Inventory IntroductionA beginner’s guide to inventory…

Presented by:Claudia MusickImplementation Consultant

MONDAY, NOVEMBER 9TH, 2015

Summary:This session is going to be covering inventory basics.

Who Should Attend:

Anyone who is new to the Orchestrated system or just needs a refresher.

Logistics:

Feel free to ask questions as we go along – we will also have a designated time for questions at the end.

SUMMARY

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1. Item Master Data

2. Item Management

3. Inventory Reports

4. Questions

AGENDA

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ITEM MASTER DATA

Item Master Data

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ITEM MASTER DATA

• Record that contains item specific information

• Settings differ per type of item

• The place where items are created, deleted, inactivated, edited, etc.

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Inventory > Item Master Data

ITEM MASTER DATA

DEMOItem Master Data

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ITEM MANAGEMENT

Inventory Items

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ITEM MANAGEMENT

What are considered inventory items?

• Items that are kept track of

• Categorized by a certain item group type

• Examples of inventory items:• Merchandise• Finished goods• Work in process items

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ITEM MANAGEMENT

Adding new inventory items:

• Find a similar item [i.e. another hop item]

• Right-click and duplicate

• Change main fields [UoM, Item Code, Description]

• Since this is a similar item, all other settings should be correctly copied over [warehouses, item group, batch tracked, etc.]

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ITEM MANAGEMENT

Non-inventory Items

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ITEM MANAGEMENT

What are considered non-inventory items?

• Items that are not tracked in inventory

• Used frequently enough on documents that they need to have their own item code

• Mapped to specific GL accounts

• Examples of non-inventory items:• Keg deposits/credits• Expense items• Taproom sale items [if using non-inventory method]• Overhead and labor items

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ITEM MANAGEMENT

Adding new non-inventory items:

• Start from scratch

• Change GL accounts depending on what type of item it will be – may need to bring on these columns with Form Settings

• Revenue, Sales Credit should be the same account if it is a sales item

• Expense, Purchase Credit should be the same account if it is an expense item

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ITEM MANAGEMENT

Inventory Counting

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ITEM MANAGEMENT

Inventory counting in Orchestrated

• Create an Inventory Count sheet for desired items• Inventory > Inventory Transactions > Inventory Counting

Transactions > Inventory Counting

• Conduct physical inventory count

• Update count sheet

• Copy to Inventory Posting

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ITEM MANAGEMENT

Counting Tips:

• Count “double blind” if possible• Do not include in stock quantities on printed count sheets

• Make sure all data entry is done before you count• Purchasing transactions [Goods Receipt PO]• Sales transactions [Delivery]

• Yo-yo variances indicate counting problem

• One direction variances indicate process problem

• NEW: Inventory Count Variance Analysis report [next release]#Orchestrate201

5

ITEM MANAGEMENT

DEMOInventory Counting

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ITEM MANAGEMENT

Inventory Revaluation

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ITEM MANAGEMENT

Inventory > Inventory Transactions > Inventory Revaluation • I

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New costWarehouse

Item needing

revaluation

ITEM MANAGEMENT

DEMOItem Management

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REPORTS

Inventory Reports

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REPORTS

Commonly Used Inventory Reports

• Inventory in Warehouse Report

• Inventory Posting List

• Inventory Audit List

• Available to Promise

• Future Inventory Status Report

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REPORTS

DEMOReports

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Q&A

Questions?

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http://forums.orchestrated.com

Thank You!