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MCS Service Company Limited

Microgeneration Certification Scheme Audit and Inspection Programme Procurement

Pre-Qualification Questionnaire

1. Introduction

Purpose1.1 The purpose of this Pre-Qualification Questionnaire (PQQ) is to:

Set out the background and context of the Microgeneration Certification Scheme (MCS) and the objectives of the MCS Audit and Inspection Programme to assist prospective bidders in determining whether to bid; and

Gather evidence from prospective bidders (see Definitions) to allow the MCS Service Company Ltd (MCSSCo) (see Definitions) to select the bidders to be invited to tender.

Structure1.2 This document provides details on the:

Scope and objectives of the audit and inspection programme Requirements on the service provider for its delivery Planned procurement process and guidance on completing this PQQ Evaluation process.

1.3 Appendix 1 requests information from bidders to enable the most suitable bidders to be selected and invited to tender.

Disclaimer 1.4 MCSSCo, working with the MCS Steering Group, is undertaking this procurement and

will ultimately contract with the successful bidder. The bidding process will follow the Official Journal of the European Community (OJEU) process in alignment with EU legislation.

1.5 No information contained in this PQQ, or in any communication made between MCSSCo and any bidder in connection with this PQQ, shall be relied upon as constituting a contract, agreement or representation that a contract will be offered.

1.6 The information contained in this PQQ and in any related communication is believed to be correct at the time of issue. MCSSCo will not accept any liability for its accuracy, adequacy or completeness and no warranty is given as such. It is intended that this tender exercise will take place as set out in this document, however, MCSSCo reserves the right to change the basis of, or the procedures (including the timetable), relating to the procurement and to suspend or cancel the procurement at any time by notice to all bidders in writing.

Definitions1.7 The following definitions apply to this PQQ:

Bidder – For the purposes of this PQQ, ‘bidder’ is the legal entity with whom the contract will be made and could include: An Organisation; or the Lead Contractor for a consortium using subcontractors (in this scenario the PQQ must be completed for the Lead Contractor but intended subcontractors and their roles must be disclosed.

MCS Audit and Inspection Procurement – PQQ of 29

MCSSCo – The MCS Service Company Ltd. For the purposes of this PQQ references to MCSSCo include its agent Gemserv Ltd, MCS Administrator, who are managing this tender process on behalf of MCSSCo.

Conditions1.8 Bidders will not be entitled to claim for any cost or expense that they may incur in

responding to this tender even if MCSSCo decides subsequently to change or cease the process.

1.9 All information supplied to bidders in relation to this procurement either in writing or orally must be treated in confidence and not disclosed to any third party (except to a potential subcontractor or partner and then on terms of strict confidentiality) unless the information is already in the public domain.

1.10 Bidders must not discuss any aspect of this PQQ or its response directly or indirectly with any other bidder.

1.11 Any attempt by a bidder or their appointed advisers to inappropriately influence this procurement process will result in the bidder being disqualified. Any direct or indirect canvassing by bidders or their appointed advisers in relation to this, or any attempt to obtain information from MCSSCo concerning another bidder, may result in disqualification.

1.12 Bidders must ensure that, to the best of their knowledge and belief, the information contained in their completed PQQ response is accurate and contains no material misrepresentation.

1.13 In submitting a response to this PQQ bidders will be deemed to have accepted all the provisions of this PQQ and to have consented to MCSSCo carrying out all necessary actions to verify the information provided by bidders.

Participation Constraints1.14 To ensure the MCS Audit and Inspection Programme is carried out in an impartial way,

bidders should provide information on any actual or potential conflicts of interest or independence in their response to this PQQ and subsequently if selected to proceed and as soon as issues arise.

1.15 We would also not expect bids that involve: The MCS Administrator; Certification Bodies accredited by UKAS to operate as a MCS Certification Body Certified MCS Installation Companies and Product Suppliers (e.g. manufacturers,

and distributors) as the potential for having to assess an installation of the provider is too great.

1.16 The appointed supplier of the MCS Audit and Inspection Programme will not be able to continue in its role as supplier if it subsequently becomes accredited by UKAS to operate as a MCS Certification Body.

1.17 The appointed supplier of the MCS Audit and Inspection Programme will not be able to continue in its role as supplier if it subsequently becomes a certified MCS Installation Company or Product Supplier.

1.18 The above constraints also apply to any sub-contracting arrangements of bidders and the appointed supplier.

1.19 These constraints are set out as guidelines and MCSSCo reserves the right to consider potential issues on a case by case basis.


Subcontracting and Consortium Arrangements1.20 Organisations considering bidding in partnership should consider how they structure

their consortium and/or subcontractors prior to completing their PQQ response, and ensure they comply with the Participation Constraints outlined in 1.15. If bidders have not finalised their preferred supply chain, they will be assessed at this stage on all declared elements of the supply chain, but subsequent revisions may lead to the requirement for the completion of a revised PQQ evaluation in part or full. Bidders should also declare any changes to their supply chain and delivery model as soon as they become evident as this will lead to a revised PQQ evaluation. MCSSCo reserves the right to revisit qualification decisions if the revisions result in a less qualified or uncompliant bidder.

Freedom of Information, Environmental Information and Transparency1.21 The Freedom of Information Act 2000 (“FOIA”) currently applies to procurements

undertaken by the MCSSCo. Bidders should therefore be aware that accordingly, any information created by or submitted as part of this tender exercise (including the information contained in this PQQ and the submissions received from bidders in response) may need to be disclosed in response to a Request for Information. Information provided by a bidder in connection with this procurement, or with any contract that may be awarded as a result of this exercise, may therefore have to be disclosed unless one of the statutory exemptions under the FOIA applies. In making a submission, each bidder therefore acknowledges and accepts that the information contained therein may be disclosed under the FOIA.

1.22 Bidders must clearly identify any information supplied as part of a response to this PQQ which they consider to be confidential or they believe that its disclosure would be prejudicial to any person’s commercial interests (specifying the specific sections applicable) and include a brief statement of reasons why such information should be so treated and for what time period.

1.23 However, bidders should be aware that such designation alone may not prevent disclosure if in MCSSCo’s reasonable opinion publication is required by applicable legislation or Government policy or where disclosure is required by the Information Commissioner or the First-tier Tribunal (Information Rights).

1.24 In making a submission in response to this PQQ, each bidder acknowledges that MCSSCo may be obliged under the FOIA to disclose any information provided to it without consulting the bidder; or following consultation with the bidder and having taken its views into account.

2. Procurement Process

Objectives and Stages 2.1 The objectives of the MCS Audit and Inspection Programme tender exercise are to

secure a MCS Audit and Inspection Programme supplier with sufficient capability to deliver its requirements whilst ensuring value for money, by testing competitively the approaches and prices proposed by bidders.

2.2 This tender exercise will comprise three stages, the first two of which are competitive stages: A Pre-Qualification Questionnaire Stage An Invitation to Tender Stage A Preferred Bidder Stage.


Pre-Qualification Questionnaire Stage2.3 The purpose of this stage is to select the bidders best qualified to participate in the

Invitation to Tender Stage based on their suitability, capability and capacity to deliver the required services, as well as their financial and economic strength and eligibility.

2.4 At this time it is expected that between 3 and 5 bidders will be selected to proceed to the Invitation to Tender Stage, but these numbers may be revisited.

Invitation to Tender Stage2.5 The purpose of this stage is to evaluate the quality of the proposed solutions to the

service requirements and the prices offered to determine which bidders offer best value for money in delivering the MCS Audit and Inspection Programme. A statement of service requirements and a draft services contract will be provided at this stage.

2.6 Following evaluation of tenders, shortlisted bidders will be invited to an interview, after which point the bidder offering best value will be nominated as the Preferred Bidder.

Preferred Bidder Stage2.7 Following the conclusion of the competitive stages, the Preferred Bidder will be invited

to form a contract with the MCSSCo.2.8 In the event that the Preferred Bidder fails to form contracts within the allotted

timescales then MCSSCo reserves the right to invite the next highest scoring bidder (based on the evaluation of ITT responses) to do so.

Expected Procurement Timetable2.9 It is anticipated that the procurement will be undertaken according to the following

timetable:Event Date

OJEU notice issued Friday 20th November 2015

PQQ available to organisations expressing interest Friday 20th November 2015

Deadline for request for clarifications Friday 4th December 2015

Deadline for receipt of PQQ responses Thursday 24th December 2015

Invitations to tender issued Friday 8th January 2016

Deadline for receipt of Tenders Monday 8th February 2016

Invitation to interview Friday 12th February 2016

Interviews held Wednesday 17th February 2016

Contract award notification Friday 4th March 2016


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3. Background to the Procurement

The Microgeneration Certification Scheme 3.1 The Microgeneration Certification Scheme (MCS) is an industry-led and internationally

recognised certification scheme, established on behalf of the Department of Energy and Climate Change (DECC) in 2006. MCS is a 3rd Party Independent Certification Scheme, which relies on licensed BS EN ISO/IEC 17065 accredited Certification Bodies to carry out the certification and is focussed predominantly on domestic renewable installations.

3.2 MCS Certification Bodies (CBs) certify microgeneration products used to produce electricity and heat from renewable and low carbon sources. MCS CBs also certify installation companies to ensure the microgeneration products have been installed and commissioned to the scheme requirements to ensure consumers have confidence and trust in the systems they purchase and install. Since its launch in 2008 the scheme has certified over 800,000 domestic installations.

3.3 Certification is based on a set of installer standards and product scheme requirements which encompasses electricity generating technologies with a capacity of up to 50kW, and heat generating technologies with a capacity of up to 70kW (with a maximum of 45kW for any one product). Currently, MCS covers the following technologies:

Biomass Heat Pumps Micro Combined Heat and Power (CHP) Systems Pitched Roof Mounting Systems Solar Photovoltaic Solar Thermal Wind Turbines

3.4 Further information on the MCS and its certification standards can be found here: www.microgenerationcertification.org

The Audit and Inspection Programme 3.5 Being a third party certification scheme means that MCS relies on licenced, UKAS

accredited CBs for the certification of products and installer companies. The CBs have well-established surveillance processes to ensure that the MCS standards are being adhered to by installers and product suppliers. The surveillance includes a pre-certification on-site assessment of applicant installer’s work and a minimum of one annual on-site assessment once the installer is certified on the scheme.

3.6 With the MCS or equivalent installations becoming the basic requirement for receipt of Feed-in Tariffs, RHI and other government recognised policy interventions, and the growth of the scheme in terms of numbers of installations, MCS has determined that additional assurance on the quality of installations is desirable to ensure the whole certification supply chain is working effectively . As such, it has been decided to implement an onsite Audit and Inspections Programme to not only provide assurance on the quality of installations, installers, products and certification, but to also help the scheme improve its standards’ compliance requirements.

3.7 A successful pilot project has been undertaken where audits were undertaken on 100 installations, and the outcomes of that utilised to shape the objectives, scope and requirements of an enduring programme. The purpose of this procurement exercise is to appoint a supplier with the necessary experience, expertise and resources to finalise the design and deliver the enduring Audit and Inspection Programme.

4.

http://www.microgenerationcertification.org/

1.

4. Requirements of the Audit and Inspection Programme

Objectives 4.1 To undertake onsite inspections of MCS installations to provide scrutiny over the

quality of installations and compliance with MCS standards; and4.2 To utilise the outcomes of the inspections to enable MCS to identify trends and

potential issues, and implement continuous improvement within the scheme where appropriate.

Outline Requirements4.3 The successful bidder will be expected to fully design, manage and deliver an enduring

MCS Audit and Inspection Programme with the following scope: Onsite inspections of MCS installations against the MCS standards per year (volume

of inspections to be confirmed but will be in the region of 100 to 1,000 per year). Inspections to cover a representative sample of technologies certified within the

scheme. These are: Biomass Heat Pumps Micro Combined Heat and Power (CHP) Systems Pitched Roof Mounting Systems Solar Photovoltaic Solar Thermal Wind Turbines.

Inspections to cover a representative geographic sample of the whole of the UK including Northern Ireland.

Programme to include detailed audit trails and data analysis and reporting mechanisms to enable MCS to utilise the outcomes as appropriate.

Inspections 4.4 The inspections will take the form of an onsite assessment. The installations will be

assessed against the requirements of the MCS as outlined within the MCS standards. In addition, the inspectors are expected to record feedback from the consumer on their experience of MCS installations to support continuous improvement. The successful bidder will be expected to fully design the most effective method of undertaking this assessment, including giving consideration to liability, insurance information, security and data protection issues associated with onsite installation inspections.

Inspectors 4.5 The successful bidder will need to be able to provide sufficient inspectors in a timely

manner with the appropriate skills, knowledge and experience to carry out inspections, the majority of which will be undertaken in a domestic setting. It is expected that those carrying out inspections will have had appropriate security checks and screening to work in a domestic setting. The successful bidder will be required to ensure that they have sufficient resource coverage to fulfil the scope of the programme, have appropriate internal checks in place to provide suitable inspectors, which may be requested as evidence by MCS, and be able to provide appropriate assurance to MCS and consumers of installations of their credentials.

2. MCS Audit and Inspection Procurement – PQQ of 29

1.

Booking System 4.6 The inspections will not be compulsory for the owners of MCS registered installations.

The successful bidder will therefore be expected to design an appropriate booking system to contact and arrange audits with owners of targeted installations to ensure the target inspection numbers are reached. Data from the MCS Installation Database (MID) will be available to support this process but the successful bidder will be expected to have robust systems and processes in place to ensure an efficient booking system is implemented and consumer data is protected.

Reporting and Analysis4.7 The successful bidder will be expected to produce and retain robust reports on each

inspection undertaken for audit purposes. The successful bidder will also be required to undertake detailed analysis of the outcomes of the inspections and produce reports for MCS highlighting any trends, potential issues and recommendations.

4.8 The successful bidder will also be required to undertake a review of the inspection programme at appropriate points to ensure the objectives are being met and to incorporate any continuous improvement measures.

Contract4.9 A draft contract will be provided to those bidders invited to submit tenders following the

PQQ stage. This contract will be between the successful bidder and MCSSCo. 4.10 The initial MCS Audit and Inspection Programme contract is expected to be for a one

year duration with two one-year extension options.

5. Guidance on Completion of the Pre-Qualification Questionnaire

Format of Response


1.

5.1 Questions should be answered by completing the response template in Appendix 1 in English and monetary amounts referenced in pounds sterling.

5.2 Once completed, Appendix 1 of this document should be submitted as a standalone document in .pdf format.

5.3 Word limits must be observed and additional material will not be evaluated.5.4 Attachments should be cross-referenced to the relevant question and submitted

as .pdf files.5.5 Where bidders are unable to provide the information requested they should contact

MCSSCo to discuss alternative suitable information.5.6 Additional marketing material should not be included.

Submission of PQQ Deadline5.7 Completed PQQs must be received by MCSSCo no later than 5pm, Thursday 24th

December 2015. Responses which are received after this deadline may be rejected unless MCSSCo is satisfied, at its discretion, that the delay was caused by reasons outside of the bidder’s control.

Method of Submission5.8 Bidders should submit completed responses to [email protected] using

the file naming convention outlined below. If additional documents are required to complete responses to a question, they should be named following the convention, using the same question number enclosed in curly brackets followed by 01, 02 etc. if necessary.

5.9 An example of files provided in answer to PQQ question 5.1 - Financial Information, is shown in the table below:

File Filename

Pre-Qualification Questionnaire

[Bidder name] MCS Audits Procurement PQQ Response

Supplemental attachments should be cross referenced from the relevant question

[Bidder name] MCS Audits Procurement PQQ {5.1}.01 –2011 Accounts.pdf[Bidder name] MCS Audits Procurement PQQ Response {5.1}.02 –2010 Accounts.pdf

Clarification Questions5.10 Any clarification questions relating to this PQQ should be submitted to

[email protected] no later than 5pm, Friday 4th December 2015. Clarifications must not be made through other channels during this period.

5.11 Questions on detailed service requirements or detailed commercial terms will not be responded to at this stage.

5.12 If MCSSCo considers any request for clarification to be of relevance to all bidders, both the question and response will be published, in a suitably anonymous form and subject to commercial sensitivity, to all bidders in the interests of fairness. MCSSCo reserves the right not to respond to requests that are not in the commercial interests of the Audits Programme.


1.

6. Evaluation of Pre-Qualification Questionnaire Responses

Evaluation criteria6.1 The PQQ evaluation stage will result in the selection of the best qualified 3-5 bidders

to proceed to the Invitation to Tender Stage of the procurement.6.2 The evaluation criteria which will be used in the assessment of responses to this PQQ

encompass: Technical and professional ability – whether the bidder has access to the range of

skills, experience and capacity necessary to design and deliver the Audit and Inspection Programme for the MCS

Independence and Conflicts – whether the bidder is independent from other parts of the MCS and is free from unmanageable conflicts of interest

Economic and financial standing – whether the bidder is financially robust in relation to the required services

Policies and standards – whether the bidder has robust policies and standards giving confidence that it could deliver the services at the right level of quality

Reliability in delivering similar undertakings – whether the bidder has demonstrated reliable delivery of similar services in the microgeneration sector or other relevant sectors.

Evaluation Process6.3 The information supplied in response to this PQQ will be checked for completeness

and compliance before responses are evaluated. 6.4 MCSSCo may decide not to evaluate a PQQ which is not completed and submitted

before the deadline; or which any of the questions set out in Appendix 1 are inadequately or incorrectly completed. Where the PQQ is not evaluated on these grounds the bidder will not be selected for the subsequent stage of the procurement.

6.5 Where a bidder provides a valid reason for being unable to provide the information requested, MCSSCo may at its discretion accept alternative information.

6.6 MCSSCo may seek independent financial and market advice to validate information provided or to assist in the evaluation.

6.7 MCSSCo reserves the right to seek additional information from bidders to clarify PQQ responses where there is concern the response does not comply in a material respect with the requirements specified in the PQQ documentation. Failure to provide this additional information may lead to MCSSCo not evaluating the PQQ.

6.8 Where a bidder is part of (or proposes to become part of) a consortium or intends to use subcontractors to apply for the role of supplier of the MCS Audit and Inspection Programme then a single consolidated response to this PQQ should be completed by a nominated lead bidder. Information should be provided for all consortium/joint venture members and subcontractors to allow the supply chain to be assessed as a whole.

6.9 During subsequent stages, bidders must notify MCSSCo of any material changes to the information included in the PQQ. Changes should be notified as soon as they become apparent. MCSSCo reserves the right to revisit the matters assessed through the PQQ and where MCSSCo considers it appropriate to do so, it may at that stage exclude bidders if the additional information indicates that the bidder is no longer suitably qualified or compliant.


1.

Scoring6.10 Responses will be evaluated according to the following process:

Compliant responses will be evaluated and scored Those failing a “Pass or Fail” section will be excluded The scores of the remaining bidders will be ranked The highest scoring 3 to 5 bidders will be selected to proceed to the Invitation to

Tender Stage as the best qualified bidders depending on the number of bids and the distribution of ranked scores.

6.11 Pre-Qualification Questionnaire responses will be scored as follows:

Selection criteria Evaluation method

(1) Contact and Organisation Details Not scored

(2) Grounds for Mandatory Rejection Scored: Pass or Fail

(3) Ground for Discretionary Rejection Scored: Pass or Fail

(4) Conflicts of Interest and Independence Scored: Pass or Fail

(5) Economic and Financial Standing Scored: Pass or Fail

(6) Technical and Professional Ability Scored: Sum of weighted scores according to weightings set out in Appendix 1

(7) Policies and Standards Scored: Sum of weighted scores according to weightings set out in Appendix 1

(8) References Scored: Pass or Fail

(9) Declaration and Signature Not scored

6.12 Scoring definitions are as follows:

Score Definition

0 Unacceptable

Nil or inadequate response. Fails to demonstrate an ability to meet the requirement

1 Poor

Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement is fully met

2 Acceptable

Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement is met in certain areas

3 Good

Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements is met


1.

Appendix 1: Pre-Qualification Questionnaire

6.13


1.

1. Contact and Organisation Details

This section is not scored and is for information only

No. Question Response

1.1 Full name of organisation tendering (the “bidder”)

Click here to enter text.

1.2 Registered office address Click here to enter text.

1.3 Contact person for enquiries about this PQQ:


Name Click here to enter text.

Address Click here to enter text.

Postcode Click here to enter text.

Phone Click here to enter text.

Mobile Click here to enter text.

Email Click here to enter text.

1.4 Company or charity registration number


1.5 VAT registration number Click here to enter text.

1.6 Name of immediate parent company (if applicable)


1.7 Name of ultimate parent company (if applicable)


1.8 Type of organisation Select one option below and mark with an [X], if your option is other please specify in section (f))

(a) a public limited company ☐(b) a limited company ☐(c) a limited liability partnership ☐(d) other partnership ☐(e) sole trader ☐(f) other (please specify) ☐

1.9 Please provide a brief history of the bidder relevant to this procurement, including main business focus, details of any parent and associated companies and any changes of ownership over the last 5 years, including details of significant historic or planned developments which are currently in the public domain such as changes in

Max word count 300 words Click here to enter text.


1.


financial structure or ownership, prospective take-over bids, buy-outs and closures, etc.

1.10 Proposed Supply Chain Select one option below and mark with an [X]

(a) Your organisation is bidding to provide the services, goods or

works required itself

☐

(b) Your organisation is bidding as the Lead Contractor and intends

to use third parties (subcontractors) to provide some

services

☐

1.11 If your answer to 1.10 is (b) please provide details of the composition of the supply chain, outlining which member of the supply chain will be responsible for which elements of the requirement and the history of your relationship with them.

Please also include an explanatory diagram, which may be submitted as an additional attachment if necessary, and explanatory text

(Complete in no more than 200 words if required)Click here to enter text.

1.12 For completion by non-UK businesses only

Registration and licensing requirements for organisations registered in EU States requiring these arrangements (please complete each box with Yes or No)

(a) Registration with professional body:

Is your business registered with the appropriate trade or

professional register(s) in the EU member state where it is established (as set out in

Annexes IX A-C of Directive 2004/18/EC) under the

conditions laid down by that member state)

Choose an item.

(b) Is it a legal requirement in the State where you are established

for you to be licensed or a member of a relevant

organisation in order to provide the requirement in this

procurement? If yes, please provide details (as an

attachment) of what is required and confirm that you have

complied with this.

Choose an item.


1.


1.13 Please identify any information supplied as part of a response to this PQQ which you consider to be confidential or whose disclosure would be prejudicial to any person’s commercial interests (specifying the specific sections applicable) and include a brief statement of reasons why such information should be so treated and for what time period.

(Complete in no more than 300 words if required)Click here to enter text.


7.

2. Grounds for Rejection – Mandatory RejectionThis section is evaluated on a Pass or Fail basis. If a bidder cannot answer ‘No’ to every

question in this section then it will be excluded from the competition.


2.1 Has the bidder or any directors or partners or any other person who has powers of representation, decision or control been convicted of any of the following offences? (Answer Yes or No to each question)

(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or Article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of the Council Framework Decision 2008/841/JHA;

Choose an item.

(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906 where the offence relates to active corruption;

Choose an item.

(c) the offence of bribery, where the offence relates to active corruption; Choose an item.

(ci) bribery within the meaning of section 1 or 6 of the Bribery Act 2010; Choose an item.

(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities, within the meaning of:

(di) the offence of cheating the Revenue; Choose an item.

(dii) the offence of conspiracy to defraud; Choose an item.

(diii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;

Choose an item.

(div) fraudulent trading within the meaning of section 458 of the Companies Act 1985, Article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;

Choose an item.

(dv) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

Choose an item.

(dvi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;

Choose an item.

(dvii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;

Choose an item.

(dviii)

fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or Choose an item.

(dix) making, adapting, supplying or offering to supply articles for use in frauds within the Choose an

8.

5.


meaning of section 7 of the Fraud Act 2006; item.

(e) money laundering within the meaning of section 340 (11) of the Proceeds of Crime Act 2002;

(ei) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996; or

Choose an item.

(eii) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or

Choose an item.

(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive (2004/18/EC) as defined by the national law of any relevant State.

Choose an item.

3. Grounds for Discretionary RejectionThis section is evaluated on a Pass or Fail basis. MCSSCo may at its discretion exclude bidders from further participation in this procurement if any of the following apply to the

bidder, unless an explanation of sufficient remedial action is provided as an accompanying document.


3.1 Is any of the following true for the bidder?Bidders may be excluded if the response to any question is “Yes” unless an explanation of sufficient remedial action is provided in an accompanying document.(Please provide, by way of an attachment, an explanation and state remedial action for any question answered ‘Yes’)

(answer Yes or No to each question)

(a) being an individual is a person in respect of whom a debt relief order has been made or is bankrupt or has had a receiving order or administration order or bankruptcy restrictions order or a debt relief restrictions order made against him or has made any composition or arrangement with or for the benefit of his creditors or has made any conveyance or assignment for the benefit of his creditors or appears unable to pay, or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland) Order 1989, or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of his estate, or is the subject of any similar procedure under the law of any other state;

Choose an item.

(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906 where the offence relates to active corruption;

Choose an item.

(c) being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002:has passed a resolution or is the subject of an order by the court for the company’s winding up otherwise than for the purpose of bona fide reconstruction or amalgamation, or had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company’s business or any part thereof or is the subject of similar procedures under the law of any other state

Choose an item.

3.2 Has your organisation or any directors or partners or any other person who has powers of representation, decision or control:

(answer Yes or No


5.


Bidders may be excluded if the response to any question is “Yes” unless an explanation of sufficient remedial action is provided in an accompanying document.(Please provide, by way of an attachment, an explanation and state remedial action for any question answered ‘Yes’)

to each question)

(a) been convicted of a criminal offence relating to the conduct of your business or profession; Choose an item.

(b) committed an act of grave misconduct in the course of your business or profession; Choose an item.

(c) failed to fulfil obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which you are established;

Choose an item.

(d) failed to fulfil obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which you are established; or

Choose an item.

(e) been guilty of serious misrepresentation in providing any information required of you under Regulation 24, 26 or 27 of the Utilities Contracts Regulations 2006, or not provided such information in response to a request by the contracting authority?

Choose an item.

4. Conflicts of Interest and Independence

This section is evaluated on a Pass or Fail basis and the bidder may be excluded if it fails to demonstrate that it’s participation, or its proposed supply chain, does not create unmanageable conflicts of interest or independence issues in relation to MCS.


4.1 Please indicate whether the participation of the bidder creates a conflict of interest or independence issue with other roles in the MCS stakeholder group

Indicate response by marking ‘x’ in the appropriate box below.

(a) Potential or actual conflict of interest

☐

(b) No potential or actual conflict of interest

☐


5.


4.2 If there are actual or potential independence issues or conflicts of interest, please provide details including: a brief description of the nature

of any connections creating actual or potential independence issues or conflicts of interest;

the full name of any organisation, people or bodies whose involvement gives rise to the actual or potential independence issues or conflicts of interest; and

an explanation of how the bidder proposes to deal with the actual or potential issues, so that they do not prejudice the aims of the MCS Audit and Inspection Programme

(Maximum word count 500 words)Click here to enter text.

5. Economic and Financial StandingThis section will be used to undertake an assessment of the economic and financial standing of the bidder and its proposed supply chain.

This section is scored on a Pass or Fail basis considering the responses in aggregate to provide an overall assessment of the acceptability of the financial risk presented in relation to the nature of the required services.

Bidders may be excluded if MCSSCo assesses from the responses to this section that there is a substantial risk of financial failure. Information should be provided for the bidder as a whole including principal subcontractors or consortium members.


5.1 Please provide one of the following sets of financial information, as an attachment:(Indicate which set of financial information you have provided below by marking with an [X])

(Select one option below and mark with an [X])

(a) A copy of your audited accounts for the most recent two financial years ☐


5.


(b) A statement of your turnover, profit and loss account and cash flow for the most recent year of trading

☐

(c) A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position

☐

(d) Alternative means of demonstrating financial status if (and only if) trading for less than a year

☐

5.2 The required levels of insurance will need to be in place as part of the contract as follows. Please confirm that you have this in place or will have it in place by the time of entry into the MCS Audit and Inspection Programme contract if appointed.

(Select one option below and mark with an [X])

In place Will be

(a) Employer’s liability insurance - at least £1million ☐ ☐(b) Public liability insurance – at least £1million ☐ ☐(c) Professional indemnity insurance – at least £5million ☐ ☐

7.


5.

6. Technical and Professional Ability

This section tests whether the bidder has the technical and professional ability required to deliver the MCS Audit and Inspection Programme directly or through its proposed supply chain. The examples provided to demonstrate this need not relate specifically to the microgeneration sector but should demonstrate clearly and in detail the required capabilities for this contract.

The weighting applied to each question in this section is highlighted against the question and each question will be scored out of 4 (see Part 1 Section 6 for definitions of this scoring mechanism).

6.1 Previous Similar Work Weighting 20%

Please provide a description of the skills and experience your organisation has in relation to designing and implementing audit and inspection programmes.1500 words maximum



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6.2 Resource Deployment Weighting 15%

Please provide a description of the skills and experience your organisation has in relation to work managing and deploying suitably qualified and experienced resource pool(s) to meet the requirements of an audit and inspection programme. 1000 words maximum


6.3 Domestic Experience Weighting 15%

Please provide a description of the skills and experience your organisation has in relation to working with domestic consumers to deliver technical audits in a domestic setting. 1000 words maximum



5.

6.4 Microgeneration and Low Carbon Technologies Weighting 10%

Please provide a description of the skills and experience your organisation has in relation to working with microgeneration and low carbon technologies1000 words maximum


6.5 Booking and Enquiry Systems Weighting 10%

Please provide a description of the skills and experience your organisation has in designing and implementing helpdesk support functions, booking systems and dealing with customer queries.750 words maximum



5.

6.6 Data Analysis Weighting 5%

Please provide a description of the skills and experience your organisation has of delivering in-depth, insightful reports and providing robust data analysis.500 words maximum


6.7 Contract Management Weighting 5%

Please provide a description of the skills and experience your organisation has with regards to contract and project management 500 words maximum


8.


5.

7. Policies and Standards

This section assesses the bidder’s ability to deliver the policies and standards that may be required of the MCS Audit and Inspection Programme. The response to each question in this section will all be weighted equally and scored out of 4 (see Part 1 Section 6 for scoring definitions).

7.1 Project and Quality Management Processes Weighting 5%

Please provide details of the quality and project management systems you would employ to deliver the MCS Audit and Inspection Programme, ensuring it is delivered to agreed time-scales, costs and quality. Please provide additional supporting documentation including copies of relevant certifications.350 words maximum


7.2 Data Protection and Data Privacy Weighting 5%

Please provide information on your organisations policies regarding data protection and privacy. Please provide additional supporting documentation including relevant certification where available.350 words maximum



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7.3 Equal Opportunities Weighting 2.5%

Please provide information on your organisation’s policies to ensure conformity with equal opportunities and discrimination legislation 350 words maximum


7.4 Health and Safety Weighting 5%

Please provide information on your organisation’s policies regarding the health and safety of your employees and those your organisation comes into contact with 350 words maximum


7.5 Environmental Impact Weighting 2.5%

Please provide information on the policies your organisation implements to minimise the impact of your activities on the environment. Please provide additional supporting documentation including relevant certification where available350 words maximum



5.

8. References

This section will be assessed on a Pass or Fail basis where:

Pass – References if pursued give confidence in ability to meet the requirements of the tender.Fail – References if pursued do not give confidence in ability to meet the requirements of the tender.

Please provide details below of three contracts delivered within the last three years by the bidder or its proposed supply chain requiring capabilities similar to those required to deliver the MCS Audit and Inspection Programme. MCSSCo may approach the organisations referenced to authenticate the details given.

Reference 1

Customer organisation: Click here to enter text.

Contact person details, including name, phone number and email:


Contract start date: Click here to enter text.

Contract end date: Click here to enter text.

Contract value: Click here to enter text.

Geographic location of the services provided:


Brief overview of contract delivered (including evidence of bidder’s capability and relevance to the MCS Audit and Inspection Programme):300 words max


Reference 2












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Reference 3












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9. Bidder’s Declaration and Signature

A copy of this declaration must be signed by an authorised signatory, on behalf of the bidder and submitted as part of the PQQ response. It may be submitted as an additional attachment.

We confirm for ourselves and as agent for, and on behalf of any other organisations in our proposed supply chain, that:

the information supplied in our response to this Pre-Qualification Questionnaire is accurate to the best of our and their knowledge and belief

we have not collaborated with other bidders in its completion

we will update MCSSCo in the event of any material changes to the information provided in this document during the course of the procurement.

We understand that by supplying this information to MCSSCo, it may be required to be disclosed to third parties under the FOIA or EIR.

We confirm that we have clearly identified any information in our submission which we regard as being confidential or commercially sensitive. However, we understand that MCSSCo has the final decision regarding the disclosure of any such information in response to a Request for Information.

Form Completed By:Click here to enter text.

Signatory name:Click here to enter text.

Bidder name:Click here to enter text.

Date:Click here to enter text.

Signature:Click here to enter text.


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