INTERNATIONAL AIRPORT LIMITED · envelopes should be put in a single sealed outer envelope super...

DELHI INTERNATIONAL AIRPORT LIMITED New Udaan Bhawan, Opp. Terminal 3, Indira Gandhi International Airport, New Delhi-110 037.

REQUEST FOR PROPOSAL (RFP)/NOTICE INVITING TENDER (NIT)

For

Hiring of Non AC Buses (26 nos.) for CISF Staff for a period of 3 years

NIT Reference No: PROC/DIAL/18-19/065

Critical Dates:

Date of issuance of Tender document

: June 27, 2018

Last Date for submission of any clarifications/Queries by Bidders

: July 02, 2018

Reply to the Bidder’s clarification/Queries by the Employer and issuance of Addendum, if any

: July 06, 2018

Last date of obtaining Tender : July 09, 2018

Last date for quotation/Bid submission

: July 12, 2018

Delhi International Airport Ltd. Page | ii

TENDER NOTICE

Delhi International Airport Ltd. (DIAL) invites sealed bids under single stage two-bid system (Technical & Commercial Bid in separate envelopes) for "Hiring of Buses (26 nos.) for CISF Staff for a period of 3 years".

Interested parties may download the Tender document free of charge from https://procurement.gmrgroup.in & www.newdelhiairport.in from 27.06.2018 to 09.07.2018.

The Tender Document can also be obtained in person from the Tender Officer, DIAL, New Udaan Bhawan, Opp. Terminal-3, IGI Airport, New Delhi-110037 on any working day between 2pm to 4pm from 27.06.2018 to 09.07.2018 against a payment of tender fee of Rs. 2000/- (Two Thousand rupees only) (Non-refundable) through RTGS. For Due Date, Time, EMD, RTGS/Bank details & other details refer the Tender Document.

RTGS details: Kindly mention "Tender fee" while doing RTGS Beneficiary: Delhi International Airport Ltd. A/c No.:006505002685 IFSC Code:ICIC0000065 Amount: Rs. 2000/-

https://procurement.gmrgroup.in/

http://www.newdelhiairport.in/

Delhi International Airport Ltd. Page | iii

IMPORTANT NOTICE

1. This Notice Inviting Tender (“NIT”) is being issued for the determination of Interested Parties for the execution of Services (hereinafter defined) at Indira Gandhi International Airport at New Delhi. This NIT provides the conditions and timelines to assist entities to whom this NIT is issued, (“Interested Parties”) to submit a quotation in response to this NIT. The information contained in this NIT is being provided for the limited purposes of enabling the Interested Parties to submit quotation(s) and for no other purpose. In no circumstances shall DIAL, or its respective advisors, consultants, contractors, officers, representatives, servants, employees and/or agents incur any liability arising out of or in respect of the issue of this NIT, or the bid process.

2. The use and its possession of this NIT/Tender document in any manner contrary to any

Applicable Law is expressly prohibited. The Interested Party (ies) shall inform themselves concerning, and shall observe any and all applicable legal requirements in submission of their quotation(s).

3. This NIT does not purport to contain all the information that the Interested Parties and their

advisors would desire or require in reaching a decision as to the submission of the quotation. This NIT is a summary of available information and no reliance shall be placed on any information or statements contained herein, and no representation or warranty, expressed or implied, is or will be made in relation to such information and no liability is or will be accepted by DIAL, its respective advisors, consultants, contractors, officers, representatives, employees, servants and/or its agents in relation to the accuracy, adequacy or completeness of such information or statements made, nor shall it be assumed that such information or statements will remain unchanged.

4. The information does not purport to be comprehensive or to have been independently verified.

DIAL and its respective consultants and advisors will not be liable for any costs or expenses, howsoever incurred by the Interested Parties in connection with the preparation and/or submission of a quotation. DIAL reserves the right to amend this NIT and any information contained herein at its sole discretion, at any time by written notice to the Interested Parties.

5. Nothing in this NIT is, nor shall be relied upon as, a promise or representation as to DIAL's

ultimate decision in relation to the Services. DIAL expects to select an entity for the execution of the Services (“Service Provider”) in accordance with this NIT on the basis of the quotation submitted by the Interested Parties. However, DIAL reserves the right to change the basis of or the procedures (including the timetable) relating to the tender process, reject any, or all, of the Interested Parties, not to invite a Interested Party to proceed further, not furnish a Interested Party with additional information nor otherwise to negotiate with a Interested Party in respect of the Services at any time. DIAL does not undertake to accept the lowest or indeed any quotation.

6. No person other than the Tender Officer has been authorized by DIAL to give any information or

to make any representation, not contained in this NIT and, if given or made, any such information or representation shall not be relied upon as having been so authorized.

7. This NIT outlines DIAL’s expectations in relation to the quotation(s) to be submitted by the

Interested Parties. DIAL, its respective advisers, consultants, contractors, officers, representatives, employees, servants and/or agents do not accept any responsibility for the legality, validity, effectiveness, adequacy or enforceability of any documentation executed, or which may be executed, in relation to the Services. No legal or other obligation shall arise between an Interested Party and DIAL unless and until the Agreement has been formally executed between DIAL and the selected Party and any conditions precedent to the effectiveness of such Agreement have been fulfilled. DIAL shall not be obliged to appoint any of the Interested Party(s) and reserves its right not to proceed with the bid process and to withdraw from the bid process, or any part thereof, at any time at its absolute discretion.

9. Each Interested Party must rely on the terms and conditions contained in the Agreement when,

and if, finally executed, subject to such limitations and restrictions which may be specified in the Agreement. Any reference to this NIT in the Agreement or any correspondence between DIAL

Delhi International Airport Ltd. Page | iv

and the Interested Party shall not be construed so as to have the effect of this NIT forming part of the Agreement.

10. The Interested Parties are prohibited to effect, undertake, abet or prompt any form of collusion

or arrangement by and/ or between any one or more Interested Party(s) (directly or through their advisers or consultants) in an attempt to influence the bid and award process or dispersing any kind of information, which is not factually correct or may adversely affect the competitive bidding process. Giving or offering of any gift, bribe or inducement to any officer/ employee of DIAL or to any other person in a position to influence the decision of DIAL for showing any favor in relation to this NIT or any other contract, shall render the Interested Party to such liability/ penalty as DIAL may deem proper, including but not limited to rejection of the quotation of the Interested Party.

11 This NIT is subject to the Laws of the Republic of India. The courts at Delhi shall have exclusive

jurisdiction in relation to any disputes arising from this NIT. 12. Each Interested Party's acceptance of delivery of this NIT constitutes its agreement to, and

acceptance of, the terms set forth in this Disclaimer and as set forth in the Letter of Undertaking for Non-Disclosure executed and submitted by the Interested Parties to DIAL. By acceptance of this NIT, the recipient agrees that this NIT, any information herewith supersedes document(s) or earlier information, if any, in relation to the subject matter hereof.

13 Bidders are advised to study the entire NIT/Tender document before submitting a bid.

* * * * * *

Delhi International Airport Ltd. Page | 1

TABLE OF CONTENTS

Section Document description Page No.

- Notice Inviting Tender 02

1. Terms and Conditions for the Submission of

Bid - Section 1

04

2. SLA/Scope of Work - Section 2 12

3. Price Schedule - Section 3 15

4. Programme of Services - Section 4 16

5. Technical details - Section 5 17

6. Checklist of List of enclosures/documents to

be submitted along with Technical Bid -

Section 6

18


NOTICE INVITING TENDER

REFERENCE NO: PROC/DIAL/18-19/065

DELHI INTERNATIONAL AIRPORT LIMITED (hereinafter referred to as the "Employer" or "DIAL"), has entered into the Operations, Maintenance and Development Agreement dated April 4, 2006 (“OMDA”) pursuant to which AAI, has inter alia, granted to DIAL, and DIAL has accepted the right to undertake the project to construct, upgrade, modernize, finance and manage the Indira Gandhi International Airport in New Delhi (“Airport”). DIAL invites bids Single stage two bid system (i) Part 1: Technical bid and (ii) Part 2:Commercial bid for Hiring of Buses for CISF Staff at IGI Airport, New Delhi as per attached Specifications for Hiring of Buses for CISF Staff at IGI Airport, New Delhi (refer Annexure-A) on the terms and conditions contained in this NIT. The Part 1 and Part 2 should be sealed in separate envelopes and both these envelopes should be put in a single sealed outer envelope super scribing the Tender Reference No. Tender description & Bid Due Date. Bids shall be unconditional, firm and remain valid for three calendar months from the final bid due date. A bid valid for a shorter period may be rejected by the purchaser as non-responsive. However, DIAL may request the Interested Parties to extend the quotation beyond the quotation Validity Period by written notice to the Interested Parties. The Interested Party(s) may visit the Site to understand the routes and obtain for itself on its own responsibility and cost, all information that may be necessary for preparing the quotation and entering into the Agreement. The site inspection, if required ,if any ,shall be carried out as per the timeline identified in this NIT, subject to the security clearances, if any. Interested Parties are advised to study the tender documents thoroughly. Submission of tender shall be deemed to have been done after careful study and examination of the tender document with full understanding of its implications. It will be imperative on each interested party to fully acquaint himself with all the local conditions and factors which would have any effect on the performance of the contract and cost of the goods / services. No request for the change of price or time schedule delivery will be considered. The tender document is not transferable. Interested Parties may obtain further information /clarification, if any from:

Tender Officer: Head (Procurement & Contracts) DELHI INTERNATIONAL AIRPORT LIMITED New Udaan Bhawan, Opp. Terminal 3, IGI Airport, New Delhi – 110 037, India Tel. + 91-11-[4719 7000-01] or + 91-11-[4719 7412] Email id:[email protected];[email protected];[email protected].

The tender document can be obtained through following options: 1) Downloaded free of charge from Delhi Airport Website www.newdelhiairport.in

2) In physical form from above mentioned office on any working day between 2pm to 4pm from 27.06.2018 to 09.07.2018 against a payment of tender fee of Rs. 2000/- (Two Thousand rupees only) (Non-refundable) through a demand draft drawn in favour of “Delhi International Airport Ltd.” payable at New Delhi only.

The Interested Parties are advised to adhere to the following schedule for the purpose of this tender

http://www.newdelhiairport.in/


Date of issuance of Tender document

: June 27, 2018

Last Date for submission of any clarifications/Queries by Bidders

: July 02, 2018

Reply to the Bidder’s clarification/Queries by the Employer and issuance of Addendum, if any

: July 06, 2018

Last date of obtaining Tender : July 09, 2018

Last date for quotation/Bid submission

: July 12, 2018

* * * * * *


Section 1

Part A: General Terms and Conditions for the Submission of Bid 1. Qualification of the

Interested Parties 1.1 1.2

The Interested Parties who will submit its quotation shall be a registered private or public legal owners/registered power of attorney holders/entity of premises registered in India having adequate financial capacity, experience and technical know-how to undertake Services. No firm which has been blacklisted by any Govt Organization shall be allowed to participate in the tender process. All intending firms shall be under obligation to inform in writing about criminal cases pending against them (including Directors ,Managing Directors ,Managing Partners and Managers who may be authorized to look after their work),if any. The bidders shall also furnish names and residential address of their Directors, Managing Directors, Managing Partners and Managers.

2. Pre-bid meeting & Queries and Clarification of Notice Inviting Tender

Within the time as notified in Notice Inviting Tender., any of the Interested Parties requiring any clarification/ query of the NIT or related to the Services may notify the Tender Officer in writing or by Email at the Tender Officer’s address indicated in this NIT. The Employer may respond to any request for clarification which it receives in accordance with the timelines set out in Notice Inviting Tender.

3. Site Visit The bidders, who submit the Bid fulfilling all the tender requirements, will be informed in writing by DIAL for arranging site inspection of the offered premises.

4. Amendment of Notice Inviting Tender

4.1 If any addendum is issued by the Tender Officer with respect to this NIT prior to quotation submission date then to afford Interested Parties reasonable time in which to take an addendum into account in preparing their quotation, the Employer may extend the deadline for submission of quotation.

4.2 In case after issuance of any addendum, Interested Parties who have already submitted their quotation, do not resubmit their quotations, it shall be deemed that such Interested Parties do not intend to modify their quotation on the basis of the addendum and the addendum has been taken into account.

5. Preparation of quotation

5.1 The quotation submitted by the Interested Parties shall comprise of the technical offer, price quotation (duly filled Price Schedule/Schedule of Rates) and other documents as may be required and set out in this NIT.

5.2 Interested Parties shall quote for the entire Services, such that the total price quotation covers all its risks, obligations and liabilities set out in or to be reasonably inferred from the NIT in accordance with the requirements of the Work and applicable laws.

5.3 In price quotation, the Interested Parties shall quote all prices exclusive of service tax. The Service Tax if applicable shall be payable extra by DIAL All other taxes, duties, levies as may be applicable for the Services shall be included in the quoted prices except service tax which shall be payable extra by DIAL.

6. Form of quotation

and Other Documents Comprising the quotation

The Interested Parties shall submit the quotation in the form attached to this NIT as Attachment 1 .The Interested Parties shall along with the quotation submit a valid power of attorney in the form set out in Attachment 2 to this Section 1 or a valid resolution of the Board of Directors of the Interested Parties or other valid authorization, authorizing the signatory of the quotation to commit the Interested Parties.


7. Tender Security 7.1 The Interested Parties shall submit to the Tender Officer a Tender

Security in the following manner: Rs. 10,00,000/- (INR Ten Lakhs Only) from any scheduled Bank having branch in New Delhi, India or any entity approved by Employer in the form of a Demand Draft payable at Delhi in favor of Delhi International Airport Limited, valid for a period of 90 (Ninety) days after the final bid due date as specified in tender documents/subsequent communications. No interest will be payable by the purchaser on this amount.

7.2

The Tender Security of the unsuccessful Parties shall be returned by the Tender Officer after Award of Work by the Employer to the successful Party.

7.3 The Tender Security of the successful Parties shall be returned by the Tender Officer within seven (7) days of the receipt of an acceptable performance guarantee in favour of the Employer in accordance with the Agreement to be executed between the Parties. The successful Interested Parties shall keep the Tender Security valid until the date of submission of the performance guarantee.

7.4 The Tender Security shall be forfeited, if: (a) The Interested Parties has, without the written consent of the

Employer, withdrawn its quotation during the quotation Validity Period; or

(b) The Interested Parties has refused to accept the correction of errors in its quotation in accordance with this NIT; or

(c) The Interested Parties has executed the Agreement with the Employer, but has failed to deliver a performance bond in accordance with the Agreement; or

(d) The Interested Parties has failed to execute the Agreement within Thirty (30) days of being required to do so by the Tender Officer.

8. Service Level Agreement /Scope of work:

9. Lease Agreement:

As Appended NA

10.Format and Signing of quotation

10.1 The quotation shall be typed and signed by a person or persons duly authorized to sign on behalf of the Interested Parties. All pages of the quotation shall be initialed by the person or persons signing the quotation. The quotation shall be submitted in one original and one photocopy.

10.2 The Interested Parties shall submit the bids in two part system. The Part 1(Technical Bid) and Part 2(Commercial Bid) should be sealed in separate envelopes and both these envelopes should be put in a single sealed outer envelope super scribing the tender reference no & bid due date.

10.3 The inner and outer envelopes shall: (a) be addressed to the Tender Officer at the address mentioned in

Notice Inviting Tender ; and


(b) bear the following identification:

Hiring of buses for CISF Staff for a period of 3 years

DO NOT OPEN BEFORE [1800 Hrs] [July , 12 2018]

11 Evaluation of Price quotations

The Tender Officer will examine the quotation to determine whether they are complete, whether the documents have been properly signed, whether the quotation are substantially compliant to the requirements of the Notice Inviting Tender; and whether the Interested Parties have provided any clarification and/or substantiation that the Tender Officer may have required. Process of evaluation of quotations shall be confidential. To assist in the examination, evaluation and comparison of quotations, the Tender Officer may, at its discretion, request any Interested Party for clarification of its quotation. The Tender evaluation Committee shall evaluate the quotations received and select the most advantageous quotation taking into account the technical and price details submitted by the Interested parties. The Employer is not bound to award the Work to the party offering lowest price quotation.

12. Award of Work 12.1 12.2

The Purchaser reserves the right to accept any bid and to annul the bid process and reject all bids at any time, without assigning any reason, prior to placement of supply order/signing of contract, without thereby incurring any liability to the affected party(s) or any obligation to inform the affected party(s )of the grounds for the purchaser’s action. The Tender Officer shall present the results of the evaluation of the Price quotation to the Employer and with the consent of the Employer, will award the Contract to the successful Parties whose quotation has been determined to be substantially compliant and who has offered the most advantageous quotation giving best value for money for carrying out the Services, in accordance with this NIT.


Part B: Special Terms and Conditions for the Submission of Bid

1. The Terms and condition shall form part of tender to be submitted by the bidder to the Delhi

International Airport Pvt. Ltd. hereinafter termed as “DIAL”. 2. All columns in the tender document should be duly filled in and no column should be left blank.

“NIL” or “Not applicable” should be marked, where there is nothing to report. All the pages of the tender document should be signed by the owner or his authorized registered power of attorney. Any other cutting of use of white ink should be duly initialed by the bidder. The DIAL reserves its right to reject the incomplete tender or in case information submitted is found to be incorrect.

3. In case space in tender document is found to be insufficient, the bidder may use separate sheet

to provide full information. 4. Tender documents received by DIAL after due date and time i.e. 1800 Hrs on 09.07.2018 shall be

rejected outright and no correspondence in this regard shall be entertained. 5. The offer should remain valid for three months. During the validity period of the offer, the bidder

should not withdraw / modify the offer in terms of area and price and other terms and condition quoted in the Technical or Commercial bids. The bidder has to submit an undertaking on non-judicial stamp paper of requisite value duly signed by legal owner or his registered power of attorney holder that the bidder shall not back out / cancel the offer / offers made to DIAL during

the validity period.

6. There should not be any deviation in terms and condition as have been stipulated in the tender

document.

7. This document and any material transmitted herewith may contain information proprietary to DIAL, its subsidiaries, affiliates and such information is not to be used by the recipient for any purposes other than the purpose for which it was transmitted. Service Provider shall not publish, distribute, or use any information relating to or developed under or about the Order or use the trade name, trademark or service mark of DIAL for any business purposes or for the purposes of making an advertisement, creating a business reference, news, website content, or for endorsement of product or services of whatsoever nature without the prior written approval of DIAL. The information shall be maintained in confidence and not disclosed to third parties without the written consent of DIAL. The foregoing obligations as to confidentiality shall survive the termination or expiry of this Order.

8. No tender will be accepted by fax, email, telex or any other such means.

9. Tender is likely to be rejected because of non-fulfillment of any of the above terms.

10. All disputes lie within the jurisdiction of New Delhi only. The DIAL reserves the right to reject all or any tender without assigning any reason thereof.


Attachment 1

FORM OF QUOTATION (On the Interested Party’s Letterhead)

Tender Officer (date) DELHI INTERNATIONAL AIRPORT LIMITED New Udaan Bhawan, Opp. Terminal 3, IGI Airport, New Delhi 110 037 India Tel. +91 (11) 4719 7000 or + 91 (11) 4719 7412 Ref: Notice Inviting Tender for Hiring of buses for CISF Staff for a period of 3 years. Dear Sir, 1. Having examined Notice Inviting Tender [and addendum thereto (if any)] issued by DELHI

INTERNATIONAL AIRPORT LIMITED for the above-mentioned work, we have ascertained that they contain no errors or other defects.

2. Other Documents attached to this Form of quotation are as following: (a) The registered Power of Attorney or resolution of the Board of Directors (b) Tender Security (c) Copies of previous rent agreements of the offered premises.

(d) Signed & Stamped copy of complete NIT documents including Technical Specification, un-priced BOQ,SLA/Scope of work, drawings and technical deviations (if any) etc as applicable.

(e) List of all enclosures as specified in the Technical Bid section of this Tender (f) Audited balance Sheets for preceding three financial years and in case of individuals,

the copy of income tax returns for past 3 years. (g) The interested party should be registered with the service tax department or fulfill the

requirement statutory taxes being applicable in such transactions. The interested party shall enclose a scanned valid copy of service tax registration certificate along with copy of latest service tax deposit receipt.

We accordingly offer to execute the Services, in conformity with such documents and our

enclosed price quotation (including this letter) for the prices completed and set out in price quotation –Price Schedule/Schedule of Rates.

3. We undertake:

3.1 to keep this quotation open for acceptance without unilaterally varying or amending its terms for the period stated in the Notice Inviting Tender.

3.2 that if this quotation is accepted, we shall provide in such numbers and in such form

as may be stipulated in the Agreement such Performance guarantees, undertakings and warranties;

3.3 to continue to maintain the Tender Security as stipulated in the Notice Inviting

Tender.

4. We understand that you are not bound to accept the lowest or any quotation you may receive. 5. This quotation shall be governed by and construed in all respects according to the applicable

laws being in force in India. The courts at Delhi will have exclusive jurisdiction in the matter. Signature _____________ in the capacity of _____________ Duly authorised to sign quotation for and on behalf of


Attachment 2

Not Used


Attachment 3

Details of the Services executed by the Interested party of similar nature, scale, complexity and time constraints as per the format given below.

Title of the Services

Employer

Main Contractor

Approximate Value of Services

Start Date – Completion Date

Brief Description of Services

Reference Contact, Name & Phone


Attachment 4

TENDER SECURITY

The Interested Parties shall submit to the Tender Officer a Tender Security in the following manner: Rs. 10,00,000/- (INR Ten Lakhs Only) from any scheduled Bank having branch in New Delhi, India or any entity approved by Employer in the form of a Demand Draft payable at Delhi in favor of Delhi International Airport Limited, valid for a period of 90 (Ninety) days after the final bid due date as specified in tender documents/subsequent communications.

*******End of Section 1*******


Section 2

SLA/SCOPE OF WORK

a) Scope/SLA’s buses for 16 buses (Non AC) for CISF Unit, IGI Airport:- The capacity of all buses should be 50 seater . SL

NO

BUS

CAPACITY

NO

OF

BUS

ROUTE TIMING APPROX

KMS PER

BUS /DAY

TOTAL

KMS

REMAR

KS

1 50 SEAT 10 BIJWASAN TO T3 &

BACK ( 08 Hrs Duty)

04 AM TO 06 AM

12 PM TO 02 PM

08 PM TO 10 PM

38 Kms x 3

=114

1140 Pick

&Drop

2 50 SEAT 2 Mahipalpur TO T3 &

BACK ( 08 Hrs Duty)

04 AM TO 06 AM

12 PM TO 02 PM

08 PM TO 10 PM

20 Kms x 3

=60

120 Pick

&Drop

3 50 SEAT 03 BIJWASAN TO T3 &

BACK ( 08 Hrs. Duty)

04 AM TO 06 AM

12 PM TO 02 PM

08 PM TO 10 PM

38 Kms x 3

shifts =114

342 Pick

&Drop

4 50 SEAT 01 Bijwasan-Gate-15-Mahipalpur Camp-T1D

0300 hrs 100 Kms 100 Pick

&Drop

T1D-Mahipalpur Camp-Gate-15-Bijwasan &

1200 hrs

T1D-Mahipalpur Camp-Gate-15-Bijwasan),

1930 hrs

b) Scope/SLA’s buses for 10 buses (Non AC) for CISF Unit, IGI Airport:- The capacity of 09 buses should be 50 seater and 01 bus should be 34 seater

SL NO

BUS CAPACITY

NO OF BUS

ROUTE TIMING APPROX KMS PER BUS/DAY

TOTAL KMS

REMARKS

1 50 SEAT 4 BIJWASAN TO T3 & BACK (08 Hrs Duty) BIJWASAN TO T1D & BACK (Training-Gen Shift)

Round the clock Total =228 kms

912 Round the clock

2 50 SEAT 3 MAHIPALPUR TO CARGO & BACK ( 08 Hrs Duty) MAHIPALPUR TO T1D & BACK ( 08 Hrs Duty) Total Air side Movement / other activities

Round the clock 170 Kms 510 Round the clock

3 50 SEAT 1 Striking Reserve Round the clock 100 Kms 100 Round the clock


4 50 SEAT 1 Admin etc Round the clock 150 Kms 150 Round the clock

5 34 Seat 1 Other Admin & Regimental activities

Round the clock 150 Kms 150 Round the clock

Note:-

The routes as given above are firm and shall remain the same. The distances under the prescribed routes will be re-measured jointly by DIAL, CISF and the concerned agency and the distance so measured, shall form part of the contract agreement for payment purposes.

Shift pattern could change from the existing 08-hrs as per operational requirement. DIAL reserves the right to split the contacts in terms of number of buses.

(B)

Per Km rates for doing extra mileage other than the mileage given above, may be quoted for miscellaneous duties other than the above. For this purpose, DIAL shall pay to the agency separately. For such duties minimum distance of 100 Kms may be considered along with the sitting capacity of the bus.

Requirements:-

1. Service provider/vendor should submit technical and commercial bids separately. 2. Service provider / vendor should arrange the buses for technical inspection / assessment by joint

team (CISF, DIAL-TMT & DIAL-Sec) at Delhi International Airport Site or at a mutually agreed site as per scheduled date & time. The buses provided for inspection shall be the same which will be deployed.

3. Vehicle Registration should be in the name of concerned agency /company and it shall be furnished during Inspection.

4. Financial turnover of last 03 years / IT RETURN copies to be provided. 5. Details pertaining to similar job execution in last 03 years to be provided as part of the technical

bid document. 6. Performance certificate for completed work and / or performance certificate for on-going work.

Technical details:-

1. Vehicle model shall not be older than year 2014. The vehicle shall be in “GOOD CONDITION” and to be jointly inspected by a team comprising of DIAL-Security,TMT and CISF officials.

2. Interstate Permit for at least 10% of the fleet or 01 number bus( whichever is more ), is mandatory.

3. While on duty, driver to remain in Uniform with Photo ID Card in possession. 4. Vehicle Fitness certification from Relevant RTO from time to time. 5. Road Permit from RTO. 6. CNG Testing Certificate. 7. Valid Insurance with Third Party Protection. 8. Vehicle shall have Commercial number and Driver shall have Commercial HMV License. 9. Driver and CNG shall remain in the scope of Vendor. 10. Periodic PUC Certification shall be provided by the Vendor. 11. Details of total number of buses available with the company which may include Regd No, Model,

Make, Capacity etc. 12. One driver & one helper is required in each bus. 13. Details of drivers & helpers working with the agency ( with qualification , name, DOB etc) 14. In case the bus is off-duty for Servicing/Repair/Maintenance etc , a suitable replacement in good

condition as acceptable by the user (CISF) , shall be provided and necessary advance intimation to be provided to DIAL and user (CISF) .

15. The buses shall always be kept well maintained. 16. All the vehicles must be issued with a log book to record the movements as well as running

kilometers.


17. The user (CISF) staff should not be delayed for duties on account of any deficiency or late reporting of vehicle/driver.

18. Digital watch to be affixed in each vehicle. 19. Keys of all the vehicles to be kept at CISF control room in respective camps. No vehicle to move

without the permission of MTO. 20. Photocopy of driving license, medical fitness certificates, driver badge, registration certificate,

vehicle insurance, pollution certificate and other necessary documents should be deposited in CISF office/MTO.

21. Vehicle while not in use should be parked in the CISF Camps. Drivers should be dedicated for each vehicle which are deployed as per shift duties / normal duty requirements.

22. Any other requirements which may arise from time to time will also be complied by the service provider.

Additional requirements for buses plying in the Air Side, if applicable:-

1. Buses should be fitted with electronic speed governors. 2. Drivers should be in proper uniform and holding Airside driving permit (ADP) , valid AEP

(Airport Entry Pass) and driving license issued by competent Govt authority. 3. Vehicle permit for Airside to be made available for the vehicles by the service provider as per the

laid down procedure at the Airport. 4. Service provider to ensure that all the airside safety norms are adhered to. High visibility jacket

must be used by the drivers while plying the vehicle inside the operational area. Necessary jackets to be made available to the drivers by the service provider.

5. Any other requirements which may arise from time to time will also be complied with by the service provider.

Penalty:-

1. One time non-compliance with respect to above given points shall invite penalty to the tune of 2% of the total invoice in that particular month.

2. Break down time is 01 Hour i.e. Vendor /Agency should replace the vehicle with in 01 Hour with a good-condition bus. One day proportionate rate shall be deducted for not providing the replacement in the given time and in such a scenario the replacement shall be hired by DIAL & the cost of which shall be recovered from the vendor.



Section 3

PRICE SCHEDULE /SCHEDULE OF RATES

Agency to submit the rates as per the scope defined above



Section 4

PROGRAMME OF SERVICES

ITEM DATA

Commencement Date Three years w.e.f 01.11.2018

Time for Completion 03 years from Commencement Date



Section 5

TECHNICAL BID

Technical details as mentioned above in Section 2



Section 6

Following details/ documents have to be a necessary part of the proposal, without which the offer will not be considered. 1. Prequalifying Criteria/Technical Offer: The Contractor/Agency must fulfill following pre-qualification criteria as per Para "1.1 to 1.8” and submit the Documents in a sealed ENVELOPE super scribed ENVELOP No.1. Technical Bid for prequalification for Hiring of buses for CISF Staff for a period of 3 years 1.1 Company Profile with product catalogues, if applicable. 1.2 Proof of having successfully completed similar works during the last 5 years with value of contracts and performance certificates. 1.3 Proof of registration with PF/ESI /PAN card/GST, etc. 1.4 History and Structure of firm name of directors/partners/proprietor with technical staff. 1.5 Audited balance sheet for previous three years. 1.6 List of Machinery/tools and plants & equipment’s. 1.7 All the above certificate/documents shall be submitted by the firm duly signed with seal and should be duly attested from a Gazetted Officer or an officer in PSE or their C.A. 1.8 Original documents shall be produced as required for cross verification. 2.0 General Terms & Conditions:- 2.1 Contractors/agencies are advised to inspect and examine the site and its surroundings and satisfy themselves before submitting their offers. A contractor shall be deemed to have full knowledge of the site, whether he Inspects it or not and no extra charges consequent on any misunderstanding or otherwise shall be allowed. 2.2. Submission of a quotation by a contractor implies that he has read this all the contract documents and has made himself aware of the scope and specifications of the work to be done and of conditions. 2.3 A Contractor should quote in figure as well as in words rate(s) and amount tendered. The amount for each item should be worked out and the requisite totals given. Special care shall be taken to write rates in figures as well as in words and the amounts in figures only in such a way that interpolation is not possible. 2.4 All rates shall be quoted on the scope of work (BOQ) as per the Format attached with this Request for Quotation at Section 2.The item rates must be submitted in a separate sealed ENVELOPE super scribed ENVELOP No.2 as Commercial Offer 2.5 While stating the rates, contractor must refer to the specifications mentioned in the Section 2 (Specifications are given at the end of BOQ) required to be adhered to while the execution of the job. 2.6 Work Compensation Policy: - All the workers must be insured during the execution of this job. 2.7 The entry passes, if required to enter the airport shall be arranged by the contractor. 2.8 Safety: In case the work is executed in the operation area, a work permit is required to be obtained from department of GFS prior to start of the work as per format issued by the department. Contractor is required to provide the high visibility jackets to its workers, who will not be allowed to enter the Operational area to execute the work without wearing the high visibility jacket. The Contractor shall ensure all safety precautions are taken during execution of work and safety Rules/laws/instructions issued by local authorities shall be strictly complied with and indemnify DIAL from any loss/claim, damages and other cost that may arise/imposed on department this account. 2.9 A tenderer shall submit the tender whom satisfies each and every condition laid down this notice, failing which, the tender will be liable for rejected. 2.10. The Delhi International airport Ltd. does not bind them to accept the lowest or any tender or to give any reasons for their decision. 2.11 Utility Requirement: The contractor shall make all utility arrangements required for the job 2.12 Tools & Tackles: All tools & tackles shall be provided by the contractor. 2.13 A tenderer shall submit the tender whom satisfies each and every condition laid down this notice, failing which, the tender will be liable for rejected. 2.14 The contractor shall not sublet the work or assign work entrusted to anybody without knowledge and written permission from DIAL. 2.15. Request for Quotation shall form part of the Contract documents. 2.16 Variation: All the quantities mentioned are tentative may lead to increase or decrease on actual. The cost of extra items shall be increased or decreased, as the case maybe, on prorate basis. 2.17 Material/Plant/Equipment’s at Site: Materials/resources will be stored at the premises entirely at contractor’s risk and cost. All of the materials shall be insured against fire and theft. Contractor shall


indemnify M/s DIAL from this risk. Debris created by the contractor during course of work should be cleared by him. 2.18 Quality of Work: Quality of materials and workmanship should be of International Standards and should comply with relevant IS specifications code and as per drawings if issued by the department. the payment shall be subject to the quality of work & material.


INTERNATIONAL AIRPORT LIMITED · envelopes should be put in a single sealed outer envelope super...

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