School Enrollment System

The School Enrollment Management System is custom-made to fit all learning institutions in the Philippines. It automatically computes for student transactions in enrollment, calculates other charges, miscellaneous expenses and even penalties. A student’s account is entered into the system with corresponding due dates. The other half is the collection of payments made through the Cashier. This procedure updates the status of each student’s liability (balance). This system also has a Credit Memo and Debit Memo module that accepts adjustments on the balances. The School Enrollment Management System is capable of generating necessary print outs such as school charges slip, official receipts, statement of account, student info sheet, receivable list and the day to day collection proof list.

FEATURES

1. Payment Management

Prints electronic PR/OR with Accounts Balance, Examination Permit & Important Announcements

Automatic Posting in the student’s Accounts Ledger

Prints the SOA anytime

2. Class Record (with Transmutation Table) –enter score to compute automatically and print the grades on the following:

Form 137 (Permanent Records)

Form 138 (Report Card)

Form 18E/A (Report on Promotion)

Top Performers – for honorees and awardees

List of Failed Students – for performance management

3. Reports – information are readily available with just a point and click of a mouse.

Daily Collection Reports

Receivables & Aging Reports

Enrollment Listing / Statistical Report

Student Performance

Student Listing

Standard DepEd Reports

Comparative Enrollment Growth

And other useful reports

4. Printable Forms - one-time data entry to print the following:

Enrollment Registration Forms

Accounts Ledger & Schedule of Payments

Payment Receipt

Inventory Control Systems 

An inventory control system is a system the encompasses all aspects of managing a

company's inventories; purchasing, shipping, receiving, tracking, warehousing and

storage, turnover, and reordering. In different firms the activities associated with each of

these areas may not be strictly contained within separate subsystems, but these

functions must be performed in sequence in order to have a well-run inventory control

system. Computerized inventory control systems make it possible to integrate the

various functional subsystems that are a part of the inventory management into a single

cohesive system.

In today's business environment, even small and mid-sized businesses have come to

rely on computerized inventory management systems. Certainly, there are plenty of

small retail outlets, manufacturers, and other businesses that continue to rely on manual

means of inventory tracking. Indeed, for some small businesses, like convenience

stores, shoe stores, or nurseries, purchase of an electronic inventory tracking system

might constitute a wasteful use of financial resources. But for other firms operating in

industries that feature high volume turnover of raw materials and/or finished products,

computerized tracking systems have emerged as a key component of business

strategies aimed at increasing productivity and maintaining competitiveness. Moreover,

the recent development of powerful computer programs capable of addressing a wide

variety of record keeping needs—including inventory management—in one integrated

system have also contributed to the growing popularity of electronic inventory control

options.

Given such developments, it is little wonder that business experts commonly cite

inventory management as a vital element that can spell the difference between success

and failure in today's keenly competitive business world. Writing in Production and

Inventory Management Journal, Godwin Udo described telecommunications

technology as a critical organizational asset that can help a company realize important

competitive gains in the area of inventory management. He noted that companies that

make good use of this technology are far better equipped to succeed than those who

rely on outdated or unwieldy methods of inventory control.

COMPUTERS AND INVENTORY

Automation can dramatically impact all phases of inventory management, including

counting and monitoring of inventory items; recording and retrieval of item storage

location; recording changes to inventory; and anticipating inventory needs, including

inventory handling requirements. This is true even of stand-alone systems that are not

integrated with other areas of the business, but many analysts indicate that productivity

—and hence profitability—gains that are garnered through use of automated systems

can be further increased when a business integrates its inventory control systems with

other systems such as accounting and sales to better control inventory levels. As

Dennis Eskow noted in PC Week, business executives are "increasingly integrating

financial data, such as accounts receivable, with sales information that includes

customer histories. The goal: to control inventory quarter to quarter, so it doesn't come

back to bite the bottom line. Key components of an integrated system '¦ are general

ledger, electronic data interchange, database connectivity, and connections to a range

of vertical business applications."

The Future of Inventory Control Systems

New technologies have greatly improved the tools used to manage inventories.

Powerful computer systems that are linked into networks are now able to receive

information from handheld devises. The wireless handheld devices scan bar codes on

inventory items and send data to a tracking database in real time. The increased

efficiency of inventory systems over the past 25 years made some things possible that

would have been impossible in earlier times, like the popular just-in-time manufacturing

system.

The newest trend in the area of inventory control and management are vendor-

managed inventory (VMI) systems and agreements. In a VMI system distributors and/or

manufacturers agree to take over the inventory management for their customers. Based

on daily reports sent automatically from the customer to the distributor, the distributor

replenishes the customers stocks as needed. The distributor or manufacturer sees what

is selling and makes all necessary arrangements to send the customer new products or

parts automatically. No phone calls or paperwork are necessary allowing the supply

chain process to remain uninterrupted.

The benefits that can accrue to both parties in a VMI arrangement are noteworthy. Both

parties should experience a savings of time and labor. The customer is able to maintain

fewer items in stock and can rely upon a steady flow of products or parts. The vendor or

distributor benefits in two ways. First, a supplier is able to better anticipate production

requirements. Second, the supplier benefits from a strong relationship with the

customer, one that is more difficult to alter than would be a vendor-customer

relationship in which such automated systems did not exist.

As with all outsourcing arrangements, there are potential negatives to a VMI system.

The first is the partial loss of control experienced by the customer in managing his or

her own inventories. Second is the problem this type of system poses on a vendor in the

case of volatile sales periods. It is very difficult for a distributor or manufacturer to hold

large inventories for one customer on a VMI system who is experiencing a slowdown in

sales while having to ramp up for another customer who is experiencing rising demand.

Both parties to a VMI agreement must weigh the pros and cons of such a system

thoroughly and be sure to include in any VMI agreement prearranged methods for

dealing with periods of volatile sales patterns. The popularity of VMI suggests that there

are many applications in which these systems produce net benefits for both parties.

WAREHOUSE LAYOUT AND OPERATION

The trend toward automation in inventory management naturally has moved into the

warehouse as well. Citing various warehousing experts, Sarah Bergin contended in

Transportation and Distribution magazine that "the key to getting productivity gains

from inventory management '¦ is placing real-time intelligent information processing in

the warehouse. This empowers employees to take actions that achieve immediate

results. Real-time processing in the warehouse uses combinations of hardware

including material handling and data collection technologies. But according to these

executives, the intelligent part of the system is sophisticated software which automates

and controls all aspects of warehouse operations."

Another important component of good inventory management is creation and

maintenance of a sensible, effective warehousing design. A well-organized, user-

friendly warehouse layout can be of enormous benefit to small business owners,

especially if they are involved in processing large volumes of goods and materials.

Conversely, an inefficient warehouse system can cost businesses dearly in terms of

efficiency, customer service, and, ultimately, profitability.

Transportation and Distribution magazine cited several steps that businesses

utilizing warehouse storage systems can take to help ensure that they get the most out

of their facilities. It recommended that companies utilize the following tools:

Stock locator database—"The stock locator database required for proactive decision

making will be an adjunct of the inventory file in a state-of-the-art space management

system. A running record will be maintained of the stock number, lot number, and

number of pallet loads in each storage location. Grid coordinates of the reserve area,

including individual rack tier positions, must therefore be established, and the pallet load

capacity of all storage locations must be incorporated into the database."

Grid coordinate numbering system—Warehouse numbering system should be

developed in conjunction with the storage layout, and should be user-friendly so that

workers can quickly locate currently stocked items and open storage spaces alike.

Communication systems—Again, this can be a valuable investment if the business's

warehouse requirements are significant. Such facilities often utilize fork lift machinery

that can be used more effectively if their operators are not required to periodically return

to a central assignment area. Current technology, makes it possible for the warehouse

computer system to interact with terminal displays or other communications devices on

the fork lifts themselves. "Task assignment can then be made by visual display or

printout, and task completion can be confirmed by scanning, keyboard entry, or voice

recognition," observed Transportation and Distribution.

Maximization of storage capacity—Warehouses that adhere to rigid "storage by

incoming lot size" storage arrangements do not always make the best use of their

space. Instead, businesses should settle on a strategy that eases traffic congestion and

best eases problems associated with ongoing turnover in inventory.

Some companies choose to outsource their warehouse functions. "This allows a

company that isn't as confident in running their own warehousing operations to

concentrate on their core business and let the experts worry about keeping track of their

inventory," wrote Bergin. Third-party inventory control operations can provide

companies with an array of valuable information, including analysis of products and

spare parts, evaluations of their time sensitivity, and information on vendors. Of course,

businesses weighing whether to outsource such a key component of their operation

need to consider the expense of such a course of action, as well as their feelings about

relinquishing that level of control.

What is a Payroll System?

A payroll system involves everything that has to do with the payment of employees and the filing of employment taxes. This includes keeping track of hours, calculating withholding taxes and other printing and delivering checks and paying employment taxes to the government.

The payroll system starts when a company hires its first employee. In the United States, every new employee must be reported to the state along with a completed W-4 tax form. The W-4 determines how many allowances the employee qualifies for when calculating the federal income tax that should be withheld from each check. Generally, the more dependents you have, the less income tax you have to pay.

As an employer, the W-4 is the first of many forms that you must keep on file as part of your payroll system. In fact, the W-4 needs to be kept on file up to four years after the employee is fired or quits [source:  You must also keep track of the employee's critical personal information, like the address to which checks are sent, or in the case of direct deposit, the  information and account number where the money is wired. All of this information is highly sensitive, meaning that a good payroll system should also be very secure.

Withholding and paying taxes is one of the most important responsibilities of the payroll system. In the United States, the following are the major withholdings required by the government:

Federal income tax

State and local income taxes (where applicable)

When an employer withholds taxes from a paycheck, he acts as the trustee for those funds until they are paid to the IRS, the Social Security Administration (SSA) or other government agency. To avoid confusing this money with profits or other business income, all withheld taxes must be held in a separate bank account or trust fund.

In the case of Social Security and Medicare withholdings, when it's time to hand that money over to the government, the employer is required to match the employee's contributions. For example, if an employee is paying 6.2 percent of every check for Social Security, then the employer has to pay an equal 6.2 percent.

In addition to matching Social Security and Medicare contributions, the employer has to pay federal and state taxes (FUTA and SUTA) for each employee. The employer pays these taxes himself, meaning nothing is withheld from the paycheck.

There are numerous other possible deductions, withholdings and contributions that can be subtracted from an employee's gross wages and that need to be tracked by the payroll system:

Workman's compensation

Vacation days

Employee loans

Child support payments

At the end of the year, an employer uses the payroll system to take all of the wage and withholding information from the previous year and summarize it on a W-2 form for full-time employees or a 1099 form for contract workers. Copies of that form must be sent to the employee, the IRS and the SSA.

You can see how it might be difficult for a small business owner to keep track of all of these withholdings, pay all pertinent employment taxes and still mail the paychecks on time. That's why so many businesses use payroll services, which we'll talk about next.