Instructions for Archiving/Replacing a PDF on EMMA · Municipal Securities Rulemaking Board 5...

Instructions for Archiving/Replacing a PDF on EMMA Version 1.0, September 2016

emma.msrb.org

The Official Source for Municipal Disclosures and Market Data

Municipal Securities Rulemaking Board 2

Instructions for Archiving/Replacing a PDF on EMMA

Revision History

Version Date Description of Changes

1.0 September

2016

Initial version.



Resources and Support

MSRB Website: msrb.org

EMMA Website: emma.msrb.org

For assistance, contact MSRB Support at 202-838-1330 or [email protected]. Live Support: 7:30 a.m. - 6:30 p.m. ET Email Support: 7:00 a.m. – 7:00 p.m. ET Municipal Securities Rulemaking Board

1300 I Street NW, Suite 1000

Washington, DC 20005

Tel: 202-838-1500

Fax: 202-898-1500

http://www.msrb.org/

http://emma.msrb.org/



Table of Contents

Introduction .......................................................................................................................... 5

Part 1: Accessing EMMA Dataport ......................................................................................... 6

Part 2: Accessing Existing Submission Documents .................................................................. 9

Part 3: Replacing a File ......................................................................................................... 13

Part 4: Archiving a File ......................................................................................................... 18



Introduction

The MSRB protects investors, state and local governments and other municipal entities, and the

public interest by promoting a fair and efficient municipal securities market. The MSRB fulfills

this mission by regulating the municipal securities firms, banks and municipal advisors that

engage in municipal securities and advisory activities. To further protect market participants,

the MSRB provides market transparency through its Electronic Municipal Market Access

(EMMA®) website, the official repository for information on virtually all municipal bonds.

EMMA provides free public access to official disclosures, trade data, credit ratings, educational

materials and other information about the municipal securities market. The MSRB also serves

as an objective resource on the municipal market, conducts extensive education and outreach

to market stakeholders, and provides market leadership on key issues. The MSRB is a

Congressionally-chartered, self-regulatory organization governed by a 21-member board of

directors that has a majority of public members, in addition to representatives of regulated

entities. The MSRB is subject to oversight by the Securities and Exchange Commission.

The EMMA website is a centralized online database operated by the MSRB that provides free

public access to official disclosure documents and trade data associated with municipal bonds

issued in the United States. In addition to current credit rating information, the EMMA website

makes available real-time trade prices and primary market and continuing disclosure

documents for over one million outstanding municipal bonds, as well as current interest rate

information, liquidity documents and other information for most variable rate municipal

securities. The EMMA website also makes available public disclosures of political contributions

made by brokers, dealers and municipal securities dealers (collectively, dealers) and municipal

advisors to municipal entity officials (formerly referred to as issuer officials), state and local

political parties, and bond ballot referendum committees.

The purpose of these instructions is to assist users to archive or replace documents when

updating their continuing disclosure submissions.





Part 1: Accessing EMMA Dataport

From the EMMA homepage at http://emma.msrb.org, click the EMMA Dataport link at the top of the

page.




Click Login to MSRB Gateway to begin the authentication process.



Enter your User ID and Password and click Login to access EMMA Dataport.



Part 2: Accessing Existing Submission Documents

The EMMA Dataport Submission Portal displays tabs that represent the submission types you can make

to EMMA. Click the Continuing Disclosure (Rule-based & Voluntary) tab.

Click the Update button next to Continuing Disclosure Submission to modify a submission.



Type the Submission ID in Modify Submission box and click the blue arrow, or click the Submission ID

from the list of most recent submissions displayed on the right.



Continue clicking Next until you reach the Upload Disclosure Document screen, where a file may be archived or replaced.



The Upload Disclosure Document screen provides the options for a file to be archived or replaced. For an explanation of file options, hover over the Manage Documents & Files – Options link.



Part 3: Replacing a File Single-click the PDF file you wish to archive or replace to view the FILE/PDF OPTIONS link. Hover over the Options link to view links to replace or archive the file.



Select Replace File.



Click Yes in the pop-up window to confirm the file replace action.



Click Choose File in the “Replace File” dialog box.



After choosing a file, click Upload to replace the existing file.



Part 4: Archiving a File In general, as an alternative to Replace File (which archives and adds a file in a single action), Archive File achieves the same objective, but in two actions (Archive File followed by Add File). Select Archive File from the options menu next to the PDF you intend to archive.



Click Yes in the pop-up window to confirm the archive file action.



The archived file no longer appears on the submission. By hovering over the Options link, the Add File option may be selected. By archiving the PDF file, the submission no longer has a file attached and therefore the Preview command button will remain disabled until a file is uploaded.



To Add File, follow the same upload file procedure as described above when replacing a file.



When a file is uploaded to the submission, the Preview button is now active, allowing the user to publish the modified submission. Select Preview and then Publish to complete the submission update.



Select Publish and then confirm the action to complete the submission update.



Click Yes in the pop-up window to confirm the Publish action.



A publish confirmation dialog box shows the submission modification as successful and allows the user to print the submission.

Instructions for Archiving/Replacing a PDF on EMMA · Municipal Securities Rulemaking Board 5...

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