Introduction to MARC Cataloguing Part 2

Presenters: Irma Sauvola: Part 1Dan Smith: Part 2

Original Cataloguing in JASI

• Who sets the JASI Standards? • What are the JASI Standards?• What does a JASI Record look like? • JASI Record break down. • What is seen by the public, iBistro vs. JASI

Steering Committee

• The JASI Steering committee is a representative of the JASI community. The committee -

• Name

JASI MARC record standardsImportant Term definitions

• Field - A group of items that contains similar information and is related (title field, author field, etc).

• Tag – A three-digit number assigned to each field (245 for title, 100 for author, etc).

• Indicator – The first two character positions that supplement the field’s data. Each indicator is independent and has different meanings for various tags. A blank indicator means either “undefined” or “no information provided”.

• Subfield – Holds information which allows for further division of field data.

• Leader - The leader consists of the first 24 character positions in the MARC record.

JASI MARC record standards

BriefTemplate

Full

JASI MARC record - Brief

• A brief MARC record is a minimal record containing only the bare minimum of information.

• 020 – ISBN• 100 – Personal Author• 245 – Title• 260 - Publication Information

JASI MARC record - Template

• A template is the desired fields for a good MARC record. In addition to the Brief minimum a Template record would include:

• 082 - Dewey Class Number• 110 - Corporate Author• 300 - Physical description• 440 - Series Title• 500 - General Note

Template Continued

• 505 - Contents Note• 520 - Summary• 650 - Subject Term

JASI MARC record - Full

• The Full MARC record adds the following tags to the Template:

• 111 - Conference Author• 130 - Uniform title• 240 - Uniform Title• 250 - Edition• 410 - Series• 411 – Series

Full Continued

• 490 – Series• 590 - Local Note• 596 - Held by• 600 - Personal subject• 610 - Corporate subject• 611 - Conference subject

Full Continued

• 630 - Title subject• 651 - Geographic term• 655 - Genre index term• 700 - Added author• 710 - Added author• 711 - Conference author

Full Continued

• 730 - Uniform title• 740 - Added title• 856 - Electronic access

The JASI Catalog StructureThe JASI catalogue can be broken

down to 3 partsTitle

Call NumberItem

Catalog Record StructureTitle or Catalog

Fixed FieldsBibliographic data

Call Number or VolumeLibrary, Call Number

Class Scheme

Call Number or VolumeLibrary, Call Number

Class Scheme

ItemItem ID / Barcode

Item type

ItemItem ID / Barcode

Item type

Page 30 Of Cataloguing Reference guide

Title Record• Bibliographic Entries• This portion of the record is available to all

JASI members. • Any changes to this portion of the record

transcends to all libraries.

Call Number or Volume

• The Call number entry will contain the Library’s Call number, Library Name, and Class scheme.

Item

• On the Item portion you will locate the Item ID, Item Type and an image of the barcode.

• It is common to have multiple copies of the same title at a single library, therefore a library may have multiple entries at this level.

• It is important to remember that each item format has a different ISBN and each item entry must have a unique ISBN entered.

Leader Codes

• Rec_Type• Lang• Ctry• Date1

Page 25 Appendix E of cataloguing reference guide

How does an entered record look in iBistro

Workflows

iBistrowww.jasinorth.ca

Thank You