8/20/2019 Instructions for Filling Out Faculty Form E5A and E5B

http://slidepdf.com/reader/full/instructions-for-filling-out-faculty-form-e5a-and-e5b 1/5

Instructions for Filling-out Faculty Form E.5A and E.5B (CHED e-Form E5

1. The HEIs are encouraged to use the MS Excel format in accomplishing the faculty form. It ihighly recommended that HEI should keep a copy of this form for the next data collection period.

2. Please type the complete ame of your Institution !no a""re#iation please$% and &egion atthe space pro#ided% and the assigned 'ni(ue Institutional Identifier inside the "ox.

). Please type the current *cademic +ear !*+$ inside the "ox for this data collection period.Example, 2-1/10.

. indly follo the format or template in entering the re(uested information and dou"le checkyour entries "efore you su"mit the accomplished form to the concerned 3HE4 &egional 5ffice.

0. Please use one ro for each faculty or teaching staff in higher education programs for dataentry.

6. 7or Educational 3redential Earned column% input the degree program !"oth in "accalaureatand graduate le#el$ attained "y the faculty. Please do not use any a""re#iation. If the faculty has earnedmaster8s or doctorate units% kindly put them under the 3olumn of the master8s or doctorate indicating thenum"er of units taken.

9. Please enter the name of the staff ho accomplished this form% his designation and the datit as accomplished and in like manner% the name of the official that certified the correctness of entries atthe space pro#ided.

Definition of Terms

!rimary Teac"ing Disci#line !7*34IS$ : 7or the faculty mem"ers% i.e. employees hose primary ;o" isteaching% this element ill capture the primary discipline of the su";ects the faculty mem"er usually teaches.

7or instance% using the 4iscipline 3ode% 7*34IS3 is 1-1-2 for faculty hose su";ects are grouped inSecondary Education.

I$ THE E%!&'EE F&&-TI%E '* !A*T TI%E+

E<EMET 'M=E& ,5

*ME 57 E<EMET IF THE E%!&'EE F&&-TI%E/ F&&-TI%E '* !A*T-TI%E I0 THEHEI

SH5&T *ME F&&1!A*T

P'&P5SE To anser, is the employee full:time% half:time% or part:time in the HEI>

4E7IITI5 75& THE 5:TE*3HI? EMP<5+EE%

• 7ull:time means a -:hour eek.

• If the no. of hours is fixed at 2- hours per eek% the employee

is half:time.• If there is no fixed commitment for - hours or 2- hours% the

employee is classified part:time. 7or instance% if a Physician is@on callA or renders clinic hours for 2 hours per day%classification is part:time.

75& THE 7*3'<T+ 5& TE*3HI? EMP<5+EE%

• full-time means t"e faculty mem2er is re3uired to teac" or 

account for t"e normal (i.e. minimum) full-time faculty

8/20/2019 Instructions for Filling Out Faculty Form E5A and E5B

http://slidepdf.com/reader/full/instructions-for-filling-out-faculty-form-e5a-and-e5b 2/5

load/ ty#ically set at 4 units !or hate#er it is in the HEI$.The faculty mem"er has to account for this full load.

• If t"e faculty mem2er is re3uired to teac" or account for

e6actly "alf t"e normal load/ t"en t"e faculty is "alf-time. Indeed% so long as there is a fixed minimum load hich is lessthan the full:time !say B units per sem$% the faculty mem"er ill

"e classified as @half:timeA. The crucial condition is that thereis a fixed minimum load hich the faculty has to account for.

• If t"e faculty mem2er "as no fi6ed minimum load/ t"en t"e

faculty mem2er 7ill 2e classified #art-time. The(uintessential part:time faculty mem"er is the lecturer"ecause the lecturer has no pre:determined minimum load.The lecturer may teach or may not depending on his ona#aila"ility and the need for his ser#ices.

• @To account for 1C unitsA means the faculty is alloed to meet

the 1C unit normal load ith a com"ination of actual teaching%administrati#e duties% research or some other officially:recogniDed duty.

• Teaching 7ellos% *ssociates or *ssistants ill "e counted

separately.•  * professor emeritus ill counted as @part:time facultyA

"ecause there is no fixed minimum load.

• If t"e faculty mem2er "as no fi6ed minimum load 2ut "as

2een teac"ing an a8erage of at least 4 units in t"e#re8ious four (9) consecuti8e semesters% the facultymem"er ill "e classified @full:timeA.

• This counting rule is only for the purposes of the &34EM and

the rule cannot or should not "e in#oked "y any person todemand some pri#ileges or compensation from the HEI.

 

354I?

1 The person is a @full:timeA employee of the HEI.2 The person is a @half:timeA employee of the HEI.

) Student employee such as Student *ssistant or ?raduate *ssistant.

Teaching 7ello% *ssociate or *ssistant.

0 one of the a"o#e and therefore @part:timeA. This includes, lecturers!all ranks$% ad;unct or affiliate faculty% #isiting professors% professorsemeriti% Physicians @on callA% layers or accountants @on retainer"asisA% etc.

B ot knon or not indicated.

:HAT I$ THE FAC&T %E%BE*;$ !*I%A* FIE&D 'F $!ECIA&I<ATI'0+

:"at is t"e #rimary field of s#eciali=ation of t"e faculty mem2er > If this (uestion is leftopen:ended% the response could "e anything ritten don "y the faculty mem"er. The responsecan only "e recorded in a computer as text data. This means it cannot "e analyDed. It ould then"e impossi"le to categoriDe the faculty mem"ers in an HEI into a fe disciplines% let alone classifyall the faculty mem"ers in the Philippines.

If the HEI or 3HE4 ants to analyDe the responses from 2-- faculty mem"ers in an HEI or the0-%--- !or 1--%---$ faculty mem"ers in the Philippines% t"e res#onse must 2e limited to a #re-s#ecified menu of s#eciali=ations. 7or this data element% 3HE4% the 6:digit 4iscipline 3ode

8/20/2019 Instructions for Filling Out Faculty Form E5A and E5B

http://slidepdf.com/reader/full/instructions-for-filling-out-faculty-form-e5a-and-e5b 3/5

shall "e used. The point is that responses ha#e to "e chosen from a prescri"ed menu. Theresponse should not "e open:ended. $EE DI$CI!&I0E C'DE I0 E>CE& F'*%AT.

!*'FE$$I'0A& &ICE0$*E EA*0ED B THE E%!&'EE

E<EMET 'M=E& ,4*ME 57 E<EMET !*'FE$$I'0A& &ICE0$*E EA*0ED B THE E%!&'EE

SH5&T *ME &ICE0$*E

P'&P5SE To capture the professional licensure !e.g. 3P*% =ar% etc.$ earned "ythe employee. To permit statistical ta"ulations and cross:ta"ulationsith other #aria"les such as discipline.

4E7IITI5 This element captures hether the employee has earned professional(ualification "y passing a Professional &egulatory 3ommission !P&3$"oard exam% the "ar or the e(ui#alent in other ;urisdictions.

The particular kind of (ualification ould "e noted. If to or moreprofessional designations ha#e "een earned% record the one thatcorresponds to the person8s primary teaching discipline or their

occupation. 4o not confuse ith EMP<'*< or HI?HEST4E?.354I? 2:digit code.

-1 P&3 in *ccountancy or the e(ui#alent from another ;urisdiction

-2 P&3 in *eronautical engineering or the e(ui#alent from another ;urisdiction

-) P&3 in *gricultural Engineering or the e(ui#alent from another ;urisdiction

- P&3 in *griculture or the e(ui#alent from another ;urisdiction

-0 P&3 in *rchitecture or the e(ui#alent from another ;urisdiction

-6 P&3 in 3hemical Engineering or the e(ui#alent from another ;urisdiction

-9 P&3 in 3hemistry or the e(ui#alent

-C P&3 in 3i#il Engineering or the e(ui#alent

-B P&3 in 3riminology or the e(ui#alent1- P&3 in 3ustoms =rokerage or the e(ui#alent

11 P&3 in 4entistry or the e(ui#alent

12 P&3 in Electrical Engineering or the e(ui#alent

1) P&3 in Electronics F 3ommunication Engineering or the e(ui#alent

1 P&3 in En#ironmental Planning or the e(ui#alent

10 P&3 in 7isheries Technology or the e(ui#alent

16 P&3 in 7orestry or the e(ui#alent

19 P&3 in ?eodetic Engineering or the e(ui#alent

1C P&3 in ?eology or the e(ui#alent

1B P&3 in Interior 4esign or the e(ui#alent

2- P&3 in <andscape *rchitecture or the e(ui#alent

21 Supreme 3ourt =ar Examinations or the e(ui#alent

22 P&3 in <i"rarian or the e(ui#alent2) P&3 in <ET:Elementary or the e(ui#alent

2 P&3 in <ET:Secondary or the e(ui#alent

20 P&3 in Marine 4eck 5ffice or the e(ui#alent

26 P&3 in Marine Engine 5fficer or the e(ui#alent

29 P&3 in Master Plum"er or the e(ui#alent

2C P&3 in Mechanical Engineering or the e(ui#alent

2B P&3 in Medical Technology or the e(ui#alent

)- P&3 in Physician or the e(ui#alent

8/20/2019 Instructions for Filling Out Faculty Form E5A and E5B

http://slidepdf.com/reader/full/instructions-for-filling-out-faculty-form-e5a-and-e5b 4/5

)1 P&3 in Metallurgical Engineering or the e(ui#alent

)2 P&3 in Midifery or the e(ui#alent

)) P&3 in Mining Engineering or the e(ui#alent

) P&3 in a#al *rchitecture and Marine Engineering or the e(ui#alent

)0 P&3 in ursing or the E(ui#alent

)6 P&3 in utrition F 4ietetics or the e(ui#alent

)9 P&3 in 5ccupational Therapy or the e(ui#alent)C P&3 in 5ptometry or the e(ui#alent

)B P&3 in Pharmacy or the e(ui#alent

- P&3 in Physical Therapy or the e(ui#alent

1 P&3 in &adiological Technology or the e(ui#alent

2 P&3 in Sanitary Engineering or the e(ui#alent

) P&3 in Social Gork or the e(ui#alent

P&3 in Sugar Technology or the e(ui#alent

0 P&3 in eterinary medicine or the e(ui#alent

6 P&3 in :&ay Technology or the e(ui#alent

9 P&3 or 3i#il Ser#ice !prior to 1BB0$ in Teacher Education

B- o licensure earned.

BB o record or not knon

Tenure of Em#loyment - This classifies the employee into permanent% pro"ationary% casual or contractual. Permanentmeans the faculty cannot "e fired except for a cause% otherise the employment is defined for a fixed duration only or is Jathe pleasureJ of some executi#e.

  Code

4 : Permanent

 K Pro"ationary

? : 3asual/Lo" 5rder 

9 K 3ontractual5 K Temporary !for S'3s only$

C&A$$IFI0@ THE FAC&T I0T' @E0E*IC *A0$

In the S'3s% the position titles for the faculty include &oman numerals as in @ *ssistant Professor IA as opposed to @*ssistant Professor IA. If the &oman numerals are factored in% there could "eas many as )- different faculty position titles. Hoe#er% it ould "e simpler if faculty ranks could"e grouped together into ;ust @the generic ranksA ithout the encum"rance of &oman numerals.The data element 7*3&* is an attempt in this simplification.

E<EMET 'M=E& ,?

*ME 57 E<EMET @E0E*IC FAC&T *A0 'F E%!&'EE

SH5&T *ME FAC*A0

P'&P5SE To simplify or standardiDe faculty ranks into ;ust the ma;or categories%ignoring the &oman or *ra"ic numerals hich designate @stepsA ithinthe same rank.

4E7IITI5 The @generic faculty rankA as coded "elo. This element ill ignore *ra"ic or &oman numerals% ill put *sst Prof 1%2%)%%0%6 all togetherunder @*ssistant ProfessorA.

Ignore the prefixes, Exchange% isiting% *d;unct% *ffiliate% and the suffixEmeritus. Thus% isiting% *d;unct or *ffiliate *sst Prof ill "e codedalong ith all other *sst Prof.

8/20/2019 Instructions for Filling Out Faculty Form E5A and E5B

http://slidepdf.com/reader/full/instructions-for-filling-out-faculty-form-e5a-and-e5b 5/5

 * person ill "e classified into one and only one of the folloingcategories.

354I? 2:digit code.

-B Teaching 7ello or Teaching *ssociate

1- Teacher% Master Teacher 

11 <ecturer% Senior <ecturer% Professorial <ecturer 12 Professor Emeritus

1) isiting Professor !hate#er the actual rank$

1 *d;unct or affiliate faculty !regardless of hether ad;unct asst prof orad;unct associate prof or ad;unct professor% etc.$

2- Instructor  

)- *ssistant Professor 

- *ssociate Professor  

0- 7ull Professor !including 'ni#ersity Professor$

B- 5thers

Teac"ing &oad - This refers to the total actual teaching load of a faculty in the current semester/trimester. If faculty is in

study lea#e "ut has e(ui#alent load% please indicate also the teaching load.

@eneral Education (@E) nits - This refers to the actual teaching load in ?E su";ects "eing taught "y thefaculty in the current semester/trimester. If faculty is in study lea#e "ut has e(ui#alent load% please indicatealso the teaching load. Please do not lea#e this column "lank% indicate @-A if none. Pure numerical #alues.

$u2ects Taug"t : This refers to all the su";ects "eing taught "y the faculty in that particular semester. Please do not usea""re#iations. Please do not lea#e this column "lank% indicate @/*A if none.

@eneral Education (@E) $u2ects Taug"t - This refers to all the ?E su";ects "eing taught "y the faculty in that particularsemester. Please do not use a""re#iations.

Annual $alary : This refers to the actual annual "asic salary of the faculty. Pure numerical #alues. 'se code or indicate th

actual salary.

 ears of $er8ice : This refers to the num"er of years as a faculty mem"er in the institution. Pure numerical #alues.

!osition : This refers to the plantilla position of the employee.