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Table of Contents

Internal Order Structure Overview-------------------------------------------------3

Internal Order -------------------------------------------------------------------------6Create, Change, Display

Order Groups------------------------------------------------------------------------ 10Create, Change, DisplayAssign, Move or Remove Internal Orders

Budgeting---------------------------------------------------------------------------- 18

Original Budget, Supplements, Returns

Correcting Entry Errors and Reposting Transactions-------------------------- 26Repost Line Items, Change IO, Redistribute Cost, Reverse Entry

Internal Order Reporting ---------------------------------------------------------- 32Budget/Actual, Actual Line Items, Display Commitment Line Items, Master DataIndices, Internal Order Audit Report

Last revised 02/17/2007 K.Wilber Feb..2007_IO Manual 1

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STEPS IN THE INTERNAL ORDER PROCESS

FUNCTION MENU PATH TRANS

CODE

DETERMINE ORDER

STRUCTUR FORREPORTINGCREATE INTERNALORDER

Accounting->Controlling->Internal Orders->Master Data->Order->Create

Ko01

CREATE INTERNALORDER GROUPS

Accounting->Controlling->Internal Orders->Master Data->Order Groups->Create

KoH1

POST BUDGET Accounting->Controlling->Internal Orders-> Budget->Original->Change

Ko22

POST SUPPLEMENTS Accounting->Controlling->Internal Orders->Budget ->Supplement->Change

Ko24

POST RETURNS Accounting->Controlling->Internal Orders-

>Budget ->Return->Change

Ko26

REPOST LINE ITEMS Accounting->Controlling->Internal Orders->Actual Postings->Repost Line Items->Enter

KB61

DISPLAY INTERNALORDERS

ACCOUNTING=>CONTROLLING=>INTERNAL ORDERS=>MASTERDATA=>ORDER=>DISPLAY

Ko03

DISPLAY INTERNALORDER GROUPS

ACCOUNTING=>CONTROLLING=>INTERNAL ORDERS=>MASTERDATA=>ORDER GROUP=>DISPLAY

KoH3

SET PLANNER PROFILE ACCOUNTING=>CONTROLLING=>INTERNAL ORDERS=>PLANNING=>SETPLANNER PROFILE

NONE

ENTER PLANNINGDATA

ACCOUNTING=>CONTROLLING=>INTERNALORDERS=>PLANNING=>COSTELEMENT/ACTIVITY INPUT

KPF6

DISPLAY PLANNINGDATA

ACCOUNTING=>CONTROLLING=>INTERNALORDERS=>PLANNING=>COSTELEMENT/ACTIVITY

INPUT=>DISPLAY

KPF7

TO RUN AND DISPLAYREPORTS

ACCOUNTING=>CONTROLLING=>INTERNAL ORDERS=>INFORMATIONSYSTEM=>REPORT SELECTION

NONE


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Internal Order Structure Overview

Internal Orders provide a way of tracking expenses in addition to G/Ls. For example, all theexpenses associated with a department project or faculty member can be assigned an InternalOrder number. A report can then be executed for that Internal Order displaying all the expenses,

posted to multiple G/Ls, for that project or faculty member. This alternative way of trackingexpenses helps to eliminate the need for shadow systems, namely Excel spreadsheets.

Internal Orders are created and maintained in the Controlling module at the department level.The Internal Order Structure consists of Internal Orders, which represent specific informationbeing tracked, and Order Groups. Order Groups consist of multiple Internal Orders and/or otherOrder Groups. For example, several Internal Orders can be assigned to specific expenses withina project represented by an Order Group. Then, several projects, each represented by a differentOrder Group, can be assigned to combined projects Order Group. The best time to implement theInternal Order system is at the beginning of a fiscal year or at the commencement of a newproject. However, the repost line items feature allows you to post Internal Orders to transactions

in Controlling after they have been posted in Funds Management, thus Internal Orders can beimplemented after the fiscal year or project begins.

The success and usefulness of the Internal Order Structure requires planning. The first step is todetermine what types of information the Dean, Director or Manager desires to see. The secondstep is to identify the reporting needs of the department. Being consistent with Internal Orderand Order Group descriptions will help streamline reporting and will help you identify theInternal Orders and Order Groups you create. Using the examples from the College ofCommunications & Fine Arts and SAP Information Systems, sketch out an Order Group tree andfill in the Internal Orders. It is also important to work with other people within your college ordepartment. For example, the colleges have developed guidelines for naming Internal Orders

and Order Groups, which should be followed to maintain continuity. Working with others willalso eliminate duplication of reporting structures.

Finally, before you can create Internal Orders,you will need an Order Type. The Order Typecontrols Internal Order numbering, security and field displays. You should have been assignedan Order Type at training. If you do not know your Order Type assignment, please call KimWilber at extension 7361.


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INTERNAL ORDER and ORDER GROUP EXAMPLES

College of Communications and Fine Arts

CAG ARTFirst digit denotes college (C=Communication and Fines Arts)

Second digit denotes department (A=Art)Third digit denotes type (O=Order, G=Group)

Principle #1Orders should reflect the purposes of spending, not the type of spending

Principle #2Orders should represent an alternative view of the S/E allocation to an account.

CAG Art CBG Bca

CAG Administrative CBG Administrative

CAO NAS Technician CBO EquipmentCAO Telephone CBO Membership DuesCAO Faculty Travel CBO SubscriptionsCAO Seed CBO Office ExpensesCAO Equipment CBO TelephoneCAO Personnel Recruitment CBO Travel

CBO ContingencyCAG Activities CBG Activities

CAO Ceramics CBO WMHWCAO Design CBO MHTVCAO Education CBO News Central

CAO Fiber DesignCAO Graphic Design CBG Faculty DevelopmentCAO History CBO AckerCAO Painting and Drawing CBO CorbettCAO Photography CBO CraigCAO Printmaking CBO HendersonCAO Sculpture CBO JurkiewiczCAO Student Activities CBO McCluskey

In this example, the Administrative and Activities Order Groups are based on the Deans needfor information. The CBG Faculty Development Order Group is based on the departments needfor information.

Internal Orders represent specific administrative, activities and faculty development expenses.The Order Groups CAG Administrativeand CAG Activitiesare used to combine and separatethe administrative and activities expenses represented by the Internal Orders. The Order GroupCAG Art, made up of the two Order Groups, tracks both administrative and activities expensesfor the Art department within the College of Communications and Fine Art. The CBG Bcaexample adds a third Order Group to track faculty development expenses.


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SAP Information Systems

SAP_73002 SAP CAPITAL PROJECTS||-- SAP_WRKFLW WORKFLOW

| || |-- SAP_FIWK FI WORKFLOW| | || | |--22105 BASIS - WORKFLOW| | |--22065 FI WORKFLOW - CONSULTANTS| | |--22066 FI WORKFLOW - TEAM COSTS| || |-- SAP_HRWF HR WORKFLOW| || |--22067 HR WORKFLOW - CONSULTANTS| |--22068 HR WORKFLOW - TEAM COSTS

||-- SAP_TRNGEV TRAINING AND EVENTS|-- SAP_PLNTMT PLANT MAINTENANCE|-- SAP_ARCHIV ARCHIVING|-- SAP_RECRT SAP_RECRITMENT|-- SAP_WBA WEB BASED APPLICATIONS

||-- SAP_FIWBA FI WEB BASED APPLICATIONS| || |--22107 BASIS - WEB BASED FORMS| |--22026 FI WEB BASED APPLICATIONS - CONSULTANTS

| |--22027 FI WEB BASED APPLICATIONS - TEAM COSTS||-- SAP_HRWBA HR WEB BASED APPLICATONS

||--22069 HR WEB BASED APPLICATIONS - CONSULTANTS|--22070 HR WEB BASED APPLICATIONS - TEAM COSTS

In this example the Internal Orders track expenses for consultants, employees and basis. TheOrder Groups track expenses for two departments FI and HR (For example, SAP_FIWK andSAP_HRWF). The Order Groups also track expenses for each Project (for example,SAP_WRKFLW) and finally for all the projects combined (SAP_73002).


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Assignment Section (required information):

Short Text: Name of Internal Order. Should be descriptive of the type of informationbeing tracked. For example, Travel for Professor X.

Company Code: Should default to CMUBusiness area: The business area is based on the responsible cost center.

Cost Center Business Area

2XXXX 10003XXXX 11004XXXX 200050000-5019955000-55399

3000

702XX-70999 700061XXX-655XX, WBSelements

4000

Responsible Cost Center: Enter the cost center through which the majority of revenues andcosts associated with the Internal Order will be incurred.

Long Text (optional): Long text allows tracking changes to a project or object over time.For example, changes in budget or transfer of monies. To enter

information into the long text field select the long text icon.Once the information is completed, select the green arrow to goback to the assignments screen. The long text data will be updated.

4.

Click the General data tab and enter the information as follows:


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Person responsible: Required. Enter the name of the person responsible for maintainingInternal Orders. This is a sort field, so be consistent in form. Forexample, always use S JONES or Sally Jones or JONES, S. The Personresponsible and telephone number are displayed on the master data report.

Telephone: Recommended

Department: Optional. This field can be used as a sort field in the Display Master Datareport. Consistency is the key to usefulness.

Once all of the information is completed, select the save icon or F11 to save the InternalOrder. The system assigns a number and displays the message Order was created with number#####. The system assigns the next number in the sequence assigned to the Order Type used.This means yourinternal orders will not necessarily be in consecutive order. Keep a record ofthe Internal Orders you create.

Once you have created your Internal Orders, the next step is to create Order Groups and assignInternal Orders to the Order Groups.


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There will be situations where you will need to go back and modify an Internal Order after youhave saved it. Some items you may want to modify are: Description, Long Text, ResponsibleCost Center, Location or General Information

To Change an Internal Order:

1. Follow the MENU PATH: AccountingControllingInternal OrdersMasterDataSpecial FunctionsOrderChange or enter TRANSACTION CODE: KO02

2. Enter the Internal Order number and press enter or the master data icon andmake desired changes. Changes can be made in any field that is NOT grayed.

3. Save the changed information by selecting the save icon or F11.

To determine ownership of an Internal Order or to review documentation that has been attachedto an Internal Order without making changes you can display Internal Order master data.

To display an Internal Order:

1. Follow the MENU PATH: AccountingControllingInternal OrdersMasterDataSpecial FunctionsOrderDisplay or enter TRANSACTION CODE: KO03.

2. Enter the Internal Order number and press enter or the master data icon.

The following screen will appear.

3. To view additional documentation on the project, select the long text icon

4. Click once on the General data tab to review ownership of the Internal Order.


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Enter the Order Group name or identifier (based on the structure you have defined) and the OrderGroup description and press enter.

To create an Order Group at the same level as another, click once on the same level Order Group

and select the same level icon.

Enter the Order Group name or identifier and the Order Group description and press enter.

At this point you can save your Order Group(s) by selecting the save icon or F11 or you canattach Internal Orders to your Order Group(s) (this is covered in an upcoming section of thismanual).

To change the description of an Order Group:

1. Follow the MENU PATH: AccountingControllingInternal OrdersMaster

DataOrder GroupChange or enter TRANSACTION CODE: KOH2.


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2. Enter the Order Group name or identifier and press enter. Change the description andsave. The name of the Order Group cannot be changed; however, the Order Group canbe deleted and a new one created.

Users can display Order Group master data to review information or Internal Order assignments.

To display an Order Group:

1. Follow the MENU PATH: AccountingControllingInternal OrdersMasterDataOrder GroupDisplay or enter TRANSACTION CODE: KOH3.

2.

Enter the Order Group name or identifier and press enter.

3. Click the plus next to an Order Group to view the Internal Order assignments.


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ORDER GROUPS Assign, Remove and Move Internal Orders

Once Order Groups are created, Internal Orders can be assigned to them.If assigning InternalOrders to Order Groups as the Order Groups are created begin with step 3.

To assign an Internal Order to an Order Group:

1. Follow the MENU PATH: AccountingControllingInternal OrdersMaster DataOrder

Group

Change or enter TRANSACTION CODE: KOH2.

2. Enter the Order Group to be modified and press enter.


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3. Click the Order Group once and select the order icon.



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4. To assign individual Internal Orders to an Order Group, enter the Internal Order numbers inthe left hand column and press enter. If you enter a number that does not exist, the system

will indicate there is No valid master. Select the save icon or F11 to save Internal Orderassignments.

5. To enter a range of Internal Orders enter the beginning Internal Order number in the firstcolumn, first row and the ending Internal Order number in the second column, first row andpress enter. A list of the Internal Orders within the number range will display on the screen.The range functions as a unit meaning that it can be removed from or moved to a Group as arange, but not as a single Internal Order. To remove or move an Internal Order within arange, delete the range, and then add the Internal Orders individually.

NOTE: Please keep in mind that your Internal Orders may NOT be assigned numbers insequence. This option may bring in Internal Orders created by other people.

To remove an Internal Order from an Order Group:

1. Follow the MENU PATH: AccountingControllingInternal OrdersMaster DataOrderGroupChange or enter TRANSACTION CODE: KOH2.

2. Enter the Order Group to be modified and press enter.

3. Expand the Order Group to display the assigned Internal Orders. Place the cursor on the

Internal Order or Internal Order range to be removed and select the select icon. TheInternal Order number should be shaded.


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4. Remove the Internal Order or range by selecting the remove (detach) icon and press the

save icon or F11. The Internal Orders will be removed from the group, but not deleted.

To move an internal order from one group to another:

1. Follow the MENU PATH: AccountingControllingInternal OrdersMaster DataOrderGroupChange or enter TRANSACTION CODE: KOH2.


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2. Enter the top node Order Group and press enter.

3. Expand the Order Group the Internal Order or Internal Order range is to be moved from.

Click on the Internal Order or range to be moved and select the select icon.

4. Click on the Order Group the Internal Order or range is to be moved to and select the insert

at lower level icon.

5.

The Internal Order or range will move from one Order Group to the other. Expand the

second Order Group to verify that the move has been made. Press the save icon or F11to save the change.


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BUDGETING Original Budget, Supplements, Returns

Budget can be posted to an Internal Order. Budget can be used to:o Allocate monies for specific functions, programs, etc. (this does not affect funds center

budget)

o

Monitor carryforward expenditureso Establish a planned spending amount for comparison reportingo Create a historical representation of budget allocations and program changes

To post original budget to an Internal Order:

1. Follow the MENU PATH: AccountingControllingInternalOrdersBudgetingOriginal BudgetChange or enter TRANSACTION CODE:KO22.

2. Enter the Internal Order number or Order Group and Order Type. Press enter or select

the Original budget icon.

The following screen will appear. Verify that the correct fiscal year is displayed. The systemdefaults to the current fiscal year. To view or enter information for other fiscal years, select theAnnual overview icon.

Fiscalyear


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The following screen will appear

3. Enter budget information into the desired fiscal year and press the save icon or F11.

The system will assign and display a document number at the bottom of the screen for the budgetposted.


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NOTE: To see details of budget line items from original, supplement or return budget screens,select the Annual overview icon, then click on the amount and go toExtrasLine items.


Budget supplements can be used to identify additions to funding for programs, functions etc.Posting budget supplements creates a historical representation of funding allocations andprogram changes.


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To post a budget supplement to an internal order:

1. Follow theMENU PATH: AccountingControllingInternalOrdersBudgetingSupplementChange or enter TRANSACTION CODE: KO24.

2. Enter the Internal Order number or Group Order and Order Type. Press enter or select

the Supplement icon.

The following screen will appear. Verify that the correct fiscal year is displayed. The systemdefaults to the current fiscal year.

To view or enter information for other fiscal years, select the Annual overview

icon. The following screen will appear. To see details of budget line itemsclick on the amount and then go to ExtrasLine items.


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3. Enter the budget supplement amount and press enter. The system will recalculate thecurrent budget to include the supplement just entered.

System displaystotal budgetalready posted.

The systemrecalculates currentbudget.


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4. If the calculated budget is correct, press the save icon or F11. The system will assignand display a document number at the bottom of the screen for the budget supplementposted.

Budget returns can be used to identify subtractions from funding for programs, functions, etc.Posting budget returns creates a historical representation of funding allocations and programchanges.

To post a budget return to an Internal order:

1. Follow the MENU PATH: AccountingControllingInternalOrdersBudgetingReturnChange or enter TRANSACTION CODE: KO26.

2.

Enter the Internal Order number and press enter or select the Return icon.

The following screen will appear. Verify that the correct fiscal year is displayed. The systemdefaults to the current fiscal year.


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To view or enter information for other fiscal years select the Annual overview

icon. The following screen will appear. To see details of budget line itemsclick on the amount then go to ExtrasLine items.


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3. Enter the budget return amount and press enter. The system recalculates the currentbudget to reflect the return just entered.

Systemrecalculatescurrent budget

4. If the calculated budget is correct, press the save icon or F11. The system will assignand display a document number at the bottom of the screen for the budget return posted.


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CORRECTING ENTRIES AND REPOSTING LINE ITEMS Repost Line Items,Change Internal Order, Redistribute Cost, Reverse Entry

To reduce the number of keying errors, be sure to the use latest revised departmental forms forrequesting journal entries, invoice vouchers, departmental deposits, etc. If an Internal order

number field is not on the form, please write the Internal order by the cost center and highlight it.Unfortunately, no matter how much care is taken, errors will occur.

How a transaction is corrected depends upon how it was entered and the type of error made.NOTE: Items reposted in the Controlling module will not be reflected on the FM Reports.

Type of Error Solution Responsible PartyChange FM

Reports?

Incorrect cost center keyedReverse the entry andre-key

AdministrativeDepartment (AccntsPayable, Accntg Services)

Yes

Incorrect G/L account keyed Reverse the entry andre-key

AdministrativeDepartment

Yes

Incorrect Internal orderkeyed

Use re-post line item tocorrect

User department No

No internal order keyedUse re-post line item tocorrect

User department No

Transaction where internalorder cannot be updated.(Telecom, Payroll,convenience copiers)

Use re-post line item tocorrect

User department No

Purchase order commitment

appears in Cost center andnot on the internal order andthere has been no activity (nointernal order referenced)

Purchasing shouldcorrect the accountassignment information

User departmentcommunicatesinformation to Purchasing

Yes

Purchase order commitmentappears in the incorrectinternal order and there hasbeen no activity

Purchasing shouldcorrect the accountassignment information

User departmentcommunicatesinformation to Purchasing

Yes


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Users can use the Repost line item function to:o Add an Internal Order number to a transactiono Change an Internal Order number on a transactiono Redistribute a transaction across multiple Internal Orderso Remove a transaction from an Internal Order

To repost line items:

1. Follow the MENU PATH: AccountingControllingInternal OrdersActualPostingsRepost Line ItemsEnter or enter TRANSACTION CODE: KB61.

2.

Enter the document number, company code and fiscal year in the selection fields asfollows and select the execute icon:

Document number: This is the FI document number from the Actual Line Item Detailreport located in FM Reports. Also note the Line item and amount to use later.

Company Code: Enter CMU Fiscal Year: Enter the fiscal year in which the transaction was posted.


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The line items from the FI document will appear.

You may have to scroll to the right hand side of the screen to see all of the information.

3. Locate the correct amount and Line item listed under the FI Document number.

4. In the OTy column enter ORD. In the Acct. assgt2 column enter the Internal ordernumber.


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5. Press the post (save) icon or F11. At the bottom of the screen, the system willdisplay the message Document is posted under number #####.

To change an Internal Order number posted in FI:

1. Follow the steps to repost a line item.

2. Enter the new Internal Order number in the Acct. assgt2 field.

3. Press the save icon or F11. At the bottom of the screen, the system will display themessage Document is posted under number #####.

All or part of the amount of a transaction can be divided between two or more Internal Orders.

To redistribute dollar amounts across multiple Internal Orders:

1. Follow the steps to repost a line item.

You may have to scroll to the right side of the screen to see all of the information.


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2. Enter the correct amount for the first Internal Order in the first row of the Value TranCurrcolumn and press enter. The system will compute the difference between the originalamount and the entered amount and insert it on the next line.

3. Enter the correct amount for the second Internal Order number in the second row of theValue TranCurr column. Change the Internal Order number and press enter. The systemwill compute the difference between the previous amount and the entered amount andinsert it on the next line. Repeat the process for multiple Internal Order assignments. Ifthe remaining balance should not be distributed to an Internal Order, leave the Internal

Order number blank.

You may have to scroll to the right side of the screen to see all of the information.

4. Press the save icon or F11. At the bottom of the screen, the system will display themessage Document is posted under number #####.

To remove an Internal Order from a transaction:

1.

Follow the steps to repost line item.

2. Delete ORD under the OT column and the Internal Order from the line item.

3. Press the save icon or F11. The system will display the message Document is postedunder number #####.


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To reverse an entry and repost it in the Controlling module:

1. Follow the MENU PATH: AccountingControllingInternal OrdersActualPostingsRepost Line ItemsReverse or enter TRANSACTION CODE: KB64.

2.

Enter the Cost center and select the execute icon.

3. Click in the box to the left of the posting to be reversed. The line will becomehighlighted. Then click on the Reversal indicator button. At the bottom of the screen,

the message A document is always completely reversed will be displayed. Press the post(save) icon or F11. At the bottom of the screen, the message Document is postedunder number #### will be displayed. The posting is reversed. The transaction can bereposted.


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INTERNAL ORDER REPORTING Budget/Actual, Actual Line Items, DisplayCommitment Line Items, Master Data Indices, Internal Order Audit Report

The Application Tree for Internal Order reports resembles the Application Tree for FM reports.To access the Internal Order Report Application Tree, type KOC2 in the transaction code box

and press enter.

Click on the + to left of desired node, then double click on the report name.

Click on + to left ofdesired node.

Double click onreport name.


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Budget / Actual Comparison Report Inception to date viewBudget / Actual Comparison Report Annual view

These reports provide budget, actual and commitment information for Internal Orders. Use theInception to date view for reports based on inception to date data such as facilities projects and

grants. Use the Annual view for reports based on fiscal year data such as workshops, recruitment,or tracking carryforwards. The reports are run in the same manner and give the sameinformation. The following example is from the Inception to date view.

To access the report follow the transaction code KOC2.

Click on the + to left of Bdgt / Act Comparison Inc, then double click on Bdgt / ActComparison Inception to date view.

Enter information as follows and select the execute icon to run the report.

Selection valuesControlling area: Should default to CMU

Selection setsOrder group: Enter an Order GroupOr value(s): Enter an Internal Order, Range of Internal Orders or select the right arrow

to enter multiple Internal Orders or multiple ranges of Internal Orders.


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Example of a Budget / Actual Comparison report

Internal Ordernumber andshortdescription.

Budget posted to theorder. Representsfunding for a project orthe amount allocated to

Activityincurred. Journalentries, invoicevouchers, travel

Budgetminus actualminus

Unreceived,uninvoiced purchase

You can drill down on this report by double clicking a line item.


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A panel is displayed that allows you to select either the commitments or actual drill down.Double click on commitments or actual.

The following report provides a detail listing of transactions that have been posted to the selectedInternal Order. Double click on a specific line item to see the actual journal entry, invoicevoucher or reposting.


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Actual Line Items

This report provides a list of transactions that have been posted to an individual Internal Order oran Order Group.

To access the report follow the transaction code KOC2.Click on the + to left of Actual Line Items, then double click on Orders: Actual Line Items.

Enter information as follows, then select the execute icon to run the report.

Order: Enter an individual Internal OrderOr

Order Group: Enter an Order Group

Cost Element: Optional. Enter a sub account number or leave blank to see all activity.Or

Cost Element Group: Optional. Enter a group of cost elements. For example, facilities projectsuse the cost element group Z_CIP.

Posting Date: Defaults to Current month. Enter desired range of dates.

Display Variant: Leave DEFAULT setting.


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The following report will be displayed. Double click on a specific line item to see the actualjournal entry, invoice voucher or reposting.


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Display Commitment Line Items

This report displays unreceived and/or uninvoiced purchase orders and contracts.


Click on the + to left of Commitment Line Items, then double click on Orders: Commitment LineItems.

Delivery Date: Key in06/01/1988 through

Click here to seeonly Open

Enter information as follows, then select the execute icon to run the report.

Enter an individual Internal Order

rder Group: Enter an Order Group

lement: Optional. Enter a sub account number or leave blank to see all activity.

Cost Element Group: ents. For example, facilities projectsuse the cost element group Z_CIP.

osting Date: Enter 06/01/1988 to 07/31/2005.

Display Variant: Should default to 1SAP.

Order:Or

O

Cost E Or

Optional. Enter a group of cost elem

P


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The following report will appear. Double click on an item to drill down to the purchase order orcontract.


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Display Master Data

This report provides a list of Internal Orders based on specific criteria. For example, if 08 isentered in the Order type field, the report will bring up all of the Internal Orders under Order

type 08. If a cost center in entered in the Responsible cost center field, the report will bring upall of the Internal Orders with that cost center entered on the master data. Consistency whenentering Internal Orders determines the accuracy and usefulness of this report. For example,always use the same format for the Responsible person and be consistent when using theDepartment field on the General tab in Master data.


Click on the + to left of Master data indices, then double click on Internal Order Master Data.

Enter information for the desired search criteria and select the execute icon.

Selection Options

Order Type: The order type assigned to your college or area

Internal Order: Individual, range or multiple Internal Orders

Responsible Cost Center: Cost center entered on master data

Person Responsible: Person responsible for the Internal Order as entered in Master Data

Department: User defined based on information entered on the General tab in MasterData


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The following is a report based on criteria for Order type 01.


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Internal Orders Audit Report

This report provides a list of transactions posted to a selected cost center (and optionalcost element) along with Internal Order assignments posted at the time of entry orreposted later in Controlling by repost line item.


Click on the + to left of I/O Audit Report, then double click on Cost Centers: Actual LineItems.

Enter information as follows and select the execute icon to run the report.

Cost center: Enter a cost centerOr

Cost center group: Enter a cost center group

Cost Element: Enter a sub account number or leave blank to see all transactions.

OrCost Element Group: Enter a group of cost elements (optional).

Posting Date: Enter a range of dates from which to view information

Display Variant: Click in the Display variant field and select ZIOAUDITfrom thepull down menu.

The following report will be displayed.


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Aux. acct assgnmnt_1displays Internal Orders assigned to expenses.

Aux. acct assgnmnt_2displays Internal Orders assigned to revenues.

NOTE: Sorting the Posting date and Cost element columns will make it easier to viewitems which have been assigned Internal Orders through the Reposting Line Itemprocedure. To do this: highlight the PostgDate column, then click the Sort

ascending icon. Next highlight the Cost elem. column, then click the Sort

ascending icon. To replace the subtotals, highlight the Cost elem. column again andclick on Editsubtotals.

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