INVITATION FOR BIDS

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  • 1. Request for Proposal for Design, Development, Implementation and Hosting ofWeb based Management Information System(MIS)RFP No:Punjab State Co-operative Milk Producers Fed. Ltd. (MILKFED) SCO 153-155, Sector 34-A, Chandigarh Tel (0172) 2604303, 304,180Fax (0172) 5016045

2. Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS)Serial No. of Document: RFP NumberPSF/MILKFED/ MIS/2007 Cost of RFP documentRs. 500/- (Rs. Five hundred only) Issued to Against request No./ Dated Demand Draft No and date Name of Bank and address RFP document issued on Authorized Signatory 2 Milkfed, Punjab 3. Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS) BID SUMMARY RFPEMD (Rs.) in Cost of BidPre-Bid Last date & time Number shape ofDocument MeetingBidBid OpeningDemand(in Rs.) inSubmissionDraftshape of (Address)*Bank Draft (Non- refundable)PSF/MILKFED/Rs 10,000/-Rs. 500/-..2007 (day) ..2007 (day..2007 (day MIS/2007 (Rs. Ten(Rs. Fivetill time) till time)thousand hundredonly) only) In shape ofIn shape ofDemand Draft Demand Draft in favor of The in favor of Pb. State The Pb.StateCoop. Milk Coop.MilkProd. Fed. Prod. Fed.Ltd. payable Ltd., payableat Chandigarhat Chandigarh 3 Milkfed, Punjab 4. Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS)TABLE OF CONTENTS_____________________________________________________________________________ SECTION SUBJECT PAGE NO.IINVITATION FOR BIDS5 II INSTRUCTIONS TO VENDORS6 IIIOTHER TERMS & CONDITIONS 9 IV DETAILS FOR VENDORS15 VREQUEST FOR PROPOSAL PROFORMAE 18 VI CHECKLIST21 VIIPRICE BIDS 24 VIII BANK GUARANTEE 25 4 Milkfed, Punjab 5. Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS)INVITATION FOR BIDS - Section-IInvitation for Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS) for monitoring the progress of various programs / schemes / projects on the basis of data / information pertaining to its different field offices across the State. 1.1.This is invitation Request for Proposal for Providing Professional Services in Design, Development, Implementation and Hosting of Web based Management Information System(MIS)1.2.Requests in the prescribed Performa should be submitted to the Milkfed, Punjab SCO 153- 155,Sector 34-A, Chandigarh not later than the date and time laid down, at the addressgivenin the Schedule for Invitation to RFP1.3.This RFP document is not transferable.1.4.Schedule for Invitation to RFP:a)Name of the Milkfed: Punjab State Co-operative Milk Producers Fed. Ltd. (MILKFED)b)Pre-bid Meeting: o The bidder or its official representative is invited to attend a pre-bid meeting which will take place at Conference Room, 1st Floor, Milkfed, SCO 153-155, Sector 34A, Chandigarh on ...2007 at 3:00 PM. o The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage o The bidder is requested to submit any queries through fax (0172- 5016045) or by post only to reach the department not later than two days before the opening of tender.c)Addressee and Address at which RFPs for Development of Management Information System (MIS) are to be submitted: Milkfed, Punjab SCO 153-155, Sector 34-A, Chandigarh. Tele: 0172- 2604304, 303, 180c)Latest time and date for receipt of RFP for Development of Management Information System (MIS): Upto 2.00 P.M. On ...2007d)Place Time and Date of opening of Pre-qualification bids: o/o Managing Director, Milkfed, Punjab SCO 153-155, Sector 34-A, Chandigarh. Tele: As above. at 3.00 P.M. on ..2007 Note: 1.The Milkfed shall not be responsible for any postal delays about non-receipt/ non-delivery of the documents. 2.In-complete documents are liable to be rejected. 3.Offers without earnest money shall not be entertained. Instructions to Vendors - Section-II_ 5Milkfed, Punjab 6. Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS)INSTRUCTIONS TO IT COMPANIES INTRODUCTION2.1 PROCEDURE FOR SUBMISSION OF RFPs2.1.1 RFPs for Development of Web based Management Information System (MIS) (2 copies) should be submitted in a sealed cover super-scribed by the words Pre-Qualification RFPs for Request for Proposal for Providing Professional Services in Design, Development, Implementation and Hosting of Web based Management Information System (MIS). 2.1.2 Each and every page of RFP for Development of Management Information System (MIS) submitted and all documents in support of the RFP must be serially numbered, signed and stamped by the Vendor before submitting it.2.1.3 Any erasing or alteration that may have been made in the RFP for Development of Management Information System (MIS) should be signed by the Vendor. 2.1.4 Pre-Qualification RFPs will be opened on the prescribed date and time.2.1.5 Each copy of the RFP for Development of Management Information System (MIS) should be covered in a separate sealed cover. Each copy should be marked as Original copy and First copy. Both the copies should be put in a single sealed cover super-scribing the wording Pre-Qualification. Request for Proposal for Providing Professional Services in Design, Development, Implementation and Hosting of Web based Management Information System (MIS). In case of any discrepancy between the two copies, original copy shall prevail.2.1.6 The cover thus prepared should also indicate clearly the name and address of the Vendor to enable the RFP to be returned unopened in case it is received Late or otherwise.2.1.7 The RFPs received late and declared late by the Departmental Evaluation committee after the last date and time for receipt of RFPs prescribed in the document may be rejected and/ or returned unopened to the Vendor.2.1.8 Each copy of the RFP for Development of Management Information System (MIS) should be a complete document and should be bound as a volume. Different copies must be bound separately. 2.2 COST OF RFP DOCUMENTThe Vendor shall bear all costs associated with the preparation and submission of its Bid, including cost of presentation for the purposes of clarification of the bid, if so desired by the Milkfed and Milkfed will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Development of Management Information System (MIS) process.2.3 The Vendor is expected to carefully examine all instructions, forms, terms and specifications in the RFP document. Failure to furnish all informationrequired in the RFP document or submission of a RFP not substantially responsive to the RFP document in every respect will be at the Solution Providers risk and mayresult in the rejection of the bid. 2.4 CLARIFICATION REGARDING RFP DOCUMENT6 Milkfed, Punjab 7. Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS)A prospective Vendor requiring any clarification of the RFP document may notify the Milkfed in writing at the Milkfed mailing address.2.5 AMENDMENT OF RFP DOCUMENT2.5.1 At any time upto the last date for receipt of bids, the Milkfed, may, for any reason, whether at his own initiative or in response to a clarification requested by a prospective Vendor, modify the RFP document by an amendment. 2.5.2 The amendment will be notified in writing, Fax or by email to the prospective Vendor who have received the RFP documents and will be binding on them. 2.5.3 In order to afford prospective Vendor reasonable time or otherwise for any other reason, in which to take the amendment into account in preparing their bids, the Milkfed may, at their discretion, extend the last date for the receipt of Bids. PREPARATION OF RFPs2.6 LANGUAGE OF RFPsThe RFPs prepared by the Vendor and all correspondence and documents relating to the RFPs exchanged by the Vendor and the Milkfed, shall be written in the English language, provided that any printed literature furnished by the Vendor may be written in another language so long as accompanied by an English translation in which case, for purposes of interpretation of the bid, the English translation shall govern.2.7 PRE-QUALIFYING DOCUMENTSThe RFPs prepared by the Vendor shall comprise of following: (RFP to be submitted in same order with proper Indexing and page numbering)2.7.1 Pre-qualificationRFP Proforma sheet duly filled-in, signed and complete in all respects. (Proforma -I). Qualifying data duly filled in as per relevant Proforma provided in the RFP that the Vendor is eligible to RFP and is qualified to perform the contract, as and when required to do so (Proforma -II). General and other conditions for the Tenderer to furnish (attach proof): The bidder must be ISO-9001:2000 Certified The Bidder must have a total annual turnover Rs.50 lac. in the last two successive years. The Bidder should be in existence for last 3 years. The Bidder must furnish a copy of Memorandum of Association to support its area of dealing in supply, installation, commissioning of IT related products and software development services. The Bidder must have executed at least two similar projects worth Rs. 5 lacs each using Web Based Technologies in Govt. Sector/ PSUs/Corporate Sector. The bidder must have at least 10 IT Professional working on the latest Internet Based platforms & technologies. The bidder must submit documents regarding the profile of the company, address and contacting person or office nearest to Chandigarh. The Bidder must have software development center in Chandigarh / Punjab/ Delhi. 7 Milkfed, Punjab 8. Request for Proposal for Design, Development, Implementation and Hosting of Web based Management Information System (MIS) The bidder will be required to submit a