Inventory Management

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Inventory Management 1. Create Movement Types

2. Goods Receipt Invoice (GRIN)

3. Post goods issue

4. Stock transfer and Transfer posting

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1. Create New Movement types in SAP Create Movement types

The following steps guides you to create new movement types in SAP MM step by step.

Step 1: Access the transaction using one of the following navigation options.

SAP IMG Path: -SPRO > Material management > Inventory Management and Physical Inventory >

Movement Types

Transaction Code: OMJJ

Step 2: System displays a field selection dialogue box, select the fields and press enter

Step 3: On the Determine: work area: entry enter the following information

From: Enter the movement type key that you want to copy from

To: Enter the new movement type key that you want to create.

Step 4: On Change view movement type: overview screen, select movement type to copy and click on copy as icon

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Step 5: Enter new movement type (note new movement type should start with X, Y, Z or 9)

A pop-up window will be open and select copy all option and save.

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2. How to Post Goods Receipt invoice (GRIN) MIGO Post Goods Receipt invoice (GRIN)

The following tutorial guides how to post goods receipt invoice (GRIN) in SAP step by step.

Check list for GRIN

The PO# on the vendor invoice should match with organization PO#

Vendor address and PO address should match.

Material quantity should be available in organization purchase order (PO).

Price should be match between invoice and PO

Material description of invoice and PO should be match

Vendor name should be match exactly between invoice and Purchase order(PO)

Approvals from users, supervisors, managers etc.

Supporting documents like bill of landing, transportation.

Check tax in PO and invoice, if mismatches consult concern user.

Step 1: Access the transaction by using one of the following navigation method.

SAP Path: SAP Menu > Logistics > Materials Management > Inventory Management > Goods

Movement

Transaction Code: MIGO

On Goods receipt order screen, enter the PO# and press enter

Step 2: Enter the following details

1. On Delivery note enter the invoice reference #

2. Check vendor name

3. Bill of Lading-Non-bounded(default)

4. Header text Enter project reference

5. Tick on collective slip

6. Enter the quantity for Grin

7. Tick on particular line item that you are doing GRIN

8. Attach the supporting documents like approvals from users, PO copy, Invoice etc

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9. After updating all the mandatory information, you can hold, check or post the document.

10. Click on execute button to save the document.

Click on Save button to post the document and GRIN # is generated.

How to reverse Grin

Enter T-code MIGO and press enter

Select Cancellation and update GRIN# to reverse the GRIN

Select the line items (tick ok)

click on check to view the errors if any

Click on post to reverse the Grin

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Successfully GRIN is posted in SAP by using transaction code MIGO.

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3. Post Goods Issue in SAP Goods Issue

The following training tutorials explains briefly about good issue and how to post goods issue in

SAP step by step.

Goods issue is a movement of goods which the materials are issued or drawn to customers is posted.

In the SAP system when store persons do transaction goods issue, then systems generates individual

documents. It is a movement of material goods where the material are issued or withdrawn and

customer is posted.

Important points to be noted.

1. It is mandatory to check whether any reference document or data existed before posting goods issue.

2. Update the document reference no (reservation/order). It helps goods issuing department to check the request.

3. You can post goods issue from the reference of document.

4. After the materials withdrawn, the reference document is updated and the reversed material quantity is updated automatically.

5. Goods issue are posted only for materials and not for services.

6. It is mandatory to know in which financial account is credited and debited when the goods are issued.

Moment types in SAP

How to post goods issue

1. Goods issue without reference document

Transaction code: MB1A

Path: SAP Menu >> Logistics >> Material management >> Inventory management >> Goods movement >> Goods issue

On the initial screen, update the following fields

1. By default document date and posting date will be updated posting date

2. Update the movement type from the options (e.g. 201)

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3. Enter the plant code

4. Update the reason for movement key from the possible entries.

5. After updating all the required fields, press enter to continue.

In next screen, update the details of cost center, material no and its quantity. Click on save button to

save the configured data.

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4. Stock Transfer and transfer posting Steps in SAP Stock transfer

Stock transfer is nothing but transferring of materials from one plant to another storage location,

from plant to plant, plant of company code to plant of another company code. When the stock

transfer happens between plants, then the quantity changes in both plants.

Transfer posting

Transfer posting is a removing of materials from one plant and moving to another plant or locations.

Examples of transfer postings are as follows.

1. Postings from material to material, plant to plant

2. Transfer posting from valuation type to valuation type

3. Release the quality inspection stock that is moving the stock to unrestricted use in SAP

Difference between stock transfer and transfer posting

The difference between stock transfer and transfer posting are as follows

Stock Transfer Transfer Posting

1. Stock transfer is a physical movement

of goods and it is a mandatory

1. Physical movement of goods are options in transfer

posting

2. Stock transfer consists of goods issue

from shipping point & a goods receipt in

the receiving point.

2. Special Stock into Company Stock & transfer of

stock to one plant to another plant

3. Movements types are 641- shipping,

643 Cross company.

3. Movement types are 301 Plant to plant, 309 Material to material, 311 Storage location to storage location.

4. Transaction code ME27, ME21 4. Transaction code MB1B

Inventory Management

Documents

Transcript of Inventory Management