March 26, 2014

Instructional Materials Secondary Ordering Workshop

for FY15

New to our Department

Tina Sparks Instructional Materials Specialist 561-684-5127 PX 45127 tina.sparks@palmbeachschools.org

Textbook AdoptionsDual EnrollmentScience Direct FundingDepartment WebsiteProfessional Development

Consumable Protocol

Your peers need your help!

Consumables need to be sent to new school when student transfers to a school within the District.

It has been District practice to send the consumables with the cum folder.

Spring Ordering Procedures for Maintenance Orders

Title Codes & Available Consumables (Salmon)Need to order consumables on TX05Ordering needed materials (course codes)

Restricted Materials – Use PBSD 0388 or email Bill

Online Reporting

http://www.palmbeach.k12.fl.us/onlinereporting/DisplayDirStructure.asp

Textbook Ordering Screen Refresher

Refer to Breeze Presentation on Textbook Screens on I.M. web site

Step by step instruction

Ordering, reporting losses, searching for excess books, etc.http://www.palmbeachschools.org/imlms/breezetraining.asp

Maintenance Orders

Deliveries will begin in June/July, starting in the North Area.

Please be sure that summer staff know the storage location for deliveries.

REPORT DISCREPANCIES! 60-day deadline for summer

30-day deadline beginning August 1

Science Direct Funding

If funds are available….

Secondary schools onlyScience lab supplies - High = $200/225 per science teacher - Middle = $125/150 per science teacher - Alternative = $125/150 per siteBased on # of Science TeachersWill be allocated after 11th day count in

August.

Off Adoption Materials

Off-adoption pick-ups begin in OctoberBox up off-adoption materials and label with

off-adoption stickersAllow any Charter schools, homeschool parents

or other interested parties to have any of your off adoption materials you are returning.

Contact the IM Department if you have materials needing to be disposed of.

Do not throw them away!

Destiny Textbook Manager

Adding/circulating consumableso Consumables are added the same as textbooks, but

“without barcodes”o Initial FY15 order will be added into inventoryo School must add any additional copies after initial

orderMust circulate out to students, not teachersTransfer consumables to other sites if student

transfers to another school within districto Check back into school site if student leaves district

Never transfer on-adoption materials to Charter Schools

New Changes to Destiny

Follett APP for mobile deviceso Android version 2.1 or highero iOS version 4.2 or highero auto-focus camera o Wireless or 3G/4G connection

Barcode scanning functionality available on devices that have auto-focus camerao Check out/Check ino Check patron statuso Check copy status

Dashboard – graphical view of Textbook Manager How-To Videos in Destiny Help

Important Information

Textbook Collection Referral (PBSD 2020)Website Information:

www.palmbeachschools.org/imlms - Price Updates, Adoptions (available online &

on Edline), Procedures, and Barcode Information, Textbook screen Breeze presentations

- Presentations tab

Special Needs Order Form

Important Information continued…

100% collection for lost materials for the life of the adoption

Cashless payments can be accepted for textbook lost/damaged charges

End-of-Year Close Out Procedures: Bulletin to be issued in late April Rebinding -vs- Defective materialsOn Adoption returns

Key Dates

May 19: End-of-year Inventories available Online

May 23: Books for rebinding due to Instructional Materials Department

June 6: End-of-year Order and Losses due via TX05 screen by 4:30 p.m.

June 12: Check for Lost/Damaged Account (6-5200) due to Accounting Services

Dual Enrollment

FY15 New Adoptions

6-12 ELA – HMH Collections6-8 Reading – Scholastic Read1809-12 Reading -6-12 Mathematics -

Adoption Committees During FY14

9-12 World Languages9-12 Career Technical Education9-12 HOPE and Physical Fitness

6-8 materials will also be considered and reviewed; dependent on funds available.

Final Points

• Transferring of materials - High schools to Middle schools

• Read Bulletins• Know your School Board Policies• Review The Instructional Materials Website