INTRODUCTION TO SAP

Summer Workshops 2010

ERP• What are Enterprise Resource Planning (ERP)

Systems?• Incredibly large, extensive software packages used

to manage a firm’s business processes.• Standard software packages that must be

configured to meet the needs of a company• Database programs with the following functions:

• Input• Storage/Retrieval• Manipulation• Output 2

56,821+ Tables in SAP

ERP

• Who are the big ERP vendors?• SAP, the German juggernaut

• Systeme, Anwendungen, Produkte in der Datenverarbeitung, or

• Systems, Analysis and Products in Data Processing.• Don’t be a sap!

• Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)• Microsoft Dynamics, aimed at smaller companies

• SAP Business One is competing product• SAP BusinessByDesign

• On-demand SAAS (Software as a Service)

3

SAP ERP

4

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

SAP ERP

5

OracleMS SQL

SAP MaxDB

SAP can use anumber of database programsto actually store the data.

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

6

SAP• Systemanalyse und Programmentwicklung (SAP) was

formed in Mannheim, Germany in 1972 by five former IBM systems analysts

• SAP’s goal was to develop a standard business software product that could be configured to meet the needs of a company

• SAP’s founders wanted• Data to be available in real time• Users to work on a computer screen, not with paper

• Lofty goals in 1972

7

SAP History

72/73 79 92/93 2000

8

ERP System Costs• The cost of an ERP system:

• Depends on the size and complexity of the software package, which is a function of the size of the firm

• Includes new hardware required to run the system• Includes consultant and business analyst fees• Includes the time required for implementation

(disruption of business)• Includes training costs (cost to develop and deploy

training plus employees time away from their job)• A large company, with over 1,000 employees, can spend

from $50 million to $500 million on a complex implementation

9

ERP Software Benefits• Improved process (fewer FTEs, better tracking)• Better decision-making

• Global integration, including currency exchange rates• Reduced IT maintenance: single system is easier to

maintain• Provides information so that a company can be

managed, not just monitored

SAP ERP Client-server architecture

ApplicationServer

USER PCsw/SAP GUIUSER PCs

w/SAP GUI

ApplicationServer

ApplicationServer

ApplicationServer

DatabaseServer

A brief history of SAP academic materials in North America

SAPEducation

IDESBased

DolphinGroup

BPI 1BPI 2

FitterSnacker

GBI

International Demonstration andEvaluation System

BaseballUniforms

Pen Company Global Bike CompanyInternational

ERPsimGame

GBI 2.0

Flya KiteQuazi Comp.

Ross QuarlesFawzi NomanSHSU

University Competency Centers

Database and

ApplicationServer

Nothing is saved on your PC. Only things saved on the server are saved, and they are saved for good.

Good habits In SAP, there are very few delete options:

Don’t save if things don’t look 100% correct! Exit the transaction and start over

Clients

What is a client?- A way to separate data in the system- In some ways, a separate database- Also, a table entry

- 56,821 + tables for data

FieldMandt

201

201

201

202

202

Column (attribute)

Row(Record)

Client

Table VBAK

15

Data Sets

SAP Server (or instance)

Client 207

00 Data Set

01 Data Set

02 Data Set

99 Data Set

Client 208

00 Data Set

01 Data Set

02 Data Set

99 Data Set

Client 209

00 Data Set

01 Data Set

02 Data Set

99 Data Set

Data Sets I am data set number 00, not you!

Select the Vendors by Company Code tab, enter ##A1 for Company Code, then click on the enter icon

Data Types• Configuration

• Settings to define the business• Fiscal year, chart of account, organizational structures• Rarely changed after go-live

• Master Data• Data that is relatively stable

• Materials, Customers, Vendors• Transaction Data

• Data that is relatively temporary• Stored at various stages of a business process

• Customer orders, purchase orders, production orders, customer payments

18

19

SAP Easy Access

SAP Easy Access•Master Data Entry•Transaction Data Entry

Implementation Guide (IMG)

20

Where ConfigurationTakes Place

Transaction Data

21

Transactions flow down the river of time

University Competency Center (UCC)

22

Application Hosting: How does it work?• SAP University Alliance contract signed with SAP • SAP determines a hosting center • SAP UA University Competency Center contract signed with the

UCC hosting school • UA UCCs have an established rate structure • UA UCC negotiates off structure or unique offerings that may not be

in rate structure

University Competency Center (UCC)

23

Application Hosting: What does it include?• Remote access to the SAP applications agreed upon• New customer orientation• Installation procedures for SAP presentation software (SAPGUI)• Ongoing support for the SAP applications agreed upon• Problem determination and resolution assistance• Ongoing support to meet customer student and class setup

requirements• Technical assistance to assist faculty on non curricular areas• Automation/performance of routine SAP application required tasks

University Competency Center (UCC)

24

Application Hosting: What does it NOT include?• UCC’s do not develop curriculum• UCC’s do not have application area experts

University Competency Center (UCC)

25

Application Hosting: What you can’t do?• Choose specific versions of SAP software• Start and stop SAP applications• Start and stop servers• Any operating system level commands or operations• Install SAP software fixes• Add and delete userids• Modify a users security authorizations• Update client independent (applies to all clients) SAP tables

University Competency Center (UCC)

26

SAP Components• ERP System Software

Modules FI/CO/SD/MM/HR etc.

     SAP Workflow• BW(BI)/SEM

Business Warehouse

Strategic Enterprise Management• CRM: Customer Relationship Management• EP: Enterprise Portals• APO/SCM

Advanced Planner & Optimizer

Supply Chain Management• Solution Manager

Project Management

ARIS Business Process Development• XI: Exchange Infrastructure

External Resources• List servers or web sites

• www.sapfaq.com• www.searchsap.com• searchsap.techtarget.com• www.intelligenterp.com • sap.ittoolbox.com• www.sapfans.com• www.sapstuff.com• www.sappro.com SAP Professional Journal• www.sap-professional.org

Don’t forget Google!

27

ASUG• America’s SAP User’s Group

• SAP UA members are considered licensed customers; they are eligible to join ASUG like any other customer. They are not automatically an ASUG UA member.

• New UA member policyMembership is free

There is an expectation of activity on school’s part

Participation desirable

Chapter has to indicate that the participation is occurring

Chapter signs off on application

28

Prerequisties to Logging On• SAP Gui installed• Client assigned from UCC• System Connection defined

• Correct System Selected

• Client, User, Password

29

30