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InvercargillCITY COUNCIL

NOTICE OF MEETING

Notice is hereby given of the Meeting of the

Invercargill City Council

to be held in the Council Chamber,

First Floor, Civic Administration Building,

101 Esk Street, Invercargill onTuesday 27 August 2013 at 4.00 pm

His Worship the Mayor Mr T R Shadbolt JPCr D J Ludlow (Deputy Mayor)CrR LAbbottCr N D BonifaceC r T J BuckCr C G DeanCr A G DennisCr N J ElderCr I L EslerCr G D LewisCr I R PottingerCr G J SycamoreCr L S Thomas

EIRWEN HARRISMANAGER, SECRETARIAL SERVICES

AGENDA

Page

1. APOLOGIES

2. PUBLIC FORUM

2.1 SOUTH ALIVE PRESENTATION

Robyn Hickman will be in attendance to speak to this Item.

2.2 INNER−CITY UPGRADE

Carol Jasperse will be in attendance to speak to this Item.

2.3 INNER−CITY UPGRADE

Denise Corson will be in attendance to speak to this Item.

3. REPORT OF THE INVERCARGILL YOUTH COUNCIL

3.1 UN YOUTH 2013— YOUTH DECLARATION I

3.2 NEW ZEALAND MODEL UNITED NATIONS 2

3.2 SOUTH ALIVE 2

4. MINUTES OF THE MEETING OF COUNCIL HELD ON 16 JULY 32013

5. MINUTES OF THE EXTRAORDINARY MEETING OF THE 11COUNCIL HELD ON 30 JULY 2013

6. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY 13BOARD HELD ON 5 AUGUST 2013

7. MINUTES OF COMMITTEES

7.1 COMMUNITY SERVICES COMMITTEE 12 AUGUST 2013 21

7.2 REGULATORY SERVICES COMMITTEE 13 AUGUST 2013 27

7.3 FINANCE AND POLICY COMMITTEE 20 AUGUST 2013 33

8.

9.

10

7.4 INFRASTRUCTURE AND SERVICES COMMITTEE 21 AUGUST2013

To be tabled.

REPORT BY THE DIRECTOR OF WORKS AND SERVICES

8.1 INNER CITY REVITALISATION PROJECT

ACTION SHEET

MAYOR'S REPORT

11. PUBLIC EXCLUDED SESSION

Moved, seconded that the public be excluded from the following parts ofthe proceedings of this meeting; namely

(a) Confirming of Minutes of the Public Excluded Session of Council16 July 2013

(b) Receiving of Minutes of the Public Excluded Session of the BluffCommunity Board 5 August 2013

(C) Confirmation of Minutes of the Public Excluded Session of theInfrastructure and Services Committee 21 August 2013

(d) Report of the Director of Works and Services(e) Report of the Chief Executive(f) Confirmation of Minutes of the Public Excluded Session of Council

11 June 2013 − Chief Executive Officer Employment Contract

39

43

45

The general subject of each matter to be considered while the public isexcluded, the reason for passing this resolution in relation to each matter,and the specific grounds under Section 48(1)(d) of the Local GovernmentOfficial Information and Meetings Act 1987 for the passing of thisresolution are as follows:

General subject of each Reason for passing this Ground(s) undermatter to be considered resolution in relation to Section 48(1) for the

each matter passing of thisresolution

(a) Confirming ofMinutes − Council 16July 2013

To enable any localauthority holding theinformation to carry on,without prejudice ordisadvantage,negotiations (includingcommercial and industrialnegotiations)

Section 7(2)(i)

(b) Receiving of Minutes To protect the privacy of Section 7(2)(a)− Bluff Community natural persons, includingBoard 5 August that of deceased natural2013 persons

(c) Confirming ofMinutes −Infrastructure andServices Committee21 August 2013


Section 7(2)(i)

(d) Inner CityRevitalisation Project

(e) 2013 Civic HonoursAwards and 2013Civic Theatre Artists'Court PerformingArts Awards

(f) Confirming ofMinutes − 11 June2013


To protect the privacy ofnatural persons, includingthat of deceased naturalpersons

To protect the privacy ofnatural persons, includingthat of deceased naturalpersons

Section 7(2)(i)

Section 7(2)(a)

Section 7(2)(a)

TO: COUNCIL

FROM: INVERCARG ILL YOUTH COUNCIL

MEETING DATE: TUESDAY 27 AUGUST 2013

INVERCARG ILL YOUTH COUNCIL

Report Prepared by: Mary Napper— Community Development Manager

SUMMARY

The Youth Council will be represented at the Council meeting by Lee Richardson, SamanthaTulett and Grace Titter who will provide a presentation on the 2013 New Zealand ModelUnited Nations which they attended in Wellington in July.

RECOMMENDATIONS

It is recommended that this report be received.

IMPLICATIONS

1. Has this been provided for in the Long Term Plan/Annual Plan?N/A

2. Is a budget amendment required?N/A

3. Is this matter significant in terms of Council's Policy on Significance?N/A

4. Implications in terms of other Council Strategic Documents or Council Policy?N/A

5. Have the views of affected or interested persons been obtained and is any furtherpublic consultation required?N/A

FINANCIAL IMPLICATIONS

N/A

UN YOUTH 2013 − YOUTH DECLARATION

The Youth Council is pleased to present Councillors with a copy of the UN Declaration thatwas developed by New Zealand Youth attending the UN Youth Forum in April. This hasbeen presented to key Central Government Ministers and will be of interest to Councillorsand others working with youth.

0001

NEW ZEALAND MODEL UNITED NATIONS

Three members of the Invercargill Youth Council, Lee Richardson, Grace Titter andSamantha Tulett, were invited to attend the NZ Model UN in Wellington in August.

Lee, Grace and Sam will be present at the Council meeting to share the highlights ofattending the model UN.

SOUTH ALIVE

The Youth Council would like to congratulate the South Alive programme on the "Adopt aStreet" programme. Several members are involved through their schools and the EnwoodHostel. It is suggested that this could be extended to other areas of the city.

0002

MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THECOUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK

STREET, INVERCARGILL, ON TUESDAY 16 JULY 2013 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R ShadboltCr D J Ludlow − Deputy MayorCrRLAbbottCr N D BonifaceCrTJ BuckC r C G DeanCr A G DennisCr N J ElderCr G D LewisCr I R PottingerCr L S Thomas

IN ATTENDANCE: Mr R W King − Chief ExecutiveMr C A McIntosh − Director of Works and ServicesMrs P M Gare − Director of Environmental and Planning ServicesMr D J Johnston − Director of Finance and Corporate ServicesMs M Napper − Community Development ManagerMrs M Short − Corporate PlannerMr M Manson − Manager Financial ServicesMr R Pagan − Parks ManagerMr P Casson —Chief Executive Officer, Venture SouthlandMs L Kuresa − Committee Secretary

1. APOLOGIES

Cr G J Sycamore and Cr I L Esler.

Moved Cr Ludlow, seconded Cr Elder and RESOLVED that the apologies beaccepted.

2. PUBLIC FORUM

Nil.

3. REPORT OF THE INVERCARGILL YOUTH COUNCIL

The report had been circulated. Ursula McSoriley and Regan Thwaites took themeeting through the report.

3.1 Leadership Week 2013

3.2 Splash Palace Upgrade

3.3 Libraries Services Changes

3.4 Keeping of Animals, Poultry and Bees Draft Bylaw

0001

Moved Cr Lewis, seconded Cr Ludlow and RESOLVED that the report bereceived.

4. MINUTES OF THE MEETING OF COUNCIL HELD ON 11 JUNE 2013

Moved Cr Elder, seconded Cr Boniface that the minutes be approved.

Cr Abbott said with regard to Item 10. 1, he did not say "he had an understandingthat Council agreed that it would be at the other side of the fluoridationdebate...", the comment he made was, "we heard a lot from both sides, it was anemotive issue and some of the factual stuff perhaps needed updating weundertook to have a look at it in the Annual Plan". Also Cr Boniface said that theFluoridation decision was on Page 96 of the Annual Plan, but he could not find it.

Mrs Short said the Fluoridation decision was included in the front section of theAnnual Plan under the "Introduction" section on how Council arrived at thedecisions it had made.

Cr Abbott said with regard to Page 9, where he moved that the A213 Yacht Raceshould be raised in the public session of Council and when he referred to thePublic Excluded Session on Page 90, the comments were a complete varianceto what he had said in the introduction of the minutes. He suggested that it bedealt with in Public Excluded Session.

The motion, now being put, was RESOLVED in the affirmative.

5. MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL HELD ON8 AND 9 MAY 2013

Moved Cr Ludlow, seconded Cr Boniface that the minutes be approved.

Cr Boniface said with regard to Item 2.13 on Page 23, the word should be"decent dividend" not "decent bidder".

The motion, now being put, was RESOLVED in the affirmative withamendment.

6. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY BOARD HELDON 24 JUNE 2013

Moved Cr Lewis, seconded Cr Boniface that the minutes be received.

Cr Abbott said with regard to Items 13.6 on Page 42, the recommendationincluded that "Appendix I be received", which was a report from him that wasrequested by the Bluff Community Board in relation to the proposed memorial.He asked where the report was as it was not attached to the minutes.

After discussions, it was clarified that Appendix 1 as mentioned in therecommendation was included in the Bluff Community Board Agenda at the time.All Council was doing was receiving the minutes and the Committee agendaswere not normally attached to the minutes. Council did not see the detailsbecause they were at a Committee or Community Board level.


0004

7. MINUTES OF COMMITTEES

7.1 Community Services Committee 1 July 2013

Moved Cr Abbott, seconded Cr Buck that the minutes be approved.

Cr Thomas said he had requested a report showing passenger numbers for thebuses to be brought to this Council meeting, but he was happy for it to bepresented at the next Committee meeting.

Mr McIntosh said the report would be presented at the next Committee meeting.


7.2 Regulatory Services Committee 2 July 2013

Cr Ludlow said included in the Minutes was the Keeping of Animals, Poultry andBees Bylaw, the Committee was seeking a legal opinion in relation to Council'sability to impound any animal under the Bylaw and that was the process that wasbeing undertaken.

Moved Cr Ludlow, seconded Cr Thomas that the minutes be approved.

In response to questions Mrs Gare gave the following answer:

1. There is an Impounding Act from around 1950 or 1960 which is an old pieceof legislation which allows Council to impound "hoofed" animals and poultry.It does not include cats.


7.3 Infrastructure and Services Committee 8 July 2013

Moved Cr Dean, seconded Cr Dennis and RESOLVED that the minutes beapproved.

7.4 Finance and Policy Committee 9 July 2013

Moved Cr Boniface, seconded Cr Ludlow and RESOLVED that the minutes beapproved.

8. MINUTES OF THE MEETING OF THE URBAN REJUVENATIONGOVERNANCE SUB−COMMITTEE HELD ON 25 JUNE 2013

Moved Cr Boniface, seconded Cr Buck and RESOLVED that the minutes beapproved.

9. REPORT OF THE CHIEF EXECUTIVE

The report had been circulated.

9.1 Governance Statement − Delegation of Standing Committees

Mr King took the meeting through the report.

0005

In response to questions, Mr King gave the following answers:

The intent is that as soon as Council adopts this, then we'll know exactlywhere we are and we can re−advertise. The minimum period is one monthand looking at this Council meeting compared to the next Infrastructure andServices Committee meeting, it's just over a month. In order to determinethis issue, I will recommend a Special Meeting of the Infrastructure andServices Committee to consider it, otherwise we will not have time to do it.

2. You cannot force Councillors to be at a meeting and there is no way aroundthat issue. We can only minimise the effects of what we've seen in the past,but we cannot eliminate the uncertainty.

3. On the Fox Street matter, Council can decline the recommendation of theCommittee to alter the Bylaw and refer it back to the Committee and you willbe in that situation again.

Moved Cr Dean, seconded Cr Pottinger and RESOLVED that Council'sGovernance Statement be amended to the effect that Standing Committeeshave the right to determine hearings that fall within their sphere of influence, butexcluding those listed in Clause 32 of the 7 th Schedule to the Local GovernanceAct 2002.

10. REPORT OF THE CORPORATE PLANNER


10.1 Psychoactive Substances Bill

Cr Thomas said he had asked Mrs Short for this report after the public meetingin relation to synthetic drugs where the Minister who was in charge said that theBill would give the Council some teeth to act upon. After reading the conclusionat the end of report where it states that, "the policy will not have any realinfluence", which was typical of the Government to sidestep the issue at thepublic meeting. It also stated that, "At this stage, there is nothing in the Bill thatrequires the Authority to take any policy developed by a Territorial Authority intoaccount when determining whether to grant a licence". He said the Governmentneeded to step up a bit more on this issue. It was a toothless Act that Councilhad to work on and Council needed to keep moving forward on it.

Moved Cr Thomas, seconded Cr Pottinger and RESOLVED that the report bereceived.

11. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES


11.1 Sport and Recreation Trust Exemption

A replacement report was tabled and Cr Ludlow spoke to it.

Moved Cr Ludlow, seconded Cr Boniface and RESOLVED that the InvercargillCommunity Recreation and Sports Trust be exempted from being a CouncilControlled Organisation pursuant to Sections 7(3) and 7(5) of the LocalGovernment Act 2002.

0009

12. ACTION SHEET

Mr King informed the meeting that a Hearing in relation to the Scottish Hall wasscheduled for 23 September at the High Court.

Moved His Worship the Mayor, seconded Cr Abbott and RESOLVED that thereport be received.

13. MAYOR'S REPORT

The report had been circulated and an additional report was tabled in relation toHis Worship the Mayor's TV interview world record being intact, after an attemptin Norway to break the Guinness World Record for the Longest TelevisionInterview.

Moved His Worship the Mayor, seconded Cr Elder and RESOLVED that thereport be received.

14. URGENT BUSINESS

Moved Cr Boniface, seconded Cr Lewis and RESOLVED that the report of theChairman of the Audit and Risk Committee be taken under Public ExcludedSession.

15. COUNCIL IN PUBLIC EXCLUDED SESSION

Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that thepublic be excluded from the following parts of the proceedings of this meeting,with the exception of Mr O'Connell, Mrs Scala and Mr Casson, namely:

(a) Confirming of Minutes of the Public Excluded Session of Council 11 June2013

(b) Receiving of Minutes of the Public Excluded Session of the BluffCommunity Board 24 June 2013

(C) Confirming of Minutes of the Public Excluded Session Regulatory ServicesCommittee 2 July 2013

(d) Confirming of Minutes of the Public Excluded Session of Infrastructure andServices Committee 8 July 2013

(e) Confirmation of Minutes of the Public Excluded Session of Finance andPolicy Committee 9 July 2013

(f) Report by the Executive Officer(g) Report by the Chairman of the Audit and Risk Committee

The general subject of each matter to be considered while the public is excluded,the reason for passing this resolution in relation to each matter, and the specificgrounds under Section 48(1)(d) of the Local Government Official Information andMeetings Act 1987 for the passing of this resolution are as follows:

0007

General subject of Reason for passingeach matter to be this resolution inconsidered relation to each matter

(a)

(b)

Confirming of To enable any localMinutes − authority holding theCouncil information to carry on,11 June 2013 without prejudice or

disadvantage,negotiations (includingcommercial andindustrial negotiations)

Bluff To protect the privacy ofCommunity natural persons,Board − including that of24 June 2013 deceased natural

persons

(c) RegulatoryServices2 July 2013

To enable any local− authority holding the

information to carry on,without prejudice ordisadvantage,negotiations (includingcommercial andindustrial negotiations)

(d) Infrastructureand Services −8 July 2013

(e)

To enable any localauthority holding theinformation to carry on,without prejudice ordisadvantage,negotiations (includingcommercial andindustrial negotiations)

Finance and To enable any localPolicy − authority holding the9 July 2013 information to carry on,

without prejudice ordisadvantage,negotiations (includingcommercial andindustrial negotiations)

Ground(s) underSection 48(1) for thepassing of thisresolution

Section 7(2)(i)

Section 7(2)(a)

Section 7(2)(1)

Section 7(2)(i)

Section 7(2)(i)

0008

(f) Invercargill CityHoldingsLimited −Statement ofIntent

Presentationby InvercargillAirport Limited

(g)



Report by the To enable any localChairman of authority holding thethe Audit and information to carry on,Risk without prejudice orCommittee disadvantage,

negotiations (includingcommercial andindustrial negotiations)

Section 7(2)(i)

Section 7(2)(i)

Section 7(2)(i)

0009

MINUTES OF THE EXTRAORDINARY MEETING OF THE INVERCARGILL CITYCOUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATIONBUILDING, 101 ESK STREET, INVERCARGILL ON TUESDAY 30 JULY 2013 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R ShadboltCr D J Ludlow (Deputy Mayor)C r C G DeanCr A G DennisCr N J ElderCr I L EslerCrG D LewisCr I R PottingerCr L S Thomas

IN ATTENDANCE: Mr R W King − Chief ExecutiveMr C A McIntosh − Director of Works and ServicesMr D J Johnston − Director of Finance and Corporate ServicesMs E Harris − Manager Communications and Secretarial ServicesMrs M Short − Corporate PlannerMr I Boylan − Planning ManagerMr G Clarke − Planner − Policy FocusMs L Devery − Senior Planner − Policy FocusMr W J Watt − ConsultantMr P Casson − Chief Executive Officer − Venture SouthlandMs L Kuresa − Committee Secretary

APOLOGIES

Cr T J Buck, Cr N D Boniface, Cr G J Sycamore and Cr R L Abbott.

Cr Elder informed the meeting that he had an apology to take an urgenttelephone call at 4.30 pm and he had to leave the meeting at 5.30 pm.

Moved His Worship the Mayor, seconded Cr Ludlow and RESOLVED that theapologies be accepted.

2. PROPOSED INVERCARGILL CITY DISTRICT PLAN 2013

Cr Ludlow took the meeting through the report.

Mr Boylan took the meeting through the key points in the Plan.

Mr Boylan was asked for clarification on Section 32, and he said that Section 32was required under the RMA to provide an analysis of how and why you wereincluding specific objective policies and rules in your Plan. It set out the logic ofthose specific rules chosen for each zone. It also needed to show that you hadlooked at alternatives and under Section 32 there were a series of backgroundpapers that the Planning Group considered all the way through and made thedecisions on. That document would be available when the Plan was notified.

0011

Moved Cr Ludlow, seconded Cr Esler that:

1. The Council adopts the Proposed Invercargill City District Plan for thepurpose of public notification.

2. The Council authorises the Finance and Policy Committee to adopt theSection 32 Report on 20 August 2013.

3. The Director of Environmental and Planning Services be authorised to makeany grammatical changes to errors that may be noted during finalising thetext, minor working changes, and corrections to map data sets necessary forclarification to public notification of the document.

In response to questions, the following answers were given:

1. We have tried to mirror our District Plan with the Gore District Plan as muchas we could, but there was some resistance from other councils. That is along term goal and we are certainly open to that.

2. We don't want to get in the way, we would rather guide people to see whatis happening and that was the feedback that came from submitters aroundthe Annual Plan process. We are not there to try and prohibit businessopportunities from happening, we want to indicate where the city wouldprefer for that to happen and that is considered as good planning. Given thechallenges we are facing with the CBD redevelopment, we want to try andencourage business in happen in the CBD but also with industrial activity tohappen in areas that is appropriate. We are not there to be prohibitive, it'sall about recommending and guiding and a response to what people areasking for.


3. REPORT BY THE DIRECTOR OF ENVIRONMENAL AND PLANNINGSERVICES

The report had been circulated and Cr Ludlow took the meeting through it.

3.1 Keeping of Animals Bylaw

Moved Cr Ludlow, seconded Cr Elder that Council adopts Clause 9A and 10.to be included in the Bylaw.

Cr Esler wondered if Council was being a bit harsh in relation to the pet pigaspect and Cr Ludlow said the intent of the entire Bylaw was to be able to reactif there was nuisance value in relation to a complaint.


There being no further business, the meeting finished at 4.22 pm.

0012

MINUTES OF A MEETING OF THE BLUFF COMMUNITY BOARD HELD IN THE BLUFFMUNICIPAL CHAMBERS, GORE STREET, BLUFF ON MONDAY 5 AUGUST 2013

AT 7.00 PM

PRESENT: Mrs J M Mitchell (Chair)Ms P CooteMr G A LaidlawMr B ProcterMr C Te AuCr G D Lewis

IN ATTENDANCE: His Worship the Mayor, Mr T R Shadbolt, JPMr R W King − Chief ExecutiveMr R Pagan − Parks ManagerMrs H Williams − Service Centre ManagerMrs N Allan − Assistant Manager Bluff Service CentreMr L Beer − Bluff Publicity/Promotions OfficerMs L Kuresa − Committee Secretary

APOLOGY

Nil.

The Chairperson informed the meeting that there was one item under UrgentBusiness, which was the Financial Report that was omitted from the Agenda.

Moved J Mitchell, seconded P Coote and RESOLVED that the Financial Reportbe taken under Urgent Business.

2. PUBLIC FORUM

Nil.

3. MINUTES OF THE MEETING HELD ON 24 JUNE 2013

Moved Cr Lewis, seconded P Coote and RESOLVED that the minutes beapproved as a true and correct record.

4. MATTERS ARISING

4.1 Bluff Tour of Inspection

The Chairperson said with regard to Item 4.4, she had not received a responsefrom New Zealand Rail on this matter.

4.2 Shannon Street

The Chairperson said with regard to Item 6.1.1, she had received feedback thatrepairs would be undertaken prior to work later on in the season.

0013

4.3 New Zealand Transport Authority

The Chairperson said with regard to Item 6.1.2, the Ocean Beach Road sealhad been referred to the local agent OPUS, which was reviewing the situation.She had also been advised that OPUS had indicated a list of sites which theyhad identified for repairs this season. That would be followed by a reseal in thenext season. The kerbing opposite Ravensdown that the Board had concernsabout would be fixed this summer.

5. REPORT OF THE BLUFF PUBLICITY/PROMOTIONS OFFICER

Moved J Mitchell, seconded G Laidlaw and RESOLVED that the report bereceived.

The report had been circulated and Mr Beer took the meeting through it.

5.1 Bluff "Where the Journey Begins" Brochure

5.2 Up & Over Bluff Hill Grunt

5.3 Tourism in Southland Industry and Initiatives Update

In response to questions, Mr Beer gave the following answers:

The Pride of Southland book is a publication being put together byCraig Print in Invercargill. The best description for the book is that it is acoffee table book with mainly photographs of images from around Southlandby both professional photographers, and there is a photograph competitionfor the residents of Southland. Craig Print wanted to make Bluff Promotionsaware of it and offered a sponsorship package to Bluff Promotions which isa two−level opportunity that Bluff Promotions discussed at its June meetingand chose to decline.

2. Bluff Promotions could be involved with the Southland Santa Parade. BluffPromotions was approached very close to the event last year and it gavethem very little time to put something together. The approach had comeagain this year and they were waiting on the costings for that. The groupwould make a decision on how to proceed once costings we're received.

Moved J Mitchell, seconded P Coote and RESOLVED that the meeting beadjourned due to an emergency.

Note: The meeting was adjourned at 7.10 pm and recommenced at 7.25 pm.

Moved J Mitchell, seconded B Procter and RESOLVED that the meeting beadjourned for a further ten minutes.

Note: The meeting was adjourned for 10 minutes and recommenced at 7.35 pm.

Cr Lewis asked if Bluff was mentioned in relation to accommodation in theSouth Seminar run by Dave Hawkey.

Mr Beer said Bluff was not mentioned in relation to accommodation, but themajor Bluff event that was raised was the nature of the Bluff Oyster Festivalwhich was held up as one of the iconic events in the province.

0014

The comment was made that the potential was there for the Festival to growfurther and the opportunity to tap into the Chinese market which loves seafood.He said the Festival Committee had not met since that Seminar and he wouldtake Dave Hawkey's comments back to the next meeting.

The Chairperson thanked Mr Beer for his report and for taking the time to attendthe Board meetings during this term of office and deliver reports.

6. REPORT OF THE DIRECTOR OF WORKS AND SERVICES


6.1 Bluff Tour of Inspection

The Chairperson said that Mr Pearson sent his apologies for not attendingtonight's meeting, and there were some items on the list that he was requestingguidance on. The following items were discussed:

• Item 3 − to do with vegetation at the Stirling Point car turn. It was lookinggood and if the Board agreed to it, Item 3 could be deleted from the list.

• Item 6 − it says remove flax on the South East corner on Gunpit Road. Itshould the North East corner.

• Item 24 − where they say a hedge outside 49 Shannon Street, it should belong grass.

• Item 28 − the long grass on the waterfront. It was looking good from Urwinand Co to the Ferry carpark and from the Rowing Club to the start of thefootpath, but the grass area was still a problem from the start of thefootpath to Shannon Street corner.

• Item 30 − had been sprayed and it was looking good and could be deletedfrom the list.

• Item 35 − visibility from Foyle Street left onto Slaney Street was almostnon−existent and going up Slaney Street there was no way vehicles comingalong Foyle Street could see you. It was still in desperate need of attentionas it was an accident site waiting to happen.

• Item 60 − Council needs clarification on the location of the sump and shewould do that on behalf of the Board.

Moved J Mitchell, seconded B Procter and RESOLVED that the report bereceived,

AND THAT

Items 3 and 30 be deleted from the Bluff Tour of Inspection list and the otheritems clarified to Council.

6.2 Bluff Water Supply Upgrade

Moved J Mitchell, seconded Cr Lewis and RESOLVED that the report bereceived.

6.3 Gore Street Safety Issue

The Chairperson said Council had spoken with OPUS about this matter and theresponse was included in the report.

0015

Moved P Coote, seconded B Procter and RESOLVED that the report bereceived;

AND THAT

A letter be sent to the two residents concerned advising them of the informationfrom the report.

6.4 New Zealand Motor Home Association

Mr Pagan took the meeting through the report.

Moved Cr Lewis, seconded J Mitchell and RESOLVED that a letter be sent toMr Stirling of NZMHA from the Board advising of the information about thedump station and that there is no Council land available in Bluff.

6.5 Classification of Bluff Hill Land

Mr Pagan took the meeting through the report.

In response to questions, Mr Pagan gave the following answers:

1. If the Board is happy with this report, it will go on to the Infrastructure andServices Committee meeting, and then to Council for ratification.

2. Most of the information supplied to us in this report is extracts fromindividual groups and the Bluff public meeting and that's why there is acomment in there about the facilities and how important it is to haveconsultation on those facilities before they happen. We have spoken to TeAo Marama because they are the contact that Council has.

3. This is not saying that anything has been decided. This is signalling theimportance and the discussion that the need for any sort of facility in thatarea needs to be discussed. The other protection about having it classifiedas a reserve is that we wouldn't be able to do it without having aManagement Plan that is fully consulted on and any time there is adevelopment it will have to be advertised for public consultation.

4. There won't be a Management Plan until the area becomes a reserve andunder the Reserves Act there's a requirement for us to produce aManagement Plan. Most of the reserve areas in Invercargill are covered bya Management Plan and this will have a reasonably high priority to producea Management Plan.

5. We are spraying all the tracks and roads for gorse and broom as well theboundary line that needs to be contained within that area. Eradication is notpart of the plan yet, but we hope to eradicate, and our best option from thatis to continue working from the edges and keep moving out.

Moved Cr Lewis, seconded J Mitchell and RESOLVED that the report bereceived and that this Board endorses the report.

7. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES


0016

7.1 Remuneration Recommendation

Moved P Coote, seconded B Procter and RESOLVED that the report bereceived.

B Procter suggested that a Workshop be held to discuss issues in relation tothis matter.

Mr King said the Workshop would have to be set in place before the electionsand the remuneration set was New Zealand−wide. In previous years Councilhad a lot more discretion than there was now.

B Procter moved that a Workshop be held to discuss remuneration issues.

The motion LAPSED for want of a seconder.

8. REPORT OF THE DIRECTOR OF ENVIRONMENTAL AND PLANNINGSERVICE


8.1 Resource Consent— 28 Lee Street, Bluff

The Chairperson said this matter would be discussed later in the meeting aspart of the Chairman's Report.

Moved Cr Lewis, seconded P Coote and RESOLVED that the report bereceived.

9. POLICE REPORT


The July Police Report was also tabled for the Board's information.

Moved G Laidlaw, seconded P Coote and RESOLVED that the June and JulyPolice reports be received.

10. CHAIRMAN'S REPORT

An amended copy of the Chairman's report was tabled and J Mitchell took themeeting through it.

10.1 Resource Consent − 28 Lee Street, Bluff

The letter from Mrs Beaton in Appendix III of the report was discussed and theChairperson said the Board needed to respond to the letter.

After discussions, Cr Lewis said that a letter should be sent to Mrs Beatonemphasising that the issues were raised by the Board and considered by theCouncil, and the final decision was made on it.

0017

Moved Cr Lewis, seconded P Coote and RESOLVED a letter be sent to MrsBeaton stating that the Board did raise the issue with Council, and it wouldhave been considered by the Planners who made the final decision.

10.2 New Zealand Aluminium Smelters

The Chairperson said it was unfortunate that the Board's visit was cancelled butwith only two members being able to attend, it was not feasible for the Board tocontinue with the visit.

The Chairperson wished the Board well for the future. She believed that therewas a need for a continued presence of the Community Board in Bluff. Shewished all members well who were standing for re−election.

Moved J Mitchell, seconded P Coote and RESOLVED that the report bereceived.

11. URGENT BUSINESS

11.1 Financial Statement

The Financial Report was tabled.

Moved J Mitchell, seconded B Procter and RESOLVED that the report bereceived.

C Te Au said there were some items on the Financial Report that he wantedclarification on as he was of the understanding that the items were Council'sresponsibility under Schedule 7, Section 38.


Moved C Te Au, seconded Cr Lewis and RESOLVED that codes 2610, 2650,3136, 3330 of the Financial Report be reimbursed back to the Bluff CommunityBoard as they are the functions of administration of this Community Board,under Schedule 7, Section 38 of the Act.

12. PUBLIC EXCLUDED SESSION

Moved P Coote, seconded B Procter and RESOLVED that the public beexcluded from the following parts of the proceedings of this meeting, with theexception of the four representatives from Taha Asia Pacific and Taha FertiliserIndustries, His Worship the Mayor and Mr King.

(a) Confirmation of Minutes of the Public Excluded Session held on 24 June2013

(b) Taha Asia Pacific and Taha Fertiliser Industries

The general subject of each matter to be considered while the public isexcluded, the reason for passing this resolution in relation to each matter, andthe specific grounds under Section 48(1)(d) of the Local Government OfficialInformation and Meetings Act 1987 for the passing of this resolution are asfollows:

0018

General subject ofeach matter to beconsidered

(a) BluffCommunityBoard Minutes −24 June 2013

(b) Taha AsiaPacific andTaha FertiliserIndustries

Reason for passingthis resolution inrelation to each matter

To protect the privacy ofnatural persons,including that ofdeceased naturalpersons

Would be likelyunreasonably toprejudice thecommercial position ofthe person who suppliedor who is the subject ofthe information

Would be likely toprejudice the supply ofsimilar information, orinformation from thesame source, and it is inthe public interest thatsuch information shouldcontinue to be supplied

Ground(s) underSection 48(1) for thepassing of thisresolution

Section 7(2)(a)

Section 7(2)(b)(ii)

Section 7(2)(c)(i)

0019

MINUTES OF A MEETING OF THE COMMUNITY SERVICES COMMITTEE HELD IN THECOUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK

STREET, INVERCARGILL ON MONDAY 12 AUGUST 2013 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R Shadbolt (from 4.06 pm)Cr R L Abbott (Chair)Cr N J Elder (Deputy Chair)C rTJ BuckCr I L EslerCr G 0 LewisCr D J LudlowCr G J SycamoreCr R Currie − Environment Southland

IN ATTENDANCE: Cr L S ThomasMr C A McIntosh − Director of Works and ServicesMr R Pearson − Manager RoadingMr S Cook − Pools − Plant SupervisorMs D de Garnham − Pools Programme Coordinator/Assistant ManagerMr S Ridden − Manager Corporate ServicesMs M Napper − Community Development ManagerMr E Cook − Senior Traffic Management OfficerMr P Homer − Assets ManagerMrs M Foster − Manager Libraries and ArchivesMs L Kuresa − Committee Secretary

APOLOGIES

Cr N D Boniface and His Worship the Mayor Mr T R Shadbolt for lateness.

Moved Cr Buck, seconded Cr Ludlow and RESOLVED that the apologies bereceived.

2. PUBLIC FORUM

2.1 Child, Youth and Family Friendly Sub−Committee Draft Action Plan

Allan Swallow was in attendance to speak to this Item.

He congratulated the Child, Youth and Family Friendly Sub−Committee forintroducing the objective on Page 47 of its Draft Action Plan in relation to"Encouraging safe alcohol−free events for children and families" and"Encouraging cessation of alcohol sponsorship of events and aimed at children,youth and families" and hoped it would be endorsed as a Council policy. He thissaid reflected similar sentiments that he made in a submission in relation to theDonovan Park Management Plan in June. He suggested that this policy createda ground for contradiction, conflict and hypocrisy when related to the Parks andReserves Policy.

0021.

In the Parks and Reserves Policy on Page 36, Clause 423 of the EnvironmentalReserves Management Plan it read, "Reserve users can request consent forspecial or one off events where liquor is sold or supplied for the principlepurpose of the occasion or main event be held and the objective is to allow theconsumption and sale of liquor on the reserve where the effect on the reservevalues, reserve users and reserve neighbours can be avoided, remedied ormitigated and the Roading Statutory Bylaw requirements are met". In Clause423.1 it states that, "Council will not oppose the granting of liquor licenses forpremises located on parks and reserves or special licenses in defined areas".He said from that he suggested that to allow the sale of liquor on the reservesshould run contrary to the actions which had been promoted by an electedSub−Committee

in this agenda. The reserves are alcohol free or they can be usedfor the sale or the consumption of liquor and the grounds for contention and thatwas what was being highlighted. The objective must not be to expose youngand impressionable people, playing or visiting the reserves to alcohol culturebecause what they see they often wanted to imitate. The less they are exposedto people drinking or related advertising to what that attraction will be and noalcohol consumed on the reserves would give the Police good cause to respondto complaints and offenders, which was not easily done if they were on a defacto licensed premises. He opposed to all facets of the liquor industry. Thecontribution they made through their rates in relation to reserves was goingtowards providing a venue for the sale of liquor. He could see nothing wrongwith the Action Plan proposed by the Sub−Committee, but the fault lay in thewording of the general policies liquor consumption and sale as it appeared inthe Environmental Reserves Management Plan.

Cr Ludlow clarified on behalf of the Sub−Committee that the Sub−Committee'saspirations may be contrary to Council's Parks and Reserves Policy, but theywere aspirations where the wording was "to encourage such events to bealcohol free". It was difficult when there were things like the Burt MunroChallenge which was held on a reserve at Oreti Beach or the A & P Show thatcould be held at Donovan Park, where they were able to acquire a liquor licensefor a booth. The Child Youth and Family Friendly Sub−Committee's aim wasthat if there was anything involving children at these events then the licensedbooth should be separated from those activities. This is to stop children fromcoming in contact with people that were consuming liquor or it was minimised.Those license holders would have to abide by liquor licensing rules so that thereshould not be intoxicated people nearby. This Sub−Committee's aspirationscould be in conflict with the Parks and Reserves Policy but Council through thenew liquor licensing regime had also come up with a Local Alcohol Plan. Theprocess of putting it together was underway now and he hoped to present thatto the new Council later on in the year, but he took on board Mr Swallow'spoints.

Note: His Worship the Mayor joined the meeting at 4.06 pm.

Cr Abbott thanked Mr Swallow for his submission and said there would be anopportunity to look into this matter further in relation to the new liquor strategylater on in the year, with the new Council.

3. MONITORING OF SERVICE PERFORMANCES


3.1 Levels of Service

0022

3.1.1 Community Development

3.1.2 Passenger Transport

3.1.3 Pools

3.1.4 Libraries and Archives

3.1.5 Housing Care Service

Cr Abbott noted that the Passenger Transport farebox recovery had exceededthe net targets that were set and there was a detailed report on Page 15 of theagenda, which would be discussed later on in the meeting.

Cr Esler noted that the Neighbourhood Support Programme had hit triple figureswhich was a milestone that was worth noting.

Cr Thomas said he was concerned with the reduced number of passengersshown in the report. When talking about upgrading the inner city it looked likethere were around 100,000 rides over six months that was lost. He understoodit was off−peak and the off−peak system was free, but there needed to be somesort of system to increase passenger numbers if Council wanted them in theinner city. It was great that Council was getting the revenue, but it was aboutgetting the people into the city centre which should be the next stage of whatCouncil tries to achieve.

Cr Abbott said that Cr Thomas's concerns would be dealt with in the next Item.He said in the absence of Peter Thompson, he welcomed Steven Cook andDan iela de Garnham to the Committee meeting.

Moved Cr Elder, seconded Cr Ludlow and RESOLVED that the report bereceived.

4. UPDATE ON PUBLIC TRANSPORT PERFORMANCE

The report had been circulated. A report in relation to Off−peak PassengerComparison between New and Old Bus Service was tabled.

In response to questions, Mr Cook gave the following answers:

It was broadcast at the beginning with the introduction of the $1.00 fare andwas modelled that it would have an impact on passenger numbers. It hasnot impacted on the number of individuals who were utilising the off−peakservice, but it is reflected in the number of times that the individuals weretravelling into town. When we were operating the free bus service,individuals were travelling into town three to four times per week and thatfrequency has halved with approximately 50% reduction in those off−peakpassenger numbers. Our goal now is to increase our passenger numbers intheir off−peak because the peak passenger numbers are tracking well. Weneed to look at innovative ways of increasing frequency of trips byindividuals in a week or in a month without having detrimental effects on ourfarebox recovery. One method that we are investigating is theimplementation of weekly or monthly passes whereby an individual can buya nominal pass for a nominal fee which is something I have to analyse.

0023

I need to analyse what the average fare is per passenger in the off−peaktimes and after I have made an analysis, I have to try and set a fare level ona weekly basis. The most important factor is that the farebox recovery is atthe correct level with regard to the future sustainability of the service.

5.

5.1

2. With the changing of the bus routes and with the buses only going in onedirection it's unfortunate that a number of bus shelters were on the wrongside of the road. The bus shelter that Cr Buck is referring to is for oursuburban bus service. There are a number of school bus route stopsbetween Oreti and Dipton Streets that just happen to coincide with oursuburban bus routes, hence the bus shelter that caters for both the schoolservices and the old suburban services. Since we've changed our suburbanservices around that has been on the wrong side of the road. We haveuplifted them and placed them into other locations on the correct side of theroad. It's very difficult when it comes to our bus shelter placements becausea lot of people have contacted me asking to move the bus shelter to theother side of the road. We have a difficult process with regard to gainingconsent from a lot of business owners and residents and I have beenrelocating a lot of the bus shelters into areas where they are outside ourparks and reserves or areas outside schools. These are the areas that Ihave little or no trouble gaining consent. I will take your comments intoaccount, but it comes down to whether the occupants want the bus sheltersoutside their houses or not.

3. It's a general rule of thumb that if you make changes to your bus servicethere is initially a setback, but after nine months those passengers can startto filter back in. The second 12 months of operation could provide us withdifferent trends.

4. It's very difficult to measure the marketing aspect. We are going to beundertaking some surveys soon of all the bus users so perhaps one of thequestions we need to ask is, what they thought about the radioadvertisements and has our marketing been a reason for people to use thebus.

Moved Cr Elder, seconded Cr Buck and RESOLVED that the report bereceived.

REPORT OF THE CHIEF EXECUTIVE


Community Initiatives

Moved Cr Ludlow, secondedRECOMMENDED to Council thatDevelopment Service apply to theannual acknowledgement of childcrossings.

Cr Esler and RESOLVED that it bethe Invercargill City Council − CommunityILT Foundation for a grant to support the

I volunteers involved in patrolling school

6. OTHER BUSINESS


0024

6.1 Report of the Safer Invercargill Sub−Committee

6.1.1 Community Services Safer Invercargill Sub−Committee Minutes

A report on herbal products containing psychoactive products was tabled as partof the Community Services Safer Invercargill Sub−Committee Minutes.Cr Abbott took the meeting through the report.

Moved Cr Lewis, seconded Cr Esler and RESOLVED that the report bereceived.

6.2 Report of the Community Services Child, Youth and Family FriendlySub−Committee

6.2.1 Community Services Child, Youth and Family Friendly Sub−CommitteeMinutes

Moved Cr Ludlow, seconded Cr Elder and RESOLVED that the report bereceived.

Cr Abbott thanked the Directorate, all staff and Councillors for their contributionto this Committee over the last three years.

There being no further business the meeting closed at 4.40 pm.

0025

MINUTES OF A MEETING OF THE REGULATORY SERVICES COMMITTEE HELD INTHE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING,101 ESK STREET INVERCARGILL ON TUESDAY 13 AUGUST 2013 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R Shadbolt JP (from 4.25 pm)Cr D J Ludlow − ChairpersonCr G J Sycamore − Deputy ChairpersonCr I L EslerCr G D LewisCr I R PottingerCr L S Thomas

IN ATTENDANCE: Cr R L AbbottMrs P M Gare − Director of Environmental and Planning ServicesMr T S Boylan − Planning ManagerMr J Youngson − Environmental Health and Compliance ManagerMrs M Short − Corporate PlannerMs L Kuresa − Committee Secretary

1. APOLOGIES

Cr A G Dennis and Cr C G Dean and His Worship the Mayor Mr T R Shadboltfor lateness.

Moved Cr Sycamore, seconded Cr Thomas and RESOLVED that the apologiesbe accepted.

2. PUBLIC FOURM

Nil.

3. MONITORING OF SERVICE PERFORMANCES

3.1 Levels of Service

3.1 .1 Animal Control

3.1.2 Building Consents

3.1.3 Compliance

3.1.4 Environmental Health

3.1.5 Valuation

Moved Cr Ludlow, seconded Cr Lewis that the report be received.

0027


1. We have been a staff member down with regards to the decrease in parkinginfringements. You will see in the financials that because we are down astaff member, the costs have also decreased, but we are still tracking welland on budget for parking compliance.

2. We have taken on 41 Christchurch building consent applications and wehave recommended all but six be issued. We are currently not taking on anymore applications until a new contract which deals with the Riskpool issueshas been agreed and signed.

3. Noise complaints predominantly relate to residential noise during the day orin the evenings.

4. With regard to high risk food premises in Invercargill, they've been graded interms of high, medium and low.

5. High risk doesn't mean it's a bad premise. What it means is when you lookat different premises some have a greater risk associated with food thanothers. It's dependent on the type of food, type of premises and volume.

6. It's all a risk based system with the new Food Bill and we are preparing forthat. The high risk premises are the ones that have potential risk to thepublic and it could be around their food processes or the complexities of theirfood processes. We hope to see that number go down. It's a bit like the newSale and Supply of Liquor philosophy, it's all risk based so the higher therisk, the more you pay and the more you will see of Environmental HealthOfficers. The whole idea is to get compliance and we will be supportingpeople to be low risk and low cost.

7. There will always be some with high risk, but we hope that number willdecrease.

8. We had MPI here today and the Food Bill will be in at the end of this year.They are saying that what we should be putting our emphasis on educatingthe public on those premises that have food control plans. We have over18 premises at the moment on a food control plan programme and if youhave a premise with a complying food control plan, they are an equivalent ofyour A Grade premises. The new Food Bill will have a national rating systemthat's currently in there at the moment. At the moment we have a risk base,but we haven't decided if it's going to A, B, C or D Grade yet, but that couldcome with food control plans.

9. At the moment we are concentrating on noise because our numbers areincreasing. We have strengthened the noise policy and you may have seenthe advertisements in the paper over the last summer where we were lettingthe public know that we have a noise control service. We are now workingwith the Police and others on recidivist offenders by taking their stereos andbeing a lot tougher on them. We have been discussing with our Directortoday how we can decrease the number of complaints by putting proactiveprogrammes in place.

0028

10. After hours noise complaints are done by a security firm. We must besatisfied that they have their own health and safety requirements. Thecontract is up for renewal and we are having discussions on how we will dothat. We have to be sure that they are confident to take stereos away frompeople on behalf of the Council, and part of that is health and safety.

11. They cover their own insurance, but we have to do Due Diligence to ensurethat we are happy with their insurance cover and health and safety. Theyare acting on Council's behalf so their policies have to be equal to ours, orbetter.


4. ACTIVITY PLAN REVIEW

N/A.

5. DEVELOPMENT OF POLICIES/BYLAWS

N/A.

6. ACTION SHEET

Nil.

7. OTHER BUSINESS

The reports had been circulated.

7.1 Report of the Director of Environmental and Planning Services

7.1.1 Appointment of Hearing Commissioners

Mrs Gare took the meeting through the report.

Mrs Gare said Council needed to schedule a Hearing for the Richardson GroupPrivate Plan Change. Appendix I did not allow for Commissioners/HearingsPanel to hear and decide the Private Plan Change. It was important for theDistrict Plan that the Plan Change is heard and decided while submissions werestill open. That would give the applicant the opportunity to submit against theDistrict Plan with respect to the Private Plan decision.

OO2

In response to questions, the following answer was given:

1. If a Councillor who was on the Hearing Panel was not re−elected, the nextCouncil could choose to add them to the list of Commissioners.

Moved Cr Thomas, seconded Cr Pottinger and RESOLVED that it beRECOMMENDED to Council that Commissioners hear and decide the PlanChange and members of the Hearings Panel are appointed as Commissionersfrom 27 August to hear and determine applications until such time as a newHearings Panel is appointed.

7.1.2 Environment Court Consent Order for NZTA v Invercargill City Council


Moved Cr Esler, seconded Cr Pottinger and RESOLVED that the report bereceived.

7.1.3 Resource Management Hearing Certification

Moved Cr Thomas, seconded Cr Lewis and RESOLVED that the report bereceived.

7.1.4 Bluff Hotel − 100 to 106 Gore Street


Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the report bereceived.


8. URGENT BUSINESS

8.1 Earthquake−prone Buildings Policy Announced

The report was tabled and Mrs Gare took the meeting through it.


1. What this announcement is saying is that its Council's responsibility to havea Structural Engineer assess Council's files, make visual inspection of theproperty and make an assessment of its earthquake risk. We then tell theowner and they have 20 years to undertake strengthening. It will beinteresting to see if there's provision for an objection by the owners.

2. This is all we've received and one of the things we will have to explore iswhether we have methods to pass those costs on.

3. Mr Tonkin wants to ensure that we have someone with experience in thisfield that we all feel comfortable with, but it will have to be a contract position.

4. Mr Tonkin has approached an Engineer who has said he would express aninterest next year. We will tender this contract. We do have five years butmy preference is that we get onto it sooner rather than later.

0030

Moved Cr Ludlow, seconded Cr Thomas and RESOLVED that the report bereceived.

Cr Ludlow thanked staff for their work over the last three years. He said it hadbeen a very busy three years for this Directorate. He also thanked Councillorsfor their support and input.


0031

MINUTES OF THE MEETING OF THE FINANCE AND POLICY COMMITTEE HELD IN THECOUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK

STREET, INVERCARGILL, ON TUESDAY 20 AUGUST 2013 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R Shadbolt (from 4.03 pm)Cr N D BonifaceCrRLAbbottC rTJ BuckCr C G DeanC r A G DennisCr N J ElderCr I L EslerCr G D LewisCr D J LudlowCr I R PottingerCr G J SycamoreCr L S Thomas

IN ATTENDANCE: Mr R W King − Chief ExecutiveMr D J Johnston − Director of Finance and Corporate ServicesMr C A McIntosh − Director of Works and ServicesMrs P M Gare − Director of Environmental and Planning ServicesMrs M Short − Corporate PlannerMr M Manson − Financial Services ManagerMr G Clarke − Planner Policy FocusMr S Canny − Venture SouthlandMr R Capil − Venture SouthlandMs L Kuresa − Committee Secretary

1. APOLOGY

His Worship the Mayor Mr T R Shadbolt for lateness.

Moved Cr Ludlow, seconded Cr Abbott and RESOLVED that the apology beaccepted

2. PUBLIC FORUM

Nil.

3. MONITORING OF PERFORMANCES


3.1 Levels of Service 1 July 2012 to 30 June 2013


0033

4. MONITORING OF FINANCIAL PERFORMANCES


4.1 Report of the Director of Finance and Corporate Services

4.1.1 Financials to 30 June 2013

Moved Cr Elder, seconded Cr Abbott and RESOLVED that the report bereceived.


4.2 Report of the Director of Works and Services


Cr Thomas asked where the Financials for Infrastructure and Services were, andMr McIntosh said he was not sure why they were not included in the financials,but they would be tabled at the Infrastructure and Services Committee meetingtomorrow.

Moved Cr Elder, seconded Cr Ludlow and RESOLVED that the report bereceived.




1. We did move on to the derelict buildings but we had to wait until we had alegal opinion because some buildings are occupied and we had to ensurethat we are absolutely correct on our process. We have been incrediblysuccessful with the inspections, more successful than we expected to be andthat's why we have a larger credit balance than expected.

2. There was an announcement earlier this month in relation to the earthquakeprone buildings and we are expecting regulations and changes to theBuilding Act towards the end of this year. That will flesh out exactly whatCouncil's responsibilities are and we don't know at this stage what thefunding combination will be, but reading the initial reaction, the initialproposal from the Government is that it will be a ratepayer cost. It will be upto the Council to determine how or who pays and what proportion. There'snothing in next year's budget because we didn't know what ourresponsibilities would be, so early next year when we know what thechanges are, we will be able to put a budget around it.


0034

5. CARRY FORWARDS TO 30 JUNE 2013

Directors took the meeting through their report in relation to their Directorate'scarry forwards set out in the report.


1. The SIT animal de−sexing service will be transferred to the Animal Controlfacility. There's been a change in the Trust relationship and this will allow fora subsidy from Council for de−sexing. You will need a Community Servicescard to be eligible for the subsidy.

2. The Audit Office looks at Council's end of year results. They ran severalquestions last year in relation to the performance levels not being clear andthey wanted some clarification on that. One of the areas they did ask aboutwas where Council's programmes were done this year and they have nowbeen transferred to next year, we should be asking the question and gettingan explanation from the Director that those works are still essential and arestill required to be done.

3. We have three and a half Human Resources staff. The Human ResourcesManager resigned and we went through a process of deciding how to run theHuman Resources department and we have appointed a Human ResourcesManager.

4. It's not just the Manager, it's the principal Human Resources Advisor in thelegalities in relation to employment and everything that goes with the HumanResources role. The delay was caused when we questioned if there was abetter way of doing things and we looked at the possibility of shared service,contracting it out and we looked at in−house provision and at the end of theday the Management Team was satisfied that having an in−house person isthe best way to go. Whilst we have 450 staff, it's around about 300 full−timeequivalents and based on staff employed by other local authorities we arenot overstaffed in that area. The best service you can get is in−house.

5. The $26,000 is the money left on the allocation, I don't know what it cost toget the seismic report for the water tower.

Moved Cr Elder, seconded Cr Ludlow and RESOLVED that the report bereceived,

AND THAT

The individual carry forward projects as outlined in Sections 2a, b, c and d of thisreport be approved for completion in the 2012/2013 year, together with therelating funding, and un−budgeted items, where applicable.

6. ACTIVITY PLAN REVIEW

N/A.

7. DEVELOPMENT OF POLICIES/BYLAWS

N/A.

0035

8. ACTION SHEET

Nil.

9. OTHER BUSINESS

The reports had been circulated.

9.1 Report of the Chief Executive Officer − Venture Southland

9.1 .1 Activity Update

The Mobile Application for Visitor Information is a downloadable applicationon android or iPhone. It's a universal application and it has a function that'seasy to use. We have a lot of data and we have added more to the file and ithas the tick so to speak. We are looking at rolling that out for Invercargill andthe whole of Southland.

2. We will be launching it in early October and then it will be launched nationallyfor the whole of New Zealand. We are running this as a pilot.

Moved Cr Pottinger, seconded His Worship the Mayor and RESOLVED that thereport be received.


9.2.1 Section 32 Report— Report Management Act 1991

Cr Ludlow took the meeting through the report.

Moved Cr Ludlow, seconded Cr Elder and RESOLVED that the Section 32Report be adopted by the Finance and Policy Committee as per the resolution ofCouncil on 30 July 2013 with amendment of "Southland Institute of Technology"to "Southern Institute of Technology" on Page 9 of the document.

9.3 Report of the Director of Finance and Corporate Services

9.3.1 Invercargill City Holdings Limited − Statement of Intent

Cr Elder took the meeting through the report.


The financial forecast on Page 66 is due to the re−evaluation of the airportrunway, so it's a book entry.

2. With the direction of the Airport going forward, the Council has identified it asthe key strategic asset to the city and with the upgrade going ahead for theAirport, the Directors of Invercargill City Holdings Limited felt it wasappropriate to appoint an additional Director to the Company. They wentthrough the Director Appointment Policy that Council has adopted thatempowers Invercargill City Holdings Limited and advised by as well. Aninterview was held and a fifth Director has been appointed to the InvercargillAirport Limited Board.

0036

3. There's no linkage between the Invercargill City Holdings Limited Directorsfees and the subsidiary companies. They are all individually assessed by anindependent firm.

4. The airbridge is owned by Air New Zealand.

5. It's a fair comment that the public should be given an explanation about theairbridge to clarify things through a pre−statement from the Airport Company.

Moved Cr Elder, seconded Cr Sycamore and RESOLVED that the Statement ofIntent for Invercargill City Holdings Limited be received.

10. URGENT BUSINESS

Cr Boniface said there would be an appropriate farewell for Cr Buck, Cr Deanand Cr Elder, but he wanted to mention that Cr Elder had been with Council for15 years. He had been on the Finance and Policy Committee for all those years.He was the Chairman of the Finance and Policy Committee for six of those yearsand he wanted to show some appreciation of Cr Elder's work. He had alwaysbeen forthright in his opinions and he had served the finance area appropriately.He wanted to give a vote of thanks for Cr Elder and he was aware that anappropriate function would be held to recognise Cr Dean and Cr Buck'scontributions later.


0O3

TO: COUNCIL

FROM: THE DIRECTOR OF WORKS AND SERVICES

MEETING DATE: TUESDAY 27 AUGUST 2013

INNER CITY REVITALISATION PROJECT

Report Prepared by: Russell Pearson − Roading ManagerCameron McIntosh − Director of Works and ServicesPamela Gare − Director of Environmental and PlanningServices

SUMMARY

The Inner City Working Committee has overseen the development of the inner CityRevitalisation Master Plan. The plan is the product of intensive consultation with the publicand stakeholders and will contribute to a clear vision for the Inner City.

RECOMMENDATIONS

That Council adopts the following recommendation of the Inner City WorkingCommittee:

That the Inner City Revitalisation Master Plan be considered and implemented as onecontinuous project, notwithstanding, that precincts ten and eleven are subject tosuitable property development taking place.

AND

That Council adopts Option I of the Inner City Revitalisation Master Plan relating toDon Street traffic.

IMPLICATIONS

1. Has this been provided for in the Long Term Plan/Annual Plan?

Yes.

2. Is a budget amendment required?

Yes, if all precincts are agreed to be developed.

3. Is this matter significant in terms of Council's Policy on Significance?

No.

4. Implications in terms of other Council Strategic Documents or Council Policy?

No.

5. Have the views of affected or interested persons been obtained and is any furtherpublic consultation required?

Significant consultation on the needs of the Inner City has already been undertakenand is presented in detail in the report and used extensively to develop the strategicdirection for the Inner City.

0039


While the specific costs of each precinct are subject to detail designs being finalised, the totalfunding required for precincts 1−9 is $9,845,000 of which $6,682,000 is already budgeted.After the use of carry forwards $1,348,000 and reserve funds $995,000, this would leave$200,000 per year to be funded from the existing footpath budget.

BACKGROUND

The Inner City Working Committee has resolved to recommend to Council that they adoptthe Inner City Revitalisation Master Plan Report, dated August 2013, and implement all of theprecincts detailed within the plan.

This is one of Invercargill's most strategic documents for ensuring the Inner City is able tocontinue to thrive and grow.

The Outline Action Plan produced by Kobus Mentz was adopted by Council in December2011 and provided a broad scope of the activities where further investigation andconsultation was needed to gain the necessary positive actions to provide revitalisation to theInner City.

The Master Plan has been developed by Pocock Design Environment. Craig Pocock and hisexperienced team have met with key stakeholders and asked the people of Invercargill howthey would like to see their Inner City revitalised.

The document also details the extensive consultation process that has been undertaken andclearly shows how the people have spoken and expressed their likes and dislikes, the areaswhere they feel safe and those areas needing urgent attention.

These findings have been carefully and systematically reviewed and utilising the specialistexperience and design knowledge of the development team, have been worked into a seriesof precincts which collectively resolve the issues expressed by the public together with thosefundamental issues identified in the Outline Action Plan prepared in 2011.

The eleven main projects have been set up in the report as precincts to give flexibility withcost and staging and are based on achieving the quick gains necessary to start therevitalisation whilst also focusing on the more significant projects first to improve access andcommunity amenities.

The key findings from the report are highlighted in the plan as:

1. Family and youth friendly open spaces in Esk Street and the Bowling Green site,Wachner Place and Wood Street.

lnvercargill's Inner City lacks attractions to families and the facilities necessary toencourage and keep families coming into the Inner City. Without these groups theInner City will struggle to hold commercial viability and interest for Invercargill and itsvisitors. Invercargill has a strong growing student population adjacent to the Inner Cityand it has been identified that there must be facilities to encourage their involvementand capture their vibrancy into the Central Business District.

The development of the previous bowling green on Esk Street is seen as the keylinkage to the Inner City and the student population at the Southern Institute of

0040

Technology in Tay Street. It will be a major attractor for families and also defines theeastern extent of the Central Business District area.

2. Developing a flexible market place site that incorporates car parking and stagingto allow for markets, events and community gatherings.

Invercargill needs a place to meet and have functions in an intimate surrounding andthe precinct proposed utilises the car parking area for multiple uses and configurations.There will however be a loss of some car parks in this process.

3 Pocket parks as sheltered places to eat and meet people in Esk and Don Streets.

Pocket parks are recognised internationally as being important to encourage peopleinto the City and to provide relaxing areas for them to utilise and communicate. Theseare extensions of existing areas and were seen as highly desirable locationsthroughout the public consultation.

4 Various roading improvements around the Inner City to improve accessibility.

The purpose of roads within the Inner City is much better understood following theconsultation where the public expressed its desire for access but also reflected on thesafety needed when in the Inner City. Invercargill has very wide streets in Dee andTay Streets and these large gaps have detrimental effects on the connections of bothsides of the streets and businesses have not been able to encourage customers acrossthe wide streets. The master plan highlights a direction, which will require moredetailed design with the New Zealand Transport Agency (NZTA) to better manage theexpectations of what the actual function a State Highway provides through the higherintensity shopping areas.

Key recommendations are to re−introduce the right turn at Esk and Dee Streets and toreturn Don Street to two way traffic. Additionally the proposal discusses in concept theone laning (in each direction) of three key inner city blocks to provide a calmer trafficsolution for the Inner City whilst not significantly disrupting traffic flows.

Detailed traffic modelling has been undertaken to ensure that the proposed solution willbe workable and that the solution can be sensibly explained. At this time the NewZealand Transport Agency has received the information and is considering whatimpacts it would see occurring. They have indicated a willingness to work on solutionsto improve the City's use of the highways.

5. Pedestrian shelters on Tay, Dee,experience that is protected fromTay Streets more comfortable.

Esk and Don Streets to create a city centrethe weather and makes crossing Dee and

Public consultation clearly showed a strong desire for more protection from climaticconditions. This has been translated into recommending a series of well−located andappropriate shelters. Whether on the street or in centre plots these will give a strongsense of better protection from wind and rain and make the Inner City experience muchmore comfortable.

6 Increased community facilities such as toilets, street furniture and better lightingto make the Inner City a more comfortable place to visit.

Toilets, lighting and other facilities are proposed to be provided in all the key areasidentified by the public.

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7. Easier accessibility for walking and cycling in the Inner City.

These areas of the plan highlight the public wishes for better accessibility and for thespaces to be clear and easy to utilise. Improving the safety at pedestrian crossingswas a key finding and with the proposed new lane configurations this will besignificantly easier to use with safety at a higher and more appropriate level for allusers within the Inner City.

8. Efficient lighting and safe spaces to move through at night.

Improvements to lighting are planned to ensure a safer night time environment isachieved.

The plan is approximately 107 pages of information and Councillor's will have previouslyreceived a copy for their review. Copies are not included with the agenda but are availablefor viewing at the Council Offices, Library and Service centre in Bluff. Additionally eachsection will be available on−line from Council's website in appropriate sized files fordownloading or reading.

Costings for the precincts (Section 8) will be presented to the Council Meeting in a separatereport.

BUILDINGS

Throughout the development of the Inner City Revitalisation Plan, the committee hasrecognised that the issue of earthquake resistance of buildings in the Inner City wouldrequire clear guidance from Government. With the recent announcements aboutGovernment's intentions, the timing of this plan is significant as it will be able to be used bybuilding owners as they contemplate investment decisions.

DON STREET

The plan includes the reintroduction of two way traffic to Don Street. Two options wereconsidered by the committee and the option recommended will preserve much of the existingpocket park features including the umbrella and courthouse area.

CONCLUSION

The Inner City Working Committee has committed significant resources to get to this point inthree years. Members are extremely excited to now have documented a strategy which willgive guidance to all the investment partners in the City. It will provide the opportunity forInvercargill to start on the rebuilding of its Inner City into a vibrant location that the people ofInvercargill will be proud of and will want to come into to meet, pause, communicate, enjoyand most importantly purchase goods and services from the Inner City businesses.

This report overviews the general direction of the Master Plan and highlights the significancethe document will provide in leadership for the City in the coming years. A brief presentationwill be provided at the meeting.

* * *

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TO: COUNCIL

MEETING DATE: TUESDAY, 27 AUGUST 2013

ACTION SHEET

Item Action Required Date for Not CompleteCompletion Completed

1. Scottish High Court Declaration High Court hearingHall date set for

23 September

2013 August 27− Action SheetU U ' i )n n A')

TO: COUNCIL

FROM: HIS WORSHIP THE MAYOR

MEETING DATE: 27 AUGUST 2013

MAYOR'S REPORT

Report Prepared by: His Worship the Mayor, Mr T Shadbolt

SUMMARY

List of engagements and current issues

RECOMMENDATIONS

That the report be received.

IMPLICATIONS

1. Has this been provided for in the Long Term Plan/Annual Plan?

N/A

2. Is a budget amendment required?

N/A

3. Is this matter significant in terms of Council's Policy on Significance?

N/A

4. Implications in terms of other Council Strategic Documents or Council Policy?

N/A

5. Have the views of affected or interested persons been obtained and is any furtherpublic consultation required?

N/A


N/A

ENGAGEMENTS

My engagements since the Council meeting on 16th July 2013 are as follows:• Classic Hits radio interview• Kidzone• Airport media briefing• Radio Live interview• Local Government New Zealand conference• Mayors Taskforce for Jobs AGM

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• Mayor Len Brown − A213• Premiere of Utu Redux• Hokonui Fashion Design awards• Invercargill Startup Weekend• TV1 interview − taxi driver incident• Mayoral receptions (x2) for Kumagaya students• St Johns − launch of new health shuttle• Justin Chen − NZ Focus Stores in Hong Kong & China• Chamber of Commerce AGM• Funeral for Alan Brennan• Cure Kids charity − filming advert, bike race and Jonno & Ben At Ten skit• Hockey Southland Finals• Venture Southland Joint Committee meeting• Bluff Community board• Stewart Hamilton, GM from Tiwai Point• Numerous media interviews re Tiwai Point & Meridian Energy agreement• Bob Simpson − delivered flowers• Interview with Hokonui Radio• Chris Turney & Dr Jonathan Palmer, University of New South Wales• SIT and visiting tutors from Hubei University of Education in China• Mayor Dave Cull• Steve Wilde, Radio NZ• Stephen Chalcroft and Rob Walker, Dunedin Hospital• Southland vs Tasman rugby game• Bluff Volunteer Fire Brigade jubilee celebrations• Megan Martin TV1 interview on schools• AGM of ILT and ILT Foundation• Polyfest 2013• Dave Adamson, NZ China Friendship Society• Citizenship ceremony

PROMOTIONS AND INITIATIVES

Usually I report the major issues in my columns in the Southland Times or SouthlandExpress and simply list my activities in the usual column formso that Councillors can question me if they wish to do so.However, now that I cannot write these columns because ofthe elections, my Mayors Report will be longer than usual.

SISTER CITY RUGBY

During the weekend I stood outside Rugby Park helping tocollect signatures to support our sister city's petition. BillObers has been working on this project and the deadline tohave signatures back is Wednesday 28th August so I wouldappreciate it if any Councillors could help support thiscampaign.

WORLD WAR I

As we are approaching the centenary of the beginning of WWI, the government has called onlocal Councils to take initiatives in this field. I raised this matter at Venture Southland andour first response is to establish a website containing stories about the characters, eventsand battles that involved soldiers from Southland.

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I am sure this will only be the beginning of commemorations and will be followed by playsand memorial lectures along similar lines to the 150th celebrations we had for Invercargill.Any contribution Councillors are able to make to the website would be greatly appreciated.

MODULAR HOUSING

As well as looking at ways to stop central government resources flowing from the southernregion to the north, I believe we should be working equally as hard to establish projects thatcan benefit from the growth of Auckland. The biggest problem they presently face is that ofaffordable housing and I believe the south could benefit from this issue by developing easilytransportable modular houses to the north.

INVERMAY AND MAYOR CULL'S CALL TO ACTION

Naturally everyone in the southern region supports the initiative taken by Mayor Dave Cull.Now that we are united the question that faces us is what we should do. Invercargill hasextensive experience on this question because of our campaign to attract tradesmen to ourregion (we need you), our campaign to stop half the schools in our city being closed (we cutthat back to one third), the campaign to stop funding cuts of $8 million to SIT (the bulk of thiswas restored), and more recently the campaign to save our smelter where we called anextra−ordinary meeting of council and committed $60,000 to a national newspaper campaign(the parties returned to the negotiating table and this expenditure was not required). So farthe ideas raised by Southern Councils are that Mayor Dave Cull will lead a delegation toWellington and Ali Timms will write a letter to the Minister of Primary Industries, Nathan Guy.I'm not convinced that these initiatives will have much of an impact. So far the best idea hascome from the private sector with the suggestion from Mr Ian Taylor that we organise aSouth Island Regional Development Party to run in the next elections in the hope of gainingthe balance of power. He gives the examples of Peter Dunne and John Banks whorepresent a very small sector of voters but have a strong influence on legislation.Environment Southland and the Otago Regional Council are the major users of scienceproduced on the Invermay site and as many of the Environment Southland candidates don'thave to worry about the elections it will be interesting to observe their dynamic leadership onthis issue.

ATTRACTING PEOPLE TO OUR REGION

I am involved in several initiatives aimed at attracting domestic and Australian tourists to ourregion. Beside the A213 Yacht Race, the Southland District is developing an $11 millionaround the mountain cycle trail and despite the numerous delays I support in principle theconcept of developing a network of cycle and walking trails in the southern region. Otherinitiatives are Mr Peter Blain's development of a film on heritage hotels in the region, and thepublication of a glossy magazine for Invercargill which is nearing completion.

INVERCARGILL Cliv COUNCIL ANNUAL PLAN

In my introduction to this plan I suggested there were serious challenges ahead because wedidn't know government's policy on earthquake prone buildings and we didn't know what thefuture of the smelter would be. My comments are already redundant. We now know that wehave five years to assess any buildings built prior to 1976 and then remedial work ordemolition must take place within the next 15 years. Of course new issues will arise as aresult of this legislation and the devil will be in the detail, but at least we know theapproximate time frame that central government is demanding of us. As regards to thesmelter it may only be a short term solution but at least we know where we stand. The taskbefore us now is to seriously look at alternatives if the smelter does eventually close.

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COMMUNITY INITIATIVES:

A campaign has been launched to clean up Bluff and Omaui. I will be joining this campaign.I have also received emails about the rubbish dumped in Otepuni Creek and Oreti Beach.Visitors to our city are often impressed by our cleanliness and lack of graffiti and it isimportant to maintain this high standard. There are of course many other smaller issues I ampursuing, such as the promotion of the Invercargill March and oat production in Southland.We know that sheep and beef produce 350kg of protein per hectare per annum, cowsproduce 700kg of protein per hectare per annum, and oats produce 1,350kg of protein perhectare per annum.

ACADEMIC POSITION

I met with Stephen Chalcroft and Professor Rob Walker who has been visiting Invercargillsince 1990 dealing with elderly health (mainly kidney problems). They would like to establishan academic chair in Invercargill focused on older peoples' health issues and believe thatOtago and Southland should work together to achieve this.

AUSTRALASIAN ANTARCTIC EXPEDITION

This privately funded expedition is led by Professor Chris Turney and is supported by Googleand the ASB. It is the centenary of the expedition to the South Pole by Sir Douglas Mawson.Although he was overshadowed by the triumph of the Norwegian expedition led by RoaldAmundsen and the British expedition led by Sir Robert Scott, this was also a significantexpedition. They will be based in Bluff and have requested support with regard to port feesand a storage facility. I have sent information to the schools in Invercargill and haverequested the Mayor of Dunedin to do the same in Otago. This expedition will involve a teamof 47 men and women and is looking at climate change, the history of previous expeditionsand other scientific information. Professor Chris Turney is also the author of a book "1912:The Year the World Discovered Antarctica".

BLUFF FIRE BRIGADE JUBILEE CELEBRATIONS

It was good to see so many volunteer firemen and former volunteer firemen take part in twoparades over two days at Bluff. As the St John Ambulance at Bluff is presently short ofvolunteers it is usually the volunteer firemen who are first on the scene during a crisis. Thecelebrations for their 125th birthday show the importance of volunteers in small communities.

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