Introduction to Microsoft Excel 2010

7/29/2019 Introduction to Microsoft Excel 2010

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1

Microsoft Excel 2010


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ObjectivesBy the end of this session you will know and be

able to: Describe structure and function of a spreadsheet (i.e.,

cell, column, row, values, labels, chart, graph).

Create an original spreadsheet, entering simple formulas.

Use advanced formatting features of a spreadsheetapplication (e.g., reposition columns and rows, add andname worksheets, alignment of data).

Define and use functions of a spreadsheet application(e.g., sort, filter, find)

Identify, discuss, and explore how spreadsheets are usedto calculate and graph in a variety of settings (e.g.,schools, government, business, industry, scientificresearch labs).


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You Will Demonstrate This By

Creating a worksheet for

Book Inventory

or Equipment Inventory

or

Class List

or

Attendance Sheets


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What is Excel?

Why do I want to know how to use it?Excel is a spreadsheet

program that allows large

amounts of data to bestored, calculated, sorted,

and accessed quickly.

Some uses:

Store Information

Maintain Budgets

Inventories

Attendance

Grade book


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Launching ExcelIn order to use a program, you must startor launchit

first.1. Click the Start button.

The Start menu appears.

2. Click All Programs.

The left pane of the Start menu displays the programs

and menus installed on your computer.

3. Click Microsoft Office.

4. Select Microsoft Office Excel 2010.

The Excel 2010 program screen appears.

Other Ways to Launch a Program:Click the Start button and type the program name

in the Search box. Click the program in the search

results to launch it.

Tips

If you use Excel 2010 frequently, you might consider

pinning it to the Start menu. To do this, right-click

Microsoft Office Excel 2010 in the All Programs

menu and select Pin to Start Menu.

Windows 7 users can also pin a program to the

taskbar. To do this, right-click the Excel button in the

taskbar and select Pin this program to taskbar from

the contextual menu.


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WorkBook -vs.- Worksheets

A Microsoft Excel workbook is a file thatcontains one or moreworksheets.

A worksheet is the primary document thatallows you to store and work with data. It issometimes referred to as a spreadsheet. A

worksheet consists of cells that are organizedinto columns and rows; a worksheet is always

stored in a workbook.


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Workbook -vs.- Worksheet

A Workbook by default

has 3 worksheets

To create an additionalWorksheet within a

Workbook

Menu

Bar>Insert>WorksheetA Worksheet always

insert to the left.


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Naming a Worksheet

Put cursor over Sheet Tab

Right Click and pick Rename

from Pop-up Menu

Type in an Worksheet name


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Columns, Rows, Cells

1. Columns labeled A, B, C . . .

2. Rows labeled 1, 2, 3 . . .

3. Cell - where Columns and Rows

Intersected A1, C25, D32 . . . .


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Resizing Columns and Rows

Resize a row - by dragging the line below thelabel of the row you would like to resize.

Resize a column - by dragging the line to theright of the label corresponding to the columnyou want to resize.
http://localhost/var/www/apps/conversion/tmp/scratch_3//wbsrv01/ProfDev/payne/Resizing.htm


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You Only Need To Resize Columns

To Resolve This Problem


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Numbers by default - right aligned

Labels/Words by default - left aligned

Data can be centered aligned highlight data,select center alignment button on FormattingToolbar.

Alignment Of Data Within Cells

7782

PD Center

Student Name


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Alignment Of Data Using Toolbar Icons

Highlight Cells You Wish To

Format

Alignment Icons


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By default, the contents of a cell appear at the bottom of

the cell, with values (numbers) aligned to the right and

labels (text) aligned to the left. This lesson explains how

to control the alignment of data in a cell.1. Select the cell(s) you want to align.

2. Click the Home tab on the Ribbon and click an

alignment button in the Alignment group.

The cell contents are realigned. See Table 4-3: Cell

Alignment Buttons in the Alignment Group for more

information about alignment options in Excel.

Other Ways to Align Cells:

Right-click the cell(s) you want to align. Click an

alignment button on the Mini Toolbar. Or, rightclickthe cell(s) you want to align and select

Format Cells from the contextual menu or click

the Dialog Box Launcher in the Alignment

group. Select alignment options on the Alignment

tab in the Format Cells dialog box.


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Centering Column Headings

Highlight Column Headings and Select Center Icon

on Formatting Toolbar


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Merge Columns and Center Headings

Merge and Center Headings

over multiple Columns

1.Type Data in First Column of data

2.Highlight all Columns you wish to center over

3.Click on Icon in Formatting Toolbar


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Formatting Options Using Menu Bar

1. Highlight Cells You Wish To Format

2. On the Home Tab Click Format3. Selecting Format Cells will bring to the

next screen


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Select Data Category


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Sort Data in a Column

Highlight Entire Column Or Row You Wish To Sort

Sort Ascending

Sort Descending


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Sorting all Data in Worksheet

Highlight entire worksheet by

selecting the blank area above

the row 1

Click the Home or Data tab Click sort- Custom sort

Sort by-click add level

Then by Secondary Sort


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Performing Basic Calculations

Using Formulas


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Summing Cells and Ranges


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Formula Bar

Click to place thecursor into the

Formula Bar so that

you can perform or

edit an equation.

=A2+A3

Will total up values in cells

=A2+A3


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Using Auto Sum Feature

Excel allows you to

quickly find the total

of a column or row of

Numbers using the

Auto Sum Feature

Highlight the Column

or Row and then click

on Auto Sum


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You can accessother formula

functions in the

AUTO SUM

Feature


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Deleting and Inserting

Columns and Rows1. Select the row or column heading(s) you want to

delete.

2. Click the Home tab on the Ribbon and click the

Delete button in the Cells group.

The rows or columns are deleted. Remaining rows

are shifted up, while remaining columns are shifted tothe left.

Other Ways to Delete Rows or Columns:

Select the column or row heading(s) you want to

delete, right-click any of them, and select Delete

from the contextual menu. Or, click the Delete list

arrow and select Delete Sheet Rows or Delete

Sheet Columns. The row or column of the active

cell is deleted.


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Inserting or Deleting a Column

Highlight row or column

Insert

Delete


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Page Setup


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The Print settingsand Print Preview

as shown in

Backstage view.

Use the print

settings in the left

column to control

how the document

is printed. Use the

print preview area

in

the right column to

preview how the

document will look

when printed.


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Save a new workbook

1. Click the Save button on the Quick Access Toolbar.

The Save As dialog box appears.Other Ways to Save:

Press + . Or, click the File tab and

select Save.2. Specify the drive and/or folder where you want to

save your workbook.

The Save As dialog box has several controls that

make it easy to navigate to locations on your

computer:

Address bar: Click a location in the Address barto open it. Click the arrow to the right of a

location to view a list of folders within that

location. Select a folder from the list to open it.

Folders List: Shortcuts to common locations on

your computer, such as the Desktop and

Documents library.

Search box: This searches the contents

including subfoldersof that window for the text

that you type. If a files name, file content, tags, or

other file properties match the searched text, itwill appear in the search results. Search resultsappear as you enter text in the search box.

3. Enter the file name in the File name text box.

4. Click Save.


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Name of

Printer


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Your Turn

Create a worksheet for

Book Inventory

Equipment InventoryClass List

Attendance Sheets


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Links for Learning

Online Microsoft Excel Resources

Florida Gulf Coast University http://www.fgcu.edu/support/office2000/excel/

Western Carolina University http://www.wcu.edu/ccenter_inf/CatOnline/MSEX/index.html

Microsoft Office Online Excel 2003 courses Get to Know Excel: Create your first workbook

http://office.microsoft.com/training/training.aspx?AssetID=RC012005461033
http://www.fgcu.edu/support/office2000/excelhttp://www.fgcu.edu/support/office2000/excel/http://www.wcu.edu/ccenter_inf/CatOnline/MSEX/index.htmlhttp://www.wcu.edu/ccenter_inf/CatOnline/MSEX/index.htmlhttp://office.microsoft.com/en-us/training/CR061831141033.aspxhttp://office.microsoft.com/en-us/training/CR061831141033.aspxhttp://office.microsoft.com/en-us/training/CR061831141033.aspxhttp://office.microsoft.com/training/training.aspx?AssetID=RC012005461033http://office.microsoft.com/training/training.aspx?AssetID=RC012005461033http://office.microsoft.com/training/training.aspx?AssetID=RC012005461033http://office.microsoft.com/training/training.aspx?AssetID=RC012005461033http://office.microsoft.com/en-us/training/CR061831141033.aspxhttp://office.microsoft.com/en-us/training/CR061831141033.aspxhttp://office.microsoft.com/en-us/training/CR061831141033.aspxhttp://office.microsoft.com/en-us/training/CR061831141033.aspxhttp://www.wcu.edu/ccenter_inf/CatOnline/MSEX/index.htmlhttp://www.wcu.edu/ccenter_inf/CatOnline/MSEX/index.htmlhttp://www.fgcu.edu/support/office2000/excel/http://www.fgcu.edu/support/office2000/excel


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References

Caughlin, J. (2002). Excel Workshop for

Teachers. Watertown, MA: Tom Snyder

Productions.


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RubricExcel I

Teacher Name: _____________________________________Student Name: ________________________________________

CATEGORY 4 3 2 1

Creation of spreadsheet Demonstrates mastery

over the process of

creating a spreadsheet

Carries out the

creation of a new

spreadsheet without

significant error

Makes significant

errors when creating

a spreadsheet.

Makes critical errors

when creating a

spreadsheet

Utilization of

spreadsheet

information

Demonstrates mastery

over the process of

utilizing spreadsheet

information.

Carries out the use of

spreadsheet

information without

significant error

Makes significant

errors when using

spreadsheet

information


when using

spreadsheet

information

Formulas Demonstrates masteryover the process for

utilizing formulas in a

spreadsheet


formulas without

significant error

Makes significant

errors when using

formulas


when using formulas.

Functions Demonstrates masteryover the process for

using spreadsheet

functions (e.g., sort,

filter, find)


using spreadsheet

functions.

Makes signification

errors when using the

functions.


when using functions.

Introduction to Microsoft Excel 2010

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