Draft of notes taken by Helen Myers following Jane Basnett's webinar.

ContentsIntroduction - Helen Myers 00.00- 04.15........................................................................................1Jane's details:...................................................................................................................................3TEAMS -set up for class, dept, course...........................................................................................3ASSIGNMENTS.............................................................................................................................3

11.23............................................................................................................................................4Walk through how to set an assignment......................................................................................4

Grades............................................................................................................................................11Insights -........................................................................................................................................11

29:30..........................................................................................................................................11How to set up a meeting................................................................................................................11CLASS NOTEBOOK - TEACHING!...........................................................................................12To review:......................................................................................................................................1443:38..............................................................................................................................................15SETTING UP A CLASS NOTEBOOK........................................................................................15

Collaboration space...............................................................................................................15To manage your notebooks............................................................................................................18How to insert a document into a page...........................................................................................19More tips!.......................................................................................................................................22

Tags............................................................................................................................................22Learning tools . immersive reader.............................................................................................23Dictate........................................................................................................................................24

Extra Time - questions...................................................................................................................25Teams.............................................................................................................................................25

SET UP......................................................................................................................................25Assignment................................................................................................................................25Posts...........................................................................................................................................27Grades........................................................................................................................................29

Class Notebook..............................................................................................................................29Pens............................................................................................................................................31

Teams again...................................................................................................................................31Class notebook again.....................................................................................................................31Teams again...................................................................................................................................31Class notebook again.....................................................................................................................31

Language tools - Immersive reader...........................................................................................32Final comment from a participant ….............................................................................................32

/tt/file_convert/5ed3644fd3cc2f052302cd27/document.docx 10-Apr-20

Webinar with Jane Basnett: How to sharpen your Microsoft schools7th April 2020

ALL page with links to video and chat: http://www.all-london.org.uk/site/index.php/webinars/tilt-webinar-with-jane-basnett/

Introduction - Helen Myers 00.00- 04.15

At the moment, I suppose that many of us feel relieved that we have managed to get through 2 weeks of online teaching and learning - and we probably took a big breath at the weekend.

Depending on your circumstances (everyone is different) - certainly for those for whom this is all new, some are wanting to take stock and plan for what is likely to be a continuation of this through the summer term.

So it's great to be able to draw on the experience of colleagues who, because all the pupils have electronic devices, have been using technology on an on-going basis across their schools….

That has been the case with some of our previous speakers, and it is the case with tonight's speaker, Jane Basnett, Head of Languages at Downe House school, who has an enormous amount of knowledge and experience which she generously shares.

When working as part of a large organisation, it's important to think about structures, about management, how to be effective and efficient amongst colleagues . and in the current climate, to think about how we can be aware of what it is realistic to achieve, and what it is not realistic to achieve.

I have been extremely impressed by what I have seen people share in recent TiLT webinars about whole-school adoption of 'platforms' such as Google / Microsoft which means that individual teachers are not working in isolation, where they can share the load and where pupils, and just as importantly, parents (who are now TAs / Teachers) can feel supported.

This evening, Jane Basnett will be sharing how her school uses Microsoft teams and OneNote to work really collaboratively in departments and in classes.

The focus of the first part of this evening's webinar will be to ask Jane to show us what Microsoft Teams and Class Notebook can do

..then when you have seen what is possible, and you want to follow it up, Jane has kindly offered to carry on after the hour with a 'TilT extra' in the true sense of the MOTD Extra .. allowing us to look in more details at the 'how' ,, having a chance to ask the questions which may have occurred to you as she presents.

…..And the conversation can carry on either on Twitter with #titltwebinar as a hashtag, or on the great FB group managed by Catherine Cheater called 'secondarymflresources' .

Because there is so much to get through, by and large as moderator I will be recording questions rather than intervening - and I'd draw attention to the fact that this is recorded, so if you need a repetition / a refresher, you will be able to review it within hours of the end.

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04.15 Jane's details:@basnettj MIE trainer 2020MIE training: https://education.microsoft.com/en-usAchievement Code: T-JBCF56420

30,000 points needed to be an expert!Her school is well equipped - all student shave surface tablet

06.20 TEAMS -set up for class, dept, course

Her own class teams (pink icon)Colleagues' class teamsBenefit - able to support / share by seeing each other's teams: lessons, chat etc.

Red dot indicates new activity

08.00 Demo: Benefit of being able to view other teachers' teams:In posts, you can see interaction / questions / 'team meeting' (lesson)scheduled / recording of lesson link stored in chat

09:20 Benefit of being part of a team for the particular course you teach.

09:40 Example of a year 8 team where teachers share progress, resources, links, upload docs / pdfs ..anythingNB - resources are still stored in SharepointEspecially helps NEW staff - they can see lessons done.

11:15 ASSIGNMENTS - notification,

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Posts in teams will alert pupils when they have an assignment set

11.23 Walk through how to set an assignment

Click assignments

Click create

Option to reuse an existing assignment

Select assignment to use /next

4

Elements of an assignment which you can then edit - e.g. points added and dates changed

Choose whether late work can be subitted

Choose discard / save / assign

14:30 Other ways to create an assignement

Demo of how to do it from scratch

NB, you can attach a resource from the class notebookNavigate to your library to locate page you wantThen you can attach it to the assignment and have it automatically distriuted into the pupil

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section you choose

Rubric - select existing or upload (as long as it is an excel document)

Example of ready-prepared one.Take a moment to do it.. but can then be used fo rmany diffferent assignments

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18:00 Possible to have more than one resource per assignement e.g. add a quizletGo to quizletGrab linkPasteClick atach

Kahoot. You can creat e an assignemnt.Opporutnity to assign to a Microsoft team!!!

Create an assignment directly from Kahoot to TeamAssign to: (drop dow list of your classes pre-loaded)

Summary:Assignment can distribute existing page form teacher library to student notebook + share link to an online activity.

20:54 Final way to do an assignment: Create quiz

Links automatically to 'Office forms'Select a ready made oneAutomatically adds points

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Select a ready made oneAutomatically adds points

Or create new form[nb, forms / quizzes both in 'Forms'

automatically enters points!!!!

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22` Student view

Teacher view:

24 Sort by status.Write note in post

NB - any assignment, any post - they get an email

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Always click the three dots .. they are 'gold dust'!!!

So also shared to outloook.. so they had email from posts and outlook!

Teacher fills in grade

Grades benefit of an overbview

Insights27:40 -graphs

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29:30 How to set up a meeting

To scheduel a meeting - click on video camera 'meet now'Type title / schedule

Adddetails and notes. Usually tell them to make sure they sync their notebook before the lesson!

Then send

You can set perameters for meetign e.g. one presenter microphones muted ASK HOW TO DO THIS? Meeting appears in chat - pupils open it from the chat

CLASS NOTEBOOK - TEACHING!1. Example of no audio in lesson:depended on teacher talking through live …Documents linkedGive them time to work on it and monitor whiel they work (real value of notebook)

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32:28 2. Example with audio - to allow them to be more independent in task instrucyions.

Student view:Highlight 'see playback'They then see screen mouse moves as well.Hover over small playback icon to see screen changes

35:25 3. Example with video

4. Example with Microsoft stream (screen recorded the page with explanantion)

Opens Microsoft Stream

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Explain what they have to do on the page

6. Video within PowerPointTalk - highlight as you go through PowerPoint.Possible to add a form!Tab can open to lead them to form to test what they have just learntSubmit / continue to videoFinal form for them to fill in at the end and submit

Summary: (Fast evolution for teaching!) Open teams Schedule meeting Ask the students to mute microphone Get on with work Teacher reviews pupils' notebook using 'review'

To review:Open class notebook ribbon

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41:30 [NB - Contrast Notebook for Windows 10 folders down side vs…..

Windows 2016: Folders at topAdvice: choose one and stick with it[HEM q: what view do students have?]

Review work

Open + to display names and work through

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While pupils work - Opportunity for 1:1 work - incl unmuting microphone[HEM q: can this be private?]

43:38SETTING UP A CLASS NOTEBOOK

Collaboration space

44:24 Benefit of being able to share documents e.g. this collaborative doc where pupils zoomed in on their own square:

Did dicataton - they could check each other's

45:28

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Jane also wants to create section group, but cannot form this view

Student view:

Teacher view with group sections[NB - to add teacher only section, go to 'Manage Notebook'

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To create section groups …

right clicl for menu

To create the same thing in your student folder…Distribute new section/

Name the section

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To distribute page:

Section group / page

To manage your notebooks

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Just as you could open all teams in teams, so you can open all notebooks in notebooks

` In JEB Teaching notebook, Jane stores all her year groups

This is her Y10

52:02 Fo r next year, she can copy it all into a new notebook

52:34 How to insert a document into a page(1) Go to folder (bottom bar) and

drag doc to page

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Choice to attach file or insert printout

(2) Embedded and stuck on the epage.Students can open by clicking on link / open / type - it is theirs

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To allow them to write on / type page directly (without opening) , you must set the picture as a background - right click and set picture as backround

You can insert anything.Advice fo rpt : insert as an attachent ratherr than a print out as it takes up many pages!

To distribute page from teacher notebook to pupils ..

Distribute cross-notebook

Choose into which notebook and which section group / section you want to put the page

Copy

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This is how Jane manages her own 'master notebook' and shares with each class

55,42 More tips!Offer to give more tips - accepted immeidately!

Tags

1. Create checklists for the top of a page so pupils vcan indicate what they have done

2. Highlight useful structre, then click 'remember for later' - highlighted as a tag

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Result:

Highly recommend tagging 'key vocabulary'

Learning tools . immersive reader

Allows you to edit size, spacing., colour, language, caqtegorise into colour-coded grammar, see picture

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READ ALOUD (NB - set to correct language)

NB you cannot write on this when in immersive reader - but you could as them to ANTICIPATE verbs .. write them downthen..check

e.g. verbs

1:00 Dictate

(You can quiclkly swich views between Windows 10 and 2016

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Change language , then click dictate

1:03 Thanks + applause before extra time!

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Extra Time - questions

Teams

Q. How can you avoid feeling overwhelmed by the number of teams that you are part of? Q+. Is there a way to keep things simple and manageable?

01:07 3 dots - gold dust!

Turn off -

Then you can just see if there is new content by the red dot t with a number in it

Can pupils turn off notifications?

Not sure …. don’t think so …

Does it remember your login details like a browser would to access websites within OneNote?

No - need to log in again

SET UP

Q: To set up a team is it only the administrator that can do it? (Our IT team has done ours so far so does that mean I can’t set my own up?)

School administrator sets up teamsWhere there have been changes, teacher can set up team (incl outside the organisation)

And can we set up our own 'teams' even if our school hasn't got that far in setting them up for all classes?

or indeed if students have not been set up, how, or even if at all, would they be notified? would they need to install OneNote?

1:12 They get notificationsOffice 365 - they click on teams- they get a list of teams they are member of

Assignment

Q: Once an assignment is set, can the resources be amended? ie I uploaded the wrong ppt the other

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day and I couldn’t find out how to delete that and replace it with a different one - without deleting the entire thing if that makes sense?

Yes01:12

Not sure whether you can delete …

Kahoot

I teach in High school to EFL students. Can I generate email accounts for my students, specifically for integrating a team ?

No

Need to be set up for the organisation

to Jane, can you do a kahoot if teacher is not sharing her screen?

Yes - and you can do a quizlet liveIt; sreally clever!"Choose Kahoot play - 2 options:

MB - you can use Teach in lve session. It is ajoy to hear their excitemtn - all aroind the world!

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Quizlet

Is there a quick way to create quizzes on forms uploading an excel document as you can on kahoot?

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No

FORMS

Jane will you demonstrate how the form part is created?

01:07 - Quiz demonstrated - to generate a score01:19 - form

Posts

Can they disable this?

No

If they get an email every time the system is updated and in every subject, aren't they in danger of getting overloaded and missing vital assignments?

Probably signals a problem

What would I use a private channel for?

If you wanted to create a smaller groupo to talk with - add a channel

Is there a way to prevent students from writing in the chat during a team meeting?

(Yes you can mute)

1:21 - You can mute them speakingLouise Ballyntine has done it

in teams, when students ask a question, are there options to ask the whole class or the teacher privately

Yes - Add channel

How did you create the little pics in front of the channels?

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Grades

Q is the grades option on Teams or One Note?

Teams

how do I get the grades from teams into OneNote?

You can export grades to excelChildren will see mark on their page(would be good to see example)

Class Notebook

Is this annotated marking taking into the grades book?

No

Jane - do you think you will move away from using physical exercise books and doing everything on the students' surface pro's (or is this something that you already do)?

Jane prefers to use books as wellEx:@ grammar notes - useful vocab - essays - translation isResource = notebook

For pupils - the small screen makes it difficult to use reference and write

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You could have 2 notebooks open - thenHome/ view / new window

You could create 2 windows

Could photograph work and upload

Management

Any advice on how you could simplify things for lower level learners? I teach refugees and migrant workers at Entry Level 2 only and with low level tech skills. But I've have been asked to use Teams as my VLE.

Do everything together firstSee it as part of the learning processDon’t let them go off without practising togetherGradually introduce new thingsVideo yourself - helps the younger

Advice from participation chat

@2 Elisabeth- at my school we have used the assignment feature as a register. as you can see who has viewed the assignment. You can call the assignment register. Just ask students to check in. ( You could also use the assignment to send any links or docs students would need for the lesson. )

In Google, there is Google doc that enables group work if needed ('Students edit file'. What is the equivalent for Microsoft?

Collaboration - demonstrated earlier (file they worke don tofgeher) and by Sandra in her session.

can you insert a ready made audio file from a coursebook??

Yes

can the students record spoken answers and upload them as well

Yes - audio and video

does setting work in teams make sense if they don't use onenote? How would they hand in work and how could you mark it?

Yes - they would each have a folder in the files section = or upload into the file section.

STREAM

Q: How do you create this video?

For another webinar(Video in ppt - loade into Microsoft stream

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Do you use the transcription feature in Microsoft Stream? That works fairly well if the audio input is clear, I've found out recently.

Is it live? (Who asked this?)

so this is a built in screen recorder?

Future webinar

How do you import a pre-recorded video from stream onto the one note page?

Future webinar

is this a bit like Screenr or Loom?

Pens

Do you use a digital pen to write on these whiteboards?

Yes

Is there a way to auto mark forms?

Yes - automatically with quiz

Can you please demonstrate how to use the streams function- looks super cool

Future webinar

Teams again

live lessons what is your school’s policy regarding safeguarding and live lessons?

Managers are part of teamSessions are recorded.

how do you allow students to pair up and work?

Yes - create a channelCould not speak to each other

@Jane, do you also teach synchronously in real-time?

Yes

Class notebook again

Can you review student work on OneNote whilst they are still working on it? Can you see what they do appear live as you are marking a page?

Yes

Do you find it sometimes takes quite a while for their work to sync, which makes marking it during the remote lesson more tricky? I'm having a few issues with my one note syncing at the moment (even having left it for quite some time to catch up!)

Yes - can be

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Teams again

I'd also like to know how to get them to pair off in a Teams Meeting - in Zoom there is the Breakout Rooms function - is there an equivalent in Teams Meetings?

Ye s- channel (but not sure they can speak - check)

I meant on Teams Meeetings (ie live classes) not in OneNote

like Susan asked: is there equivalent of zoom break out room?

Channels

Class notebook again

Q: If I edit a page from Content Library after I share it with students, do they see the changes?

No - advice: only hand out when final

Can I pick ( with permission ) content from a colleague's notebook and share with my students

Yes

Why do you set the word document that you have embedded into the one note page as a background?

1:37 Repeated example from earlier. To allow them to writ eon top.

Problem if inserted, as they may move the page boundary and their writng could be out ofline.

@jane, do you have a master notebook per year and then distribute to your teams?

1:38 Yes

Then teachers do not have to do things individually

Language tools - Immersive reader

Q: How do you change the language please?

Select vocab first / review / language / set proofing language

Demo of problem if read in a US accent …

Picture dictionary in Immersive

Comes up naturally according to which language has been selected.

Dictate - Pupils will insert a YouTube video let it run with disctate - then they get transcript

Final comment from a participant …

My initial question was...why would you go with Microsoft instead of Google? Now I can see why!...So much to learn. Exciting times indeed!

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