First Project WorkshopBooks Discovered Once Again

Introduction of the project

First Project WorkshopBooks Discovered Once Again

Introduction of the project

Tomas Foltyn, National Library of the Czech Republic

Prague, 9. 2. 2015

Tomas Foltyn, National Library of the Czech Republic

Prague, 9. 2. 2015

Ground information:

Knihy znovu nalezené x Books Discovered Once Again

Programme: Cultural Heritage and Contemporary Art Programme Area 16 „Conservation and

Revitalisation of Cultural and Natural Heritage“

Schedule: 01/01/2015 – 30/4/2016

Responsible Person: Mgr. Tomas Foltyn

Introduction of the project

Ground information:

Budget Allocation: 13 184 823,- CZK / 475 000 EUR 80% project funding 20% support of the Ministry of Culture

National Library of the Czech Republic 6 775 626 CZK / 244 000 EUR

Stiftelsen Arkivet 6 409 197 CZK / 231 000 EUR

Introduction of the project

Motivation for project proposing:

national research project Virtual Deposit Library

external repository in Neratovice

unknown period in the history of NL CR and Czech Republic

none systematic research in the project area so far act of interdisciplinarity = archival research

lack of time and staff power to fix it in in-house mode

Introduction of the project

Everyday life in the library connection:

cataloging of the documents, which are not available

library items units creation

documentation mapping and the ownership detection

evidence – based on valid standardization

safety and pernament deposition

Introduction of the project

Everyday life in the library connection:

physical condition revision

digitization

presentation x usability library employees proffesionals general public

Introduction of the project

Project description:

National Library role in the past: central institution for book acquisition and

depositing from various sources closed monasteries closed institutions arrested persons WWII confiscated documents

many problems: no evidence, not known structure, content and

legal aspect

to find information about them is crucial

Introduction of the project

Project description:

historical context

proof of evidence of original owners illustration of the war affairs and the way of

culture heritage employment (not only the war but also after war events)

illustration of the government systems and the way of its thinking

all the made research activities only partial relevance

none complex interdiscplinary activity

Introduction of the project

Project description:

many various documents which can be covered in frame of the project all around the Czech republic

Free Masonic collection „Nazi books“ = books stolen from former owners

by Nazis and brought to Czechoslovakia

1 500 000 volumes… / 12 000 volumes

documents stored in so-called Reserve Collections

no Hebraica

Introduction of the project

External Relations:

Ministry of Culture Library Policy 2011-2015

Permanent preservation of the printed collections policy

identification cataloging registration standardization preservation

mapping of previously compacted units that are scattered in various library collections now

Introduction of the project

Project Aims:

4 key activities / goals

Acces to the confiscated and brought library documents

Mapping of the history and context of confiscated and reallocated books in the Czech Republic

Assessing of their legal status

Project results presentation

Introduction of the project

I) Access to the documents:

NL CR responsibility description of work:

proces at least 12 000 volumes of confiscated/brought books in compliance with valid standardization and internal rules (rough estimation – provenance signs)

books identification transport and cleaning cataloging and units processing provenance signs documentation (digitization

and record to the library catalogue) digitization and physical preservation

Introduction of the project

II) Archival, historical and context research:

NL CR responsibility description of work:

survey in archives and literature important archival documents scanning (to

involved it to the web portal) put provenance signs into the broader context find the information about the book transfers get the historical and geographic context share the information with Norwegian

proffesionals create the proffesional monograph, website and

exhibition about the topis

Introduction of the project

III) Legal Aspects Validation:

NL CR responsibility description of work:

legal status of confiscated books evaluation mapping of the former owners legalization of the documents by NL CR

cooperation with the external legal company

Introduction of the project

IV) Presentation of the project results and PR:

Stiftelsen Arkivet / NL CR responsibility description of work:

proffesional monograph, study compilation or longer research paper about the topic

physical and virtual exhibition creation organization of two seminars or workshop for

the interested audience meetings with university or high school students

with the topic project web page creation

Introduction of the project

General Project Schedule:

Introduction of the project

Activity From To

I) Cataloging 15/1/2015 30/4/2016

II) Mapping the context 15/1/2015 30/4/2016

III) Legal aspects evaluation 1/6/2015 31/12/2015

IV) Presentation 1/9/2015 30/4/2016

Mandatory results/outputs of the project:

results / outputs

Results:

1) Create at least 12 000 records of confiscated books (availability in library catalogue)

2) Legal experts report (published via web)

3) Web portal creation (availability via internet)

4) Archival and historical research (information on via web, research results publishing)

Introduction of the project

Mandatory results of the project:

Outputs – „We have to…“:

1) To organize 2 large proffesional seminars and 4 internal project meetings

2) To create the project web portal

3) To proces at least 12 000 records from Reserve collection with the direct relationship with confiscated of brought books

Introduction of the project

Mandatory results of the project:

Outputs – „We have to…“:

4) To manage the creation of the legal expert report

5) To create the physical and virtual exhibition

6) To realize the consistent archival and historical research and to create the monograph, exhibition catalogue or longer paper about the project results

Introduction of the project

Project Staff:

National Library of Czech Republic 8,5 staff

5 cataloging and units creation 1 project management 1 archival research 1 books cleaning 0,5 web creation

11 internal employees researchers IT staff accounting and economical staff HR

budget for external employees

Introduction of the project

Project Staff:

Stiftelsen Arkivet 1,5 staff

1 project management 0,5 web creation

budget allocation for auditor

Introduction of the project

What is done…:

project was submitted in April 2014 and approved in November 2015

negotiations with Ministry of Culture and Ministry of Finance

Partnership Agreement signed some minor changes in the budget allocation made

– necessary for final approval by Ministry of Culture Decission about cost confirmation – Dezember 2014 till now (Friday) we were waiting for the final

approval of the Deputy Director and for the legal frame confirmation

waiting for the budget allocation…

Introduction of the project

That´s all for the beginning…

Thank you very much for your attention!

Introduction of the project

Now is the time for coffee break:o)