Intro to Excel - Session 2.21 Tutorial 2 - Session 2.2 Creating a Worksheet.

Intro to Excel - Session 2.2 1

Tutorial 2 - Session 2.2

Creating a Worksheet


Session 2.2 Objectives

• Learn how to enter functions• Modify column widths• Insert rows and columns• Move the contents of a range of cells• Format the worksheet using AutoFormat• Customizing printouts• Documenting the workbook


Excel Functions

• Financial

• Date & Time

• Math & Trig

• Statistical

• Lookup & Reference

• Database

• Text

• Logical

• Information

See Figure 2-15, page 2.16, for more information


Function Syntax

• Specifies the order of the various parts of the function– Function name– Function arguments

FUNC_NAME(argument1, argument2, …)


Entering Functions

• Type the function by hand

• Use the Paste Functionbutton

Figure 2.17,page 2.17


Examples of Functions

• SUM(number1, number2, …)• AVERAGE(number1, number2, …)• MAX(number1, number2, …)• MIN(number1, number2, …)


Building Formulas by Pointing

• Select the cell that will contain the formula

• Begin typing the formula

• Click on the cells used in the formula


Testing the Worksheet

• Methods:– Enter test values– Enter extreme values– Workout the numbers ahead of time


Spell Checking the Worksheet

• Click cell A1

• Click the Spelling Check button

• Decide what to do with “misspelled” words:– Ignore / Ignore All– Change / Change All– Add


Improving the Worksheet Layout

• Improves readability

• Helps get your point across

• Looks more polished


Changing Column Width

• Format Column Width…

or

• Drag the column heading dividing line

or

• Double click the column heading dividing line


Inserting a Row or Column

• Click any cell in the row (column) above (left) the new row (column)

• Select Insert Row (Insert Column)

Cell references are automatically adjusted


Moving a Range of Cells

• Select the cells

• Place the mouse pointer on the edge of the selected range

• Click and drag to new locations


AutoFormat

• Improves appearance by selecting from predesigned formats

• Applies fonts, boarders, colors, and shading

• Adjusts column widths and row heights

• Aligns text


Centering the Printout

• Select File Page Setup…

Figure 2.28,page 2.30


Adding Headers and Footers

• Custom Header button on Header/Footer tab of the Page Setup window:

Figure 2.28, page 2.30


Documenting the Workbook

• Title page on the first worksheet

• Index of all the worksheet

• Instructions on how to use the worksheets

• Properties Dialog box

• Commenting a cell

• Printing the formulas


Commenting a Cell

• Select the cell• Select Insert Comment

• Type the comment


Printing Worksheet Formulas

• Select Tools Options...

Intro to Excel - Session 2.21 Tutorial 2 - Session 2.2 Creating a Worksheet.

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