INVITATION TO TO INTERESTED COMPANIES

BID DATE: 10th December 2012 REFERENCE : ITB/NAR-I/12/2012 “EVENT MANAGEMENT SERVICES FOR 5TH CONVENTION OF NAR- INDIA – 2013 “

Dear Sir/Madam,

1. NAR- INDIA hereby solicit your BID for the “Event Management Services for 5th Convention of NAR- India – 2013” in accordance with the specifications, terms and conditions stipulated herein

2. To enable you to submit a bid, please find enclosed a. Annexure I : Memo to Bidder b. Annexure II: Instructions To Bidder c. Annexure III: Procurement Specification to vendors d. Annexure IV: Bid Submission Form e. Annexure V: Technical Bid f. Annexure VI: Commercial Bid g. Annexure VII: Event Management Agreement h. Annexure VIII: Terms of Reference.

3. Interested bidder may obtain the further information and bid clarification at website of NAR- INDIA i.e. www.narindia.com or with Contact Person: Mr. Anand Adawadkar Co-Ordinator (NAR – INDIA Convention 2013) Address: 120-122 siddharth Complex

RC Dutt Road Vadodara 05 Mobile: + 91 9726852299 Phone: 91-265-2324792 / 3290833 Fax: 91-265-2351827 Email: anand@comfortrealtyindia.com

4. Bids must be received by NAR- INDIA at the address of above mentioned address not

later than 30th December 2012 6:00 PM (Local Time). Late Bids shall be rejected. Bid shall be marked as followed

----------TENDER – DO NOT OPEN----------

NAR- INDIA ATTN: SECRETARY NAR- INDIA 2012

120-122 siddharth Complex RC Dutt Road Vadodara 05

ITB/NAR-I/12/2012

“EVENT MANAGEMENT SERVICES FOR

5TH CONVENTION OF NAR- INDIA – 2013 “

5. Bid will be Opened on 05th January 2013 at 6:30 PM hours (Local Time) at Hotel Hindustan International

235/1, AJC Bose Road, Kolkata.

6. This letter is not to be construed in any way as an offer to contract with your firm 7. All rights to accept or Reject any or all Bids lies with the National Association of

Realtors –India. With best wishes, For National Association of Realtors – India (NAR-INDIA) Sachin Shroff President Elect 120/121, Siddharth complex R C Dutt Road, Alkapuri, Vadodara-390005 Mobile: - +919824250210 Landline: - 0265-2324792/ 3290833 Fax- 0265- 2351827 Email- presidentelect@nar-india.com website- www.narindia.com

Annexure I MEMO TO BIDDERS

EXAMPLES OF BID

1. Late Submission. The bid is handed in after the deadline for submission.

REJECTION

Bids and proposals have been rejected at the submission stage or found to be technically non-compliant due to errors in presentation and failure to follow bidding instructions. The invitation to Bid/request for proposal contains detailed instructions for preparation and submission that need to be followed carefully.

Below are some of the more common examples of why bids or proposals are rejected by NAR- INDIA. Bidders are urged to read before submission and to check their bid confirms to each of these points and the instructions as noted in the bidding documents.

2. Bids NOT submitted to the correct physical address. 3. The bid/proposal NOT signed as per the instructions of NAR- INDIA 4. Insufficient documents have been provided. 5. Documents provided are NOT in ENGLISH. Documents such as Registration of

the organization or financial information about the organization may be submitted in other than ENGLISH language.

6. Documents provided NOT directly address each points of the evaluation criteria 7. Bids did NOT offer services which have been specially requested by NAR-

INDIA in the terms of Reference.

The above examples illustrate some error which may be made by the bidders. This is a partial list. The Bidding Documents contains the full list of instructions relevant to each particular bid and should be followed carefully.

Annexure II

INSTRUCTIONS TO BID

A. Introduction

DERS

PROCUREMENT OF

“EVENT MANAGEMENT SERVICES FOR 5TH CONVENTION OF NAR- INDIA – 2013”

1. General: THE NAR- INDIA invites sealed bids for the procurement of Event Management Services for 5th Convention of NAR- INDIA – 2013

2. Eligible Bidders: Agencies having following minimum qualifications are hereby invited to bid for the events on turnkey basis.

1. A minimum of 5 years experience in conceptualizing, designing, and executing the projects on turnkey basis for organizing the events of national repute.

2. A turnover of minimum Rs.5, 00, 00,000/- (Rs.5 crores) during the preceding financial year i.e. 2010-11 for implementation of Event Management Business in Real Estate Arena.

3. The bidder will have to produce the experience certificate or equivalent having experience of completion of similar nature of work.

4. Tenders without EMD will be rejected. 5. Bidder should have Full fledged Office in DELHI with Adequate

staff will be given PREFERENCE. 3. Cost of Bid: The bidder should bear all costs associated with the preparation

and submission of the Bid, and the NAR- INDIA will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

B. Solicitation documents 4. Examination of solicitation documents: The bidder is expected to

examine all corresponding instructions, forms, terms and specification, contained in the solicitation documents. Failure to comply with these documents will be at the bidder’s risk and may affect the evaluation of bid.

5. Clarification of Solicitation Documents: A prospective bidder requiring any clarification of the solicitation documents may notify NAR- INDIA in writing at least Seven (7) days before the closing date.

6. Amendments of Solicitation documents: No later than 2 two days prior

to the deadline for the submission of the bids, the NAR- India may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, amend the solicitation documents. All prospective bidders should regularly consult NAR- INDIA website www.narindia.com more. In order to afford prospective bidders reasonable time in which to take the amendments into account in preparing their offers, NAR- INDIA may, at its discretion, extend the deadline for the submission of bids.

C. Preparation of Bids: 7. Language of Bid: The Bid prepared by the bidder and all correspondence

and documents relating to the bid exchanged by the bidder and the NAR- INDIA shall be written in ENGLISH.

8. Document Comprising the Bid: The bid must comprise the following documents: a. A Bid submission form b. Technical Bid documents c. Commercial Bid Documents

9. Documents to be submitted along with the bid for evaluation, eligibility and qualification of bidder: The bidder shall furnish evidence of its status as a qualified supplier. The documentary evidence of the bidder qualifications to perform the contract if its Bid is accepted shall be established to the NAR- INDIA satisfaction: that the bidder has the financial, technical and production capability to perform the contract. The bidders have to submit following documents along with the BID, a. Sample of Broachers, collateral, invitation card, Photographs, of the past

events for evaluation of designing and drafting skills b. Detail company profile,(mentioning years in Business, senior

management’s profiles, trade license, TIN certificate, Bank information, Testimonials)

c. Evidence to previous experience in similar works with detail information on last 3 including the Name and contact of the client’s organization.

10. Bid Currencies/Bid prices: All prices shall be quoted in Indian Rupees. The bidder shall indicate on the appropriate price schedule the Unit Prices (where applicable) and total bid price of the services it is providing under the contract.

11. Period of Validity of Bids: Bid shall remain valid till 5th January 2013 after the date of bid submission prescribes by NAR- INDIA.

D. Submission of Bids 12. Format and signing of Bid: The bidder shall prepare TWO copies of the

Bid clearly making each “ORIGINAL BID” and “COPY of BID” as appropriate. In the event of any discrepancy between them, the ORGINAL shall govern. The TWO copies of the Bid shall be typed in indelible Link and shall be SINGED by the bidder or a person or persons duly authorized to bind the bidder to the contract. The Bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the bidder, in which case such correction shall be initialed by the person or persons sighing the bid.

13. Sealing and Marking of Bid: a. The bidder shall seal the original and each copy of the bid in separate

envelopes, duly marking the envelopes as “ORIGINIAL” and “COPY”. The envelope shall then be SEALED in an outer envelope.

b. The inner and outer envelope shall: (a.) Be addressed to NAR- INDIA at the address below

Attn: SECRETARY NAR - INDIA C/o, Comfort Realty Pvt. Ltd. 120-122 siddharth Complex RC Dutt Road Vadodara 05

c. The inner and outer envelope shall also indicate the NAME AND ADDRESS OF BIDDER to enable the bid to be returned unopened in case it is declared “LATE”.

d. It the outer envelope is not sealed and not marked; NAR- INDIA will assume no responsibility for the bid’s misplacement or premature opening.

14. Deadline for submission of Bids/ Late Bids. a. Bid must be delivered to the specified address on or before

30th December 2012 6:00 PM (Local Time) b. NAR- INDIA may, at its discretion, extend this deadline for the

submission of the bids by amending the bidding documents. In such

case all rights and obligation of NAR- INDIA and bidder previously subject to the deadline will thereafter be subject to the deadline as extended.

c. Any bid received by NAR- INDIA AFTER the deadline for submission of bids will be REJECTED and returned unopened to the bidder.

15. Modification or withdrawal of bid: The bidder may withdraw its bid after submission, provided that written notice to withdrawal is received by NAR- INDIA prior to the deadline of the submission. No Bid may be modified after the passing of the deadline for the submission of bid. No Bid may be withdrawn in the interval between the deadline for submission of the bids and the expiration of the period of Bid validity.

E. Opening and Evaluation of Bids: 16. Opening of Bids:

a. NAR- INDIA will open all Bids on 5th January 2013 at 7PM (LOCAL TIME) at Kolkata. Hotel Hindustan International 235/1, AJC Bose Road, Kolkata.

b. The Bidder’s name, bid modifications or withdrawals, Bid prices, discounts and such other details as the NAR- INDIA, at its discretion, may consider appropriate, will be recorded at the opening. No Bid shall be rejected at Bid opening, except for late bids, which shall be returned unopened to the bidder.

c. NAR- INDIA will prepare MINUTES of the Bid OPENING. 17. Clarification of Bids: To assist in the examination, evaluation and

comparison of bid NAR- INDIA may at its discretion ask the bidder for the clarification of its bid. The request for clarification and response shall be in writing and no change in price or substance of the bid shall be sought, offered or permitted.

18. Preliminary Examination: a. Prior to detailed evaluation, NAR- INDIA will determine the

substantial responsiveness of each Bid to the Invitation to Bid. A substantially responsive Bid is one which conforms to all the terms and conditions of Invitation to Bid without any deviation.

b. NAR- INDIA will examine the Bids to determine whether they are complete, whether any computation errors have been made, whether

the documents have been properly signed, and whether the bid is generally in order.

c. Arithmetical errors will be rectified on the following basis: if there is a discrepancy between the unit price and the total price that is obtained by the total price and quantity, the unit price shall prevail and the total price shall be corrected. If the Bidder does not accept the correction of errors, its Bids will be rejected. If there is a discrepancy between words and figure, the amount of words will prevail.

19. Evaluation of Bids: Determination of compliance with the solicitation Documents is based on the content of Bids itself without recourse to extrinsic evidence. The evaluation will be based on whether the technical specification are “either /or “categories that lead to exclusion or inclusion. Following criteria will be used for Bid evaluation.

No. Evaluation Criteria 1 EMD - Deposit of Required Amount of EMD of 1 Lac 2 Conformity to service to the service agreement 3 Creative sample is meeting required quality 4 Compliance with selection criteria 5 Appropriateness of the work plan which should include approach

and methodology of the events requirements. 6 Compliance with NAR- INDIA General terms and conditions. 7 Conformity to NAR- INDIA payment terms. Total

F. Award of Contract

20. Award Criteria: NAR- INDIA will issue contract to the lowest price technically qualified Bidder, provided an acceptable level of value for money is achieved. NAR- INDIA reserves the right to accept or reject any Bid to annul the solicitation process and reject all Bids at any time prior to award of contract, without there by incurring any liability to the affected Bidder (s) or any obligation to provide information on the ground for NAR- INDIA’s action. The NAR- INDIA general terms and condition shall form a part of contract should NAR- INDIA accept your Bid.

21. Notification of Award: NAR- INDIA will send the successful Bidder the contract. The contract may only be accepted by supplier’s signing and returning and acknowledgement of copy of it. Acceptance of this contract shall effect between the parties under which the rights and obligations of the parties shall be governed solely by the terms and conditions for contract.

22. Signing of Agreement: The successful bidder will be required to sign the

Event Management Agreement annexed herein as Annexure without any deviation in its terms and conditions immediately after notification.

23. Payment of Fees: The successful bidder will hand over the post dated cheques/instruments for the payment of fees as per the clause number II and Appendix – 1 of agreement as annexure

Annexure III PROCUREMENT SPECIFICATIONS / REQUIREMENTS OF

“EVENT MANAGEMENT SERVICES FOR 5TH CONVENTION OF NAR- INDIA – 2013”

I. Service Specification: These specifications are to provide and indications of the services required.

Item Description of Services Required

Size/ options/

Specification

Quantity

VENUE ACCREDITED 5 STAR

Conference Room with all state of art facility, capacity to accommodate round table arrangement for 55 – 60 Delegates

Banquet Facility for minimum 1200 delegates

Press Room/ VIP enclosure with the capacity to accommodate 50 people

Guest Rooms FACILITIES/ EQUIPMENTS/COLLATERALS/ REQUIRED AT CONVENTION HALL

Registration Tables Standees Banners Backdrop (digital

PVC Print)

Welcome banner (digital Print)

Thank You Banner

(digital print)

NAR- INDIA Flags

Long Banners (digital print at right side of venue)

Name of Stall (digital print with wooden frame)

Long Banners (digital print at right side of venue)

STALL SETUP Stall installation

(Prefabricated Stall: 1 table, 3 chairs, 1 tube light, 1 power socket)

Fan (Stand Fan) Food Area (with 6

tables, 24 chairs, 6 trash bags)

Indication board (wooden structure with digital print)

STAGE DESIGN Main stage Stair Backdrop frame Podium Audio Visual

Production

DV Cam Camera man Remote Crane Trolley Ziv arm Still photographer

with camera

On line panel

On line director Director Riser for video

camera

Video Editing (should be TV broadcasting quality)

DV cassettes for 5 hour shooting

Projection System Screen frame Projector LCD Monitor Plasma Lighting System Lights Moving Head Scanner Lights Animated Laser

Lights

Sound Systems Speakers Project mid high (2

pairs)

Speakers (1 pair) Speakers Sound Monitor Scaffold 6 blocks

(set)

Satellite Stack (surround sound system) – 6 pairs

Micro Phone Stage Effect Acoustic treatment

to Control Echo

Communicator (walk talky)

Inauguration (scissor, ribbon,

Stand, garlands, flower arrangements, Lighting Lamp etc.)

MEMENTOS 30 mementos for

Guest/Speakers/ Press

100 for NAR - INDIA General Body Members/Members

BANQUETS Lunch( Veg & Non

Veg) for 2 Days for minimum 1200 delegates

Dinner with cocktails for 1 Day for minimum 100 delegates One day prior to Date of Convention

Dinner with cocktails for 1 day for minimum 1200 delegates

Tea & Coffee with snacks for 2 days for 4 times for minimum 1200 delegates

Drinking Water ( Mineral Water) for 2 Days for minimum 1200 delegates

ENTERTAINMENT For 100 people /

General Body members and

volunteer for One Evening

One Evening of 1200 delegates

ADVERTISEMENT/ PROMOTIONS/SALE/

Designing & Printing of web pages

Designing & Printing of Broachers

Designing & Publishing of news paper advertisements

Designing & Printing of Invitation Cards

Designing & Printing of Programme Itenary

Designing & Printing of ID Cards for delegates/GB members/ VIPs etc.

Designing & Printing of Standees/Banners/ Backdrops/ Stationary for delegates/Pens

PHOTOGRAPHY & VIDEOGRAPHY Photo and Video

shooting to cover entire event for 2 days with preparation of 1500 copies of CDs

LOGISTIC MANAGEMENT

Appointment of coordinators for taking care of Hotel Bookings under different categories for delegates/Guest /General body members

Appointment of coordinator for to and fro transportation facilities from airport for delegates, General body members and guests.

MISCELLANEOUS (If needed detailed breakdown of all costs included under this should be provided)

II. TERMS AND CONDITIONS:

Delivery Instructions:

1. CVs of still photographer, audio visual director and video cameramen should be submitter along with quotations.

2. The vendor shall be responsible for coordinating among mass media partners.

3. The video of the event should ensure TV broadcast quality 4. The sound system company hired for the conventions should

provide required quality of sound 5. Vendor shall also have to dismantle the stalls after the closure of

conventions.

Eligibility for Vendors

• Agencies having following minimum qualifications are hereby invited to bid for the events on turnkey basis.

• A minimum of 5 years experience in conceptualizing, designing,

and executing the projects on turnkey basis for organizing the events of national repute.

• A turnover of minimum Rs.5, 00, 00,000/- (Rs.5 crores) during the preceding financial year i.e. 2010-11 for implementation of Event Management Business in Real Estate Arena.

• The bidder will have to produce the experience certificate or equivalent having experience of completion of similar nature of work.

• Tenders without EMD will be rejected. • Bidder should have Full fledged Office in DELHI with Adequate

staff will be given PREFERENCE.

Annexure IV

BID

for and on behalf of ____________________________________________

SUBMISSION FORM

Procurement of Event Management for 5th Convention of NAR- India – 2013

To, Secretary NAR- INDIA, New Delhi.

Dear Sir/Madam, Having examined the bidding documents, the receipt of which is here by duly acknowledge, we, the undesired, offer to supply and deliver EVENT MANAGEMENT SERVICES for the 5th Convention of NAR- INDIA – 2013, along with Demand Draft of Rs. 1,00,000/- Dated ____________________Drawn on _________________________. We undertake, if our bid is accepted, to deliver in service in accordance with the delivery schedule specify in the specification/requirement. We agree to abide by this bid till 5th January 2013 from the date fixed for opening of bid in the invitation to bid, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. We understand that you are not bound to accept any bid you may receive. Date this _____________ day of _________ (Year). __________________________________________ __________________________________________ Signature (In the Capacity Of)

Duly authorized to sign the bid

Annexure V

TECHNICAL

No.

BID

Particular Details 1 Name of company 2 Address Of Company 3 Fully fledged Office Address in

DELHI with Number of Staff (Preferred)

4 Year Of Establishment 5 Registration Number 6 Service Tax number 7 PAN Number 8 TIN Number 9 Annual Turn over Year 2010 – 2011 ___________________________

Year 2011 – 2012____________________________ Year 2012 – 2013 ____________________________ (* Please furnish Balance sheet duly certified by CA)

10 Number of Staff a. Sales (Sponsorship) ______________Nos. b. Sales (Delegates) ________________Nos c. Designing________________Nos. d. Administration____________Nos. e. Accounts__________________Nos f. Advertisement_______________Nos g. Promotions_________________Nos h. Logistics____________________Nos i. Others____________________Nos

11 Past Experience Please furnish the details of Past Experience 12 Experience in Real Estate

Segment

13 List of Major Clients

Note: Please submit your profile along with Testimonials

Annexure VI

COMMERCIAL BID

To,

Secretary

National Association of Realtors – INDIA.

We agree to pay a sum of Rs. __________________ against the fees payable to NAR – INDIA as per the clause number 2.1 of Event Management Agreement Annexed VIII of ITB/NAR-I/12/2012.

For___________________

(Name of Event Management Company duly signed By Authorized Signatory)

Name & Address of Bidder: ________________________________________

_________________________________________

_________________________________________

Designation of Signing Authority:

Annexure VII

EVENT MANAGEMENT AGREEMENT

THIS EVENT MANAGEMENT AGREEEMENT (Hereinafter referred to as the

“Agreement” for the sake of brevity) is executed on this __ day of October, 2012, (“Effective

Date”) by and between National Association Of Realtors India (Hereinafter referred to as “NAR-

India” for the sake of brevity), a non-profit Chamber of Commerce, having its regular place of

business at _____________________

AND

___________________________________________________a private limited company

registered under the Companies Act, 1956 and having its registered office

at____________________________________________________________________________

__________________________________________________, India(hereinafter referred to as

“EVENT MANAGEMENT COMPANY ” for the sake of brevity);

WHEREAS NAR-India is a Non Profit Chamber of Commerce which acts as a single national

level umbrella organization representing the interests of realtors/brokers operating all over the

country;

WHEREAS NAR-India organizes various events, seminars and conferences from time to time,

and is desirous of organizing its Fifth Annual Convention of 2013, at New Delhi;

WHEREAS EVENT MANAGEMENT COMPANY is a company engaged in the regular

business of organizing conventions, exhibitions, publications and other event management

activities;

WHEREAS EVENT MANAGEMENT COMPANY has agreed to undertake the responsibilities

of acting the Event Manager, and to be responsible for conduct, management and holding of

NAR-India’s Fifth Annual Convention of 2013 (The said Annual Convention of 2013 will be

hereinafter referred to as “Annual Convention” for the sake of brevity)

WHEREAS EVENT MANAGEMENT COMPANY is desirous of associating itself with the

said event and understands that NAR-India has provided them an opportunity to make profits

through Sponsorships and delegate marketing from the said Annual Convention and thereby is

desirous of undertaking to successfully convene, manage and organize the said Annual

Convention;

WHEREAS NAR-India is desirous of permitting EVENT MANAGEMENT COMPANY to

associate with the said event, as per terms and conditions which have been stipulated in this

Agreement;

Now in light of the mutual promises, considerations, obligations and understandings between

both the Parties, EVENT MANAGEMENT COMPANY agrees to perform the

services/obligations as more specifically mentioned in the Agreement hereunder and on such

terms and conditions as hereinafter stipulated, on behalf of NAR-India. The said Agreement

reads as follows: -

1. NATURE OF RELATIONSHIP :

1.1.That the said Agreement is executed so as to enable EVENT MANAGEMENT COMPANY

to convene and organize the Annual Convention for 2013, and all commercial considerations

and other terms and conditions envisaged in this Agreement are on a one time basis, wholely

and solely for the Annual Convention of 2013;

1.2.That depending upon EVENT MANAGEMENT COMPANY ’s satisfactory performance of

services NAR-India may appoint them to organize future events on their behalf in the future

and that the terms and conditions of this Agreement, may be applicable to such events in the

future, as may be mutually agreed between both the parties, at the relevant point in time;

1.3.That nothing in this Agreement will constitute or be deemed to constitute a partnership, or

joint venture or assignor- assignee relationship or employees-employer relationship between

the parties. Each party is acting independently and not partner, or not as a joint-venturer with

the other party for any purpose. Except as provided in this Agreement, neither party will

have any right, power, or authority to act or to create any obligation, express or implied, on

behalf of the other except for representing to the public at large the details of the Annual

Convention as stipulated in Clause 4.3.

1.4.EVENT MANAGEMENT COMPANY shall be fully responsible as an independent Event

Management Company, to conduct the event, in terms of this Agreement and to entire

satisfaction of NAR – India.

2. COMMERCIALS AND PRICING:

2.1.That in consideration of NAR-India designating EVENT MANAGEMENT COMPANY as

Event – In charge and manager and to associate with their Annual Convention and to

convene the same, EVENT MANAGEMENT COMPANY hereby agrees and covenants to

pay NAR-India a sum of Rs. _______________ (Rupees_______________________ Only),

as a one-time fee as stipulated in Appendix 1 to this Agreement;

2.2.That EVENT MANAGEMENT COMPANY understands and undertakes that it shall strictly

adhere to the schedule of payments as has been envisaged in Appendix 1 and a delay in

making any such payment shall be considered to be a material breach of this Agreement;

2.3.That EVENT MANAGEMENT COMPANY will be solely liable for the payment of all

central, state and local levies, taxes, duties, fines and penalties (including without limitation

sales taxes, value added taxes, excise duties and customs duties, if any), by whatever name

called, as may become due and payable in relation to the Services provided pursuant to this

Agreement and with regards to the organization and convening the said Annual Convention;

and in accordance with the applicable laws and regulations;

2.4.That EVENT MANAGEMENT COMPANY shall obtain at its sole cost and expense such

licenses, permits, and approvals as may be required by law for the performance of the

services as may be required pursuant to this Agreement;

2.5.That all delegate fees and participation fees which shall be paid by NAR-India’s

members/delegates/participants for participating in the said Annual Convention, shall be paid

directly to EVENT MANAGEMENT COMPANY , subject to timely payments by EVENT

MANAGEMENT COMPANY as envisaged in Appendix 1;

2.6.All such payments, deposited by the participants in terms of 2.5 above, shall be deposited in

a designated Bank Account and EVENT MANAGEMENT COMPANY shall not utilize,

withdraw or otherwise spend such amount deposited in the Bank Account, until EVENT

MANAGEMENT COMPANY demonstrates to the satisfaction of NAR – INDIA that:

(a) All obligations under this Agreement are fully performed by EVENT

MANAGEMENT COMPANY ;

(b) EVENT MANAGEMENT COMPANY has made arrangements for Hotel Bookings,

has made all other requisite arrangements for the convention;

(c) Vendors for the event are finalized and have been booked and paid advance;

(d) EVENT MANAGEMENT COMPANY is in a position to meet with all its financial

and other obligations under the Agreement, in relation to the scope of services and

obligations under this Agreement;

(e) EVENT MANAGEMENT COMPANY has the requisite cash flow available to meet

with all its financial obligations in relation to the obligations under this Agreement;

(f) EVENT MANAGEMENT COMPANY is fully prepared to successfully conduct the

Event.

2.7.That subject to EVENT MANAGEMENT COMPANY ’s adherence to Appendix 1, all

cheques and payments as stated in Clause 2.5 shall be received into the bank account of

EVENT MANAGEMENT COMPANY directly;

2.8.That NAR-India undertakes that at least 600 members/delegates would participate in the said

Annual Convention and pay such delegate fees which are mutually agreed upon between

NAR-India and EVENT MANAGEMENT COMPANY. That however such members will be

offered discount as per the payment schedule and that if any NAR-India member decides to

be one of the sponsors, he shall be entitled to avail of a 10% off on the said participation fees.

2.9.Although the expected delegates are 600, EVENT MANAGEMENT COMPANY shall

identify the conference venue having capacity of at least 1200 delegates as based on the past

experience, the number may increase.

2.10. EVENT MANAGEMENT COMPANY shall ensure that the total delegates participating

either as complementary participation or as invitees does not exceed 10% of the total

strength.

2.11. EVENT MANAGEMENT COMPANY shall accept registration of delegates up to

previous day of the event, subject to the delegates paying applicable fees.

3. NAR- India’s OBLIGATIONS, REPRESENTATIONS AND WARRANTIES

3.1.That NAR-India will create in conjunction with EVENT MANAGEMENT COMPANY the

schedule and calendar, the theme and the broad programming agenda for the Annual

Convention of 2013, and shall hand over the same to EVENT MANAGEMENT

COMPANY within Thirty (30) days of signing an agreement;

3.2.That NAR-India shall identify speakers for the said Annual Convention, in consultation with

EVENT MANAGEMENT COMPANY ;

3.3.NAR – India shall provide suitable slot to the speakers nominated by the sponserers in

consultation with EVENT MANAGEMENT COMPANY and also consider giving due

recognition to some of the key sponsors’.

3.4.That NAR-India shall declare the theme of events by the 1stof February 2013;

3.5. That NAR- India shall endeavor to undertake the programming / agenda and to identify

speakers for the convention, 4 months prior to the convention date;

3.6. That NAR-India will introduce past sponsors / invitees to EVENT MANAGEMENT

COMPANY on a need basis

3.7. That NAR-India will promote the Annual Convention across the industry through their

networks and channels;

3.8. That NAR-India will offer up to 30% of the total time allotted to the speakers at the said

Annual Convention of 2013, to the Speakers/ Sponsors so identified by EVENT

MANAGEMENT COMPANY , subject to the conditions that such Speakers/ Sponsors

identified by EVENT MANAGEMENT COMPANY shall speak in line with the

convention theme and that NAR-India has given prior written consent to EVENT

MANAGEMENT COMPANY permitting such Speakers/ Sponsors to speak at the Annual

Convention;

3.9.That NAR-India and their associates, members and consultants shall and will at all times

cooperate, enable and be available to EVENT MANAGEMENT COMPANY on need basis

for the said Annual Convention. That NAR-India shall also have a central co-coordinating

team for co-ordination with EVENT MANAGEMENT COMPANY ;

3.10. That NAR-India will recognize EVENT MANAGEMENT COMPANY as the associate

responsible for conceiving, developing and marketing the said Annual Convention and shall

mention in each of its communications with its members, invites, sponsors about the same.

3.11. That NAR-India covenants that it shall not approach any other third party /event

Management Company for managing the services/ obligations of the said Annual

Convention, unless and until EVENT MANAGEMENT COMPANY materially breaches

this Agreement;

3.12. That NAR-India will provide with regards to the said Annual Convention a promotional

platform on their website and all chapter and annual meetings to promote the said annual

convention.

4. EVENT MANAGEMENT COMPANY ’S OBLIGATIONS, REPRESENTATIONS AND

WARRANTIES

4.1.That EVENT MANAGEMENT COMPANY undertakes and has represented to NAR-India

that it has the expertise, facilities and staff/ personnel to provide such services and that it is

duly registered under all applicable statutes and holds valid license from the appropriate

authority / Government to provide the services of the nature contemplated by this

Agreement;

4.2.During the period of this Agreement, EVENT MANAGEMENT COMPANY will identify,

promote, market, and generate sponsorships and ensure delegate participation in the said

Annual Convention;

4.3.That it is understood between both the parties, that to the general public at large, the

delegates, and all participants, it shall be acknowledged that the said Annual Convention is a

NAR-India event, and with regards to the conception, development and marketing of the said

Annual Convention, all due credit shall be given to EVENT MANAGEMENT COMPANY ;

4.4.That EVENT MANAGEMENT COMPANY shall, after approval of NAR India, create /

design / print / distribute the required marketing material (Brochures, e-brochures, collaterals,

event promotion hand book, e- mailers) at their expense and with the due approval of NAR-

India for the Annual Convention;

4.5.That EVENT MANAGEMENT COMPANY understands that NAR-India may convene and

organize other events, during any time, and that EVENT MANAGEMENT COMPANY

shall not raise objections to the same, at any point in time, whatsoever;

4.6.EVENT MANAGEMENT COMPANY will commence organizing and preparing for the

said Annual Convention, at least within 15 days from the date of signing of this agreement;

4.7.That EVENT MANAGEMENT COMPANY will designate a fully dedicated team to

successfully organize and convene the said Annual Convention. That EVENT

MANAGEMENT COMPANY will provide such suitably qualified, experienced and

competent personnel and sub – contractors as may reasonably be required for the

performance of the services. That EVENT MANAGEMENT COMPANY will provide

evidence of the previous experience, qualifications and competence of any personnel

engaged in the performance of such services, as and when asked for by NAR--India;

4.8.That EVENT MANAGEMENT COMPANY will employ sufficient number of personnel to

provide the services in a prompt and efficient manner and that such personnel will work

under the supervision, control and direction of EVENT MANAGEMENT COMPANY ;

4.9.That EVENT MANAGEMENT COMPANY will be responsible for all negotiations with the

said personnel in relation to salaries and benefits, and will be responsible for assessments and

monitoring of performance and all disciplinary matters and NAR-India shall at no time be

responsible for payments to the employees, personnel, contractors of EVENT

MANAGEMENT COMPANY in any manner whatsoever and EVENT MANAGEMENT

COMPANY unconditionally agrees and confirms that NAR-India will have no liability

either directly or indirectly in dealing with the said employees of EVENT MANAGEMENT

COMPANY and they will be under the direct supervision of EVENT MANAGEMENT

COMPANY ;

4.10. That EVENT MANAGEMENT COMPANY undertakes that it will not knowingly

engage any person with a criminal record /conviction and will bar any such person from

participating directly or indirectly in the provision of Services under this Agreement:

4.11. That EVENT MANAGEMENT COMPANY covenants that it will hold the said Annual

Convention at a venue/ hotel which is accredited with at least five stars. That such five star

hotels/venues may be mutually agreed upon between both the parties, at the relevant point in

time;

4.12. That EVENT MANAGEMENT COMPANY shall regularly furnish monthly MIS and

activity reports as per pre decided timelines till March -2013 and thereafter, weekly MIS

and activity reports till the Annual Convention is successfully organized;

4.13. That EVENT MANAGEMENT COMPANY will produce SOP (Standard operating

procedure) as per required service level standards of NAR-India including but not limited to,

the nature and type of service to be provided at the Annual Convention along with the list of

proposed venue/facilities, which is elaborately stipulated in Appendix- 2 to this Agreement;

4.14. That all expenses related to Advertisement, hotel and venue expenses, traveling,

including engaging of personnel, contractors and all other expenses regarding identifying

suitable Clients / Sponsors will be borne by EVENT MANAGEMENT COMPANY and it is

hereby agreed and understood that NAR-India would not be required to share any part or

portion of such expenditure or reimburse the whole or part thereof to EVENT

MANAGEMENT COMPANY for organizing and executing the said Annual Convention;

4.15. That EVENT MANAGEMENT COMPANY undertakes to identify all Clients /

Sponsors and Partners as per the guidelines provided by NAR-India for the said Annual

Convention and unconditionally gives NAR-India the right to reject all or any of the Clients /

Sponsors or partners, if they are not within the selection criteria of NAR-India and that if

NAR-India, in its sole discretion is of the opinion that the participation of such Clients/

Sponsors/ Partners would not be conducive to the said Annual Convention. The decision of

NAR-India will be final and binding upon EVENT MANAGEMENT COMPANY.

4.16. That EVENT MANAGEMENT COMPANY undertakes to adhere to all the guidelines,

directions and instructions as provided by NAR-India from time to time.

4.17. That EVENT MANAGEMENT COMPANY understands that it does not have any right

on NAR-India’s property and would facilitate a smooth transition and handover of all

databases, sponsor contacts, speaker contacts, designs and any other proprietary material

which has been so developed pursuant to this Agreement, and EVENT MANAGEMENT

COMPANY acknowledged that all such information shall be proprietary to NAR--India, and

they shall have exclusive ownership rights to all such data;

4.18. That EVENT MANAGEMENT COMPANY understands that with regards to the

performance of their services pursuant to his Agreement, time is the essence of the Contract,

and that there can be no delays whatsoever from their side;

4.19. That however, in the event of EVENT MANAGEMENT COMPANY being aware of

any delay or potential delay in respect of the Services or any date, they shall inform NAR-

India thereof in writing stating the reason for the delay and the effect of the delay on the Time

Schedule in the overall project within a period of 2 days, of the receipt of their knowledge of

such a delay or potential delay;

4.20. That in case of a delay EVENT MANAGEMENT COMPANY will use all reasonable

endeavours to contribute to successfully providing the agreed services despite the delay. That

however, if the delay is such that it adversely and materially affects the Annual Convention,

then NAR-India shall come forth and organize such events, wither on their own, or through

some other third party, and EVENT MANAGEMENT COMPANY shall compensate NAR-

India for the all such expenses and losses incurred in organizing such delayed performance of

services. That whether a delay has materially and adversely affected the Annual Convention,

or threatens to materially and adversely affect the Annual Convention, shall be decided by

NAR-India solely, and such decision shall be final and binding upon

EVENT MANAGEMENT COMPANY;

4.21. That EVENT MANAGEMENT COMPANY undertakes to furnish to NAR-India, as and

when required , contract details, which EVENT MANAGEMENT COMPANY has executed

with third parties, or any other entity, in pursuance of performing the services as stated in this

Agreement;

4.22. That EVENT MANAGEMENT COMPANY warrants that it will not violate any

proprietary and intellectual property rights of either party or of any third party, including

without limitation, confidential relationships, patent, trade secrets, copyright and any other

proprietary rights.

4.23. That EVENT MANAGEMENT COMPANY further warrants to NAR-India that, during

the term of this Agreement, the services to be delivered or rendered hereunder, will be of the

kind, quality and timeliness designated as determined mutually from time to time;

4.24. That EVENT MANAGEMENT COMPANY agree that they along with their

respective employees, contractors, consultants etc. will comply with all applicable union, state

and local laws, ordinances, regulations and codes in performing its obligations hereunder,

including the procurement of licenses, permits and certificates and payment of taxes where

required;

4.25. That notwithstanding any provision to the contrary, EVENT MANAGEMENT

COMPANY will not during the term of its association with NAR-India, provide services

which are same, similar or related to the services which it shall provide to NAR- India

pursuant to this Agreement, to any other party, directly or indirectly, and/or negotiate or

engage in any business that could result in a situation of conflict of interests with NAR- India

4.26. That further EVENT MANAGEMENT COMPANY , will not approach the existing

and/or potential clients of NAR- India either directly or indirectly for a period of one (1) year,

from expiry of the agreement for any business opportunities in relation to Indian Recruitment

Industry;

4.27. That a failure by EVENT MANAGEMENT COMPANY to adhere to any condition,

representation and warranty as has been stipulated in from Clause Nos. 4.1 to 4.26, shall be

considered to be a material breach of this Agreement.

5. INDEMNITY :

That EVENT MANAGEMENT COMPANY hereby undertakes and agrees to indemnify

NAR-India and hold them harmless and keep them at all times fully indemnified and held

harmless from and against all actions and proceedings, claims, liabilities (including statutory

liability), penalties, demands and costs (including without limitation, NAR-India’s legal costs ),

awards, damages, losses and or expenses however arising directly or indirectly as a result of

any breach or non-performance by EVENT MANAGEMENT COMPANY , its employees,

on any of the undertakings, warranties, covenants, declarations and undertakings; or any claim

or proceedings brought by the customer or clients or any other persons against NAR-INDIA

in respect of any services offered by the said EVENT MANAGEMENT COMPANY .

6. OWNERSHIP RIGHTS AND INTELLECTUAL PROPERTIES:

6.1. Unless and except expressly specified and permitted by NAR-India, all Intellectual Property,

including but not limited to financial, technical, commercial, marketing and business related

records, data, documents, reports, client information, Sponsor Database etc. generated by

either party during the course of the fulfillment of obligations pursuant to this Agreement

will be the exclusive property of NAR-India;

6.2.That EVENT MANAGEMENT COMPANY will not use the trademarks, copyrights and any

other proprietary materials of NAR-India in any manner whatsoever. All rights in relation to

the trademarks, copyrights, event copyrights and proprietary materials and all other materials

supplied by NAR-India will always vest with NAR-India and will be NAR-India’s property

at all times;

7. CONFIDENTIALITY:

7.1.That during the entire tenure of the Contractual Relationship between both the Parties, NAR-

India may disclose to EVENT MANAGEMENT COMPANY certain information which it

considers Proprietary/ Confidential (Hereinafter referred to as “Confidential Information”)

whether marked and assigned as Confidential/Proprietary or not by NAR-India as such;

7.2.That EVENT MANAGEMENT COMPANY undertakes not to disclose such Confidential

information acquired by it in the course of providing services to NAR-India except where

required in the performance of its obligations under this Agreement;

7.3.That EVENT MANAGEMENT COMPANY shall maintain the strictest confidentiality of

the Confidential Information and shall take all necessary steps to protect the Confidential

Information from unauthorized use or disclosure by itself or others and shall not disclose or

otherwise permit access to the Confidential Information to any third party, without NAR-

India’s prior written consent;

7.4.That EVENT MANAGEMENT COMPANY will promptly inform NAR-India of any

potential or accidental disclosure of the Information and take all steps, together with the other

party , to retrieve and protect the said Information;

7.5.That EVENT MANAGEMENT COMPANY will ensure that their Personnel and all its

employees and/or representatives who are given access to the Information will at all times be

bound by legally valid and written non-disclosure obligations under their employment

contracts; and

7.6.That the obligation of confidentiality on the EVENT MANAGEMENT COMPANY will

continue even after the cessation of this Agreement and will not apply to information which

is or becomes known to the said EVENT MANAGEMENT COMPANY from a third party

having the right to disclose such information.

8. TERMINATION

That it is agreed hereby stated that the said Agreement shall be terminated only with the

successful performance of their respective obligations and functions by both the Parties

9. MISCELLENAOUS

9.1.NON-ASSIGNABILITY: That this Agreement will not be transferred or assigned by

EVENT MANAGEMENT COMPANY without the prior written consent of NAR—India; In

case EVENT MANAGEMENT COMPANY is required to appoint any sub – agents,

EVENT MANAGEMENT COMPANY shall seek NAR – India’s prior approval.

9.2.FORCE MAJEURE: No party will be liable for a failure or delay in the performance of its

obligation to the extent that such is caused by reasons beyond its control whether such

reasons be foreseeable or not.

9.3. DISPUTE RESOLUTION:

9.3.1. In the event of disputes, controversies, differences of opinion and claims arising out of or

in connection with this Agreement or in any way relating hereto or any term, condition or

provision herein mentioned or the construction or interpretation thereof or otherwise in

relation hereto, the parties will first endeavor to settle such differences, disputes, claims

or questions by friendly consultation and failing such settlement, the same will be

referred to the arbitration of a Sole Arbitrator who shall be either a retired Civil Judge, or

a practitioner of Law, as appointed by NAR-INDIA;

9.3.2. That such decision shall be binding, final and conclusive upon both the parties

9.3.3. That the venue of such arbitration shall be Vadodara, India;

9.3.4. That the cost of such arbitration shall be mutually borne by both the Parties

9.4. SEVERANCE: If any provision of this Agreement is rendered void, illegal, or

unenforceable in any respect under any law, the validity, legality and enforceability of the

remaining provisions will not in any way be affected or impaired thereby. Should any

provision of this Agreement be or become ineffective for reasons beyond the control of the

Parties, the Parties will use reasonable endeavors to agree upon a new provision which will

as nearly as possible have the same commercial effect as the ineffective provision.

9.5. NO WAIVER: That no waiver of any provision of this Agreement or consent to any

departure from it by any Party will be effective unless it is in writing. A waiver or consent

will be effective only for the purpose for which it is given. No default or delay on the part of

any Party in exercising any rights, powers or privileges operates as a waiver of any right, nor

does a single or partial exercise of a right preclude any exercise of other rights, powers or

privileges.

9.6. AMENDMENTS: No modification, amendment, waiver, discharge or termination of any of

the provisions of this Agreement will be effective unless made in writing specifically

referring to this Agreement and duly signed by each of the Parties;

9.7. GOVERNING LAW AND JURISDICTION: This Agreement will be governed by and

construed in accordance with the laws of India and will be subject to the exclusive

jurisdiction of the courts in Vadodara, Gujarat.

9.8. FURTHER ASSURANCE: That each of the parties hereto will co-operate with the others

and execute and deliver to the other such instruments and documents and take such other

actions as may be reasonably requested from time to time in order to carry out, give effect to

and confirm their rights and intended purpose of this Agreement.

9.9. COSTS: Each of the parties will pay its own legal, accountancy and other costs and

expenses incurred in relation to the negotiation, preparation, and execution of this

Agreement.

9.10. NOTICE

9.10.1. Unless otherwise advised in writing by either party to the other the addresses for

service of notice will be as under:

If given to NAR-INDIA if given to EVENT MANAGEMENT COMPANY

Mr _______ Mr_______

President, Title_______

National Association Of Realtors, EVENT MANAGEMENT COMPANY,

9.10.2. Notice will be served in writing either by hand against acknowledgement or by prepaid

registered post or by Fax.

9.10.3. All notices, communications, proceedings or any other matter whatsoever, relating to

this agreement, will be in English.

IN WITNESS WHEREOF, the parties have affixed their signatures on the date(s) written below.

hereunto affixed his signature pursuant to the)

Resolution passed in the meeting of)

Its Executive Committee held on __________ authorizing the said

Executive Director NAR-INDIA-2013

to sign on their behalf)

and who has signed these presents in the presence of)

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2

Signed and delivered by the within named __________________)

of the said EVENT MANAGEMENT COMPANY)

who has hereunto affixed his signature)

pursuant to the Resolution passed in the meeting of )

Its Executive Committee held on ____________)

authorizing the said __________________________ )

to sign on their behalf and who has signed these presents)

in the presence of )

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APPENDIX 1:

Consideration and Terms of Payment: Fixed Fee

Cheque Dates Fixed Fees (Rs.) Date of Submission

of Cheque to NAR-

INDIA

30 % On execution of

agreement

6th January -2013

20 % on 1st February

2013

30 % on 1st May 2013

20 % on 31st June 2013

Total

Taxes at the applicable rate, if any will be charged extra. All payments to be made in favor

of National Association Of Realtors (NAR-INDIA)) payable at Mumbai to. As agreed upon,

the Cheques favoring NAR-India to be handed over to NAR-India.

Annexure VIII

TERMS OF REFERENCE

BACKGROUND OF NAR- INDIA

NAR--INDIA, The Voice for Realtors (real estate consultants , brokers , agents) of India representing over 1500 members from 23 major cities of India and is affiliated to NAR-, USA, America’s largest trade association, representing over 1 million members involved in the residential and commercial real estate industries.

Headquartered in Delhi, National Association of Realtors - India (NAR--INDIA) has been fashioned not only as a single national level umbrella organization representing the interests of thousands of realtors / brokers operating all over the country, but also as an organization which aims to elevate the standards of practice of the real estate brokerage business to a global level where ethics, transparency, accountability, rule of law and good governance prevail.

History of NAR- – India Conventions:

Particulars Venue Total No. of Delegates

National International Names of Main Sponsors

1st NAR--INDIA Convention

Pune Magarpatta City

250 250 10 1) Magarpatta Developer. 2)Kolte Patil 3)Kumar Builders

2nd NAR--INDIA Convention

Chennai Taj Mahabalipuram

350 345 5 1) Marg Properties 2) Prestige 3) Olumpia 4) Shaba Developer

3rd NAR--INDIA Convention

Hyderabad Hyderabad Intl. Convention Centre

1000 985 15 1) Finix Developers 2) k. Raheja Developers 3) Ajmera Developers 4) Kolate Patil 5) Prestige Developers

4th NAR--INDIA Convention

Mumbai Hotel Renaissance

1200 1192 8 1) Bombay Realty 2) K Hemani Group 3) Vijay Group 4) Rustamaji 5) Prestige Developers

OBJECTIVES OF SERVICES:

We invite an event management agency to create and manage signature events on behalf of NAR-- INDIA for conducting the 5th Annual Convention in Delhi in June 2013. The successful vendor will need to become familiar with NAR- INDIA functioning and its activities. We invite you for bidding to execute this Event.

The 5TH Annual Convention of NAR--INDIA is proposed to be held in Delhi where we are expecting around 1500 delegates. This will be a TWO days Event, full of activities like Educational Programs, Interactive sessions, Panel discussions with industry Experts, Motivational Sessions, Felicitation Program, entertainment program along with Annual General Body Meeting of NAR--INDIA ( 100 persons ) and Governing Body Meeting of NAR--INDIA ( 60 persons ).

SCOPE OF WORK

The selected bidder shall be responsible for management of end-to-end logistics for the event. Responsibilities include:

• Sponsorship Management: Vendor should have wide experience in selling sponsorship, organizing Events and raising the funds for Realtors.

• Advertising and Promotion Management- Vendor should have experience and seasoned team with creativity and advertising and promotional skills via Print & Visual Media etc. along with state of art facility office equipped with modern promotional tools. He should have expertise and ability in creating and distributing various publicity material such as printed brochures, e - brochures, collaterals, event promotions handbook, E Mailers, hoardings, etc.

• Sales Management: Vendors should have a team of experienced Sales and Marketing professionals with expertise of selling and marketing event to delegates.

• Logistics Management: Vendor is expected to manage end to end logistics and venue management for entire event. Hence should have experience team of managing corporate events. He should have experience of Booking Hotels of various categories for the delegates i.e. National & International, guests i.e. National & International, general body members, office bearers of NAR- India. Vendor will hold said annual convention at a venue/ Hotel which is accredited with at 5 least stars. Such venue/ Hotels may be mutually agreed upon by both the parties.

• Transportation Management: Vendor should arrange efficient to and fro transportation facility for delegates, guests, General body members, Office bearers of NAR- India from Air port to venue of the event.

• Banquet Management: Vendor should have an experienced team of managing Banquet facilities.

• Event Plan Management – Maintaining a task plan that thoroughly details all event

milestones. • Event Budget Management – Managing a central event budget and recording all

relevant event expenses. • Site Selection – conducting venue research, coordinating site visits and negotiating venue

contracts as per the standards set by NAR--INDIA. • Onsite Event Execution – Vendor should designate a fully dedicated team to

successfully organize and convey the said annual convention and will provide such suitably qualified and experience and competent personnel and sub contractors reasonably required for performance of services. The Vendor will provide evidence of previous experience, qualifications, and competence of any personal engage in performance in such service as and when asked by NAR-- INDIA. Vendor will employ sufficient number of personnel to provide services in a prompt and efficient manner to the satisfaction of NAR--INDIA.

• On Site Service: Vendor should provide following services: o Setting up a Welcome Desk / Registration Desk for delegates o Making proper sitting arrangements for minimum 1200 delegates. o Arrangement of stage, Back drop, banners, projection screen, projectors, Audio

Video Arrangement, Sitting arrangement ON and OFF Dias o Arrangement at Board Room for GENERAL BODY MEETING of NAR--INDIA

for 100 personnel along with all audio video and sitting arrangements. o Arrangement for Press. Minimum 25 delegates o Arrangement for GOVERNING BODY MEETING of NAR--INDIA to be

attending by at least 60 Persons for ONE day. o Arrangement of banquet Facility for TWO days o Arrangement of 1200 delegates as per the Annexure.

• Vendor Management – interfacing with all event vendors, such as: audio-visual companies, premium vendors, and caterers, transportation providers, staging companies, photographers and others, banner makers, printers, etc. as needed in consultation with NAR--INDIA.

• Premium Management – researching and procuring giveaways for the event – including attendee gifts and drawing prizes, if desired.

• Pre-Event Registration – accepting attendee registrations online, via e-mail or via phone and sending confirmations to each registered attendee.

• Attendee Evaluations – disseminating a post-event attendee survey and analyzing results to provide you feedback on the event.

• Post-Event Analysis – delivering a post-event report detailing event performance against goals to help prepare for your next event including Photo/Video Album approved by Governing body of NAR- INDIA.

To make sure our event receives the focus it deserves, you will assign a dedicated Project Manager to our event. We will also hold weekly event plan and budget reviews with you to track

tasks, costs and progress against critical milestones. Vendor will also provide a monthly MIS and activity report as per decided time line till March 2013 and thereafter weekly MIS and activity report till the annual convention is successfully organized. All arrangements shall be done by the event management company in consultation with and after approval of NAR--INDIA. SELECTION CRITERIA

Agencies having following minimum qualifications are hereby invited to bid for the events on turnkey basis.

1. A minimum of 5 years experience in conceptualizing, designing, and executing the projects on turnkey basis for organizing the events of national repute.

2. A turnover of minimum Rs.5, 00, 00,000/- (Rs.5 crores) during the preceding financial year i.e. 2010-11 for implementation of Event Management Business in Real Estate Arena.

3. The bidder will have to produce the experience certificate or equivalent having experience of completion of similar nature of work.

4. Tenders without EMD will be rejected. 5. Bidder should have Full fledged Office with Adequate staff will be given

preference.