract at any time, severally or

jointly, if in the opinion of The Consortium members, the quality of products or services is unsatisfactory. Any cancellation shall be by means of a minimum 30 days but not to exceed 60 days prior written notification of intent to cancel. (see section 3.24)

VWR requires this statement to read “Either party will reserve…”

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3.10 Prices

3.10.1 Prices will be based on current manufacturer's published list price less applicable discounts at the time the order is placed. List-Less discount structure is used to comply with Federal Office of Management and Budget Circular A-110 standards which state "The "cost plus a percentage of the cost" method of contracting shall not be used." For written orders, "the time of the order" will be the date the order is postmarked, and for telephonic and electronic orders the order date will be the date of the order transmission.

VWR has made every effort to ensure the integrity of the proposed pricing in Section IV.

Due to the nature of the “list-less” pricing requested and categories supplied, there may be

a rare occasion where the sell price of individual items fall below our cost. VWR reserves

the right to adjust the sell price of these items to ensure fair profitability.

3.10.2 Special pricing agreements for quantity or quality, if applicable, that are currently in

effect from past agreements with individual Consortium members will be continued. However, the evaluation of this RFP will be based solely on your list-less pricing and value added proposals made in response to this RFP.

VWR agrees.

3.10.3 The Consortium expects the combined volume generated by a purchasing

Consortium contract will provide for improved discounts superior to those offered to the Consortium members on past individual contracts of lesser dollar amounts.

VWR agrees.

3.10.4 Special pricing offered as incentives to increase business or for promotional purposes are to be offered as part of the vendor's proposal. Special volume incentives such as the Corning "C" contract and Falcon "Z" contract will be adjusted to apply to the 40 most frequently purchased products from these manufactures when purchases from all participating consortium members are considered.

VWR will periodically review high volume purchases and will work to obtain improved pricing on

behalf of the IBA members.

3.11 Order Placement

After an award has been made, a contract number will be issued to the successful

vendor by Iowa Biotechnology Association. The Consortium members will then have the options to: 1) place orders against the contract by means normally employed by their organizations i.e. by data communications link, telephonically or in writing; 2) Negotiate with the successful vendor such minor changes as may be required to

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implement the contract at that member’s place of business. Each order will be processed in accordance with the policies and procedures of the individual Consortium member’s purchasing department; or 3) Elect not to utilize the prime vendor contract* (in this case an explanation will be provided to the Consortium).

*Each Consortium member company or institution, has the right to determine if cost savings offered in response to this RFP merit utilizing the IBA Purchasing Consortium prime vendor contract. Therefore, it is in each bidders interest to insure his or her offer, contains pricing and value added services which will be attractive to the member companies and institutions of the Iowa Biotechnology Association.

VWR agrees.

3.12 Capabilities

Primary vendors must bid a minimum of 85 percent of the items listed in Section IV. Offers for less than 85% will not be considered. Interested vendors must indicate a willingness to accept a secondary source contract by signing the space provided on the Form of Bid.

VWR has provided responses to greater than 85% of the items listed in Section IV.

3.13 Non-Inventory Items

We feel it is reasonable to anticipate a discount on all items offered by your firm. Please submit a (list less) discount offer for all items available from your firm which are not specifically listed by line in Section IV. This discount can be entered at the end of Section IV under "Miscellaneous Discount Schedule" line # ???.

VWR has provided additional discounts to IBA Members.

3.14 New Items In the event that new product lines are offered by the vender who is awarded this contract, which were not available during the bid process, these products may be incorporated into this agreement if The Consortium determines incorporation to be beneficial. The Consortium will negotiate a mutually agreeable discount structure with the contract holder.

VWR will add new products to the agreement as they are added to our portfolio. In most cases,

these products would be added to the agreed-upon discount schedule for IBA Members.

3.15 Estimated Date of Award

It is our intention to make an award no later than December 10, 2006, with the contract

to begin February 1, 2007. The Consortium members who elect to utilize any resultant prime vendor contract will

make a reasonable effort to purchase all scientific equipment and supplies which are included in categories listed in Section IV from the successful bidder as determined in

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Section 1.5 (Limits on individual order amounts may be imposed by the Consortium

members.). As exceptions can and do occur, any resultant contract will not be an exclusive agreement.

3.16 Each bidder, by submitting a proposal, represents that bidder has:

3.16.1 Read and completely understands the proposal documents.

VWR has read and understands the proposal.

3.16.2 Based the proposal upon the materials, supplies and equipment described in the

proposal documents.

VWR has provided a complete offering of Scientific Equipment and Supplies.

3.16.3 Completed and signed the attached "Form of Proposal".

VWR has completed and signed as requested.

3.17 Receipt and Opening of Proposals

3.17.1 Proposals must be submitted in a sealed envelope labeled "Sealed Bid: #IBA061020-

SS". Your proposal must be received at the Iowa Biotechnology Association, 900 E.

Des Moines St., Des Moines, Iowa 50309 by 3 p.m., Friday, October 20, 2006. Any proposal received after the time specified for the receipt of proposals shall not be considered and shall be returned unopened.

VWR agrees.

3.17.2 The Consortium reserves the right to accept or reject any or all proposals and to waive

irregularities or technicalities provided such waiver does not substantially change the offer or provide a competitive advantage to any vendor.

VWR agrees.

3.17.3 No oral, telephonic, facsimile or telegraphic proposal submissions, or modifications to

previously submitted proposals, using any of the above methods, will be considered. If a proposal is sent by mail, allowance should be made by the bidder for the time required for such transmission. The officer whose duty it is to open proposals will decide when the specified time has arrived and no proposal received thereafter will be accepted.

VWR agrees.

3.17.4 A legally authorized representative of bidder shall sign the proposal.

VWR agrees.

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3.17.5 No responsibility will be attached to any person for premature opening of a proposal

not properly identified.

VWR agrees.

3.17.6 The laws of the State of Iowa require that at the conclusion of the selection process, the contents of all proposals will be placed in the public domain and be open to inspection by interested parties. Trade secrets or proprietary information that are recognized as such and are protected by law may be withheld if clearly identified as

such in the proposal. Proposals containing proprietary information must state the

page numbers and location of the proprietary information in the location

provided on the Form of Proposal. Failure to do so releases the Iowa

Biotechnology Association of its responsibility to protect trade secrets, should

the vendor fail to note where proprietary information has been included.

VWR views our complete RFP response to be proprietary and confidential.

We understand our response in Section IV (Category Pricing and Misc. Discount Schedule)

will be publicly available upon award. Within this section, VWR considers manufacturer

information for vendor-branded product to remain proprietary and confidential.

3.17.7 All proposals become the property of the Iowa Biotechnology Association and will not

be returned to the offeror.

VWR agrees.

3.17.8 Proposals may be withdrawn any time prior to scheduled closing time for receipt of proposals, upon written request; no proposal may be modified or withdrawn for a

period of ninety (90) calendar days thereafter.

VWR agrees.

. 3.17.9 All erasures or corrections shall be initialed by the person(s) signing the proposal.

VWR agrees.

3.17.10 Failure to supply information requested is cause for rejection of the proposal

as noncompliant.

VWR agrees.

3.17.11 The Consortium reserves the right to negotiate with the apparent successful

bidder, prior to award, any contract in whole or in part, which may result from this proposal.

VWR agrees.

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3.17.12 Each bidder shall submit Ten (10) clear and complete copies, at least one must

be an original and one (1) electronic version in MS-Word of their proposal.

VWR agrees.

3.18 Addenda

Any and all interpretations, corrections, revisions, and amendments shall be issued by

The Consortium to all holders of proposal documents in the form of written addenda. Such addenda shall be issued so as to be received at least ten (10) days prior to the time set for receipt of proposals. All addenda so issued shall become part of the contract documents and shall be acknowledged in the proposal form.

3.18.2 Bidders are cautioned to refrain from including in their proposal any substitutions which

are not confirmed by written addenda.

VWR agrees.

3.19 Formation of Agreement

At its option, The Consortium, on behalf of The Iowa Biotechnology Association,

may take either one of the following actions in order to form an agreement between The Iowa Biotechnology Association and the selected bidder:

3.19.1 Accept a proposal as written by issuing a written "Notice of Award" to the selected

bidder which refers to this proposal and accepts the proposal as submitted. This "Notice of Award" will be in the form of a letter.

VWR agrees.

3.19.2 Enter into negotiations with one or more bidders in an effort to reach a mutually

satisfactory agreement which will be executed by all parties and will be based on this proposal, the proposal submitted by the selected bidder and the negotiations concerning these. These negotiations will not include any changes to the costs of equipment and supplies submitted on the "Form of Proposal", unless the negotiations change the equipment or supply requirements.

VWR agrees.

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3.20 Termination for Nonappropriation of Funds

Notwithstanding any other provisions of this contract, if funds anticipated for the

continued fulfillment of this contract are at any time not forthcoming or insufficient, either through the failure of the Iowa Legislature or the Federal government to provide funds or alteration of the program under which funds were provided, then each state or federally funded IBA member shall have the right to terminate it's contract without penalty by giving not less than thirty (30) days written notice documenting the lack of funding. Unless otherwise agreed to, the contract shall become null and void on the last day of the fiscal year for which appropriations were received; except that if an appropriation to cover the costs of this contract becomes available within sixty (60) days subsequent to termination under this clause, The Consortium agrees to re-establish contracts with the vendor whose contracts were terminated under the same provisions, terms and conditions of the original contracts.

VWR agrees.

3.21 Assignment

This contract may not be assigned or transferred by either party to this contract without

the prior written consent of the other party. VWR agrees.

3.22 Term The term of this agreement will be in the form of a five year annually renewable contract which will begin on February 1, 2007 and terminate on January 31, 2012 The Consortium may elect to renew the agreement for additional one year periods (subject to vendor performance) through 2012.

VWR agrees.

3.23 Penalties

In requesting a contract that utilizes a vendor's computer system, The Consortium

is depending on fast and efficient order placement, as well as, accurate and

verifiable contract pricing and billing. It is essential that the computerized pricing list and billing statements offered be accurate and error free.

After the first six (6) months of award the successful vendor will have all pricing and

billing programs in place and free of errors. Billing on pricing errors which occur after the initial six month period, that require more than one (1) hour of personnel time to correct, will be remedied by an additional discount of one (1) percent of the total

invoice of the order, or billing statement in which the error occurred. No exceptions

to this term will be accepted.

VWR agrees.

3.24 Performance

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Vendors awarded the primary or a secondary contract will be subject to formal

review before the contract is renewed for additional one year periods. During the first year of an award, there will be an additional review after the first six months. Failure to perform satisfactorily may result in cancellation of the contract without penalty to The Consortium. Unsatisfactory performance will be identified in written communication. Vendors will be given a minimum of 30 days, but not more than 60 days, to correct problems identified by The Consortium as being unsatisfactory.

VWR agrees.

3.25 Ethical Conduct It is expected that the vendors participating in the RFP will adopt, both for

themselves and their employees, the highest ethical standards in the industry. All vendors should become familiar with applicable state and federal standards concerning ethical conduct in a business setting.

It is also expected that once contracts have been awarded, the vendors not

receiving awards will not interfere with the contractual obligations of The Consortium by attempting to draw business away from the primary source for products which, under contract, should be ordered from the primary source.

The Regent University Purchasing Departments subscribe to the National Association

of Educational Buyers Code of Ethics. A copy of the NAEB Code of Ethics is on display at each of the Regent University purchasing departments. Other Consortium members may have similar standards established.

VWR agrees.

3.26 Consortium Purchasing Agents The determination of an award made from proposals submitted in response to this

RFP, will be made jointly by the purchasing agents volunteering from IBA member companies.

VWR agrees.

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SECTION IV

FORM OF PROPOSAL PROPOSAL NO. IBA061020-SS

IOWA BIOTECHNOLOGY ASSOCIATION PURCHASING CONSORTIUM

4.1 Each bidder, by submitting a proposal, represents that the bidder has: 4.1.1 Read and completely understands the proposal documents. 4.1.2 Based the proposal upon the material, supplies, equipment, and services described in

the proposal documents. 4.1.3 Completed and signed the attached "Form of Proposal". 4.1.4 Provided a point-by-point response to Sections II and III and attached it to the Form of

Proposal. 4.1.5 Understands that by submitting a proposal bidder is agreeing to serve in a primary or

secondary capacity, if so awarded. 4.2 Proprietary information is clearly marked and appears on the following pages of the submitted

proposal: Yes, see 3.17.6__________________________________________________________ 4.3 The discounted pricing only which is offered in this contract will be extended to other State

of Iowa government agencies: [ X ] YES [ ] NO 4.4 The discounted pricing only which is offered in this contract will be extended to other Iowa

Colleges providing they are registered as non-profit organizations: [ X] YES [ ] NO 4.5 The discounted pricing only which is offered in this contract will be extended to Secondary

Public Schools in the State of Iowa: [ ] YES [ X ] NO Section 1.7 addresses our offering to the Secondary Public Schools. 4.6 The discounted pricing which is offered in this contract may be extended to other nonprofit

associations in Iowa or adjacent states with written consent: [X] YES [ ] NO Authorized Signature:___________________________Date:_____________________________ Name (Printed or Typed):_____________________________________________________ Title: ______________________________________________________________________ Telephone Number:____________________________________________________________ Federal Employment Identification Number:____________________________________

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FORM OF PROPOSAL

CATEGORY PRICING

For each category, provide pricing as a percentage discount on a Manufacturer's List Price Less Discount basis in the space to the right of each item category. If you are unable to bid on a category, so indicate by placing N/A in the space. You may state an alternate name brand in lieu of "vendor's

brand". All items offered in a category must carry the discount offered, unless subdivided as stated below. If you wish to bid additional categories, you may do so on the form provided. If you wish to subdivide

categories, you may do so with the following provisions:

1) All original categories must be retained.

2) The format of any response must be the exact format shown in this section.

3) Additional categories shall be listed in alphabetical order.

4) Subdivisions must appear immediately below the pertinent category. 5) Where ever the words "Vendor’s Brand" is requested please state the manufacture(s) of Vendor branded products offered immediately below the category. 6) Alternates to product brand names may be offered as long as the brand is stated next to and

immediately following the brand name requested. The Consortium will be the sole determiners as to whether or not such alternates are acceptable.

7) For purposes of evaluation product categories which are sub-divided by vendors will be averaged to provide a single discount for the category.

Item Category Manufacturer List-Less

*1. Animal Cages Nalgene 43.9%__ 2. Animal Cages Vendor’s Brand: ______________________ 50.5%__ Mfg. by:___________Maryland Plastics___ 3. Balances Mettler 26.0% _

3A. Balance Supplies & Attachments Mettler 24.0%__

4. Balances Vendor’s Brand:___Acculab____________ 35.0%__ Mfg. by:____________________________

4A. Balance Supplies & Attachment Vendor’sBrand:____Acculab__________ 31.0%__ Mfg. by:____________________________

5. Balances misc Mfg. by:___Troemner_________________ 20.0%__

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5A. Balance Supplies & Attachments Mfg. By:___Troemner____________ 20.0%__

6. Balances Ohaus 36.0%___

6A. Balance Supplies & Attachments Ohaus 24.0%___

7. Balances Sartorious 28.0%___

7A. Balance Supplies & Attachments Sartorious 13.0%___

*8. BIOCHEMICALS, and Enzymes Vendor’s Brand: Promega 12.0%___ 9. Blenders, Lab Waring 48.2%___ 10. Carts, Lab Vendor’s Brand:_____________________ 51.0% __ Mfg. by:___Lakeside_________________ 11. Centrifuges Floor Model Thermo IEC 0.0%___ 12. Centrifuges Floor Model Vendor’s Brand:_____________________ 12.0%___ Mfg. by:____Beckman________________ 13. Centrifuge Floor Model Rotors Thermo IEC _0.0% __ 14. Centrifuge Floor Model Rotors Vendor’s Brand:_____________________ 15.0% __ Mfg. by:_________Beckman___________ 15. Centrifuges, Micro Beckman 15.0%__ 16. Centrifuges, Micro Rotors Beckman 15.0%__ 17. Centrifuges, Micro Eppendorf 23.5%__ 18. Centrifuges, Micro Rotors Eppendorf 23.5%__ 19. Centrifuges Eppendorf 23.5%__ 20. Centrifuge Rotors Eppendorf 23.5%__ 21. Centrifuges, Micro Vendor's Brand(s):____________ 36.0%__ Mfg. by:_____Labnet__________

22. Centrifuges, Micro Rotors Vendor's Brand(s):_________________________ 36.0%__ Mfg. by:__________Labnet______________ 23. Centrifuges, Table Top Beckman 15.0%__ 24. Centrifuges, Table Top Rotors Beckman 15.0%__

25. Centrifuges, Table Top Thermo IEC _0.0%__

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26. Centrifuges, Table Top Rotors Thermo IEC 0.0%__

27. Chemicals--Organic Vendor’s Brand(s): ___________________ 69.0%__ Mfg. by:______Mallinkrodt_____________ 28. Chemicals--Inorganic Vendor’s Brand(s): __________________ 82.0%__ Mfg. by:__________BDH_____________

*29. Chemicals--Acid Vendor's Brand(s):___________________ 73.0%__ Mfg. by:_____BDH___________________ *30. Chemicals—Biotech Grade Vendor’s Brand(s):___________________ 50.0%__ Mfg. by: ___________EMD____________

*31. Chemicals--Bulk Vendor's Brand(s):______________ 50.0%__ Mfg. by: ___________EMD___________

*32. Chemicals Specialty Grades Vendor's Brand(s):___________________ 60.0%__ (HPLC, Electronic, et.) Mfg. by:_________EMD______________

*33. Chemicals--Organic Solvents Vendor's Brand(s):___________________ 50.0%__ Mfg. by:________BDH________________

*34. Chemicals--Inorganic Vendor's Brand(s):___________________ 82.0%__ Mfg. by:_____BDH_____________________

*35. Chemicals--Stains & Dyes Vendor's Brand(s):____________________ 81.5%__ Mfg. by:__________Harleco____________ 36. Chromatography Columns Vendor’s Brand:_____________________ Avg. = 35.0%__ & Supplies Mfg. by:_Merck – Columns 30%_______ Mfg. by:_National – VWR Supplies 40% 37. Chromatography TLC Plates Vendor’s Brand:__EMD______________ 55.0%__ Mfg. by:______Merck____________ 38. Coolers-Point of Use NesLab _N/A __

39. Corks Vendor’s Brand:____________________ 81.0%_ Mfg. by:_Manton____________________ 40. Cutting Mills Wiley 41.0%_ 41. Dewars Thermolyne 25.0%_ 42. Dewars Vendor’s Brand:______________________ 46.0%_ Mfg. by:_____Horizon_________________ 43. Ecology/Environmental test field equipment and supplies YSI 24.0%_

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44. Ecology/Environmental test field equipment and supplies Vendor Brand:________ 33.0%_ Mfg. by:____Thermo_________________ 45. Electrophoresis Power Supplies EC 18.0%_ 46. Electrophoresis Power Supplies Harvard Apparatus 18.0%_ 47. Electrophoresis Power Supplies Vendor’s Brand:______________________ 27.0%_ Mfg. by:____PolySci__________________ 48. Electrophoresis Gel Cells-Vertical Vendor’s Brand:_____________________ 35.0%_ Mfg. by:__Shelton Scientific___________ 49. Electrophoresis Gel Cells-Horizontal Vendor’s Brand:_____________________ 35.0%_ Mfg. by:___Shelton Scientific_________ 50. Cell Harvesting Supplies & Chemicals Vendor’s Brand:___________________ 37.0%_ Mfg. by:_____BioPlas_________________ 51. Filter Paper Shcleicher & Schuell 17.0%_ 52. Filter Paper Vendor’s Brand:_______________ ______ 63.0%_ Mfg. by:____Ahlstrom_________________

*53. Filter Paper Whatman 31.1%_

*54. Filtration products Gelman 32.0%_

*55. Filtration products Corning _0.0%_ 56. Fraction Collector Buchler N/A___

Buchi 25.1%_ 57. Freeze Dryers Labconco 35.5%_

58. Freeze Dryers Vendor’s Brand:____________________ 24.0%_ Mfg. by:___Virtis Company________ 59. Freeze Dryers Supplies & Attachments Vendor’s Brand:________________ 24.0%_ Mfg. by:____Virtis Company__

60. Freezers Lab Lab-Line 30.0%_

61. Freezers, Ultra-Low Thermo Revco 31.0%_

62. Fume Hoods Labconco 15.0%_ 63. Fume Hoods Vendor’s Brand:__________________ 50.0%_

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Mfg. by:____Kewaunee_____________ 64. Furnace, Lab Lindberg 33.5%_

65. Furnace, Lab Thermolyne 23.5%_

66. Furnace, Lab Vendor’s Brand: Lindberg / Blue M __ 33.5%_ Mfg. by:____ _______

67. Furnace, Lab Blue M 33.5%_

*68. Glassware, Disposable Corning _0.0%_

*69. Glassware, Disposable Gold Seal (Falcon) 46.5%_

*70. Glassware, Disposable Kimble 47.0%_

*71. Glassware, Disposable Vendor’s Brand:__________________ 60.0%_ Mfg. by:_________Chase__________

*72. Glassware, Reusable Corning _0.0%_

*73. Glassware, Reusable Avg. = 45.0%_ Kimble 44.5%_ VWR Brand (made by Kimble) 45.5%_

*74. Glassware, Reusable Wheaton 30.0%_

*75. Glassware, Reusable Kontes 16.0%_ 76. Hematology Systems, Beckman-Coulter or Alternate Brand 30.0%_

Automated 77. Hospital & Medical Equipment/ Vendor's Brand(s):__________________ N/A___

Apparatus (Net unit cost exceeding $5,000) Mfg. by:___ ____________________

78. Hospital & Medical Supplies Vendor's Brand(s):_________________ 55.0%_

(Net unit cost less than $5,000) Mfg. by:_________BD________________

79. Hot Plates, Standard & Stirring Corning _0.0%_

80. Hot Plates, Standard & Stirring Thermolyne 28.0%_

81. Hot Plates, Standard & Stirring Vendor’s Brand:__ _________ 43.0%_ Mfg. by:______Troemner__________ 82. Incubators-All Types NAPCO 23.5%_

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83. Incubators-All Types Precision 23.5%_ 84. Incubators-All Types Vendor’s Brand:_____________________ 23.5%_ Mfg. by:___Labline, Sheldon___________ 85. Laboratory Timers Vendor’s Brand:_____________________ 45.5%_ Mfg. by:_____H - B__________________

86. Laminar Flow Cabinets Labconco 26.5%_

87. Laminar Flow Cabinets Vendor’s Brand:_____________________ 15.0%_ Enviroco 88. Masks/Respirators & Cartridges Vendor's Brand(s):_Moldex_____________ 38.0%_

Disposable

*89. Media Products Difco 32.0%_

*90. Media Products BBL 32.0%_ 91. Microscopes Leica 15.0%_

*92. Microscopes Carl Zeiss N/A___

*93. Microscopes Vendor’s Brand:___________________ 36.5%_ Mfg. by:____VWR_________________

94. Microtomes Leica 15.0%_ 95. Microtomes Carl Zeiss N/A___

96. Misc Lab Supplies: Forceps, Tweezers, Scissors: 40.0%_

*97. Misc Lab Supplies: Brushes and glassware washing supplies: 60.0%_ 98. Ovens Blue M 33.5%_

99. Ovens Labline 26.0%_

100. Ovens Napco 33.2%_

101. Ovens Precision 33.2%_ 102. Ovens Vendor’s Brand:____________________ 39.0%_ Mfg. by:_______Sheldon_____________

103. Pipetters Eppendorf 13.0%_

104. Pipetters Finnpipette 15.0%_

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105. Pipetters Vendor’s Brand:___________________ 38.0%_ Mfg. by:_____Labnet_______________

*106. Plasticware, Disposable Vendor’s Brand:___________________ 62.0%_ Mfg. by:__Parter, Labcon____________

*107. Plasticware, Disposable General Corning _0.0%_

*108. Plasticware, Disp. Tissue Culture Corning _0.0%_

*109. Plasticware, Disposable Falcon 40.2%_

*110. Plasticware, Disp. Tissue Culture Falcon 40.2%_

*110. Plasticware, Disposable Kimble 51.0%_

*111. Plasticware, Disp. Tissue Cult. Nagle/Nunc 36.0%_

*112. Plasticware, Reusable Nalgene 42.5%_

*113. Plasticware, Reusable Vendor’s Brand:________________ 60.0%_ Mfg. by:__Medgen______________

*114. Plasticware, Cyro Products Mfg. by:___Simport_____________ 48.0%_

115. pH Electrodes Beckman 15.0%_

*116. pH Electrodes Corning _0.0%_ 117. pH Electrodes Orion 25.0%_

*118. pH Electrodes Vendor’s Brand:___________________ 38.0%_ Mfg. by:______Thermo_____________ 119. pH Meters Beckman 23.0%_ 120. pH Meters Corning _0.0%_ 121. pH Meters Orion 25.0%_ 122. pH Meters Vendor’s Brand:__________________ 38.0%_ Mfg. by:___________Thermo_______

123. pH Paper Hydrion 38.8%_ 123. Plate Reader Bio-Tek Precision or Equivalent: Dynex 18.0%_ 124. Refrigerators, Lab. Thermo Precision 10.0%_

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*125. Porcelain products Coors 45.2%_ 126 Refrigerators, Lab. Vendor’s Brand:____________________ 31.0%_ Mfg. by:________Thermo____________ 127. Robotics, Lab Automation Tecan N/A___

128. Robotics, Lab Automation Vendor’s Brand:______KingFisher_______ 10.0%_ Mfg. by:_ThermoLabsystems

129. Rotary Evaporators Brinkman Buchi 25.1%_ 130. Rotary Evaporators Vendor’s Brand:___________________ 25.1%_ Mfg. by:_____Labconco____________

131. Spin Vac Evaporators LabCon Co. 25.1%_ 132. Rubber Stoppers Vendor’s Brand:___________________ 78.0%_ Mfg. by:_______Plasticoid_______

133. Safety Supplies (Net unit cost less than $5,000) Avg. = 42.6%_ Branded 35.2%_ Private Label 50.0%_ 134. Safety Equipment Items (Net unit cost exceeding $5,000) 28.5%_ 135. Shakers Braun N/A___ 136. Shakers Labline 31.0%_ 137. Shakers New Brunswick N/A___ 138. Shakers, Wrist-action Burrell 18.0%_ 139. Spectrophotometers Shimadzu N/A___

*140. Spectrophotometers Thermo Spectronics 18.0%_ 141. Spectrophotometers ThermoTurner _5.0%_ 142. Stirrers Vendor’s Brand:__________________ 43.0%_ Mfg. by:_______Troemner__________

143. Syringes, Micro Hamilton 20.0%_ 144. Thermorcyclers Eppendorf 13.0%_ 145. Thermocyclers Vendor’s Brand:__Techne__________ 20.0%_ 146. Thermometers Vendor’s Brand:___________________ 35.0%_

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Mfg. by:_____H-B_________________

147. Tubing Latex: By Hygenic 73.5%_ 148. Tubing Rubber: By Garlock 73.5%_ 149. Tubing Silastic: By Dow 43.0%_

*150. Tubing Tygon: By Saint Gobain 25.0%_ 151. Tubing Vendor's Brand(s): 35.0%_ Mfg. by:_______Nalge/Nunc________

152. Vacuum Pumps Precision 32.1%_ 153. Vacuum Pumps Vendor’s Brand:__________________ 31.2%_ Mfg. by:___Brandtech_____________

154. Vacuum Pumps Welch 30.5%_ 155. Vortex Mixers Thermolyne 25.0%_

*156.Vortex Mixers Vendor’s Brand:________________ 52.5%_ Mfg. by:______Troemner__________

157. Water Baths, Circulating & Refrigerated NesLab N/A___

*158. Water Baths, Circulating and Refrigerated Lauda 33.0%_

*159. Water Baths, Circulating and Refrigerated Haake N/A___

160. Water Baths, Circulating and Refrigerated Precision (Thermo) 31.2%_ 161. Water Baths, Circulating Vendor’s Brand:____________________ 25.0%_ and Refrigerated Mfg. by: PolySCI 162. Water Baths, Standard & Shaking Precision 32.0%_ 163. Water Baths, Standard & Shaking Vendor’s Brand:_________________ 36.0%_ Mfg. by:_____Sheldon____________

164. Water Purification Systems Thermo Barnstead/Thermolyne 32.0%_ 165. Water Purification Systems Millipore N/A___

*166. MISCELLANEOUS DISCOUNT For Catalog Items not Specifically Listed Above 9.5%_

NOTE: Item categories preceded by an asterisk (*) will receive a greater weight in the evaluation (see section 1.5.6).

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Miscellaneous Discount Schedule

Item Category Manufacturer List-Less 1. Tripor Beakers; Petri Dishes Medegen 60.0% 2. Cell Culture Media Mediatech 32.0% 3. Gloves Cardinal Health 50.0% 4. Disposal Garments VWR Private Label 50.0% 5. Plastics;Reusable Bottle/Container NalgeNunc 42.5% 6. Gloves, Non-Sterile VWR Private Label 40.0% 7. Disp & Reusable Plastics VWR Private Label (not in Sect IV, line 106) 38.0% 8. Ice Machines Scottsman (Soski Piroeff) 32.0% 9. General Supplies BelArt 30.0% 10. Lab Apparel VWR Private Label 30.0% 11. Gloves, Laboratory Kimberly Clark 30.0% 12. Gloves, Safety Kimberly Clark 30.0% 13. Chrom Refrigerators True Refrigeration 30.0% 14. Pipet Aids; Pipettors Drummond Scientific 28.0% 15. Syringe Filters Whatman 28.0% 16. Gloves Microflex 27.0% 17. Gloves Ansell, Best brands 25.0% 18. Specialty Filtration Whatman (not in Sect IV line 53-55) 22.0% 19. Microscope, Accessories Stocker & Yale 25.0% 20. Specialty Organic/Inorganic Chem Alfa Aesar 12.0% 21. Cryostat, Tissue Prep Supplies Sakura Finetek 12.0% 22. Immunochemicals EMD Biosciences 3.0% 23. High Purity Solvents Burdick & Jackson (standard solvents, ―BJ‖ prefix) 50.0%

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Due to the depth and breadth of the VWR product offering VWR has added the broad general category discounts below to ensure favorable pricing across-the -board for the IBA. 24. High Volume Disposable Supplies Multiple Suppliers (codes U and R) 60.0% 25. Miscellaneous Supplies Multiple Suppliers (code T) 46.0% 26. Lower Volume Supplies Multiple Suppliers (code D) 28.0% 27. Trial Products, Spare Parts Multiple Suppliers (code X,Y,Z) 4.0% For additional items use a supplemental sheet for items 21 on

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Exceptions

Any and all exceptions to the terms, conditions or specifications of this Request for Proposal must be clearly stated, section by section in the space provided below. If more space is required please copy this page.

IBA Consortium Proposal Section Number Stated Exception 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. For additional Exceptions please use a supplemental sheet beginning with 11 on

See University of Iowa Core List Attachment for Additional Product Pricing

Contract Value

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Shown below is the annual dollar estimate for products which is anticipated to be supplied by vendors bidding on this request for proposal. The estimates represent annual combined purchases from companies like Fisher, VWR, etc. Please note this is an estimate and is not a complete list. There is considerable potential business to be gained from other IBA members and companies who have not yet joined the IBA. Iowa State University University of Iowa University of Northern Iowa State of Iowa Dept. of Admin. Services-Purchasing Div. IBA Member Companies

Estimated Annual Contract Volume $ 10,000,000

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VWR EXECUTIVE SUMMARY

VWR’s goal in this exercise is to create a proposal that is price-competitive in today’s

marketplace. Beyond price, we wish to create a business partnership that focuses year after year on

driving savings and streamlining processes for IBA Members.

Why Choose VWR?

Proven track record of successful prime vendor partnerships with major universities and

biotech consortiums

A dynamic product portfolio that offers you choices from the leading manufacturers and

the convenience of “one stop shopping”

A system for delivering and quantifing Measurable Results to the IBA

Comprehensive, innovative e-business solutions

Experienced, customer-centered sales & service team

High-tech, high- touch supply chain solutions

Customizable solutions to meet the specific requirements of each IBA member. Student work-study program at the universities under the IBA.

Upon award, VWR will provide focused customer service team to service the IBA.

Enhanced pricing structure for Iowa Secondary Schools through VWR’s education

division.People with the will and competence to get the job done

There is much to be done to create a world-class partnership between our organizations. VWR is

well suited to meet this challenge. Our people are committed to the IBA and stand ready to

successfully manage this change. The IBA must choose a supplier/partner with the skills, the

know-how, the track record and most importantly the will to get this job done. The IBA has the

commitment of the entire VWR organization to make this happen.

Thank you for this opportunity.

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