INVITATION OF TENDERS AND INSTRUCTIONS TO TENDERERS …

r Department of Food, Civil Supplies & Consumer Affairs, Punjab &

Punjab State Grains Procurement Corporation (PUNGRAIN) Anaaj Bhawan, Sector-39C, Chandigarh-160036

Tender Number: 5/1/17-SEA-1(Caretaker/Stationery}-18/ Dated:

INVITATION OF TENDERS AND INSTRUCTIONS TO TENDERERS

FOR SUPPLY OF STATIONERY AND OTHER GENERAL ITEMS

(Non Transferable)

Price/ Cost of Tender Document

Sale ol Tender Form Start From

Last date of sale of Tender Form

Last Date of Submission of Tender Form

•

Date of Opening of Technical Bid

Date of Opening of Financial Bid

Earnest Money Deposit

Rs .2500/- (Rupees Twenty Five Hundred only} (Non-refundable)

: 30-04-2018 from Room No.9, Ground Floor, Anaaj Bhawan, Sector 39-C, Chandigarh between working hours.

: 10-05-2018

: 15-05-2018 in Room No. 9, Ground Floor, Anaaj Bhawan, Sector 39-C, Chandigarh between working hours.

: 17-05-2018 in Room No. 318, 3rd Floor, Anaaj Bhawan, Sector 39-C, Chandigarh at 3:00PM .

: 21-05-2018 in Room No. 318, 3rd Floor, Anaaj Bhawan, Sector 39-C, Chandigarh at 3:00PM.

: Rs. 25;000/- (Rupees Twenty Five Thousand only) .

Signature of the tenderer with seal

11Page

... . ...

Section

Section I

Section II

Section Ill

Annexure

I

II

Ill

IV

v

VI

Department of Food, Civil Supplies & Consumer Affairs, Punjab &


TABLE OF CONTENT

Title

Notice Inviting Tender

Instruction for Submission of Tender

Terms & Conditions governing the tender

Title

Letter of submission of tender

Proforma for Technical Bid

Undertaking for Non Blackl isting of the firm

Tender fee coupon

Format for schedule of rates(Proforma for financial bid)

Experience and Satisfactory Certificate

Page No.

. 3

4

5-6

Page No.

7

8

9

10

11-12

13


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Punjab State Grains Procurement Corporation (PUNGRAIN}

Anaaj Bhawan, Sector-39C, Chandigarh-160036

SECTION-I

Department of Food, Civil Supplies & Consumer Affairs, Punjab & Punjab State Grains Procurement Corporation (PUNGRAIN},


Sealed Tenders are invited for procurement of stationery & General Items in Department of Food, Civil Supplies & Consumer Affairs, Punjab & PUNGRAIN at Anaaj Bhawan, Sector-39C, Chandigarh-160036.

Sale of tender documents (includes terms & Conditions, specification and eligibility criteria

etc.) will take place from 30-04-2018 to 10-05-2018 at Room No. 9, Anaaj Bhawan, Sector 39-C,

Chandigarh on payment of Rs. 2500/- in form of "Demand Draft in favour of Managing Director,

PUNGRAIN payable at Chandigarh on all working days between working hours at the address given

above. Tender document can also be downloaded from website" www.foodsuppb.gov.in". In case of

downloaded form, the bidder will have to deposit Rs 2500/- in form of Demand Draft in favour of MD

Pungrain along with Bid documents at the submission of Bid. If there will be any corrigendum, it will

be uploaded on the above mentioned website.

SD/DFS-Cum-M.D. Pungarin

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ful:r ~ ~ Stationery n8 General ~ crcfW ~ ~ Hu-a" it fMG 1 Fc;;rnt fut:r ~Hat~ ool

ffl t:'H3 1 ~f.ii it~ J~ldl~ futf 'HfEB tG'3"a' 3"' ~ ~ 1 fd)O<ca, ~ ~

t'i1:f fut:r B"O<" ~a 1 Gc ~· 25 00/- it "1t: 1 Fe an 3" WfdT ia'a'-9, a1a~~·~ ~ 3"' ft-Bt 30-04-2018 3" 10- 05-201 8 3'0(' ~~ ffl ~ ~ tT ~ ~11

www.foodsuppb.gov.in" ~ ~ ~~~(')M~ cfr3' HT ~ oo n8 ~~~(')M~ ~ -eT ~ RB' mfcr3 ~ @) rn t:' H 31 ~ ti i ~ '(')1'(75 AAftraT ~I fe a 0( c a ' ~ ~ l_'fl:f fuB B"O<" ~a I G c g 2,5ool - r=rW O<a~~fel?fT ~ 1 ~ wa-~ ~ ·~l~.m., fuw.r n8 'F.f'd'3'T, ~ ~ waWr ~ ft7lt fuB i ~ 9.00 ~ ~ F.rH 5.00 ~ ~ ~ f@ l8 3" fuR~ = -l.fTif 1f18 cf8 HT ~ 00 I ~ fu:T CR dlti~ H ~ ~ ~ ~ 8H 1t'13 3" ~ cf8r tRarrl~ fu:T CRalti~H ~ ~ ~ ~8H 1 83 3" ~ cf8r ~I

ffift/~.'tf.H-alf-~.~. ~



SECTION-II

Instruction for Submission of Tender document

SUBMISSION OF TENDERS-

1. The tender document duly completed should be submitted in two separate parts. The

first part should be sealed in the a separate envelope duly superscripted as "Technical

Bid-Supply of Stationery & other general items".

2. The second part will consist of "Financial Bid -Supply of Stationery & other general

items" respectively and both sealed cover are to be put in a big envelope which should

be sealed and duly superscripted as " Tender for Supply of Stationery and Other

General items"


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SECTION-Ill

TERMS & CONDITIONS GOVERNING THE TENDER

1. Rates should be inclusive of all taxes GST.

2. The contract for supply of stationery & other general items shall be valid for a period of One

year from the date of commencement of Contract. However contract period may be extended

for further one year or till the new contract is finalized whichever is earlier.

3. The Delivery Period: The successful bidder will have to supply the items to this office on the

same day from the date of issue of purchase order.

4. PAYMENT TERMS: All work shall be done on CREDIT BASIS. Bills will be submitted only after the

completion of work/job order, duly verified by the branch heads/officials. Payment of these

submitted bills will be made after minimum period of 30 to 45 days (for PUNGRAIN bills) and

after clearance by Treasury( Bills of Food Supplies Dept).

5. EARNEST MONEY DEPOSIT: Rs. 25,000/- (Rs. Twenty five thousand only) towards Earnest

Money Deposit in form of "Demand Draft in favour of Managing Director, PUNGRAIN payable at

Chandigarh.

6. If the successful bidder fails to fulfill his obl igations under the present RC i.e., non-adherence to

terms & Conditions, Department of Food civil supplies & consumer affairs, Punjab & PUNGRAIN

may blacklist the firm. In such events, the contract will stand terminated and EMD of such firm

shall be forfeited to Department of Food civil supplies & consumer affairs, Punjab & PUNGRAIN.

7. The tendering firms are requested to enclose a copy of their valid certificate of GST No.,

Permanent Account Number, and complete address with their tender. In the absence of these

documents, the tender shall be summarily rejected.

8. All the firms participating in the tender must submit a list of their owner(s)/Partners name along

with their contact numbers and a certificate/undertaking to the effect that the firm is neither

blacklisted by any Government Department nor any criminal case is registered against the firm.

9. Department of Food civil supplies & consumer affairs, Punjab & PUNGRAIN reserves all the right

to terminate the Contract at any time without assigning any reason/notice.

10. In the event of any dispute related to the interpretation or rights or liabilities arising out of this

Agreement, the same shall, at first instance, be amicably settled between the parties. If any

dispute is not settled amicably, the same shall be referred to the sole Arbitrator i.e. Managing

5I Page



LETTER OF SUBMISSION OF TENDER

ANNEXURE-I

From,

To,

M/s ..... ................................................. .

Director food supply-Cum-M.D. PUNGRAIN Department of food civil supplies & Consumer Affairs, Anaaj Bhawan & PUNGRAIN, Sector-39 C, Chandigarh-160036

Subject: Tender for "Supply of Stationery & General Items". Dear Sir,

1. Ilwe have read and understood the instructions and others terms and conditions furnished in the Website in respect of the captioned tender. 1/we here by submit my application for captioned " Request for proposal" of your office. 1/we do hereby declare that all the information furnished in the application and supplementary sheets are correct to the best of my/our knowledge and belief.

2. I/we have no objection if enquiries are made about the work listed by me/us in the

accompanying sheets. 3. I clearly understand and agree that if any of the information furnished by me/us here

under is found to be wrong or untrue or false or incorrect on incomplete, my/our application is liable to be rejected. Further, if I am/we are appointed as the "Executing Agency" for the above project on the basis of the information furnished in my/our application and the information furnished therein is subsequently found to be wrong, untrue, false or incorrect, my/our contract with the MD Pungrain is liable to be

terminated forthwith at the discretion for such termination. 4. 1/we understand and agree that the decision of the MD Pungrain in selection the Service

Provider is final and binding to me/us.

Yours faithfully,

Signature of the tenderer

with seal

71Page

1 Department of Food, Civil Supplies & Consumer Affairs, Punjab &


PROFORMA FOR TECHNICAL BID

1. Name of the Firm & Owner : (With Tei./Mob. Nos.)

2. Office Address:

(With Tei./Mob. Nos.)

3. Date of Incorporation/Registration: (Attach Documentary Proof)

4. Income tax returns of Last three years:

(Copies to be attached)

5. GST Number: (Copy to be attached)

6. Permanent Account Number: (Copy to be attached)

7. Details of earnest money: DO NO.:

8. Whether terms & conditions issued by Department of Food, Civil Supplies & Consumer Affairs, Punjab & Punjab Grains Procurement Corporation (PUNGRAIN) are Acceptable to the firm.

9. Undertaking of Non-Blacklisting to be attached:

10. Whether copies of all certificates have been attached as per checklist

Dt:

ANNEXURE-II

Signature of the tenderer

With seal

SIPage

·. Department of Food, Civil Supplies & Consumer Affairs, Punjab

& Punjab State Grains Procurement Corporation (PUNGRAIN)


UNDERTAKING

1/We undertake that

Annexure-Ill

has not been blacklisted by any Govt. Department/ Public Sector Undertaking/Autonomous

Body.

Place : Date:


9IPage

·. Department of Food, Civil Supplies & Consumer Affairs, Punjab

& Punjab State Grains Procurement Corporation (PUNGRAIN)


ANNEXURE-IV

TENDER FEE COUPON

TENDER NO.: DATED:

ISSUED TO

M/s .... ... ... .... ........ .. ... .. ..... .. .. ............... ..

Against request letter no ..... .. ...... .. ............................ ... .. .. ... dated .... ..... ............ , 2018 and payment of

an amount of Rs. 2500/- (Rupees Twenty Five hundred only) in the form of Demand Draft in

favour of M .D. PUNGRAIN.

TENDER DOCUMENT ISSUED ON ...... ...... .. .. .. ...... ..

(Issuing Authority)

10 I Page



(To be kept in a separate envelope)

Proforma for Financial Bid Annexure-V

Schedule of rates to be Quoted for Supply of Stationery & Other General Items

Sr. ITEM Name of the Item Brand Quantity Rate No. (In figures)

1 Pencil HB Natraj 200 Nos.

2 Sharpener Natraj 100 Nos. ~

3 Eraser f----

Non Dust Apsara 100 Nos.

4 Ball Pen Butter Flow 500 Nos. f----

5 Pilot Pen V5 Luxor 200 Nos. f----

6 Pilot Pen V7 Luxor 100 Nos. f----

7 Unibal l Pen Mitsubishi 100 Nos. f---

8 High lighter Luxor 200 Nos. t---

9 Permanent ink ma rker Luxor 50 Nos. t---

10 Flu id Pen Keres 100 Nos. t--- Vl

11 );! Colour flags Boss 500 pkt r-- :::!

12 0 Poker(Sua) National 50 Nos . - z 13 m White packaging tape 2" Diamond 50 Nos. ::a i--- -< 14 =i Glue Stick Kores 100 Nos.

i---1S

m Note pad 33 No Neelgagan SO Nos. s:

i--- Vl 16 Note pad 22 No. Neelgagan 100 Nos.

i---

17 St apler Pins(Small) Kangaro SO x(Box of 20 Pc) i---

18 Stapler Pins(Big) Kangaro 20x (Box of 20 Pc) i---

19 Stamp pad Medium Supreme so Nos. -

20 Scissor (Medium) Kebica SO Nos. -

21 Sticky Note Pad Kores 50 Nos. -22 Dumper Om ex 50 Nos.

t---23 Register (Qu ire No. 2) Neelgagan 5 Nos.

f---24 Register (Quire No. 4) Neelgagan 5 Nos.

i---

2S Register (Quire No. 6} Neelgagan S Nos.

lliPage

26 1---

27 -

28 -

29 -

30 -

31 -

32 -

33

1---34

1---35

36 n ~ 0

37 s: ., c -1 m ;;rJ

38 -

39 -

40 n - ;;rJ

41 0 - n

" 42 m ;;rJ -<

,.....---43 ~

44



Register (Quire No.8) Neelgagan 5 Nos.

Pend rive Sandisk 16GB 20 Nos.

Calculator Medium Citizen 12 Digit (CT-555N) 10 Nos.

Calculator Big Citizen 12 Digit (CT-666N) 10 Nos.

Plastic Folder L Shape 1000 Nos.

White Tag Small 100 Packet

Tags Big 100 bundle

Green Court paper- per JK 5 Rim packet (500 sheets)

Photostat Paper Rim A4 JK Sparkle paper A4 75 Gsm 500 Rim size 500 Sheets

Photostat Paper Rim JK Sparkle paper (FS) 75 Gsm 500 Rim Legal size 500 Sheets

Computer System Mouse HP 5 Nos

Computer System HP 5 Nos Keyboard .

Glass Set Medium Borocil 5 Nos.

Glass Set Large Borocil 5 Nos.

Cup Plate Set/Tea Set Sonaki 5 Nos.

Tea Thermos: 11tr Cello 5 Nos.

Golden Line Cup Saucer Cello 5 Nos. Set

Plastic Jug Covered Nyasa 10 Nos.

Steel Dustbin (small) 10 Nos.

TOTAL AMOUNT

Total Amount (in words):-----------------


12 I Page

-.

S.No

1


Punjab State Grains Procurement Corporation {PUNGRAIN} Anaaj Bhawan, Sector-39C, Chandigarh-160036

Annexure-VI

Name of Organisation Address

2

Experience and Satisfactory Certifcate (On Tenderer Letter Head)

the Contract Annual and Period of

Contract 3 4

value the

Satisfactory Performance Organisation( along with number and date)

5


from office

13 I Page

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