Invoice Processing Serv ice

“Reducing operating costs is number one priority in 2010!” SOURCE: Aberdeen Group Feb 2010.

Nationwide Leader in Business Process Solutions

What are the biggest barriers organizations face in automating accounts payable?

• Lack of knowledge• Don’t know where to start• Difficulty making a business case• Resistance to change• Other more pressing priorities• Lack of Resources

SOURCE: IOMA 2010.


Top 10 Reasons to Automate Accounts Payable

1. Reduce Costs2. Increase Efficiencies3. Eliminate Errors4. Prevent Fraud5. Capture Discounts6. Improve Cash Flow7. Increase Visibility8. Free Up Staff Time9. Improve AP Department10. Automating AP is Not Difficult

SOURCE: IOMA 2010.


What is the main problem that you need accounts payable automation to correct?

• Too much paper• Lost invoices• Late payments• Data entry problems• Poor visibility into invoices

SOURCE: IOMA 2010.


The number one priority for companies in 2010

• 73% of surveyed companies

“Reducing operating costs is number one priority!”

SOURCE: Aberdeen Group Feb 2010.


How many invoices is your organization processing each year?

On average, it costs an accounts payable departments between $8.00 - $15.00 (or more) to process one vendor payment . . .

IOMA Benchmarking Study

Reducing operating costs is number one priority in 2010! SOURCE: Aberdeen Group Feb 2010


How many AP staff are processing invoices in your organization?

• 10 FTE’s processing invoices @ $35,000 per year

$350,000 in annual labor costs to process invoices

Reducing operating costs is number one priority in 2010! SOURCE: Aberdeen Group Feb 2010.


What if you could eliminate paper invoices and reduce manual data entry by 99%...????

Reducing operating costs is number one priority in 2010! SOURCE: Aberdeen Group Feb 2010.


What are the benefits to SmartAP Service

• Nothing to buy• Eliminates manual data entry• Eliminates paper invoices• Instant visibility • Never lose invoices• Reduce AP labor costs• Improve the AP process• Unlimited scalability• Not template based


PO Table Match

Vendor Master Match


5 x 93.00 = 465.005 x 185.00 = 925.005 x 745.00 = 3,725.0020 x 50.00 = 1,000.004 x 329.00 = 1,316.003 x 419.00 = 1,257.002 x 350.00 = 700.005 x 810.00 = 4,050.00Subtotal = 13,438.00Tax = 0.00Freight = 32.00Total = 13470.00


EXCEPTION REASONS

Not a Valid PONot in Vendor MasterNot an Invoice



MEDITECH


• Instant visibility to invoices• Eliminated manual invoice entry• AP managers focus on expediting invoices for discounts• Reduced AP labor and processing costs• Eliminated invoice backlogs• No more paper invoices

• No software to purchase • No hardware to purchase• Very little IT resources needed• No additional staff or labor required• No lengthy implementations or learning curves• Fits right in with your existing AP process• Processing costs are per invoice• Professional services fees are per hour


1. What is the monthly volume of invoices?2. How do vendors send invoices? PO Box, Email, Fax?3. Are invoices centralized or decentralized?4. How many people enter and process invoices?5. Are invoices entered before or after approval?6. What accounting system is being used?7. What invoice data is entered into the accounting system?8. Are purchase orders used? If so, what percentage?9. Is there currently a workflow system in use?10. Is there currently a document management system in use?11. What are the main benefits to be achieved?


Invoice Processing Serv ice

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