Interim Facilities Report

Interim Facilities Report

Quincy Public School District #172September 25, 2013

Data Gathering

Data GatheringO Demographic InfoO Enrollment ProjectionsO Capacity AnalysisO Building Data RecordO Operating CostsO Renewal & Replacement ScheduleO Research on Facilities Condition & Student

Performance

2010 2011 2012 2013 2014 2015 2016 2017 2018 20190

5001,0001,5002,0002,5003,0003,5004,0004,5005,0005,5006,0006,5007,0007,5008,0008,5009,0009,500

10,000Quincy Public School District #172

Projected Enrollment Thru 2018-19

Defining CapacityO Building Planning Capacity

O student enrollment that a school can best serve while fully utilizing its physical facilities.

O combination of factors: O the number of teaching stations available, O the area of auxiliary spaces, and O the adopted program for a school of that level.

O Capacity number is used for planning proposes, O enrollment boundaries O building utilization levels.

O Each individually facility may be capable of handling physically many more students than its planning capacity,

O The Planning Capacity is a practical capacity that provides for an easily understood and comparable number between facilities, as well as, providing an optimal operating size.

Defining Capacity - Elementary

O Defined simply as 25 students per classroom multiplied by the number of classrooms

O Classroom Size Factor O Reduced by 2 students with an average classroom

size below 750 square feet O Reduced another 1 student if the average classroom

size is below 650 square feet. O For example, building has 15 classrooms; the

Planning Capacity would be 375, (25 x 15). If the room sizes were 725 sq. ft, the capacity would be 345, (23 x 15).

Defining Capacity – Junior High School

O The Junior High capacity is defined utilizing 150 students for every four classrooms and one science lab.

O Additionally, there is a minimum of one Art and Life Skills labs for every 750 students.

O Each Junior High will have a band room, general music/vocal room,

O Three rooms for special service programs

Defining Capacity – High School

O High School capacity is defined as 175 Students for every four classrooms and one science lab.

O One Art, Life Skills and Tech Arts Areas/Labs per 800 students.

O Other areas are required and are determined by the curriculum and extra-curricular activities. O band and vocal music facilitiesO performing arts areas O athletic facilities. O Six classrooms for special service programs.

Capacity AnalysisPlanning Capacity Capacity by Sq Ft

BUILDING NAMEGrades Served Gross Sq. Ft.

# of general purpose classrms Enrollment

Planning Class Size

FactorPlanning Capacity

Sq Ft per Student*

Sudent Capacity

ADAMS ELEMENTARY SCHOOL K- 3 46,145 21 406 25 525 114.6 403 BERRIAN ELEMENTARY SCHOOL K- 3 36,969 15 205 23 345 114.6 323 DEWEY ELEMENTARY SCHOOL K- 3 38,630 15 247 23 345 114.6 337 ELLINGTON ELEMENTARY SCHOOL K- 3 33,588 16 322 25 400 114.6 293 MADISON ELEMENTARY SCHOOL K- 3 44,392 17 416 23 391 114.6 387 MONROE ELEMENTARY SCHOOL K- 3 32,385 16 257 25 400 114.6 283 WASHINGTON ELEMENTARY SCHOOL K- 3 33,720 16 307 23 368 114.6 294

TOTAL K-3 265,829 116 2160 2774 2,320

BALDWIN INTERMEDIATE SCHOOL 4- 6 211,537 68 1476 23 1564 120.6 1,754

QUINCY J R HIGH SCHOOL 7- 9 303,504 76 1431 1583 127.4 2,382

QUINCY SR HIGH SCHOOL & VOC CTR 10- 12 260,509 75 1334 1,562.5 140.3 1,857

Building InformationO Building Data Record

O Building Age & Square FootageO Construction TimelineO Demographic Information

O EnrollmentO Free and Reduced Lunch

O Information on Program SpacesO Information on Building SystemsO TechnologyO Major Projects

O Floor PlansO Aerial Site PlanO Attendance Map

Operating CostsOPERATING COSTS

ADA BER DEW ELL IRV MAD MON WASH QJHS BALD QHS ECFC DIST. WIDE

TOTALS $69,095 $29,748 $28,485 $24,803 $13,497 $36,842 $40,233 $46,907 $177,353 $184,458 $196,659 $36,248 $195,965 1,080,294$

Square Footage 46,145 36,969 38,630 33,588 40,524 44,392 32,385 33,720 303,504 211,537 260,509 60,000 1,141,903 1,141,903 Costs per Square Foot 1.50$ 0.80$ 0.74$ 0.74$ 0.33$ 0.83$ 1.24$ 1.39$ 0.58$ 0.87$ 0.75$ 0.60$ 0.17$ 0.95$

UTILITY COSTSADA BER DEW ELL IRV MAD MON WASH QJHS BALD QHS ECFC DIST. WIDE

Total 56,033$ 37,195$ 34,406$ 32,108$ 16,045$ 41,634$ 28,270$ 40,630$ 232,042$ 178,364$ 372,697$ 71,771$ 1,141,197$

Square Footage 46,145 36,969 38,630 33,588 40,524 44,392 32,385 33,720 303,504 211,537 260,509 60,000 1,141,903 1,141,903 Costs per Square Foot 1.21$ 1.01$ 0.89$ 0.96$ 0.40$ 0.94$ 0.87$ 1.20$ 0.76$ 0.84$ 1.43$ 1.20$ -$ 1.00$

Labor CostsADA BER DEW ELL IRV MAD MON WASH QJHS BALD QHS ECFC DIST. WIDE

TOTAL 114,854$ 101,893$ 96,988$ 116,467$ -$ 106,456$ 93,135$ 98,488$ 372,233$ 532,648$ 434,975$ 136,006$ 975,746$ 3,179,889$

Square Footage 46,145 36,969 38,630 33,588 40,524 44,392 32,385 33,720 303,504 211,537 260,509 60,000 1,141,903 1,141,903 Costs per Square Foot 2.49$ 2.76$ 2.51$ 3.47$ -$ 2.40$ 2.88$ 2.92$ 1.23$ 2.52$ 1.67$ 2.27$ 0.85$ 2.78$

Building Square FootagesADA BER DEW ELL IRV MAD MON WASH QJHS BALD QHS ECFC DIST. WIDE

Square Footage 46,145 36,969 38,630 33,588 40,524 44,392 32,385 33,720 303,504 211,537 260,509 60,000 1,141,903 1,141,903 4.04% 3.24% 3.38% 2.94% 3.55% 3.89% 2.84% 2.95% 26.58% 18.52% 22.81% 5.25% 100.00% 100.00%

Total Costs 239,982$ 168,836$ 159,880$ 173,378$ 29,543$ 184,933$ 161,637$ 186,026$ 781,628$ 895,471$ 1,004,331$ 244,025$ 1,171,711$ 5,401,380$

Costs per Square Foot 5.20$ 4.57$ 4.14$ 5.16$ 0.73$ 4.17$ 4.99$ 5.52$ 2.58$ 4.23$ 3.86$ 4.07$ 1.03$ 4.73$

FY 2013

SystemYear

Installed

Remain-ing Life Span

Year work req'd

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Site ImprovementsEED # xxxxxxxx Site UtilitiesDist. # xxxx-xxx Foundation/Substruct. 11,060 - - 393 - - X 11,453$

Superstructure 29,518 - - 1,126 - - X 30,644$ Exterior Wall System 17,553 - - - - - X 17,553$ Exterior Windows 2,076 - - - - - X 2,076$ Exterior Doors 894 - 29 - 93 39 X 1,055$ Roof Systems 6,297 - 4,077 297 733 - X 11,404$ Interior Partitions 9,534 - - - - - X 9,534$ Interior Doors 3,861 - - - - - X 3,861$ Interior Floor Finishes 6,180 4,566 - - 2,224 - X 12,971$ Interior Wall Finishes 4,860 - - - - - X 4,860$ Interior Ceiling Finishes 4,739 - - - - - X 4,739$ Specialties - - - - - - -$ Conveying Systems 330 - - - - - X 330$ Plumbing piping 4,576 - - - - - X 4,576$ Plumbing Fixtures 1,005 - - - - - X 1,005$ Fire Protect./Suppres. - - - - - - -$ HVAC Distribution 289 - - - - - X 289$ HVAC Equipment 7,894 - - - - - X 7,894$ HVAC Controls 2,101 - 163 1,660 377 325 X 4,625$ Electrical Serv./Gen. - - - - - - -$ Electrical Distribution - - - - - - -$ Electrical Lighting 4,442 - - - - - X 4,442$ Special Electrical 2,798 - 1,818 364 - - X 4,979$ Equip and FurnishingsTotals 120,008 4,566 6,088 3,839 3,426 364 Six Year Total

Building or Facility Use

Atta

ch S

urve

y if

incl

uded

in C

IP

Facility or Building

Name and/or Number

Replacement Value

NOTES

Number of Stories

Facility Cost Index

Gross Square Footage

Total Costs by System (in

dollars)

Current Dollar Value of Systems/Components that require Renewal or Replacement during Year

(in thousands of dollars)Building System Appraisal

138,292,188$

Renewal & Replacement Schedule

Quincy Public School District #172Technology by Building - 2012 - 2013

25-Sep-13

ADA BER DEW ELL IRV MAD MON WASH QJHS BALD QHS QAVTC ECFC Totals

Number of Classrooms 20 13 13 13 0 17 13 16 66 64 52 15 19 321

Number of Computers 42 14 31 13 0 30 30 19 95 84 83 79 0 520

Interactive Board, Projection, Doc Camera & Computer setup

14 13 13 10 0 9 10 14 6 29 13 0 0 131

Classrooms w/o Interactive Board Setup 6 0 0 3 0 8 3 2 60 35 39 15 19 190

Age of Computers 4 - 6 yrs 4 - 5 yrs 4 - 5 yrs 4 - 5 yrs 0 4 - 7 yrs 4 - 5 yrs 4-5 yrs 4-7 yrs 4-5 yrs 2-7 yrs 6m - 7 yrs ?

LabsNumber of Labs 0 0 1 1 0 0 0 0 3 2 4 3 1 15


Age of Computers 0 0 6 to 7 yrs 8 to 10 yrs 0 0 0 0 1 yr 4 yrs ? 1 - 2 yrs 4-7 yrs

Office/Administration


Age of Computers 6 - 7 yrs 4 - 5 yrs 4 - 6 yrs 4 -5 yrs 0 4-7 yrs 1-5 yrs 4-5 yrs 1-6 yrs 4-5 yrs 2-6 yrs 3 - 6 yrs 3-7 yrs

Facilities Conditions and Student Performance

OStudies support educators common sense - Students do better when they:

OHear wellOSee wellOAre not packed into small spacesONoise is not distractingOLighting is goodOAir Quality is goodOHeat and cooling are balanced


O Educational DeliveryO Milwaukee study suggest facility

conditions have stronger affect on performance than other factors, such as family background, socio-economic status, attendance and behavior

O Indoor Air QualityO About 40% of schools report

unsatisfactory environmental conditions


O Temperature & VentilationO Good ventilation systems are effective in

keeping toxic and nuisance materials out of the air.

O AcousticsO Studies have linked student hearing

problems with being held back a gradeO Lighting

O The visual environment is one of the most important factors in learning, affecting mental attitude, class attendance, and performance

Facility Appraisal

Appraisal InstrumentO An Appraisal Guide for Older & Historic

School FacilitiesO Developed by The Council of

Educational Facility Planners International

O A tool to evaluate the physical condition and educational adequacy of older and historic school facilities, and is designed to engage a broad audience in the appraisal process.

Appraisal CriteriaOEducational AdequacyOEducational EnvironmentOThe School SiteOBuilding Safety and SecurityOStructural Condition and

Electrical & Mechanical Systems OPlant Maintainability

Appraisal TeamO Team Members

O Bill Sanders – QHSO Mike Carter – Klinger & Assoc.O Todd Moore – Architechnics, Inc.O Dave Schlembach - Poepping, Stone, Bach &

Associates, Inc.O Dan Nutt – QPS Maint DeptO Dane Barnes – QPS Maint DeptO Dennis Peters – QPS Maint DeptO Rick Selsor – QPS Maint DeptO Rick Owsley – QJHSO Joel Murphy, Facilitator – QPS

Initial Findings

Initial FindingsO “Great Schools”, not so Great Facilities

O “A good teacher can teach anywhere”O Physical Structure is limiting the

learning experienceO No Facility Rated higher than

SatisfactoryO Only one Elementary was rated

SatisfactoryO 7 out of 12 of our active facilities were

rated BorderlineO Grade Alignment out of sync with

current practices

Initial FindingsO Smaller Elementary Schools generate some operational

inefficienciesO Large Intermediate School causes logistical and

operational issuesO Small Elementary & Intermediate Classrooms – Avg 750 Sq

FtO Undersized Gym & Cafeterias

O Multiple Lunch PeriodsO Limited PE Activities

O Relationship between spaces limitingO Restrooms located only on one floorO Movement restricted by Multi-Leveled buildingsO Old and outdated Building designs limiting programs

O Lack of Specialized Learning AreasO No Art RoomsO Music taught in converted classrooms or other spaces

Initial FindingsOLibrary well undersizedOTechnology Access Limited

O Computer Labs small or lackingO Low computer to student ratios

OSpace for teacher resource areas limited

OAdministrative Spaces very limited

Initial FindingsO Most Elementary sites too small, lack

adequate open space and parkingO Most Elementary sites too small to allow for

expansion of buildingO Vehicular & Pedestrian Traffic patterns not

separatedO Site Ingress/Egress Issue at Elementary sites

O Bus Drop Off AreasO Parent Drop Off AreasO Staff/Visitor Parking

Initial FindingsO Inability to meet ADA Requirements w/o extensive

workO Deterioration due to ages of facilitiesO HVAC Inadequate

O Fresh air exchangeO Individual AC UnitsO Efficiency of older equipment

O Poor Energy efficiencyO Electrical system is unable to accommodate

additional technology in classroomsO Trying to maintain 100+ year old buildingsO Maintaining “temporary” facilitiesO Building systems “tired”, needed major upgrades

Building Condition

Category Poss

ible

Poin

ts

Ave

rage

Rat

ing

Ave

rage

Pe

rcen

tage

Rat

ing

by

Cond

itio

n

1.0 Educational Adequacy 200 142 99 106 93 139 118 104 100 93 134 143 133 158 120 60% Borderline

2.0 Environment for Education 200 156 106 118 119 131 143 126 92 138 149 162 150 164 135 67% Borderline

3.0 School Site 100 82 53 64 58 60 77 64 53 75 77 82 76 75 69 69% Borderline

4.0 Building Safety & Security 200 145 123 118 123 129 138 113 88 136 141 150 158 164 133 66% Borderline

5.0Structural Condition and Electrical/ Mechanical Systems

200 149 129 101 116 130 111 125 75 108 148 163 168 167 130 65% Borderline

6.0 Plant Maintainability 100 75 62 50 56 72 58 55 44 56 64 78 77 81 64 64% Borderline

TOTAL 1000 749 573 556 564 661 646 587 452 605 713 777 763 808 650 65.0% Borderline

Educational Adequacy

O District Average – 60% - BorderlineO Elementary & Intermediate - 56% -

BorderlineO Berrian, Ellington & Baldwin –Poor

O Quincy Jr High School - 67% - Borderline

O Quincy High School - 64% - Borderline

O ACRSS & ABC Academy - 67%Borderline

O ECFC - 80% - Satisfactory

Educational Environment


BorderlineO Quincy Jr High School – 75% -

SatisfactoryO Quincy High School – 81% -

SatisfactoryO ACRSS & ABC Academy – 75% -

SatisfactoryO ECFC - 79% - Satisfactory

The School SiteO District Average – 69% - BorderlineO Elementary & Intermediate - 67% -

BorderlineO Quincy Jr High School - 77% -

SatisfactoryO Quincy High School - 82% -

SatisfactoryO ACRSS & ABC Academy - 76% -

SatisfactoryO ECFC – 75% - Satisfactory

Building Safety & Safety

O District Average – 66% - BorderlineO Elementary & Intermediate – 64% -


SatisfactoryO Quincy High School – 75% -

SatisfactoryO ACRSS & ABC Academy – 79% -

SatisfactoryO ECFC – 82% - Satisfactory

Structural Condition and Electrical & Mechanical Systems



SatisfactoryO Quincy High School - 81% -

SatisfactoryO ACRSS & ABC Academy - 84%

SatisfactoryO ECFC - 83% - Satisfactory

Plant Maintainability


BorderlineO Dewey - Poor

O Quincy Jr High School - 64% - Borderline

O Quincy High School - 78% - Satisfactory

O ACRSS & ABC Academy - 80% Satisfactory

O ECFC - 81% - Satisfactory

Next StepsPlanning Parameters/Guidance Needed to Develop Recommendations

Options to Address FindsCommunity InputRefining Options

Develop Recommendations

Planning ParametersO Limiting Transitions/Grade Level

ConfigurationsO Current, 3 Transitions: K-3, 4-6, 7-9, 10-12 O Other Models

O K-5, 6-8, 9-12 – 3 TransitionsO K-8, 9-12 – 2 Transitions

O Historical Preservation

Planning ParametersO Site Ingress/Egress

O Bus Drop Off AreasO Parent Drop Off AreasO Staff/Visitor Parking

O ADA ComplianceO Need for Specialized Spaces

O CafeteriaO GymO LibraryO MusicO ArtO Other

Planning ParametersO Technology

O InfrastructureO Devices

O Size of SchoolO Small schools – More BuildingsO Larger Schools – Less Buildings

O Neighborhood SchoolsO Sustainability/Energy Efficiency – “Green Bldgs”O Alternate Use for Buildings

Options to Correct FindingsO New ConstructionO AdditionsO RenovationsO Building ReplacementsO Cost Estimates?O Tax Impact?

Next StepsO Community Dialog 1

O School SizeO Grade ConfigurationO Neighborhood schoolsO Historic Preservation

O Refine Facility OptionsO Community Dialog 2

O Rate/Rank Facility OptionsO Gauge Support

O Final Report & Recommendation to Board

Questions

Interim Facilities Report

Documents

Transcript of Interim Facilities Report