INVITATION TO TENDER FOR THE CONSTRUCTION OF A GUARD … .pdf · WORKS DESCRIPTION: CONSTRUCTION OF...

PROPOSED CONSTRUCTION OF GUARD HOUSE

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INVITATION TO TENDER FOR THE CONSTRUCTION OF A GUARD HOUSE WITH ASSOCIATED BUILDING SERVICES AND EXTERNAL WORKS

TENDER NUMBER 11 OF 2018/19

FEBRUARY 2019


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CONTENTS

1.0 CONTENTS

2.0 NOTES TO TENDERERS

3.0 FORM OF TENDER 4.0 DECLARATION OF ELIGIBILITY 5.0 GENERAL CONDITIONS OF CONTRACT

6.0 PRELIMINARIES - MINOR WORKS

7.0 BILLS OF QUANTITIES

Section No. 1 Preliminaries & General Contents


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NOTES TO TENDERERS

1.0 SITE INSPECTION

There will be a compulsory site inspection on the 19th of February, 2019 at 1100hrs at

KM III International Airport Housing entrance gate, Lubombo District, Eswatini.

2.0 COST OF TENDERING

The Tenderer shall bear all costs associated with the preparation and

submission of his tender and the employer will, in no case be responsible or

liable for these costs, regardless of the conduct or outcome of the tendering

process.

3.0 INTERPRETATION OR CLARIFICATION OF TENDER DOCUMENTS

Tenderers are required to check the Bills of Quantities carefully and to ensure

that all pages are included. Should any items be missing or duplicated, or it be

indistinct, should any ambiguity or inconsistency between the Specification and

the Bills of Quantities be discovered, the tenderers shall apply to the Quantity

Surveyor to have such omission, error or ambiguity rectified.

Should there be any doubt or obscurity as to the meaning of any of the tender

documents as to anything done or not to be done by the Contractor, or as to these

instructions, or as to any other matter affecting this tender, the tenderer must set

such doubt or obscurity in writing and submit it to reach Project Manager, not later

than seven (7) days before the fixed date for delivery of the Tenders.

4.0 INFORMATION TO BE SUBMITTED WITH TENDER

The tender must be accompanied by:

(a) The form of tender duly completed and the Bills of Quantities fully priced

and summated.

(b) Original Tax Compliance Certificate

(c) Valid trading licence

(d) Company Profile.

(e) Construction Industry Council Registration Certificate.

(f) Labour Compliance Certificate


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(g) Form J

(h) Form C

(i) Police Clearance for Directors

(j) Tender Purchase Receipt

Failure to comply with the foregoing will result in the rejection of the tender.

5.0 SEALING, MARKING AND DELIVERY OF TENDER AND PLACE OF OPENING

Completed form of tender together with the Bills of Quantities should be submitted in a sealed envelope and clearly marked on the outside:

To: ESWACAA Head Office, Matsapha International Airport, Eswatini not later than 19th March 2019 at 1200hrs

Tenderers and/or their representatives are invited to attend the tender opening.

No tenders delivered after the stipulated date and time, for whatever cause arising, will be considered.

The envelope in which the tender documents are submitted must not bear the tenderer’s name and address and must contain no other documents and drawings other than those documents specifically requested in this tender.

6.0 TELEGRAPHIC TENDERS AND TENDERS BY TELEFAX/FASCIMILE MACHINE

Tenderers are to note that telefax/facsimile machine transmitted and/or telegraphic tenders shall not be considered.

7.0 ACCEPTANCE OF TENDER

The formal acceptance of any tender pending a formal contract agreement forms a contract binding upon both employer and the accepted tenderer.

The employer does not bind himself to accept the lowest or any tender nor to assign any reason for the rejection of any tender.

8.0 RETURN OF DRAWINGS

Documents except those bound into the Bills of Quantities, which shall remain with the documents, must be returned to the Project Manager as soon as possible after the tender opening. Tenderers, or their representatives, attending the opening may hand over the documents to the person representing the Project Manager at the opening session.


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9.0 PERIOD OF VALIDITY OF TENDERS AND NOTIFICATION TO SUCCESSFUL

Tenders shall remain valid for a period of 90 (ninety) days from the date fixed for the opening of tenders.

10.0 INTENTION TO AWARD

All bidders are required to provide their email addresses to the Authority through

which they will be notified of the intention to award on the day that the intention

is sent to ESwatini Public Procurement Regulatory Agency (ESPPRA) to be published to

their website.

Following the contract award decision, the employer shall prepare a notice

indicating the name of best evaluated tenderer, the value of the proposed contract

and any evaluation scores. The notice shall be sent directly to all tenderers who

submitted tenders by letter through the email. The employer shall allow a period

of at least ten (10) working days to elapse from the date of despatch before a contract

is awarded.

11.0 ALTERNATIVE SPECIFICATION OR BILL OF REDUCTION

Should the tender figures received for this project be higher than budgeted allowances, the Employer reserves the right to reduce either the quantity or the specification of the work to meet the desired figures.

This reduction will take place before the contract is signed and will be subject of agreement between the employer and the successful contractor.

12.0 ADDITIONAL INFORMATION REQUIRED

To assist in the examination, evaluation and comparison of tenders, the Project Manager may ask tenderers individually for clarification of their tender, including breakdowns of unit rates. The request for clarification and the response shall be in writing or by cable, but no change in the price or substance in the tender shall be sought, offered or permitted except as required to confirm the correction arithmetical errors discovered by the Evaluation Team during the evaluation of the tenders.

13.0 PERIOD OF COMPLETION

The expected maximum time for completion for the principal contract is 3 (Three)

months.

14.0 SUBCONTRACT PROGRAMME / COMMENCEMENT DATE: The successful subcontractor will agree with the principal contractor, the date on which he is required to commence work on site. Submission of a tender will be regarded as a guarantee that the subcontractor can commence the subcontract works as required and to proceed without delay in accordance with the requirements of the overall


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programme.

15.0 CONSTRUCTION PROGRAMME

Tenderers are to note the extremely tight construction programme.

The Contractor shall supply a bar chart setting out his activities in such a manner that the Project Manager can accurately assess his progress throughout. The programme shall be submitted before any construction starts.

The programme for this subcontract must be discussed with the Main Contractor in detail prior to handing in of tenders. The possession of site will be stipulated in the letter of award for the successful tenderer.

The Contractor shall submit an organogram with the tender document for review. The organogram must indicate whether on-site, off-site or part time and the function to be performed by the personnel. A summary of the experience of the supervisory staff for this type of project must be submitted with the tender. The principal agent reserves the right to request the removal of personnel should they prove unsuitable for this project.

16.0 GUARANTEE PERIOD:

The tenderer's attention is drawn to the requirement for the entire installation

to be guaranteed for10 years after practical completion. Tenderers are advised that, the CLIENT/USER will negotiate a maintenance contract with the successful tenderer after completion of the installation and a ten (10) year free service period. A new maintenance agreement for the installation will be entered into for this building and tenderers must submit maintenance prices based on the new equipment, together with document


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FORM OF TENDER

(In terms of the JBCC 2000 Minor Works Agreement - July 2007 Edition) PROJECT : CONSTRUCTION OF A GUARD HOUSE AT KMIII IA FOR ESWACAA EMPLOYER : ESWACAA MAIN CONTRACTOR : TENDERER : WORKS DESCRIPTION: CONSTRUCTION OF NEW GUARD HOUSE WITH

ASSOCIATED BUILDING SERVICES AND EXTERNAL WORKS TENDER CLOSING DATE : 19th March 2019 TIME 12:00HRS

1.0 CONDITIONS OF TENDER

1.1 The successful tenderer will be appointed in terms of the JBCC Minor Works Agreement.

1.2 Additions and alterations to such agreement are clearly detailed in the schedule of the agreement.

1.3 All pre-tender information is set out in the Schedule. Variables requiring

selection by the tenderer are to be clearly marked for later inclusion in the Schedule.

1.4 Any conditions or qualifications that are appended by the tenderer, which are at

variance with the conditions in this or the tender enquiry document, may invalidate the submitted tender.

1.5 This tender is to be submitted to the Authority at the street address stated above

before the tender closing date and time stated above.

The employer does not bind himself to accept the lowest, or any, or portion of any tender, nor to give any reason for the rejection of any tender or portion of any tender

2.0 THE TENDER

2.1 By the submission of this tender to the employer, the tenderer offers and agrees

to contract for, execute and complete the works for the tender sum as stated below.

2.2 The tender shall remain in full legal force for Ninety (90) calendar days from the

tender closing date. The tenderer accepts liability for damages as may be suffered by the employer should the tender validity period not be honoured by the tenderer, including any additional expense incurred by the employer in having to call for new tenders and/or in having to accept any less favourable tender.

2.3 This tender takes into account the following documents:

2.3.1 the tender enquiry documents prepared by comprising Section One to Three

2.3.2 the Contract / Measurement Drawings


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2.4.1 MAIN TENDER (FIXED PRICE)

2.4.1.1 Tenderer’s work including Provisional Amounts E

2.4.1.2 ADD: Contingencies @ 1.5% E

--------------------------- SUBTOTAL E

2.4.1.3 ADD: Construction Levy @ 1.0% E

--------------------------- SUBTOTAL E

2.4.1.4 ADD: Value Added Tax @ 15% E

-------------------------- 2.4.1.3 TOTAL TENDER SUM

E ==============

Tender Sum In Words :

................................................................................................................................................

............................................................................................................................. ...................

2.5 TENDERER'S SELECTIONS

[Insert YES/NO/AMOUNT as applicable]

SELECTION ITEM YES/NO

Preliminaries Payment Alternative A.. NO......

Alternative B..YES....

Adjustment Alternative A..YES....

Alternative B..NO......

YES/NO

Security Variable construction guarantee NO.... E .............................


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Fixed construction guarantee NO E..............................

Retention (payment reduction)

YES

E..............................

Advance payment guarantee *

NO

E .............................

.

Payment guarantee NO E.........................

*Insert amount of payment guarantee required

2.6 SIGNATURE OF THE TENDERER

Thus done and signed at………................……on...................................................

.........………………............................... ......................................................... Name of signatory Capacity of authorised signatory

……………………………………………. ………..……….…………………………… As witness for and on behalf of the tenderer who by signature hereof warrants authorisation hereto

TENDERS TO BE SEALED IN AN ENVELOPE ENDORSED “TENDER NUMBER 11of 2018/19 FOR THE CONSTRUCTION OF A GUARD HOUSE WITH ASSOCIATED SERVICES AND EXTERNAL WORKS” AND TO BE DELIVERED AT ESWACAA HEAD OFFICE, MATSAPHA AIRPORT.


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DECLARATION OF ELIGIBILITY

[The Contractor must provide a signed declaration on its company letterhead in the

following format. If the Proposal is being presented by a joint venture or consortium

all members must each sign their own declaration.]

[>>>Name of Contractor, Address, and Date>>>] To: The Secretary of the Tender Board,

Swaziland Civil Aviation Authority P.O BOX D361 THE GABLES H126

Dear Sirs,

Re Tender Reference: 11 of 2018/19

We hereby declare that:-

(a) I/We, including any joint venture partners or consortium partners, are a legal entity and have

the legal capacity to enter into the contract;

(b) I/We are not insolvent, in receivership, bankrupt or being wound up, our affairs are not being

administered by a court or a judicial officer, our business activities have not been suspended,

and we are not the subject of legal proceedings for any of the foregoing;

(c) I/We have fulfilled our obligations to pay taxes

(d) I/We have not, and our directors or officers have not, been convicted of any criminal offence

related to our professional conduct or the making of false statements or misrepresentations

as to their qualifications to enter into a contract within a period of five years preceding the

commencement of the procurement proceedings; and police clearances for Directors are

attached; and

(e) I/We do not have a conflict of interest in relation to the procurement requirement.

Signed ……………………………………..

Authorised Representative

Date ……………………………………..


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DATA SHEET

Paragraph

Reference

1.1

Name of the Client: Swaziland Civil Aviation Authority Method of selection is: Quality and Cost-based Selection (QCBS)

1.2 Financial Proposal to be submitted together with Technical Proposal: Yes , but in separate envelopes The name of the assignment is: Construction of a Guard House at Sikhuphe

1.3

A pre-proposal conference will be held: Yes No X

1.4 The Client will provide the following inputs and facilities:

Construction of a Guard House with associated Building Services and

External Works

1.10

Proposals must remain valid 90 days after the submission date.


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2.1 Clarifications may be requested not later than 7 days before the submission date.

The address for requesting clarifications is: Swaziland Civil Aviation

Authority, P.O. Box D361 The Gables Ezulwini, H126. Attention: Airport

Development Planner

3.1

Proposals shall be submitted in the following language: English.

3.4

The format of the Technical Proposal to be submitted is: FTP

3.4 (i)

Training is a specific component of this assignment: Yes No X

3.5

(1) cost of necessary travel, including transportation of the Personnel by the most appropriate means of transport and the most direct practicable route;

(2) cost of applicable international or local communications such as the use of telephone and facsimile required for the purpose of the Services;

(3) cost of printing and dispatching of the reports to be produced for the Services;

In case of QCBS, the lowest evaluated Financial Proposal (FP) will be given the maximum financial score

(Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals will be computed as indicated in

the Data Sheet. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores

using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial

Proposal; T + P = 1) indicated in the Data Sheet: S = St x T% + Sf x P%. The firm achieving the highest combined

technical and financial score will be invited for negotiations.

For the Financial Proposal to be opened by the Employer, the Contractor must score 70% and above in the Technical Proposal. If the Contractor is below the 70% threshold, the Financials for that particular Contractor will not be opened.

The weights given to the Technical and Financial Proposals are: T = 0.7 F = 0.3


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GENERAL CONDITIONS OF CONTRACT

1.1 General Provisions

1.2 Definitions Unless the context otherwise requires, the following terms whenever used in this Contract have the following meanings:

a) “Applicable Law” means the laws and any other instruments having the force of law in Swaziland, as they may be issued and in force from time to time.

b) “Contractor” means any private or public entity that will provide the Works to the Authority under the Contract.

c) “Contract” means the Contract signed by the Parties and all the attached documents listed in its Clause 1, i.e. these General Conditions (GCC), the Special Conditions (SCC), and the Appendices.

d) “Contract Price” means the price to be paid for the performance of the Works, in accordance with Clause 6;

e) “Effective Date” means the date on which this Contract comes into force and effect pursuant to Clause GCC 2.1.

f) “GCC” means these General Conditions of Contract. g) “Government” means the Government of ESwatini. h) “Local Currency” means Lilangeni (SZL). i) “Member” means any of the entities that make up the joint venture/consortium/association,

and “Members” means all these entities. j) “Party” means the Authority or the Contractor, as the case may be, and “Parties” means

both of them. k) “Personnel” means persons hired by the Contractor or any Sub-Contractor(s) and assigned

to the performance of the Works or any part thereof. l) “SCC” means the Special Conditions of Contract by which the GCC may be amended or

supplemented. m) “Works” means the work to be performed by the Contractor pursuant to this Contract, as

described in Appendix A hereto. n) “Sub-Contractor” means any person or entity to whom/which the Main Contractor

subcontracts any part of the Works. o) “In writing” means communicated in written form with proof of receipt.

1.3 Law Governing Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by the Applicable Law. 1.4 Language

This Contract has been executed in the English language which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract.


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1.5 Notices

1.5.1 Delivery of Notice Any notice, request or consent required or permitted to be given or made pursuant to this Contract shall be in writing. Any such notice, request or consent shall be deemed to have been given or made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent to such Party at the address specified in the SCC.

1.5.2 Change of Address

A Party may change its address for notice hereunder by giving the other Party notice in writing of such change to the address specified in the SCC.

1.6 Location

The Works shall be performed at such locations as are specified in Appendix A hereto and, where the location of a particular task is not so specified, at such locations, whether in Eswatini or elsewhere, as the Authority may approve. 1.7 Authority of Member in Charge

In case the Main Contractor consists of a joint venture/ consortium/ association of more than one entity, the Members hereby authorize the entity specified in the SCC to act on their behalf in exercising all the Worker’s rights and obligations towards the Authority under this Contract, including without limitation the receiving of instructions and payments from the Authority. 1.8 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted to be executed under this Contract by the Authority or the Contractor may be taken or executed by the officials specified in the SCC.

1.9 Taxes and Duties The Contractor, Sub-Contractor, and their Personnel shall pay such indirect taxes, duties, fees, and other impositions levied under the Applicable Law as specified in the SCC, the amount of which is deemed to have been included in the Contract Price.

2. Fraud and Corruption

Contractor(s) should be aware that a Contractor who engages in corrupt, collusive or fraudulent practices will have their proposals rejected or Contract terminated in accordance with Clause GCC (c), and may further be subject to prosecution under the laws of ESwatini. 2.1 Commission and Fees

It is required that the successful Contractor will disclose any commissions or fees that may have been paid or are to be paid to agents, representatives, or commission agents with respect to the selection process or execution of the contract. The information disclosed must include at least the name and address of the agent, representative, or commission agent, the amount and currency, and the purpose of the commission or fee.


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3. Commencement, Completion, Modification and Termination of Contract

3.1 Effectiveness of Contract

This Contract shall come into effect on the date the Contract is signed by both Parties or at such other later date as may be stated in the SCC. The date the Contract comes into effect is defined as the Effective Date.

3.2 Commencement of Services

The Contractor shall begin carrying out the Works not later than the number of days after the Effective Date specified in the SCC.

3.3 Expiration of Contract

Unless terminated earlier pursuant to Clause GCC 2.6, this Contract shall expire at the end of the time period after the Effective Date, as specified in the SCC.

3.4 Modifications or Variations

Any modification or variation of the terms and conditions of this Contract, including any modification or variation of the Scope of the Services, may only be made by written agreement between the Parties. However, each Party shall give due consideration to any proposals for modification or variation made by the other Party.

4 Force Majeure

4.1 Definition

For the purposes of this Contract, “Force Majeure” means an event which is beyond the reasonable control of a Party and which makes a Party’s performance of its obligations under the Contract impossible or so impractical as to be considered impossible under the circumstances.

4.2 No Breach of Contract

The failure of a Party to fulfil any of its obligations under the contract shall not be considered to be a breach of, or default under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event (a) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Contract, and (b) has informed the other Party as soon as possible about the occurrence of such an event.

4.3 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure.


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4.4 Payments

During the period of their inability to perform the Works as a result of an event of Force Majeure, the Contractor shall be entitled to continue to be paid under the terms of this Contract, as well as to be reimbursed for additional costs reasonably and necessarily incurred by them during such period for the purposes of the Works and in reactivating the Work after the end of such period.

4.5 Termination

4.5.1 By the Authority

The Authority may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause GCC 2.6.1. In such an occurrence the Authority shall give not less than thirty (30) days’ written notice of termination to the Contractor, and sixty (60) days’ in the case of the event referred to in (e).

a) If the Contractor does not remedy a failure in the performance of their obligations under the Contract, within thirty (30) days after being notified or within any further period as the Authority may have subsequently approved in writing.

b) If the Contractor becomes insolvent or bankrupt. c) If the Contractor, in the judgment of the Authority has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract. d) If, as the result of Force Majeure, the Contractor is unable to perform a portion

of the Works for a period of not less than sixty (60) days. e) If the Authority, in its sole discretion and for any reason whatsoever, decides

to terminate this Contract. f) If the Contractor fails to comply with any final decision reached as a result of

arbitration proceedings pursuant to Clause GCC 8 hereof. 4.5.2 By the Contractor

The Contractor(s)may terminate this Contract, by not less than thirty (30) days’ written notice to the Authority, such notice to be given after the occurrence of any of the events specified in paragraphs (a) through (c) of this Clause GCC 2.6.2:

a) If the Authority fails to pay any money due to the Contractor pursuant to this Contract and not subject to dispute pursuant to Clause GCC 7 hereof within forty-five (45) days after receiving written notice from the Contractor that such payment is overdue.

b) If, as the result of Force Majeure, the Contractor is unable to perform a portion of the Works for a period of not less than sixty (60) days.

c) If the Authority fails to comply with any final decision reached as a result of arbitration pursuant to Clause GCC 8 hereof.


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4.6 Payment upon Termination

Upon termination of this Contract pursuant to Clauses GCC 2.6.1 or GCC 2.6.2, the Authority shall make the following payments to the Contractor: a) Payment pursuant to Clause GCC 6 for Works satisfactorily performed prior to the

effective date of termination; b) Except in the case of termination pursuant to paragraphs (a) through (c), and (f) of

Clause GCC , reimbursement of any reasonable cost incident to the prompt and orderly termination of the Contract, including the cost of the return travel of the Personnel and their eligible dependents.

8. Obligations of the Contractor 8.1 General

8.1.1 Standard of Performance

The Contractor shall perform the Works and carry out their obligations hereunder with all due diligence, efficiency and economy, in accordance with generally accepted professional standards and practices, and shall observe sound management practices, and employ appropriate technology and safe and effective equipment, machinery, materials and methods. The Contractor shall always act, in respect of any matter relating to this Contract or to the Works, as faithful advisers to the Authority, and shall at all times support and safeguard the Authority’s legitimate interests in any dealings with Sub-Contractor(s)or third Parties. 8.1.2 Conflict of Interests

The Contractor shall hold the Authority’s interests paramount, without any consideration for future work, and strictly avoid conflict with other assignments or their own corporate interests. 8.1.3 Contractor is Not to Benefit from Commissions, Discounts, etc. The payment of the Contractor pursuant to Clause GCC 6 shall constitute the Contractor’s only payment in connection with this Contract or the Works, and the Contractor shall not accept for their own benefit any trade commission, discount, or similar payment in connection with activities pursuant to this Contract or to the Works or in the discharge of their obligations under the Contract, and the Contractor shall use their best efforts to ensure that the Personnel, any Sub-Contractor, and agents of either of them similarly shall not receive any such additional payment.

8.1.4 Contractor and Affiliates Not to be Otherwise Interested in Project.

The Contractor agrees that, during the term of this Contract and after its termination, the Contractor and any entity affiliated with the Contractor, as well as any Sub-Contractor (s) and any entity affiliated with such Sub-Contractors, shall be disqualified from providing goods, works or services (other than consulting services) resulting from or directly related to the Contractor’s Works for the preparation or implementation of the project.


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8.1.5 Prohibition of Conflicting Activities

The Contractor shall not engage, and shall cause their Personnel as well as their Sub-Contractor(s) and their Personnel not to engage, either directly or indirectly, in any business or professional activities which would conflict with the activities assigned to them under this Contract.

8.1.6 Confidentiality Except with the prior written consent of the Authority, the Contractor and the Personnel shall not at any time communicate to any person or entity any confidential information acquired in the course of the Works, nor shall the Contractor and the Personnel make public the recommendations formulated in the course of, or as a result of, the Works.

8.1.7 Insurance to be Taken Out by the Contractor

The Contractor (a) shall take out and maintain, and shall cause any Sub-Contractor(s)to take out and maintain, at their (or the Sub-Contractors’, as the case may be) own cost but on terms and conditions approved by the Authority, insurance against the risks, and for the coverage, as shall be specified in the SCC; and (b) at the Authority’s request, shall provide evidence to the Authority showing that such insurance has been taken out and maintained and that the current premiums have been paid.

8.1.8 Contractor’s Actions Requiring Authority’s Prior Approval

The Contractor shall obtain the Authority’s prior approval in writing before taking any of the following actions:

(a) Entering into a subcontract for the performance of any part of the Works, (b) Appointing such members of the Personnel not listed by name in Appendix C, and (c) Any other action that may be specified in the SCC.

8.1.9 Documents Prepared by the Cleaning service provider to be the Property of the Authority

(a) All plans, drawings, specifications, designs, used by the Contractor under this Contract shall become and remain the property of the Authority.

8.1.10 Contractor’s Personnel

8.1.10.1 Description of Personnel

The Contractor shall employ and provide such qualified and experienced Personnel and Sub-Contractor (s) as are required to carry out the Works. The titles, agreed job descriptions, minimum qualifications, and estimated periods of engagement in the carrying out of the Works of the Contractor’s Key Personnel are described in Appendix C.

8.1.10.2 Removal and/or Replacement of Personnel


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Except as the Authority may otherwise agree, no changes shall be made in the Key Personnel. If, for any reason beyond the reasonable control of the Contractor, such as retirement, death, medical incapacity, among others, it becomes necessary to replace any of the Key Personnel, the Contractor shall provide as a replacement a person of equivalent or better qualifications. (a) If the Authority finds that any of the Personnel have (i) committed serious

misconduct or have been charged with having committed a criminal action, or (ii) have reasonable cause to be dissatisfied with the performance of any of the Personnel, then the Contractor shall, at the Authority’s written request specifying the grounds thereof, provide as a replacement a person with qualifications and experience acceptable to the Authority.

(b) The Contractor shall have no claim for additional costs arising out of or incidental to any removal and/or replacement of Personnel.

9. Obligations of the Authority

9.1 Assistance

The Authority shall use its best efforts to provide the Contractor such assistance as specified in the SCC.

9.2 Change in the Applicable Law Related to Taxes and Duties If, after the date of this Contract, there is any change in the Applicable Law with respect to taxes and duties which increases or decreases the cost incurred by the Contractor in performing the Works, then the remuneration and reimbursable expenses otherwise payable to the Cleaning service provider under this Contract shall be increased or decreased accordingly by agreement between the Parties, and corresponding adjustments shall be made to the amounts referred to in Clauses GCC 6.2 (a) or (b), as the case may be.

9.3 Payments to the Contractor

Payment shall be based on agreed fee rates for nominated personnel and certain type or grade of personnel and reimbursable items, using either actual expenses or the agreed unit prices.

9.4 Contract Unit Prices and Reimbursable

(a) The unit prices and reimbursable payable in the currency is set forth in the SCC.

(b) The unit price and reimbursable payable in local currency is set forth in the SCC.

9.5 Payment for Additional Services For the purpose of determining the remuneration due for additional services as may be agreed, a breakdown of the unit prices and reimbursable is provided in Appendices D and E.

9.6 Terms and Conditions of Payment Payments will be made to the account of the Contractor and according to the payment schedule stated in the SCC. Unless otherwise stated in the SCC, the first payment shall be


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made against the provision by the Contractor of an advance payment guarantee for the same amount, and shall be valid for the period stated in the SCC. Such guarantee shall be in the form set forth in Appendix G hereto, or in such other form, as the Authority shall have approved in writing. Any other payment shall be made after the conditions listed in the SCC for such payment have been met, and the Contractor has submitted an invoice to the Authority specifying the amount due.

9.7 Good Faith

The Parties undertake to act in good faith with respect to each other’s rights under this Contract and to adopt all reasonable measures to ensure the realization of the objectives of this Contract.

9.8 Amicable Settlement The Parties agree that the avoidance or early resolution of disputes is crucial for a smooth execution of the Contract and the success of the assignment. The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or its interpretation.

9.9 Dispute Resolution Any dispute between the Parties as to matters arising pursuant to this Contract that cannot be settled amicably within thirty (30) days after receipt by one Party of the other Party’s request for such amicable settlement may be submitted by either Party for settlement in accordance with the provisions specified in the SCC.

Evaluation of the Technical Proposals


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Criteria, sub-criteria and point system for the evaluation of Full Technical Proposals are:

Technical Criteria Technical Sub-criteria Maximum

Points

Overall Response Completeness of response Overall concurrence between RFP

requirements and proposal

Maximum Points 10

Company and Key Personnel

Range and depth of experience with similar construction projects, including with other public enterprises

Client references Relevant experience

Maximum Points 40

Proposed Methodology and Approach

Methodologies and Timelines proposed Project management, monitoring and quality

assurance process

Maximum Points 50 Total Maximum 100

The price/cost of each of the technically compliant proposals shall be considered only after evaluation of the above technical criteria.

CONTRACT DATA – CONTRACTOR

1.0 CONTRACTING PARTY 1.1 Contractor / Tenderer

Postal Address

Code

Tel Fax Email

Tax/VAT registration No :

Physical Address

2.0 SECURITIES 2.1 Security

The security provision selected is:


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2.1.1 Variable Construction Guarantee (Yes or No)

2.1.2 Retention (Yes or No)

2.1.3 Advanced Payment is required. Where “Yes” (Amount)

Note: Advance Payment Guarantee equal in value to above amount (2.1.3) is required from Contractor

3.0 PAYMENT AND ADJUSTMENT OF PRELIMINARIES 3.1 Payment of preliminaries related to minor works shall be according to Option A only

3.1.1 Option A

Assessed by the Project Manager as an amount prorated to the value of the work duly executed in the same

ratio as the preliminaries bears to the contract sum excluding:

The amount of preliminaries Any contingency sum All inclusive of tax

3.1.2 Option B (Not Applicable)

3.2 Adjustment of preliminaries

The amount or items of preliminaries shall be adjusted to take account of the

theoretical financial effect which changes in time and/or value have on preliminaries.

such and adjustment shall be based on the particulars provided by the contractor for

this purpose in terms of Option A and shall preclude any further adjustment of

preliminaries.

Adjustment of preliminaries in terms of Option A shall apply notwithstanding the

actual employment of resources by the contractor in the execution of the works.

The adjustment of preliminaries shall be based on the option as selected in the

contractor’s tender.

For the adjustment of the preliminaries both the contract sum and the contract value

Shall exclude:

The amount of preliminaries Any contingency sum


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All inclusive of tax

3.2.3 Option A

The amount of preliminaries shall be adjusted in the following categories:

An amount which shall not be varied An amount which shall be varied in proportion to the contract value

as compared with the contract sum An amount which shall be varied in proportion to the construction period

as compared to the initial construction period excluding revisions to the construction period for which the contractor is not entitled to adjustment of the contract value in terms of the agreement

The contractor shall, within fifteen (15) working days of taking possession of the site, give the Project

Manager a breakdown, subdivided into the above categories, of the amount for preliminaries in tabulated

form, all to the satisfaction of the Project Manager.

Should the contractor fail to provide such information within the period stipulated then the amount for

preliminaries shall be deemed to be subdivided into the following proportions?

10% (ten percent) which amount shall not be varied 15% (fifteen percent) which amount shall be varied in proportion to the

contract value as compared with the contract sum 75% (seventy five percent) which amount shall be varied in proportion to

the construction period as compared with the initial construction period

For a lump sum document, should the contractor fail to identify the amount for preliminaries, then such an

amount shall be deemed to be 7.5% (seven and a half percent) of the contract sum excluding any

contingency sum inclusive of tax.

3.2.4 Payment certificate cash flow

The contractor shall provide all reasonable assistance to the Project Manager in the preparation of cash

flow projections of claims for payment certificates where required by the employer. The projections shall

be based on the programme and shall be updated as and when the programme requires updating. The

cooperation of the contractor in terms of this item shall not prejudice his right to receive payment in terms

of the agreement.

4.0 THE TENDER

4.1 This tender is to be submitted to the Project Manager at the street address provided in the

invitation to tender before the tender closing date and the time stated therein.

4.2 By the submission of this tender to the employer, the tenderer offers and agrees to

contract for, execute and complete the works for the tender sum as stated below.

4.3 Tenders will be opened in public directly after the stated closing time. Only the total

Tender sum as stated in each tender will be announced.

4.4 The lowest or any tender will not necessarily be accepted.


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4.5 This tender shall remain in full legal force for ninety (90) days. The tenderer accepts

liability for damages as may be suffered by the employer should the tender validity

period not be honoured

4.6 TENDER SUM COMPILATION Amount

4.6.1 Tenderer’s work including prime costs amounts

4.6.2 Employer allowances stated by the Project Manager

4.6.3 SUB TOTAL

4.6.4 VAT

4.6.5 TOTAL TENDER SUM (inclusive of VAT)

4.6.6 Tender Sum in Words

Signature: Date:

Name of signatory

Capacity of Authorised signatory

CONTRACT DATA – EMPLOYER


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1.0 CONTRACTING AND OTHER PARTIES

1.1 Employer:

Postal Address:

Code

Tel: Fax: Email:

Tax / VAT registration No:

1.2 Physical address:

1.3 Project Manager:

Postal Address:

Tel: Fax: Email:

1.4 Agent (1)

Postal Address:

Code


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Tel: Fax: Email:

1.5 Agent (2)

Postal Address:

Code

Tel: Fax: Email:

2.0 CONTRACT AND SITE INFORMATION

2.1 The law applicable to this agreement

(Country/State)

2.2 Works identification

2.3 Site description

2.4 Possession of the site is to be given on

(Date)

2.5 Period for the commencement of the works after

the contract takes possession of the site (working days)

2.6 Waiver of the contractor’s lien or right of continuing


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possession is required (Yes/No)

2.7 Existing premises will be occupied. Where “yes” the

specific requirements are described below or detailed in

the contract documents. (Yes/No)

2.8 Provision of temporary services is required. Where “yes” the specific

requirements are below or detailed in the contract documents (Yes/No)

2.8.1 Water Option A Contractor – his cost

Option B Employer – free charge

Option C Employer - metered (contractor cost) (A, B or C)

2.8.2 Electricity Option A Contractor – his cost

Option B Employer – free of charge

Option C Employer – metered (contractor cost) (A, B or C)

2.8.3 Telecom Option A Contractor – his cost

Option B Employer – free of charge

Option C Employer - metered (contractor cost)(A, B or C)

2.8.4 Ablutions Option A Contractor – his cost

Option B Employer – free charge (A, B or C)


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3.0 INSURANCE AND SECURITIES

3.1 Public liability insurance to be effected by

(Employer/Contractor)

For the sum of (amount)

With a deductible of (amount)

3.2 Contract works insurance to be effected by

(Employer/Contractor)


With a deductible of (amount)

3.3 The employer shall provide a Payment Guarantee (Yes/No)


The contractor shall waive his lien where a payment guarantee is provided (Yes/No)

4.0 PRACTICAL COMPLETION DATES AND PENALTIES

4.1 For the works as a whole: Date Penalty amount

The date for practical completion

and the penalty per calendar day

5.0 DOCUMENTS AND GENERAL


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5.1 Construction document copies to be supplied to the contractor

free of charge (No of)

5.2 The contractor shall provide the priced document (Addendum No)

5.3 Work to be undertaken by direct contractors Yes/No) (Addendum No)

5.4 Interim payment certificate to be issued by (Date of month)

6.0 DECLARATION BY THE PROJECT MANAGER

I, the Project Manager named in 1.3 above, declare that the information provided above

is complete and accurate at the time of calling for tenders. Where necessary, should any

of the above information need to be varied, tenderers will be informed thereof in writing

forthwith.

Project Manager Date


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Item No

SECTION 1

Quantity Amount

BILL NO. 1

PRELIMINARIES

P & G Items in accordance with the specification

1 Contractor to provide everything necessary as allowance for preliminaries and general

Item

Carried to Final Summary E

Section No. 1 Preliminaries & General Bill No. 1


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Preliminaries - Minor Works Contract


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Item No

SECTION 2

Quantity Rate Amount

BILL NO. 1

EXTERNAL WORKS (ALL TRADES)

The Tenderer is referred to the relevant Clauses in the separate document Model Preambles for Trades and to the Supplementary Preambles which are incorporated at the back of these Bills of Quantities

Where possible abbreviated descriptions have been used in the following Bill and except where otherwise described all preambles and the full descriptions of the items appearing in the preceding Bills are to apply equally to this Bill

GUARD's GATE HOUSE

Earthworks:

1 Excavation in pickable soil n.e 2m deep m3 9

2 Gravel base (G7) compacted to 98% MOD AASHTO m3 3

3 Rip, scarify as necessary and compact natural ground and/or excavated surfaces to a density of at least 95% of Mod. AASHTO maximum density for a depth of 150mm under roadways

m2 10

4 Extra over all excavations for loading and carting surplus excavated material off site to a dumping site to be found by the Contractor (no allowance made for increase in bulk of excavated material) m3

4

5 Backfilling to trenches, holes, etc. m3 4

6 "Modified AASHTO Density" test No 6

7 Treat surface below paving with approved weed killer m2 34

15MPa/19mm concrete

8 Surface blinding under footings m3 0.5

9 Concrete infill to foundation blockwork m3 1

Carried Forward E


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Brought Forward E Concrete 25Mpa/19mm:

10 Wall footing m3 2

11 Surface beds cast in panels on waterproofing m3 1

12 Wall beams m3 1

13 Aprons m3 2

Finishing top surfaces of concrete smooth with a power float

14 Surface beds, slabs, etc. to falls m2 10

Rough formwork to:

15 Sides of apron not exceeding 300mm high or wide m2 12

16 Sides of wall beams m2 7

17 Edges of surface beds and reveals not exceeding 300mm high or wide

m 11

Expansion joints with 10mm "Sondor Jointex" closed cell expanded polyethylene preformed joint filler and hinged blocking piece:

18 Joints not exceeding 300mm high or wide between concrete and brick or block walls

m 9

Fabric reinforcement:

19 Type 395 fabric reinforcement in concrete footing,etc. m2 9

20 Type 193 fabric reinforcement in concrete surface beds, apron, ramps, slabs, etc. m2

22

Mild steel reinforcement to structural concrete work:

21 Bars of various diameters. t 0.09

High yield stress steel reinforcement to structural concrete work:

22 Bars of various diameters. t 0.12

Carried Forward E

Section No. 2 External Works Bill No. 1 External Works


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Brought Forward E

Test blocks

23 Allow for all necessary concrete test cubes size 150 x 150 mm cast from batches of concrete required for the entire contract as specified, made, stored, cured and tested in accordance with SABS Methods 861 and 863, including use of approved cube moulds, transporting to an approved testing laboratory for testing, paying all charges and submitting reports to the Representative/Agent

No

10

Damp-proofing of walls and floors

One layer 375 micrometre "Gunplas Brikgrip" embossed polyethylene damp proof course:

24 In walls m2 4

One layer of 250 micron polyethelene complying with SABS 952 Type C waterproof sheeting sealed at laps with "Gunplas Pressure Sensitive Tape" on a 50mm sand blinding

25 Under surface beds m2 10

Masonry:

Blockwork

26 230mm blockwork in foundation m2 9

27 230mm blockwork m2 37

28 115mm blockwork m2 8

29 155mm brick reinforcement m 107

30 80mm brick reinforcement m 13

Roof covering:

0,5mm thick IBR pressed steel full hard fixed to 76x50mm treated timber purlins on 114x38mm treated timber rafters:

31 Roof covering with pitch not exceeding 25 degrees m2 12

Carried Forward E



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Brought Forward E

Carpentry & Joinery

Plate nailed timber roof truss construction:

The following is applicable in respect of roof trusses: Trusses are at maximum 900mm centres. Roof covering is 0.58mm IBR Sheeting at a pitch of not exceeding 25 degrees on purlins. Ceilings are 6.4mm nutec fibre cement sheeting on 38 x 38mm brandering. The trusses are to be in strict accordance with the roof plan as detailed on the Architect's drawings number SB/01/04/17 accompanying these Bills of Quantities for tender purposes. The design of the roof structure is to be to the complete satisfaction of the Architect. Actual measurements are to be obtained from the Architect and/or the site before final design or fabrication commences

Sawn softwood:

32 38 x 114mm Wall plates m 7

33 38 x 114mm rafters m 14

34 38 x 50mm Purlins m 20

"Everite" pressed nutec-cement:

35 15 x 225mm Fascias and bargeboards including galvanised steel H-profile jointing strips

m 12

Wrot meranti doors and sidelights including frames and accessorieries all by AC Doors:

36 40mm Framed solid meranti single door size 813 x 2032 with left hand sidelight including frame. Overall frame size 1360 x 2080mm high. No

2

Saligna timber finish guard station fixed to floor with M20 bolts including plates

37 2960x600x900mm high saligna timber finish guard station fixed to floor with M20 bolts including plates No

1

Ceilings & Partitions, ETC.

Ceiling construction(sawn softwood):

38 38 x 114mm Ceiling joists m 16

Carried Forward E



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Brought Forward E

39 38 x 38mm Hangers m 15

Nailed up ceiling

6mm "Everite" fibre-cement (or "Everite Nutec-cement") boards with H-profile coated steel jointing strips:

40 Ceilings on and including 38 x 38mm sawn softwood brandering at 600mm centres and at all perimeter edges m2

8

"Masonite" cornices:

41 75mm Cornice m 16

IRONMONGERY

The Tenderer is referred to the relevant clauses in the separate document Model Preambles for Trades and to the Supplementary Preambles which are incorporated at the back of these Bills of Quantities

Hinges, bolts,etc

Ensuit Locks

"Yale or Union"

42 Three lever mortice lockset including pair of handles No 2

Toilet fittings

43 Chromium plated toilet roll holder plugged No 1

Sundries

"Union"

44 38mm diameter floor mounted rubber door stops plugged ref.8700SS

No 2

45 Chromium plated hat and coat hook No 1

METALWORK:

Pressed steel door frames

Carried Forward E



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Brought Forward E

1,6mm Double rebated frame suitable for one block wall:

46 Frame for door 813 x 2032mm high No 2

Aluminium Windows, Doors, etc

Purpose made "NATURAL" anodized aluminium windows and doors and frames with and including toughed 6.4mm thick safety glass:

47 Window size 533x900mm high No 2

48 Window size 900 x 1511mm high No 1

PLASTERING

The Tenderer is referred to the relevant clauses in the separate document Model Preambles for Trades and to the Supplementary Preambles which are incorporated at the front of these Bills of Quantities

Screeds

Screeds (1:3) as described on concrete:

49 30mm Thick on floors and landings m2 8

Internal Plaster

One coat cement plaster (1:5) as described on blockwork, brickwork or concrete on:

50 On walls m2 48

External Plaster

One coat cement plaster (1:4) as described on blockwork on:

51 On walls m2 38

TILING

Glazed ceramic wall tiles

Carried Forward E



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Brought Forward E

200 x 200 x 5mm White glazed 'Johnson' wall tiles (P.C.E 130/m2) as described fixed with adhesive to plaster (plaster elsewhere measured) on:

52 On walls m2 14

Floor tiles

430 x 430mm "Johnson " ceramic floor tiles (PC E150/m2) fixed with adhesive in full accordance with manufacturers instruction:

53 On Floors and landings. m2 8

Skirting:

54 100mm wide skirting tiling m 16

PLUMBING & DRAINAGE:

Underground sewer and drainpipe grade rigid UPVC pipes:

55 110mm Pipe fixed vertically in ground (no excavation) m 2

56 110mm Pipe laid in ground including excavation not exceeding 1m deep

m 20

Extra on UPVC piping for the following fittings:

57 110mm Bend No 1

58 110mm ABC rodding eye No 1

59 110mm Diameter gulley trap jointed to drain, complete with hopper head and grid and the whole set on and encased in un reinforced concrete Class B 15/20 carried up 75mm above ground as kerb, dished down to grating and finished on all exposed faces in 1:3 cement render with angles rounded, including necessary excavation and formwork No

1

Inspection chambers and manholes:

60 Excavate for and build inspection chamber fitted with 450 x 600mm x 45kg light duty manhole cover and frame. Size internally 450 x 600 x average 1200mm deep

No 1

Carried Forward E



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Brought Forward E

Ducts for electrical and telephone cables

Underground sewer and drainpipe grade rigid UPVC pipes:

61 110mm Pipe laid in ground including excavation not exceeding 1m deep

m 10

Sanitary fittings

Supply, fix, clean, wash and leave in satisfactory condition the following items of sanitaryware:

62 "Vaal" Sanitaryware vitreous china 510 x 400mm “Daisy” basin with one semi-punched tapholes, integrated overflow, and chainstay hole through the centre semi-punched taphole with classic full pedestal, with "Cobra" DA-195/CH Damara single taphole mixer with W302-32 basin waste CP. No

1

63 "Vaal" Sanitaryware vitreous china "Charisma" back to wall pan (WC pan & cistern) heavy duty toilet seat complete with lid, fitments and flush pipe elbow. No

1

Sanitary plumbing

Unplasticized polyvinyl chloride (UPVC) pipes:

64 50mm Pipe m 10

65 50mm Pipe chased in m 5

66 110mm Pipe m 5

67 110mm Pipe chased in m 2

Extra on UPVC piping for the following fittings:

68 50mm Vent cowl No 1

69 110mm Vent cowl No 1

70 50mm Bend No 1

71 110mm Pan piece with enlarged socket for and joint to outlet of W.C. pan No

1

72 50mm Vent valve No 1

Carried Forward E



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Brought Forward E

73 110mm Vent valve No 1

Traps

Brass traps, waste unions, etc:

74 P trap 40x40 plain rubber No 1

WATER SUPPLIES AND FIRE SERVICES

Class 460/0 copper pipes:

75 15mm Pipe m 6

Extra over class 460/0 copper pipes for the following copper capillary fittings:

76 15mm Fitting No 10

Taps, Valves, ETC

77 22mm Brass screw down bib-tap with and including hose connection as "Cobra 108" and joint to brass connector (elsewhere measured)

No 1

Fire appliances, etc

"Chubb":

78 4,5kg Ozone friendly carbon dioxide fire extinguisher No 1

Glazing:

Mirrors shall be silvered float glass with polished edges all round, and holed for and fixed with brass mirror screws with chromium plated domes and felt washers to plugs in wall:

79 6mm Mirror size 600 x 600mm, four times holed and recessed to tiling and fixed to plastered wall

No 1

Paintwork

Prepare, stop and apply one full coat plaster primer and two coats super acrylic PVA finishing coats

80 On plastered walls m2 86

Carried Forward E



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Brought Forward E

On wood

One coat pink primer and two coats "Dulux" gloss enamel on:

81 Timber doors m2 4

On metal

Touch up manufacturer's priming coat with "Dulux"primer for steel and apply one coat undercoat and one coat "Dulux" gloss enamel on:

82 On side cladding and frames m2 3




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Item No

SECTION NO. 3 - PROVISIONAL AMOUNTS

Quantity Rate Amount

BILL NO. 1

PROVISIONAL SUMS

The Contractor must read each description throughout this bills of quantities in conjunction with and in the context of the obligations, requirements and specifications stated in the descriptions, the Model Preambles for Trades (2008 Edition) and any supplementary Preambles to the Model Preambles forming part of these Bills of Quantities

No claim arising from brevity of description of items fully described in the said Model Preambles for Trades or Supplementary Preambles to Model Preambles will be granted

All provisional sums cover supply of material and equipment and installation. provisional sums are nett and do not include builder's discount (excluding settlement discount) and Value Added Tax but the Tenderer may allow under "Profit" items any profit he considers necessary

All provisional sums cover supply of material and equipment and installation. provisional sums are nett and do not include builder's discount (excluding settlement discount) and Value Added Tax but the Tenderer may allow under "Profit" items any profit he considers necessary

ELECTRICAL INSTALLATION

1 Provide the amount of E 5,000.00 (Five Thousand Emalangeni) for the supply and installation of electrical works complete

Item

ELECTRICAL CONNECTION

2 Provide the amount of E 8,000.00 (Eight Thousand Emalangeni) for the electrical connection complete

Item

Carried Forward E

Section No. 3 Provisional Amounts Bill No. 1 Provisional sums


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Brought Forward E

WATER CONNECTION

3 Provide the amount of E 1 500.00 (One Thousand Five Hundred Emalangeni) for the water connection complete

Item

BUDGETARY ALLOWANCES

BUILDERS WORK ICW SPECIALIST INSTALLATIONS

The following work to be executed by the contractor and valued at the rates included in the Bills of Quantities

4 Provide the amount of E 16,000.00 (Sixteen Thousand Emalangeni) for builders work in connection with specialist installations

Item


Section No. 3 Provisional Amounts Bill No. 1 Provisional sums


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Section No

1

FINAL SUMMARY

Preliminaries & General

Page No

Amount

2 External Works

3 Provisional Amounts

SUB TOTAL E

ADD: Contingencies 1.5% (one coma five percent) of the above sub total to be used as directed by the Principal Agent or deducted in whole or in part if not required

E

SUB TOTAL E

ADD: Construction levy @ 1.0% (one percent) of the above sub total and remit to CIC as required

E

SUB TOTAL E

ADD: Value Added Tax 15% (fifteen percent) of the above sub total and remit to Swaziland Revenue Authority as required

E

TOTAL E

Carried to Form of Tender E

INVITATION TO TENDER FOR THE CONSTRUCTION OF A GUARD … .pdf · WORKS DESCRIPTION: CONSTRUCTION OF...

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