Invitation No.: 002-11 Location: All Districts INVITATION ... Invitation No. 002-11 6 5.1 Delivery...

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Transcript of Invitation No.: 002-11 Location: All Districts INVITATION ... Invitation No. 002-11 6 5.1 Delivery...

  • Invitation No.: 002-11 Location: All Districts Commodity: Snow Plows 11ft., 12ft., Trip Edge Wing Type, Patrol and Grader Mount Pricing: https://extranet.dot.state.oh.us/groups/Contracts/PurchDocs/002pricing.xls

    INVITATION TO BID

    STATE OF OHIO DEPARTMENT OF TRANSPORTATION

    Office of Contracts, Purchasing Services JOLENE M. MOLITORIS, Director

    Opening Date: 6/29/2010

    Time: 11:00 A.M.

    DO NOT SUBMIT MORE THAN ONE BID PROPOSAL FOR EACH BID

    NAME AND ADDRESS INFORMATION MUST APPEAR BELOW

    Submitted by:

    Company Name: Federal Tax ID No.:

    Correspondence Address Information Remit to Payment Address Information

    Street Address:

    P.O. Box:

    City:

    St:

    Zip:

    E-Mail Address:

    Telephone Number 800 Number Fax Number

    Purchasing Coordinator: Jim Schurch E-Mail Address: jim.schurch@dot.state.oh.us Telephone: (614) 644-7870 or (800) 459-3778 Visit our web site at: http://www.dot.state.oh.us/Divisions/ContractAdmin/Pages/default.aspx Select Purchasing Contracts, Upcoming ITBs

    https://extranet.dot.state.oh.us/groups/Contracts/PurchDocs/002pricing.xls mailto:jim.schurch@dot.state.oh.us http://www.dot.state.oh.us/Divisions/ContractAdmin/Pages/default.aspx

  • TABLE OF CONTENTS

    REQUIREMENTS ......................................................................................................................................................... 4�

    PRICING SECTION .................................................................................................................................................... 30�

    INSTRUCTIONS FOR SUBMITTING BIDS ............................................................................................................... 31�

    GENERAL DEFINITIONS........................................................................................................................................... 33�

    STANDARD TERMS AND CONDITIONS .................................................................................................................. 35�

    ODOT COOPERATIVE PURCHASING PROGRAM ................................................................................................. 46�

    BUY AMERICA & BUY OHIO .................................................................................................................................... 47�

    DISTRICT MAP .......................................................................................................................................................... 48�

    SIGNATURE PAGE .................................................................................................................................................... 49�

    APPENDICES Declaration Regarding Material Assistance/Non-Assistance to a Terrorist Organization.....................................DRM

  • Invitation No. 002-11

    4

    ITB 002 - REQUIREMENTS 6/4/10 Section 1: Intent

    The purpose of this invitation is to establish pricing for hydraulically powered, reversible, trip edge snow plows (Front Plow, Front-Mounted Wing Plow, Mid-Mount Wing Plow, Underbody Plow and Truck-Mounted Front Hitch).

    Section 2: Contract Duration Twelve (12) months from date of award Section 3: Quote your lowest net delivered prices guaranteed firm for a duration period described in section

    3.1 of this specification. 3.1 Price Adjustment Clause

    Prices for Section 8 in the provided pricing page will be held firm for the duration of the contract. Prices for Sections 1 - 7 in the provided pricing page will follow the pricing structure described in this section. The vendor will provide the material cost in their bid and ODOT will calculate the price adjustment at the time of the placement of each purchase order. If an adjusted price is disputed, it is the awarded bidder’s responsibility to contact the Office of Equipment Management, 1620 West Broad St., Columbus, OH 43223, in writing within 15 calendar day of the Date of the Purchase Order. All Purchase Orders for section 1 items will be purchased using the Price Adjustment Calculation described in Section 3.1

    Glossary:

    PA = Price Adjustment AP = Average monthly unit price of the metal being evaluated based off the American

    Metal Market website: measures the average change over time in the selling prices received by domestic producers for their output.

    MP = Monthly Unit Price. The monthly unit prices for Steel Sheet, Hot Rolled Sheet as supplied by the American Metal Market website. The monthly unit price will be determined by the month of the purchase order date.

    BP = Bidding Unit Price. The monthly unit prices for Steel Sheet, Hot Rolled Sheet as supplied by the American Metal Market website. This price will be evaluated for the month proceeding the month in which the contract is bid.

    MC = Material Cost: Material cost is found in the bidder’s pricing excel tab. The bidder is responsible entering the cost for each type of material used on the body listed in the pricing tab. ODOT reserves the right to request documentation verifying the cost of the materials being supplied and costs being quoted.

  • Invitation No. 002-11

    5

    3.1.1 Price Adjustment Calculations

    The formulas below allow for a variation in steel, stainless steel and aluminum prices without recognizing cost increases/decreases of the Bidding Unit Price (BP). The total price adjustment (PA) will be completed on a monthly basis.

    For a Price Increase: PA = [(MP/BP) – 1.00] x MC Example: A high-tensile steel plow is bid at $10,000.00 and the high-tensile steel

    material cost was bid at $4,500.00. If the BP, the average AP for the month in which the contract is bid, is $.110/lb and the average MP, the AP for the month prior to the ODOT Purchase Order date, is $.165/lb for Steel Sheet, Hot Rolled Sheet, then the price adjustment would be calculated as follows: PA = [(.165/.110) – 1.00] x $4,500 = $2,250.00 (Increase) Price of new spreader: $10,000 + $2,250.00 = $12,250.00

    For a Price Decrease: PA = [(MP/BP) – 1.00] x MC Example: A high-tensile steel plow is bid at $10,000.00 and the high-tensile steel

    material cost was bid at $4,500.00. If the BP, average AP for the month in which the contract is bid, is .165/lb and the MP, the average AP for the month prior to the ODOT Purchase Order, is .120/lb for Steel Sheet, Hot Rolled Sheet, then the price adjustment would be calculated as follows:

    PA = [(.120/.165) – 1.00] x $4,500.00 = - $1227.27 (Decrease)

    Price of new plow: $10,000 - $1227.27 = $8,772.73 Section 4: Free on Board (F.O.B.) Destination

    Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all of ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio. All deliveries shall be Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map. Purchase orders when issued, will detail specific destination points. The Department will not accept any additional charges for these deliveries.

    District 1 – Lima District 7 – Sidney

    District 2 – Bowling Green District 8 – Lebanon

    District 3 - Ashland District 9 – Chillicothe

    District 4 - Akron District 10 – Marietta

    District 5 – Jacksontown District 11 – New Philadelphia

    District 6 - Delaware District 12 – Garfield Heights

    Central Garage – Columbus (CG) Ohio Penal Industries SR104 No. Chillicothe, Ohio 43223

    Section 5: Delivery Delivery shall be made as referenced within each specification.

  • Invitation No. 002-11

    6

    5.1 Delivery Hours

    All deliveries made to a Department of Transportation facility must be made between the hours of 8:00 a.m. and 2:30 p.m., Monday through Friday excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

    All deliveries made to the Ohio Penal Industries at Chillicothe Correctional Institution must be made between the hours of 7:30 a.m. and 2:00 p.m., Monday through Thursday except State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

    Section 6: Specifications

    The purpose of these specifications is to describe hydraulically powered, reversible, trip edge front snow plows, front and mid mounted wing plows, straight and folding underbody plows and truck mounted front plow hitches. All parts not specifically mentioned which are necessary to provide a complete unit, or normally furnished as standard equipment, shall be furnished. The parts shall conform in strength/quality of material and workmanship to what is provided by the industry.

    This equipment must meet all Federal and State regulations.

    Bidders are required to submit with their bids, the latest literature that fully describes the items being bid. Should a bidder fail to submit the literature, their bid may be considered non respon