INTERNSHIP HANDBOOK

University of Johannesburg

Department of Sociology

BA Honours Programme

2020

Department of Sociology Internship Coordinator

Dr Letitia Smuts

Lsmuts@uj.ac.za

C Ring 627A

0115592071

An application to participate in an internship is the equivalent of a job application and should be taken seriously.

Similarly, an internship should be considered the equivalent of a job. The responsibility of applying for an

internship, complying with the deadlines and other requirements explained herein, lie with the student.

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Table of Contents

ALL ABOUT INTERNSHIPS .................................................................................................. 3

WHAT IS AN INTERNSHIP? .......................................................................................... 3

HOW DOES A STUDENT APPLY FOR AN INTERNSHIP? ........................................ 3

FREQUENTLY ASKED QUESTIONS ............................................................................ 5

IMPORTANT INTERNSHIP DATES .............................................................................. 7

WAIVER OR PARTIAL WAIVER OF INTERNSHIP .................................................... 7

GRIEVANCE PROCEDURES ......................................................................................... 7

ETHICS...................................................................................................................................... 8

FORM 1: Student Internship Acceptance Form ...................................................................... 13

FORM 2: Student – Work Site Supervisor Agreement Form .................................................. 15

FORM 3: Internship Indemnity form ....................................................................................... 17

FORM 4: Internship Weekly Log ............................................................................................ 18

FORM 5: Work Site Progress Report ...................................................................................... 19

FORM 6: Student’s Final Report ............................................................................................. 20

FORM 7: Work Site Supervisor’s Final Evaluation ................................................................ 21

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ALL ABOUT INTERNSHIPS

Commonly Asked Questions and Answers

WHAT IS AN INTERNSHIP?

An internship is an opportunity for a student to learn more about sociological practice and work

with professionals in a variety of fields. It gives the student a chance to obtain practical, on-

the-job experience, network, make contacts that may prove valuable later in the student’s

career, learn about the challenges facing different sectors in South Africa and discover

innovative approaches to improve the lives of South Africans. The Department of Sociology

requires that each honours student successfully complete a 120-hour internship during the

duration of the Honours programme.

INFORMATION THAT MUST BE SHARED WITH WORK SITE SUPERVISORS

The Honours Programme in the University of Johannesburg’s Department of Sociology is

following international standards for practice program accreditation. The following

standards, therefore, have to be followed regarding internships:

1. The internship must have a focus that is a growth experience for the student. The student

needs to have, at some point, involvement in activities such as board meetings, meetings with

other agencies, and/or team building participation. The intern must learn about the context of

the organisation and familiarise him/herself with challenges the organisation faces and

processes of decision-making.

2. The internship must be at least 120 hours which includes the growth experience in point 1

above.

3. The Work Site Supervisor must have at least a baccalaureate degree (or equivalent

qualification) and a minimum of two years of relevant professional experience. The Work

Site Supervisor must send his/her CV to the internship coordinator, Dr Letitia Smuts at

Lsmuts@uj.ac.za.

4. The Work Site Supervisor is expected to meet periodically with the student.

5. The internship should contain training, similar to that which would be given in an

educational environment.

6. The intern does not displace regular staff but rather works under supervision of regular

staff members.

HOW DOES A STUDENT APPLY FOR AN INTERNSHIP?

Follow these steps to apply for an internship:

1. Think about what kind of internship you would like to have. Internships can have many

aims. For instance, an internship can increase your applied or clinical skills, fit with your

career interests, increase your knowledge about a topic connected to your research

project, meet a community need, allow you to try your skills in a new area and/or help

you to understand an area about which you had little knowledge. Some internships, of

course, will not work well for you for a variety of reasons (e.g., does not fit your interests,

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does not offer enough growth potential, there is no or little fit with your school and/or

work schedule).

2. Locate a potential internship. Some possible sources of information are:

The Department of Sociology list of possible internships.

Previous or potential employers you may know.

Department faculty members who may have ideas about jobs in your area of

interest.

The University’s Centre for Psychological Services and Career Development

(PsyCaD) provides career information.

If you know the area you wish to work, review the web, newspapers,

information about relevant professional associations, and/or a phone book for

possible contacts.

Family members, friends and/or acquaintances can be helpful.

3. Call a potential internship organization and ask for an appointment to talk about the

organization and a possible internship position.

4. During the first part of the term, do the following:

Look at the Department of Sociology’s homepage, under Courses and

Programmes, click on the link to Postgraduate Programmes, then BA Honours

and click on the link “Internship document”, and download a copy of the

Internship Handbook. https://www.uj.ac.za/sociology/BA-Honours/. Complete

the Internship Organizations Contacted Form and the Internship Acceptance

Form. The forms require the signature of the Internship Coordinator. Forms

without the internship coordinator’s signature will not be accepted. Also

complete and submit the Internship Indemnity Form.

In consultation with your work site, complete the Student-Work Site

Agreement Form with signatures and agree on the internship period as well as

the responsibilities.

Submit all completed forms to the Department of Sociology (DoS) Internship

Coordinator, Dr Letitia Smuts, by email attachment.

You will be notified by email of approval or non-approval. In addition, the due dates for the

various submissions will be specified in the email.

NOTE: You are responsible for obtaining an internship position and for

completing and submitting all forms.

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FREQUENTLY ASKED QUESTIONS

Must a student consider only those internships listed by the department?

No. Students may arrange their own internships and may find these in any number of ways

(e.g., internet, networking, career fairs).

How much academic credit can students earn through internships?

The Honours internship falls under the Honours Research module of the Sociology

Postgraduate Programme. The internship is compulsory in order to graduate from the

Sociology Honours Programme. The Work Site Supervisor rates the student’s performance

and the DoS Internship Coordinator decides if the internship requirements (e.g., rating by

field supervisor, completion of 120 hours, on-time completion of all forms and assignments,

and rating by internship coordinator) have been satisfactorily completed.

When must a student complete the internship?

The 120-hour internship must be completed during the Honours Programme. Students may

do this by working part-time during the whole year or a segment of the year or they may

work full-time for a period (e.g., winter break). A work site representative and a student may

agree that training must be completed before the start of the 120-hour service period. For

2018 we would like all students to have completed their internship by the start of the semester

2 that is 23 July.

May an internship work site require a student to work for more hours than the

required 120 hours?

A student and a work site representative generally reach an agreement on the number of

hours the student will work before the student begins an internship. Training that may be

required of an intern does not count toward the 120 hours of service. A student may work

more than the minimum number of hours – 120 - specified by the Department and can count

that extra time as valuable on-the-job experience.

Are students required to pay tuition for internships?

Students do not pay tuition or fees to have internships.

May a student take an internship and other classes as well?

An internship is much like a part-time job. Students can often work at local internships and

simultaneously take classes. However, students are encouraged to plan their activities

carefully during an internship period. An internship often requires a time investment (travel

time, for instance) greater than the number of hours actually on the job.

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Are interns paid for their work?

There is no expectation that an intern is paid for her/his work. However, an organization may

pay an intern or provide money to pay some expenses (e.g., transportation expenses). Any

payment arrangement should be specified in writing as part of the internship agreement.

May an intern’s site supervisor be a relative, colleague, neighbour or friend?

No. Be aware that a certain internship placement may present a conflict of interest or the

appearance of a conflict of interest. If you or your Work Site Supervisor are at all unsure

about the appropriateness of a placement, you are required to discuss the situation with the

DoS Internship Coordinator as soon as you become aware of a potential problem.

How are interns evaluated?

The DoS Internship Coordinator will evaluate the student's work based on the following:

All forms/reports from the student are received by stated deadlines

A written, professional, and well-done report from the student that evaluates

the internship is submitted to the internship coordinator no later than two

weeks after the completion of the internship. The final report from the

student will be 4-5 pages and will be typed, double-spaced, and includes a

title page, sub-headings, references. It must be free of all errors.

Written evaluations from the student’s Work Site Supervisor during and at the

completion of the internship. The student is responsible for ensuring that the

Work Site Supervisor submits these papers to the internship coordinator by the

stated deadlines.

Highly critical or negative comments by a Work Site Supervisor can result in

the DoS Internship Coordinator deciding that the student has not successfully

completed the internship.

All internship materials become part of the student’s academic file in the Department.

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IMPORTANT INTERNSHIP DATES

Internship Coordinator

Submission of Form 1

13 March to final date of submission

18 April 2020

Dr Smuts

Submission of Form 2

3 April to final date of submission 18

April 2020

Dr Smuts

Submission of Form 3

3 April to final date of submission 18

April 2020

Dr Smuts

Submission of Form 4

24 July 2020 Dr Smuts

Submission of Form 5

24 July 2020 Dr Smuts

Final Internship Document

3 August 2020 Dr Smuts

Supervisor final report

3 August 2020 Dr Smuts

WAIVER OR PARTIAL WAIVER OF INTERNSHIP

There may be a case where a student has extensive experience and already has met most of

the internship requirements. If that is the case, the student should submit a waiver request to

the DoS Internship Coordinator. The waiver request form is available from the DoS

Internship Coordinator and must be submitted during the first five weeks of the student’s first

term in the program. If the waiver or a partial waiver is granted, the student will still submit

a final essay to meet the internship requirement.

GRIEVANCE PROCEDURES

If a student wishes to grieve a matter connected with an internship, she/he must first talk with

the internship coordinator. If the student feels the matter is still not resolved and wishes to

discuss the matter further, she/he should meet with the line manager of the honours program.

If the matter is still not resolved and the student wishes to continue to discuss the matter,

she/he should meet with the head of the department. If the matter is not resolved at that point,

the student should follow standard university grievance procedures.

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ETHICS

Academic, professional and scholar-practitioner organizations can have codes of ethics that

cover teaching, research and practice areas such as clinical and applied sociology. One such

code is the ethics code of the Association for Applied and Clinical Sociology. Please review

this code before beginning your internship.

PREAMBLE We, the members of the Association for Applied and Clinical Sociology, as

sociological practitioners, applied, clinical, and engaged public sociologists are committed to

increasing the knowledge of social behavior and to using this knowledge to promote human

welfare and to address issues of social importance. While pursuing these endeavours, we

make every effort to protect the welfare of any individual, group, or organization we study or

assist. We use our skills only for purposes consistent with these values and do not knowingly

permit their misuse by others. While demanding for ourselves freedom of inquiry and

communication, sociological practitioners accept the responsibility this freedom requires:

competence, objectivity in the application of skills and concern for the best interests of

clients, colleagues, and society in general.

PRINCIPLE 1. Competence The maintenance of high standards of professional competence

is a responsibility shared by all sociological practitioners. We only provide services, use

techniques, or offer opinions that meet recognized professional standards and fall within the

scope of our knowledge and training. We maintain our knowledge of current scientific

practices and professional information related to the services we render. Consequently, we

recognize and embrace the need for continuing our education, professional development, and

creative problem solving. We endorse the peer review of our work, whether in professional

journals, conferences, or other outlets. a. As practitioners, we refrain from undertaking

activities in which our personal circumstances are likely to lead to biased outcomes,

inadequate professional services, or harm to a client or others. If we become aware of

problems while engaged in such activity, we seek competent professional assistance to

determine whether we should suspend, terminate, or limit the scope of our professional

and/or scientific activities. b. As teachers or trainers, we perform our duties with careful

preparation. Our instruction is accurate, current, and scholarly, both in content and

pedagogical approach.

PRINCIPLE 2. Responsibility In our commitment to the understanding of human behavior,

sociological practitioners value objectivity and integrity. In providing services, we seek to

maintain the highest standards of our 2 AACS Code of Ethics Revised July 2017 profession,

accept responsibility for the consequences of our work, and make every effort to ensure that

our services are used appropriately. In particular, sociological practitioners are committed to

avoid any act or suggestion that would support discrimination against any identifiable group,

including race/ethnicity, national origin, religion, gender/gender identity, sexual orientation,

disability/health conditions, age, marital status or parental status. a. As researchers,

sociological practitioners accept the ultimate responsibility for recommending and selecting

appropriate topics and methods of research. We plan our research in ways to minimize the

possibility that our findings will be misleading. We provide thorough discussion of the

limitations of our data and alternative explanations, especially where our work touches on

social and/or organizational policy. In publishing reports of our work, we do not suppress

conflicting data. b. As researchers, sociological practitioners seek to establish clear

expectations for sharing and utilizing research data with other persons, professionals,

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organizations, or agencies. We avoid dual relationships, whether political or monetary, which

may limit objectivity or increase the possibility of bias so that interference with data, human

participants, and social milieu is kept to a minimum. c. As sociological practitioners, we

know that we bear a heavy responsibility because our recommendations and professional

actions may alter the lives of others. We recognize that we must not do harm to those we

serve or to our research subjects. We are alert to personal, social, organizational, financial, or

political situations or pressures that might lead to the misuse of our influence. d. As teachers

or trainers, we recognize our primary obligation to help others acquire knowledge and skill.

We maintain high standards of scholarship and objectivity by presenting information fully

and accurately. e. As employees of an institution or agency, we have the responsibility of

remaining alert to, and attempting to moderate, institutional pressures that may distort reports

of sociological findings or impede their proper use. f. As employers or supervisors, we

provide useful and timely evaluations to employees, trainees, students, and to others whom

we supervise.

PRINCIPLE 3. The Welfare of Research Subjects, Clients, and Students Sociological

practitioners respect the integrity and protect the welfare of the people and groups with whom

we work. We adopt US federal guidelines regarding the protection of human subjects as a

minimum ethical standard. We inform all participants as to the purpose and nature of our

evaluation, treatment, educational or training activities, and we freely acknowledge that

clients, students or participants in research have a choice of whether or not to participate or to

continue to participate once an activity has begun. a. We are continually cognizant of our

inherently powerful position with regard to research participants, clients, and students. We

make every effort to avoid the types of relationships with 3 AACS Code of Ethics Revised

July 2017 clients or others that might compromise our professional judgment or objectivity.

Also, where the demands of an organization go beyond reasonable conditions of employment,

sociological practitioners recognize possible conflicts of interest. When such conflicts occur,

we clarify the nature of the conflict and inform all parties of the nature and direction of the

loyalties and responsibilities involved. b. When acting as a supervisor, trainer, researcher, or

employer, sociological practitioners provide others with confidentiality, due process,

informed consent, and protection from physical and mental harm. c. Sociological

practitioners who find that their services are being used by clients or employers in ways that

are not beneficial to participants, employees, or significant others should make their

observations known to the parties involved and should propose modifications or termination

of the activity.

PRINCIPLE 4. Confidentiality Safeguarding information about an individual, group, or

organization that has been obtained by the sociological practitioner in the course of teaching,

practice, or research is a major obligation. Such information is not communicated to others

unless certain important conditions are met. a. Information obtained in confidence is revealed

only after the most careful deliberation when there is clear and imminent danger to an

individual or to society. If such information is to be revealed, the sociological practitioner

should first seek to limit the information to only appropriate professionals or public

authorities. Revealing confidential information to the public is only undertaken in

extraordinary circumstances. b. Information obtained through research, clinical, consulting,

or evaluation work concerning children, students, employees and others is discussed only for

professional purposes. Written and oral reports present only data germane to the purposes of

the work, and every effort is made to avoid undue invasion of privacy. c. Confidential

materials may only be used in teaching and writing when the identities of the persons,

organizations, or localities involved are adequately disguised and/or protected. d.

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Sociological practitioners maintain the confidentiality of professional communications about

individuals. Only when all persons involved give their express permission is a confidential

professional communication shown to another individual. The sociological practitioner is

responsible for informing the client of the limits of confidentiality. e. Where research data are

being made public, the sociological practitioner assumes responsibility for protecting the

privacy of the subjects involved.

PRINCIPLE 5. Moral and Legal Standards As teachers, trainers, consultants,

practitioners, and researchers, we remain informed about relevant federal, state, local, and

agency regulations and association standards of practice concerning our teaching, and/or the

conduct of our practice or our research. We recognize that 4 AACS Code of Ethics Revised

July 2017 these are minimum standards of conduct which we may go beyond in the course of

our work. We also strive to be aware of prevailing community standards, and thus of the

possible impact upon the quality of professional services provided by conformity to, or

deviation from, those standards. We are concerned with developing regulations that best

serve the public interest, and in working to change existing regulations that are not beneficial

to the interest of the public. a. As sociological practitioners, we avoid any action that will

violate or diminish the legal, civil, and/or human rights of clients or of others who may be

affected by our actions. b. As teachers or trainers, sociological practitioners are aware of the

diverse backgrounds of students, and, when dealing with possibly offensive topics, treat the

material with sensitivity. c. As employers and employees, sociological practitioners refuse to

participate in any practices that are inconsistent with legal, moral, and ethical standards

regarding the treatment of employees or of others.

PRINCIPLE 6. Statements about Social Concerns, Policies, and Programs Sociological

practitioners are often in possession of data or privileged information about critical social

issues, policies, programs, laws or regulations. We have an obligation to our clients, our

research subjects, and to our profession to maintain confidentiality. However, we also have

an obligation to society to use our skills, experience, and knowledge for the benefit of human

welfare. When there is conflict between professional participation in social and policy

discussions and maintaining confidential or privileged information, identifying information

must be removed in order to allow for discussion or presentation without compromise. On

those rare occasions where public silence would have grievous or momentous consequences,

we must weigh our obligations to society, especially to its most vulnerable members, against

the usual procedures of confidentiality and professional objectivity. We recognize this

dilemma, and that balancing these responsibilities must be approached with deliberation and

care. However, we recognize it also is essential in adhering to both the need for societal

accountability and professionalism. Sociological practitioners who consider the public

presentation of privileged information must recognize the threat of such action to all

sociologists and to applied practitioners, researchers and clinical professionals in general. The

public presentation of privileged information can be interpreted as a fundamental break of

professional ethics or as the obligation of the professional to society and/or to those whom

society assumes the professional will protect. a. Sociological practitioners who consider the

public presentation of privileged information should consult with colleagues, the Ethics

Committee of the Association, and with the client to discuss such actions, in advance of

disclosure. In such discussions, all information should be safeguarded to avoid inappropriate

dissemination of information. b. In all circumstances, sociological practitioners who speak to

the general public accept the obligation to present material fairly and accurately, avoiding

misrepresentation through sensationalism, exaggeration or superficiality.

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PRINCIPLE 7. Statements about Work and Services Sociological practitioners represent

accurately and realistically our professional qualifications, affiliations and functions, as well

as those of the institutions or organizations with which we or our statements may be

associated. In public statements about the availability of products and services, providing

professional information or opinions, we fully consider the limits and uncertainties of present

sociological knowledge and techniques. a. As a service, the Association may confer the title

of Certified Clinical Sociologist (CCS) or Certified Sociological Practitioner (CSP). When

the Association certifies a recipient, the AACS indicates that an experienced professional

sociological practitioner has demonstrated before a committee of certified peers competence

in the recipient’s practice of applied, clinical, or engaged public sociology. The recipient of

the CCS/CSP is personally and professionally responsible for upholding the Ethical

Standards of the Association. b. In announcing the availability of services or products,

sociological practitioners do not display any affiliations with an organization that falsely

imply the sponsorship or certification of that organization. In particular, sociological

practitioners do not offer AACS membership as evidence of qualification. c. Announcements

of training activities give a clear statement of purpose and the nature of the experiences to be

provided. The education, training and experience of sociological practitioners sponsoring or

providing such activities are appropriately specified. d. Sociological practitioners conducting

research for clients should clarify specific details of a project with the client, preferably in

writing, prior to the beginning of the work. Such details might include timelines for key

project phases, the nature and timing of deliverables, the proprietary nature of research

results, and any related publication rights associated with the project. Similarly, financial

arrangements in professional practice are intended to safeguard the interests of clients as well

as practitioners. The costs should be clearly discussed with the client and, to the extent

possible, agreed upon in advance of billing. Practitioners are encouraged to carefully review

the professional, historical and organizational values of employers with whom they are

contracted to do work. When working in contract with an employer, results of a practitioner’s

work become the property of the employer. Under these conditions the sociological

practitioner does not have the right to publicly or professionally make use of the results

without the written permission of the employer. e. Sociological practitioners associated with

the development or promotion of books or other items offered for commercial sale make

every effort to ensure that announcements and advertisements are presented in a professional,

scientifically acceptable, and factually informative manner. f. As teachers or trainers,

sociological practitioners ensure that statements in catalogues and course outlines are

accurate. Announcements or brochures describing workshops, seminars or other educational

programs must accurately describe the intended audience, eligibility requirements,

educational objectives, and nature of the material to be covered, as well as the education,

training, and experience of the individuals presenting the programs. If clinical services or

other professional services are offered as an inducement to participation, sociological

practitioners make clear the nature of the services as well as the costs and other obligations to

be accepted by the participants. g. Sociological practitioners have an obligation to correct or

clarify any misrepresentation of our profession or its members.

PRINCIPLE 8. Relationships with Other Professionals and Institutions Sociological

practitioners understand the areas of competence of related professions and make full use of

all the professional, technical, and administrative resources that best serve the interest of

clients. The absence of formal relationships with other professionals does not relieve us from

the responsibility of securing for our clients the best possible professional service, nor does it

relieve us from the responsibility to obtain complementary or alternative assistance as needed

by clients. We respect the competence of other professionals, cooperate with members of

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other professional organizations, and take care that colleagues are not exploited. a.

Sociological practitioners who employ or supervise other professionals and/or professionals

in training accept the obligation to facilitate their professional development by providing

suitable working conditions and learning opportunities. b. As employees of organizations

providing clinical or applied services, or as independent sociological practitioners serving

clients in an organizational context, we seek to support the integrity, reputation, and

proprietary rights of the host organization. When it is judged necessary in a client's interest to

question the organization's programs or policies, sociological practitioners attempt to affect

change by constructive action within the organization. c. In the pursuit of research,

sociological practitioners follow the guidelines of sponsoring agencies, host institutions, and

accepted professional guidelines regarding ethical conduct. d. Sociological practitioners who

engage in publication activities, including the compiling and/or editing of the works of

others, appropriately credit all material used. Authorship is assigned to all those who have

contributed to a publication in proportion to their contributions. Major contributions of a

professional character made by several persons to a common project are recognized by joint

authorship, with the person making the principle contribution typically identified and listed

first. Secondary contributions, whether through professional or other services, are

acknowledged in footnotes or in an introductory statement. Acknowledgment of all

contributions, unpublished as well as published, that has directly influenced the research or

writing is mandatory.

VIOLATIONS. Procedures Governing Alleged Violations of Ethical Standards When a

member of the Association for Applied and Clinical Sociology is alleged to violate any of the

aforementioned ethical standards, members who know first-hand of such activities should, if

possible, attempt to informally rectify the situation. Failing an informal solution, the

person(s) involved should bring such activities to the attention of the Chair of the Ethics

Committee. The Ethics Committee will consider the matter and the Chair will forward a

recommendation to the Executive Board of the Association for disposition. Complaints must

be received within twelve (12) months of the alleged violation. If a member of the

Association believes that she or he has been sanctioned by an employer or client because he

or she was required to perform in a manner that violates any of the principles of this Code,

that member can request a review by bringing the situation to the attention of the Chair of the

Ethics Committee. The Ethics Committee will consider the matter and the Chair of the Ethics

Committee will forward a recommendation to the Executive Board of the Association for

disposition.

AMENDMENTS TO THE CODE OF ETHICS Amendments to this document are made

following the same procedures used to amend the bylaws of the Association. Note: The

current document is a revised version of the Sociological Practice Association: Ethical

Standards of Sociological Practitioners, adopted 1982, revised 1985, 1987, and 1999.

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FORM 1: Student Internship Acceptance Form

University of Johannesburg, Department of Sociology, Honours Program

Date submitted ________________________

STUDENT INFORMATION:

Name of Student Email Address

Local Address (include city, and postal code)

Phone numbers

ORGANIZATION INFORMATION:

Name of Organization where you will be interning

Work Site Supervisor’s name

Supervisor’s position

Supervisor’s email address

Supervisor has a minimum of a bachelor’s degree

YES NO

Supervisor’s highest academic qualification

Supervisor has a minimum of two years of relevant professional experience

YES NO

Work street address

City

Postal Address

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INTERNSHIP INFORMATION:

General focus of internship

Expected dates of Internship:

From To

Expected number of hours worked each week

Expected starting/ending times of internship on a daily basis

Method of transportation to and from internship

Acceptance of Internship (provided an acceptable Student-Work Site Agreement is signed

by the Work Site, Student and DoS Internship Coordinator)

Signed

Department of Sociology Internship Coordinator Date

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FORM 2: Student – Work Site Supervisor Agreement Form

University of Johannesburg, Department of Sociology, Honours Program

Instructions: Student to initially complete and submit to Supervisor. The Supervisor will

check, edit and sign and submit electronically to Dr Letitia Smuts at Lsmuts@j.ac.za with

their CV.

__________________

Date

I,

___________________________________________________________________________

Name and Title of Work Site Supervisor

Name of Organization Address (include city, state and postal code)

__________________________________________________________________________

Phone Email address of worksite supervisor

accept ___________________________________________________________as an intern

Student name

to work ____________hours per week for _________ weeks.

Intern duties will include [please use another sheet of paper if necessary; please describe

duties, include information about any financial compensation, if applicable; describe any

relevant grievance procedure in the organization]:

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Student agrees to:

1. Abide by Work Site work requirements.

2. Submit the Student Progress Report, by the required date, as an email attachment to the

Department of Sociology Internship Coordinator. Neglecting to do so will result in the

student not successfully completing the internship requirement.

3. Submit the Student’s Final Report Form, as an email attachment, to the Department of

Sociology Internship Coordinator by the required date. Late submissions will result in

the student not successfully completing the internship requirement.

4.

Student’s Signature: ___________________________________

Date: ________________________________________________

Work Site Supervisor agrees to:

1. Submit Work Site Supervisor’s CV with this document.

2. Submit completed Work Site Supervisor’s Progress Report to the UJ Department of

Sociology Internship Coordinator - Dr Letitia Smuts at Lsmuts@uj.ac.za ) Note: It is

the responsibility of the student to provide the Work Site Supervisor with the Progress

Report form and the deadline date.)

3. Submit the Work Site’s Final Evaluation to the UJ Department of Sociology Internship

Coordinator – Dr Letitia Smuts (Lsmuts@uj.ac.za) Note: It is the responsibility of the

student to provide the Work Site Supervisor with the Final Evaluation form and the

deadline date.)

Work Site Supervisor’s Signature: ______________________________

Date: _____________________________________________________

UJ Department of Sociology Internship Coordinator accepts this agreement:

Internship Coordinator’s Signature: ______________________________________

Date: _______________________________________________________________

At any time a Work Site representative may contact the Department of Sociology

Internship Coordinator, Dr Smuts, to discuss the student’s work.

(Lsmuts@uj.ac.za; 559 2071)

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FORM 3: Internship Indemnity form

Department of Sociology

University of Johannesburg

I agree that I _______________________________________________________________

(FULL NAME IN BLOCK LETTERS)

will be undertaking an internship as a requirement of my Honours program in the Department

of Sociology at the University of Johannesburg. In meeting this internship requirement, I

agree to follow the rules of the internship program as well as that of my internship work site.

I undertake to participate in an internship on my own recognizance and accept

voluntarily any risks entailed thereby. Accordingly, I and my family members will not hold

the Department of Sociology (including all faculty members and the internship coordinator)

or the University of Johannesburg or its officials and agents liable for any damages, loss or

injury that I may suffer in connection with my participation in or travel to and from internship

activities.

This indemnity is governed by South African law (excluding its conflict of laws) and,

unless the parties mutually agree to mediation, the South African courts will have exclusive

jurisdiction to hear all disputes relating hereto.

Signed at ___________________________________________________________________

(place)

on this _______________ (date) day of ______________________________(month) 2020.

(Student’s signature)

Student’s telephone numbers __________________________________________________

Student’s email address ______________________________________________________

Student’s emergency contact: (name, address, telephone numbers)

_______________________________________________________________________

________________________________________________________________________

________________________________________________________________________

Student’s signature witnessed by: ______________________________________________

Signature Name

Printed telephone number or email address:______________________________________

Date: ________________________________________________________

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FORM 4: Internship Weekly Log

University of Johannesburg

Department of Sociology Honours Programme

The purpose of the weekly log is to provide the Department of Sociology (DoS)

Internship Coordinator key information about site supervision and how the student is

spending his/her time during the internship experience. The DoS Internship Coordinator will

review the logs and provide guidance and support as needed to the student.

The logs are to be in narrative form and must be typed. An entry must be made for

each day worked and should reflect a summary of the student’s experiences. The length of the

weekly log will vary for each student. The internship weekly log is due to the DoS Internship

Coordinator by the end of the week following the week of work recorded here. (As needed,

please make multiple copies of this page so that each work day has a separate entry.)

Internship Week #_____

(indicate the week of service in the space provided, e.g. #1, #2…)

Date

Activities (provide a list of the tasks completed, and in parentheses indicate the amount of time spent on that

activity) Task 1 (amount of time) Task 2 (amount of time)

Total Hours Spent (Insert

hours for the day)

Worksite Supervisors

Initials

Student’s Name Typed:_________________________ Email:_______________________ Student’s Signature: ____________________________Date:________________________ Worksite Coordinator’s Signature: ________________________Date:________________

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FORM 5: Work Site Progress Report

(Only for supervisor)

University of Johannesburg, Department of Sociology, Honours Internship Programme Please fill out and submit to the Department of Sociology Internship Coordinator, Dr Smuts at

Lsmuts@uj.ac.za

Student Intern’s Name

Supervisor's Name and Email Address

___________________________________________________________________________

Name and Address of Organization

___________________________________________________________________________

What is your evaluation of the intern thus far?

Have any problems arisen during the first half of the internship? If so, explain, including a

statement as to how the problems were resolved or how they are continuing.

Has the student been involved in meetings that help familiarise the student with the context

within which the organisation operates?

Yes No Give examples:

Do you plan to make any changes in the internship during the remainder of the semester? If

so, please explain what they will be.

Please make additional comments on an additional sheet.

Signature of Supervisor Date

Return to the DoS Internship Coordinator, Dr Smuts, at Lsmuts@uj.ac.za (Note: It is the

responsibility of the student to submit this form and report by the specified date).

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FORM 6: Student’s Final Report

_________________

Date

Student Intern’s Name (please print) Student Number

Company/Agency/Organization where interned

Write a professional report of 4-5 double-spaced pages, evaluating your internship. Use a

title page and sub-headings in your report. Be certain that you give appropriate citations (do

not plagiarize) and double check all spelling, grammar, style, and punctuation. Your paper

must be free of all errors. Address the following questions and points.

1. Briefly describe the principal duties/activities you performed during the internship

2. What kind of training did you receive before and during your internship? Do you have

suggestions about improving the training?

3. What were the most beneficial aspects?

4. What were the least beneficial aspects?

5. In what ways did your academic instruction prepare you for this internship?

6. In what ways was your classroom instruction inadequate or lacking in preparing you for

this internship?

7. Did your work site provide you with assistance and opportunities that you believed were

necessary for this internship?

8. How often did you meet with your Work Site Supervisor?

9. Did you meet and/or exceed the expectations of your Work Site Supervisor?

10. What meetings did you attend and how often to learn about the organisation and the

context within which it operates?

11. Did you meet all the expectations of the Department in submitting required forms and

reports?

12. Would you recommend your internship work site to other students? Why or why not?

13. From this internship did you determine that this is the career path for you or will you

choose another career path after this internship experience?

Sign this form, attach it the report and email it to the Internship Coordinator by the specified

deadline.

Student’s Signature Date

NOTE TO STUDENTS: Failure to turn in your report by the specified deadline

may result in your not completing the required internship.

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FORM 7: Work Site Supervisor’s Final Evaluation

To be sent electronically to supervisors.