Integrated Facility Management (IFM)

For NSLS-II

October 6, 2010

Chris JohnsonFacility Complex Manager

Facilities and Operations

What is IFM?

The Integrated Facility Management project will restructure the Lab’s facility management processes

This new model will ensure that the Lab’s some 350 facilities are:• mission-ready

• more effectively managed and maintained – to provide operational excellence for Laboratory growth

IFM model will drive the creation of appropriate processes across the Laboratory in configuration management, technical authority and WP&C

Integrated Facility ManagementDelivering Mission-Ready facility capability through enhanced operations and management of facility assets

Dedicated Full-Time Facility Management Team Improved Accountability for Maintenance & Services Craft and Engineering talent assume increased facility

ownership Optimized Personnel Resource Allocation

Enables optimized blend of dedicated and central resources

Facility-Level Work Planning Needs driven work planning based on customer and

scientific requirements Ability to optimize investments for mission readiness -

local prioritization of work orders and PMs

Other Battelle Labs with IFM

Oak Ridge National Laboratory Pacific Northwest National Laboratory Idaho National Laboratory

Workshop at BNL where reps from these labs helped us design BNL’s Integrated Facility Management Program Very supportive at upper management level Heard about same challenges at lower organizational levels

Complex Map

BNL Divided into Five Complexes North, East, South &

Central Utilities

NSLS & NSLS – II in East Complex

IFM model went into effect 10/1/10

Typical Complex Organizational Structure

Facility Complex Manager

Administrative Support

Facility Engineer

Business Operations

Facility Project

Manager(s)

Material Coordinator/

Expeditor

Craft Resources & Supervision

ESSH&Q Support

Planner / Scheduler

East Complex Structure

Facility Complex Manager

C. Johnson

Facility ComplexEngineer

Facility Project

ManagerJ. Stanisci

Multi-Craft SupervisorJ. Stanisci

Planner / Scheduler

Facility Project

ManagerJ. Giambalvo

Facility Project

ManagerJ. Biemer

Facility Manager for NSLS-II

The Complex Team provide a wide range of Facility Management Functions

Landlord Function Customer Service Provider Mission Ready Facilities Trades Support Facility Work Planning Facility Work Control Facility Safety Facility Regulations &

Requirements Operational Approval Complex Communication Reporting Execute ISM Principles FUA ownership Annual Work Plan

Store Front for Customer Needs

Maintain Buildings Custodial Support Building Steward Building Safety Facility Configuration

Management Complex Engineering

Technical Authority Building Operations Staff Qualification & Training Budget Facility Funding Requests GPP, GPCE, IGPP for

Facilities Deficiency Correction

So, What is IFM? And What’s Not IFM? IFM manages the Facility infrastructure to enable

Program Operations • Buildings, warehouses, conference centers, etc.• Includes “bricks and mortar”, utility services, custodial

services, etc.• Analogous to leasing a building in a research park

Program operations continue to be managed by the Program Organization• Research laboratories and machines• Research-specific equipment• Manage waste generated by R&D operations• Store materials• Office work, etc.

Role & Responsibilities Complex Manager

• Deliver Mission Ready facilities to enable Science • Manage a complex area to ensure the availability of effective,

efficient, safe, and secure facilities, infrastructure, and support systems

• Responsible & accountable for ensuring facility needs of building tenant are addressed

Facility Manager• Manage specific facilities, related equipment and systems

within a designated complex area• Significant involvement in development and execution of

work• Plan, prioritize, and initiate (authorize) work; accept/approve

work upon completion

What does this mean for NSLS-II? Early IFM implementation issues should be

worked out before NSLS-II BORE’s begin NSLS-II will have dedicated facility

maintenance team support from the outset IFM team will grow with NSLS-II IFM team will be integrated in the NSLS-II

start- up and commissioning process• Held joint IFM/NSLS-II CF start-up planning meeting • Reviewed CF Systems List• Currently working on plans to support start-up and initial

beneficial occupancies• Working with NSLS-II team to coordinate with other F&O

divisions not part of IFM

Conclusions IFM implementation is in its infancy but offers

an opportunity for enhanced mission support for NSLS-II

Timing of IFM implementation is good for NSLS-II• Enables growth and parallel development of IFM and NSLS-II• Dedicated IFM team will have firsthand knowledge of NSLS-II

systems & facilities IFM and NSLS-II CF team working jointly to support

BOREs starting February, 2011