Introduction

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Introduction. Name Designation Matriculation/Junior High School Intermediate/High School Graduation/Post Graduation Hobbies Special Mention Max/Min ages of children. Ideology. STM-MAP. Strategic Time Management. Strategic Visions Workshop. Ultimate Purpose. Purpose of the Vision. - PowerPoint PPT Presentation

Transcript of Introduction

Page 1: Introduction
Page 2: Introduction

IntroductioIntroductionn¬Name

¬Designation¬Matriculation/Junior High School¬Intermediate/High School¬Graduation/Post Graduation¬Hobbies¬Special Mention¬Max/Min ages of children

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Strategic Time

Management

Vision Balance

LeadershipPersonal Organization

Prioritization Azum (Determination)

Purpose of the Vision

Ultimate Purpose

STM-MAPIdeology Strategic Visions

Workshop

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Definition of Strategic Time Management

Having a clear purpose and vision in life and effectively utilizing the time to realize the vision while maintaining a balance in all of life’s roles is termed as ‘Strategic Time Management’.

-Suleman Ahmer

1-1

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“Noise”

Unwanted signals affecting the performance of a system

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Time Management technical definition of the word “Important”

Anything that takes us towards our ‘worthwhile goals’ is termed as ‘important’ and anything that takes us away from our ‘worthwhile goals’ or doesn’t take us towards our ‘worthwhile goals’ is called ‘not important’.

6-3

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Time Management Technical Definition of the word “Worthwhile Goal”

Anything that adds value to our life in this

world or hereafter and we want to achieve

it.

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Time Management Technical Definition of the word “Urgent”

Something which if not done now,

definitely / most probably can’t be done

later is called an urgent activity.

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Value

Want Doing ExamplesGrid Lines

1

2

3

4

5

6

7

8

Gym

Tennis

Swimming

Tahajjud

Speeding

Music

Over eating

Living with pollution

Value- Want GRID

Worthwhile Goals-Grid Lines 1 & 2

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IMPORTANCE LIKING

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Important Like Doing ExamplesGrid Lines

1

2

5

6

7

8

Going to Library

Buying expensive books

Driving to Library

Looking for books

TV

Tearing up books

Unnecessary Time with Friends

Important-Like GRIDWorthwhile Goal: Book Reading

Time with friends

Successful people spend their lives in

Grid Lines 1,2,3 and 4

3

4Super

Successful people spend their lives in

Grid Lines 1 and 2

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• Since different people have different worthwhile goals, things that are important for one person may not be important to the other.

• Liking / dislike has nothing to do with important

• We should weigh if the same activity has both important and not important elements. If the important element is more than the not important element, call it ‘important’ or vice versa.

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IMPORTANT URGENT

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Urgent Not Urgent

Not

Imp

ort

an

tIm

port

an

t

Q 1

ImportantUrgent

Q 3

Not ImportantUrgent

Q 2

ImportantNot Urgent

Q 4

Not ImportantNot Urgent

THE TIME QUADRANT SYSTEM

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Urgent Not Urgent

Not Important

Important

Q 1 Q 2

Q 3 Q 4

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F I L T E R

Handling Q3s

Disturbance

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Urgent Not Urgent

Not

Imp

ort

an

tIm

port

ant

Q 1 Q 2

Q 3 Q 4

Link Between Q4 and Q1

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Murphy’s Law

If something can go wrong, It will.

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A report is due on June 25th which will take 2 days to complete.

June 09th

June 12th

June 17th

June 22nd

June 23rd

June 25th

Q2 Zone

Q1 Zone

Q2

Q2

Q2

Q2

Q1

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Disinterest (apathy)

Eustress

Stress

June 09th

June 17th

June 22nd

June 23rd

June 25th

June 12th

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Q2 zone“Low stress high quality zone”

Q1 zone“High stress low quality zone”

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Prefrontal Lobe

Cortex

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STRESS

FEARA threat of loss in future

GRIEFA sad state of mind over the

loss in past

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Buffer

“This is the margin of time incorporated into an activity which

accounts for delays that can be anticipated.”

6-15

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Marginal Q2

“A Q2 activity which has been initiated within the space of its buffer is called

marginal Q2.”

6-15

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Internal Q1sInternal Q1s

Q1 situations, which arise because:Q1 situations, which arise because:¬We have ignored a Q2 activity.We have ignored a Q2 activity.¬We have delayed a Q2 activity.We have delayed a Q2 activity.¬ We have not found a possible Q2 We have not found a possible Q2

activity and done it.activity and done it. External Q1sExternal Q1s are those Q1 situations, are those Q1 situations,

which are not internal Q1s.which are not internal Q1s.

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The Gatekeeper of tasks: GK-Book

10-1

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Concept

You need to have the ability to remember and document each and every promise and commitment that you make.

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• Telephone numbers and addresses with accompanying notes.

• General reminders like buying a battery for your watch or changing the rear lamp of your car.

• Reminders regarding appointments with people.

• Picking up milk for your home.

Some possible entries

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• Grocery lists.• Expenses• Putting down how much you jogged the

other day.• Jotting down the winning idea that

came to you while you were stuck in the traffic jam.

• An excellent proverb or a verse from poetry that you would like to refer to later.

Some possible entries

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Interaction of the GK Book with the To-Do Lists

YEAR

MONTH

WEEK

DAY

SCAN EVERY

Master

Current Year

Current Month

Current Week

Today

GKBook

Daily Scheduler

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Today

TL

Current Week

TL

Previous Day’s

Today TL

GKBook

Compilation of the TODAY To-Do List

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Current Week’s

TL

Current Month’s

TL

Previous Week’s

TL

GKBook

Compilation of the Weekly To-Do List

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Compilation of the Monthly To-Do List

Current Month’s

TL

Current Year’s

TL

Previous Month’s

TL

GKBook

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Compilation of the Yearly To-Do List

Current Year’s

TL

Master TLPrevious Year’s

TL

GKBook

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Concept You must have the capacity to

remember a meeting and its duration that was set months in advance.

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May/June

26 27 28 29 30 31 01 02 03 04 05 06 07June 08

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A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel

A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel

A1

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A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel

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A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel

A2: Asim Ali0333-7654321Counseling Meeting1-A, PECHS, Karachi.

11:40

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A2

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A1: ASLAM A1: ASLAM KHANKHAN0300-0300-12345671234567Budget Budget Meeting, Meeting, Sheraton Sheraton KarachiKarachi

A2: ASIM A2: ASIM ALIALI0333-0333-76543217654321Counseling Counseling MeetingMeeting1-A, 1-A, PECHS, PECHS, Karachi.Karachi.

A1

A211:40

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A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel

A2: Asim Ali0333-7654321Counseling Meeting1-A, PECHS, Karachi.

A1

A2

11:40

2:20

A1: ASLAM A1: ASLAM KHANKHAN0300-0300-12345671234567Budget Budget Meeting, Meeting, Sheraton Sheraton KarachiKarachi

A2: ASIM A2: ASIM ALIALI0333-0333-76543217654321Counseling Counseling MeetingMeeting1-A, 1-A, PECHS, PECHS, Karachi.Karachi.

A1

A211:40

2:20

A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel

A2: Asim Ali0333-7654321Counseling Meeting1-A, PECHS, Karachi.

A1

A2

11:40

2:20

A1: ASLAM A1: ASLAM KHANKHAN0300-0300-12345671234567Budget Budget Meeting, Meeting, Sheraton Sheraton KarachiKarachi

A2: ASIM A2: ASIM ALIALI0333-0333-76543217654321Counseling Counseling MeetingMeeting1-A, 1-A, PECHS, PECHS, Karachi.Karachi.

A1

A211:40

2:20

A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel

A2: Asim Ali0333-7654321Counseling Meeting1-A, PECHS, Karachi.

May/June26 27 28 29 30 31 01

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3 Cardinal rules of D.S.

¬Don’t give an appointment to anyone without looking at your D.S.

¬Don’t start your day without looking at your D.S.

¬Always have the active week on the left side.

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A1

A1: Job Interview with Mr. Abrar

MEETING WITH MR. ABRAR

Q1TRQ1

Time RestrictedQ1 WALKQ2

TRQ2

Time RestrictedQ2

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The Concept of TRQ1

The degree of success of a person is

directly proportional to how well he

can convert his Q2s into TRQ2s and

treat them as ‘TRQ1s’.

8-1

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Suppose one wants to build a houseSuppose one wants to build a house

•Requirements•Budget•Location•Hiring an architect

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“ We can safely conclude that it is

unwise to start building a house

without a vision and a plan ”

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Just as it is unwise to start building

your house without a plan, it is unwise

to start your day, your week, your

month, your year and your life without

a vision and a plan

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We at Timelenders suggest that before we start our day we should invest………

¬At least 45 minutes to vision and plan our day.

¬At least 4 hours to vision and plan our week

¬At least 8 hours to vision and plan our month

¬And at least 3 days to vision and plan our year.

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I don’t have 45 minutes in the beginning of the day?

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The fastest land animal on The fastest land animal on earthearth

The fastest land animal on The fastest land animal on earthearthTop speed is 110 km per Top speed is 110 km per

hour hour Top speed is 110 km per Top speed is 110 km per

hour hour From 0 to 90 km per hour in 4 From 0 to 90 km per hour in 4

seconds seconds From 0 to 90 km per hour in 4 From 0 to 90 km per hour in 4

seconds seconds

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Gazelle

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Lessons From Cheetah

¬ Vision, vision and vision

Planning, planning and planning

“It is better to plan for a year and execute in a day than to plan in a day and execute in a year.”

¬ Focus and unity of decision

“Think a 100 times before you make a decision but once you make a decision stand by it as one man.”

¬ Flexibility in strategy (Sprint VS Stalk)

“Life is not a sprint, it’s a marathon.”

“Planning is not an expense, it’s an investment.”

“Planning is not predicting the future; it is the best course of action.”

¬ What race are you in?

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“ To do something in a fashion

that in the available resources

cannot be done better.”

3 – 1

Excellence

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Excellence (Ihsan)Tafseer Maariful Quran, Mufti Muhammad Shafi says about Ihsan:The last sentence of the verse (195): (And do good. Of course, Allah loves those who do good), gives an incentive to do everything nicely. The Holy Quran calls this Ihsan. Now, doing something nicely, can take two forms. When Ihsan relates to Ibadah(worship), its meaning has been explained by the Holy Prophet himeself in the well known hadith of Jibrail where he said that ‘ you should worship Allah as if you are seeing him, and if you can not achieve that degree of perception, then you should, at the least, believe that Allah is seeing you’.And the other form is, Ihsan in managing relationships and transactions with people.

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The strength of a chain is the strength of its

weakest link


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