Wednesday, October 23, 2019 Public Notices Tioga Tribune -- Page 7

Tioga City Commission Meeting MinutesCity Of Tioga

City Commission Meeting MinutesOctober 7, 2019

A meeting of the City Commis-sion of the City of Tioga was called to order at 7:00 p.m. on October 7, 2019, at the Tioga City Hall, by the president of the Tioga City Commis-sion Drake McClelland. PRESENT: Drake McClelland, Tim Christianson, Natalie Bugbee, Heather Weflen, Abby Salinas, Elizabeth Pendlay (on phone) ABSENT: Tim Sundha-gen Guest: Jacob Orledge, Dan Larson, Steve Eberle, Austin Alexander, Austin Rollag, Samantha Irvin, Scott Bertsch, Sandra Clark, Brian Jacobson, Dylan Thompson, Mike Cebuke, Matt Lierz

Weflen made a motion to approve the minutes of 09-16-2019, second by Bugbee. Roll Call: Ayes; Christian-son, Bugbee, Weflen. Weflen made a motion to approve the minutes of 09-16-2019 Public Hearing with changes to Commissioner Christianson being present, second by Christianson. Roll Call: Ayes; Christianson, Bugbee, Weflen. Weflen made a motion to approve the minutes of 09-26-2019 Special Meeting, second by Chris-tianson. Roll Call: Ayes; Christian-son, Bugbee, Weflen. Christianson made a motion to approve the min-utes of 09-30-2019 Special Meeting with changes to Commissioner Chris-tianson not being present, second by Christianson. Roll Call: Ayes; Christianson, Bugbee, Weflen.

Commissioners Reports: Chris-tianson: Advised Commission Board that there was a bad valve that was

replaced at the Waste Water Treat-ment. Bugbee: Advised Commis-sion Board that Octoberfest was a great success. The food, vendors and activities were well planned. Sundhagen: Absent Weflen: Advised Commission Board that the Street Department is needing a new snow gate and that the Landfill hours will be changing to winter hours soon. McClelland: Advised Commission Board that the performance evalua-tions need to be completed and turned in before end of year. Modifications/Approval of Agenda: Bugbee made a motion to add to the agenda under 1. Legal a Title Opinion and under 5. Community Center an estimate, then approve with changes made, second by Weflen. Call: Ayes; Christianson, Bugbee, Weflen.

Old Business: 1. Legal –Salinas handed exhibit to Commission Board of a Title Opinion from Neff Eiken & Neff Attorneys at Law for property at 233 4th Street South East, Tioga ND 58852. City Attorney Pendlay has reviewed it and the affidavit is okay to sign. Bugbee made a motion to ap-prove signing the affidavit for prop-erty 233 4th Street South East, Tioga ND 58852 for corrective purposes, second by Weflen. Call: Ayes; Chris-tianson, Bugbee, Weflen Pendlay is also currently working on a Rental agreement with HESS, an ordinance regarding parking and RV Park Ordinance. Pendlay reviewed new information from Ackerman-Estvold regarding the Knutson Easement con-versation. McClelland advised will enter in Executive Session per NDCC 44-04-19.01.2 Attorney Consultation

and NDCC 44-04-19.09 Negotia-tions. Weflen made a motion to recess meeting, second by Bugbee. Roll Call: Ayes; Christianson, Bugbee, Weflen. Bugbee made a motion to go into Executive Session at 7:22pm per NDCC 44-04-19.01.2 Attorney Consultation and NDCC 44-04-19.09 Negotiations, second by Weflen. Call: Ayes; Christianson, Bugbee, Weflen. Bugbee made a motion to move out of Executive Session at 8:21pm, second by Weflen. Call: Ayes; Chris-tianson, Bugbee, Weflen. Bugbee made a motion to move back into a regular session at 8:23pm, second by Weflen. Call: Ayes; Christianson, Bugbee, Weflen. Christianson made a motion to resume Commission Meet-ing from recess, second by Bugbee. Call: Ayes; Christianson, Bugbee, Weflen. Christianson made a mo-tion to place an ad in newspaper to invite all interested Engineer Firms to provide services for uncontracted 2020 identified and unidentified projects, second by Bugbee. Call: Ayes; Christianson, Bugbee, Weflen. 2. Ackerman-Estvold: Steve Eberle – Updates given to Commission Board on TAP 2018 with the fix and TAP 2019 rebid, Eberle states Simons is completing paving, handed exhibit of pay application #4 from CC Steele in the amount of $191,736.23 for work completed to date on Simons addition. Weflen made a motion to approve pay application #4 in the amount of $191,736.23 to CC Steele for the work that has been com-pleted on Simons addition, second by Bugbee. Call: Ayes; Christianson, Bugbee, Weflen. Discussions held

on liquidated damages and future construction on Simons. Eberly states Ackerman is also working on Knutson Easement, and other future construction projects. 3. FCI – Aus-tin Rollag – Update given to Com-mission Board on progress for the new Police station and the museum. Discussions held on alarms. 4. Gra-ham – Salinas handed exhibit of Pay Application #1 from Graham Con-struction in the amount of $25,308.09 for the pre-construction work done for the new Police Station. Salinas stated that EAPC verified none of Graham’s work was used for the build of the new Police Station. Graham provided portion of an itemized bill. Discussions held. Weflen made a mo-tion to table Pay Application #1 from Graham Construction in the amount of $25,208.09 for pre-construction work done for the new Police Sta-tion, second by Bugbee. Call: Ayes; Christianson, Bugbee, Weflen. 5. Community Center - Salinas handed exhibit to Commission Board of estimates for a curtain divider for the Community Center. Discussions held. Christianson made a motion to approve the estimate of $12,844 from Gerrell’s Sports for a curtain divider at the Community Center, second by Bugbee. Call: Ayes; Christianson, Bugbee, Weflen. Salinas handed exhibit to Commission Board of esti-mates for scissor lifts for their review and consideration. Discussions held. Bugbee made a motion to approve up to $16,000 for the purchase of a new scissor lift, second by Weflen. Call: Ayes; Christianson, Bugbee, Weflen. Salinas handed exhibit of new PT

Employee paperwork to Commission Board for their review and consider-ation. Christianson made a motion to hire new PT Employee for Com-munity Center effective November 1, 2019 after background check, drug and alcohol requirements have been completed, second by Bugbee. Call: Ayes; Christianson, Bugbee, Weflen. Salinas handed exhibit to Commis-sion Board of an estimated cost for a snow gate from RDO Equipment in the amount of $4,100 for their review and consideration. Christianson made a motion to approve the purchase of a new snow gate in the amount of $1,370 from RDO Equipment, sec-ond by Bugbee. Call: Ayes; Christian-son, Bugbee, Weflen. New Business 6. Election Venue – Salinas advised Commission Board that if they want to change the election venue it would have to be done now so that there is time for the County Commission to review. Discussions held. Christian-son made a motion to change the election venue to City Hall, second by Weflen. Call: Ayes; Christianson, Bugbee, Weflen. Letter of Interest for Airport Board - Letter of Interest for Tioga Airport Board – Salinas handed exhibit to Commission Board of an email from Norgaard stating his interest to continue to serve on the Tioga Airport Board. Bugbee made a motion to table until the last meeting of the year and continue to run ad, second by Christianson. Call: Ayes; Christianson, Bugbee, Weflen. 7. Pledge Holdings - Salinas handed exhibit to Commission Board of Pledge Holdings from Bank of Tioga date 09-26-2019 for their review and

consideration. Weflen made a motion to approve Pledge Holdings for 09-26-2019, second by Bugbee. Call: Ayes; Christianson, Bugbee, Weflen. 8. Payroll – Salinas handed exhibit to Commission Board of Payroll for 09-20-2019 and 10-07-2019 for their review and consideration. Bugbee made a motion to approve payroll for 09-20-2019, second by Christianson. Call: Ayes; Christianson, Bugbee, Weflen. Bugbee made a motion to approve payroll for 10-07-2019, second by Christianson. Call: Ayes; Christianson, Bugbee, Weflen. 9. City Bills for September 2019 – Salinas handed exhibit to Commission Board of City Bills for September 2019 for their review and consideration. Bug-bee made a motion to approve City Bills for September 2019, second by Christianson. Call: Ayes; Christian-son, Bugbee, Weflen. With no further business, the meeting of the Tioga City Commission was adjourned by unanimous vote moved by Bugbee, second by Weflen at 9:22 p.m. call: Ayes; Christianson, Bugbee, Weflen, McClelland.

The next meeting of the City of Tioga Commission Meeting is scheduled for Monday October 21, 2019 at 7:00 p.m., to be held at the Tioga City Hall.

Drake McClelland, City Commis-sion President

ATTEST: Abby Salinas, City Auditor

(10/23)

REQUEST FOR QUALIFICA-TIONS CITY OF TIOGA ENGI-NEERING SERVICES

In accordance with NDCC 54-44.7, the federal MR&I program and the ND State Water Commis-sion requirements, the City of Tioga is requesting qualification submit-tals for preliminary, design and construction engineering services related to the City’s infrastructure.

The ideal firm should have exten-sive experience in municipal engi-neering including planning, design and construction administration ser-vices for public infrastructure sys-tems such as water, sanitary sewer, storm sewer, streets.

Engineering services, at a mini-mum, will include:

-General Municipal, including surveying, GIS mapping, Right of Way Services, Zoning, Ordinance review, & Comprehensive Planning

-Municipal Water &Wastewater Systems

-Water Resources – Hydrology & Hydraulics

-Transportation-Environmental & Cultural Re-

sources-Construction EngineeringRanking: Each consultant must provide

the following information on which qualifications will be ranked:

1. A cover sheet limited to one 8.5” x 11” page

2. A completed Standard Form

330, with up to 5 related past proj-ects.

3. A description of the firm’s cur-rent and projected workload

4. Price sheet/other charges Each firm will be evaluated on

the basis of the written responses. One or more firms may be selected for the interview portion of the se-lection process as determined by ap-propriate City officials. Interviews will be conducted with the top-ranked firms.

The firms will be evaluated and ranked according to the following criteria:

-Location – Preference will be given to firms with a local regional presence (10%)

-Qualification of Personnel (10%)

-Willingness to Meet Time & Budget requirements (15%)

-Past Performance (10%)-Recent, Current, and Projected

workload (5%)-Recent & Current Work for the

Agency (5%)-Related Experience (20%)-Knowledge and Understandin-

gof Infrastructure (25%)The selection committee will

submit a report and its recommen-dation to the City of Tioga Commis-sion for evaluation and approval. Upon council approval the City will notify all respondents of the selec-tion and order of preference.Fees may be negotiated with the success-

ful firm after review of a submit-ted not to exceed proposal for each project. If the fee cannot be agreed upon, the City reserves the right to terminate negotiations, and then negotiate with the second and third ranked firms in order, if necessary, until a satisfactory contract has been negotiated. All costs associated with preparation and submittal of qualifications shall be borne by the submitting firm. The City of Tioga Commission reserves the right to re-ject any and all proposals.

Respondent are prohibited from contacting any representative of the City regarding this RFQ. Any questions must be asked in writ-ing and will be shared with other respondents. All questions must be received by November 1, 2019. Questions can be e-mailed to audi-tor@cityoftioga.com or mailed to City of Tioga, PO Box 218, Tioga, ND 58852. Qualification submittals will be accepted until 4:00 pm local time on November 8, 2019 at the of-fice of the City Auditor, 16 1stStreet NE, Tioga, North Dakota (P. O. Box 218 Tioga, ND 58852). Proposals shall be enclosed in an envelope or package with the following written or typed on the outside: “Qualifica-tions Submittal for Engineering Ser-vices”. Firms must submit three (3) hard copies and one (1) digital copy on disk or USB drive.

(10/23, 30, 11/6)

REQUEST FOR QUALIFICATIONS CITY OF TIOGA ENGINEERING SERVICESINVITATION TO BIDPROJECT: Central Elementary

Foam JackingBIDS CLOSE: October 30, 2019,

2:00 P.M. CDSTDATE OF ISSUE: October 4,

2019BY: Tioga Public School District

#15, 303 North Linda Street, PO Box 279, Tioga, ND 58852

PHONE: (701) 664-2333OUTLINE OF PROJECT: Project

consists of foam jacking existing slab on grade that has settled in portions of the first floor of Central Elemen-tary, located at 321 N. Benson St.; Tioga, ND 58852. Removal and replacement of existing finishes will be included in the project.

TYPE OF BIDS: Single combined bids will be received for all portions of the work. The successful bidder will be the single Prime Contractor for the Project.

THE OWNER: Tioga Public School District #15, 303 North

Linda Street, PO Box 279, Tioga, ND 58852

BID PLACE: Tioga Public School District #15, 303 North Linda Street, PO Box 279, Tioga, ND 58852

Bids received after the designated time will not be accepted. All inter-ested parties are invited to attend. Bids will be opened and publicly read aloud at the next board meeting. It is the bidder’s responsibility to see that mailed or delivered bids are in the hands of the Owner prior to the bid closing date and time. Faxed and emailed bids will not be accepted.

OBTAINING DOCUMENTS: Drawings may be examined at the-Owner’s office at the address shown above.

BID SECURITY: Bid Security in the amount of five (5%) percent of the Bid including all add alternates, must accompany each Bid. Cash, Bidders Bond, cashier’s checks or certified checks will be accepted.

NORTH DAKOTA LAW: All bid-

ders must be licensed for the highest amount of their bids, as provided by North Dakota Century Code; and no bid will be read or considered which does not fully comply with the above provisions as to bond and licenses, and any bid deficient in these re-spects submitted will be re sealed and returned to the bidder immediately.

PREBID MEETING: Prospec-tive bidders interested in the project and have questions or would like to schedule a walk-through with the ar-chitect should contact Sean Sugden, EAPC, at (701) 412-3489.

THE OWNER reserves the right 1) to reject or table any or all bids; 2)to waive variances in any or all bids; or 3) to award the bids to whoever, in the opinion of the Board,will best serve the interests of the school district.

By order of the School Board(10/9, 16, 23)

CALL FOR BIDS

The Tioga City Commission is ac-cepting applications for a candidate to be appointed to a 5-year term on the Tioga Municipal Airport Board.

Interested applicants may submit their name in writing to Tioga City Hall by Friday, November 15, 2019 at 5:00 p.m. The Tioga City Commis-sion will make the appointment at its regular scheduled meeting on Mon-day, December 2, 2019 at 7:00 p.m.

By Order of the Tioga City Com-mission,

Abby Salinas, Auditor (10/23, 30, 11/6, 13)

PUBLIC NOTICESTATEMENT OF OWNERSHIPMANAGEMENT, CIRCULATION

October 1, 2019The Tioga Tribune, a weekly

newspaper publication, is published and has its only business office at 15 1st St., Tioga, North Dakota 58852. The publisher, editor and sole owner is Cecile L. Wehrman, Crosby, North Dakota 58730.

There are no bondholders, or other security holders owning inter-est in this newspaper.Circulation FiguresA. Total Number of Copies (Net press run) ...................................675B. Paid and/or Requested Circula-tion(1) Paid/Requested Outside County-mail Subscriptions .....................315(2) Paid In-County Subscriptions Stated on Form 3541 .................371(3) Sales Through Dealers and Car-riers, Street Vendors, Counter Sales and Other Non-USPS Paid Distribu-tion ............................................360(4) Paid Distribution by Other Classes of Mail Through the USPS (eg. First Class) .............................0C. Total Paid Circulation ...........946

D. Free Distribution By Mail(1) Outside-County as Stated on Form 3541 ...................................52(2) In-County as Stated on Form 3541.............................................36(4) Free Distribution Outside the Mail ...............................................0E. Total Free Distribution ............88F. Total Distribution ...............1,034G. Copies not Distributed .............0H. Total ...................................1,034I. Percent Paid .................... 91.49%a. Paid Electronic Copies ..........186b. Total Paid/Print Copies ......1,132c. Total Print Distribution ....1,220d. Percent Paid ..............92.79I certify that all information on this form is true and complete. I understand that anyone who furnishes false or mis-leading information on this form or who omits material or information requested on the form may be sub-ject to criminal sanctions (including fines and imprisonment) and/or civil sanctions (including civil penalties).

/s/Cecile L. Wehrman(10/26)

Annual Meeting

R&T Water District will hold its annual meeting on Monday, October 28th, 2019 at the Ray Auditorium, 215 Main Street. A meal will be served at 5:30 p.m. with the business meeting to follow at 6 p.m. Door prizes will be awarded. All participating members are invited to attend.

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