Integrated Enterprise System 06/15/2009ESS Travel Request ECC 6.03 vers 1.0 1 Employee Self Service...
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Transcript of Integrated Enterprise System 06/15/2009ESS Travel Request ECC 6.03 vers 1.0 1 Employee Self Service...
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Employee Self Service – Creating a Travel Request
Tutorial
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Trigger
Trigger
The traveler is submitting a request to travel. Depending upon eligibility, the traveler may include a request for a cash advance.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Tips and Tricks
Tips and Tricks
•Time format is based upon a 24 hour clock(military format).
•Do not use your browser buttons to navigate while in the travel request, use the ESS navigation buttons.
•You may need to use the scroll bars to navigate in order to access all options.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Open the navigation menu, select “Travel
Management” and then “Travel Planning and
Expenses”.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Select “Create Travel Request”. This will open
a travel request.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Required fields are marked with a red
asterisk *
The traveler will complete the request by entering the following information:
1. Trip Start Date and Time using military format
2. Trip End Date and Time using military format
3. Destination
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Required fields are marked with a red
asterisk *
The traveler will complete the request by entering the following information:
1. Activity2. Reason 3. Comments (required
if requesting a cash advance
4. Estimated costs
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
If you are requesting a cash advance, the advance will automatically post to your
default payroll coding, however, you can select an alternative cost assignment. To do
this select “Change Cost Assignment”.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Enter in the new account coding making sure you enter the
percentage to be distributed to the code. If you have any
questions on the correct account coding to use, contact your
supervisor or fiscal office for assistance. Once you have
entered the new coding, select “Accept” to continue.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
If you are requesting a cash advance, enter
the justification for the advance in the
Comments section and select “Edit Advances”.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Enter the amount of the requested advance in the Amount column, then
select “Next Step”.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Any account coding changes and advances entered will now be updated in the travel request. Select “Next Step” to continue.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
If everything is correct, you are now ready to save the request.
Select “Save” to save the request but NOT to submit for supervisor approval.
Select “Save and Send” to save and submit the request for supervisor
approval.
Select “Next Step” to continue
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
Once the request has been saved, a trip number will be assigned.
To view and print the travel request select “Display Form”.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
To print, right click on the form and then select print from the menu.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Completing a Travel Request
If after reviewing the request, you do
NOT have any additional ESS tasks,
you can log out of ESS by selecting
“Log Off”.
If after reviewing the request, you do have additional ESS tasks, use
the History option. If you have additional Travel tasks, select
“Travel and Expenses”, if other ESS tasks, such as leave request, select
“ESS Home”.
06/15/2009 ESS Travel Request ECC 6.03 vers 1.0
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IntegratedEnterprise System
Additional Resources
Need help?
Contact the Travel Expense Help Desk:
• 1-800-824-0626 outside the Harrisburg area• 717-346-3401 within the Harrisburg area