Instruction Manual (Final Year Project) Civil Engineering Department.pdf

Sir Syed University of Engineering and Technology – Karachi (Department of Civil Engineering) of 29

Sir Syed University of Engineering and Technology – Karachi

Department of Civil Engineering

Final Year Project 2012 Batch

Instruction Manual




Important Dates (Final Year Project - 2012 Batch)

S.

No. Topic Last Date Day

1 Selection of Project Title / Field of Study 6th

March 2015 Friday

2 Selection of Internal and External Supervisor(s) 6th

March 2015 Friday

3 Registration of Final Year Project 13th

March 2015 Friday

4 Interim Progress / Mid-Year Review 17

th to 21

st August

2015

Monday to

Friday

5 Submission of Draft Copy to Internal Supervisor 14th

December 2015 Monday

6 Final Year Project Presentation 4th

to 8th

January 2016 Monday to

Friday

7 Submission of Final Report (Soft and Hard Copy) to

Internal Supervisor 11

th January 2016 Monday

8 Grading and Finalization of Marks 25st January 2015 Monday

Responsibilities of the student:

1. Adhering to the time schedule specified in the project/dissertation proposal (synopsis) as agreed with

the supervisor(s).

2. Continually review your work plan (Time with Task). Set daily/weekly tasks, including priorities

3. Working diligently and becoming an independent learner.

4. Keeping all raw data/questionnaires/survey forms.

5. Writing the dissertation on his/ her own and planning the writing-up so as to give the supervisor(s)

adequate time to read the preliminary draft copies and to provide guided and motivated feedback well

ahead of the submission date.

6. Bringing to the urgent attention of the supervisor(s) any problems (academic and personal) associated

with progress.

7. The mid-year review / interim progress is compulsory and will be graded by your supervisor. This

grade will help your supervisor in arriving at a final grade when your work comes to be graded after its

submission.


Flow Chart




Date: 26th January 2015

Notification

Subject: FYP (Monitory and Regulatory Committee)

List below members are nominated as a Monitory and Regulatory Committee for Final Year

Project Batch 2012. The committee will work for the development of project plan, promoting

research culture, preparation & presentation of interim and final report with clear assessment.

S. No. Name Designation

1 Mr. Shahid Saleem Convener

2 Engr. Nadeem

Qayyum Member

3 Engr. S. Faraz Jafri Member

4 Engr. Asif Abbasi Member

5 Engr. Zubair Iqbal

Rao Member

6 Engr. Kamran Khan Member

7 Engr. Khawaja

Sheeraz Member




Date: 26

th January 2015

Panel of Expert

Final Year Project – Batch 2012

Following list of Faculty Members are nominated under the head of Panel of Experts for the

forthcoming Batch 2012 in Final Year Project. Panel of Experts are advised to work in

collaboration of Committee members (Monitory and Regulatory committee) in lieu of the design

guidelines and defined criteria.

S. No. Name Field

1

Dr. S. M. Makhdumi / Dr. Atta

Ullah Mehar / Engr. Nadeem

Qayyum

Structural Engineering

2 Dr. A. Samad / Engr. Soomar

Khatri Geotechnical Engineering

3 Engr. Asif Abbasi / Engr.

Khawaja Sheeraz

Transportation Engineering / Traffic

Engineering

4 Engr. Syed Faraz Jafri / Engr.

Zubair Iqbal Rao Construction Management

5 Engr. Shahid Saleem Environmental Engineering

6 Engr. Khursheed Jamal / Engr.

Nadia Qamar Hydrology and Water Management

7 Engr. Kiran Bano Environmental Management




Final Year Project Application / Registration Form Date: ________________

To;

The Chairman

Sir,

We the students of batch 2012 would like to kindly consider our group for the following project titled as:

To be final year project this is being offered by;

Name of Supervisor: Designation:

Name of Co-Supervisor: Designation:

Are willing to supervise the above mentioned project for which approval may be grated.

Students / Groups Members Details:

S.

No. Name Roll Number Email Address

Contact

Number Signature

______________ ______________ ______________

Project Supervisor Co-Supervisor Chairman (This form should be submitted on or before 12h March 2015)

For Office Use Only

Project Allocated On: Remarks:

Project Code: FYP-2012-CV-_______

Project Coordinator

Signature:




Request for Co-Supervision of Final Year Project Date: ________________

Dear Sir / Madam:

You are requested to officially co-supervise the final year project of our engineering student being

supervised by __________________________________for the project tiled;

In case of willingness kindly coordinate with the supervisor at his / her given contact details given

below:

Name of Supervisor:

Designation:

Address: Department of Civil Engineering, Main University

Road, Karachi (75950)

Contact Number:

Email Address:

Your participation in the academic endeavor will be acknowledge and highly regarded.

______________ ______________

Project Supervisor Chairman

(This form should be submitted on or before 12th March 2015)



Department of Civil Engineering Students Progress and Evaluation Form (Attendance Record)

Project Tile: Project Code: FYP-2012-CV-_______

Project Advisor (Internal): Designation:

Roll

Number

Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15

Date Date Date Date Date Date Date Date Date Date Date Date

2012-

CV-___

2012-

CV-___

2012-

CV-___

2012-

CV-___

2012-

CV-___

2012-

CV-___

Bri

ef D

escr

ipti

on

: A

gen

da

of

Mee

tin

g(s

) &

Nex

t M

on

th

Ass

ign

men

t(s)


Sir Syed University of Engineering and Technology Karachi


Final Year Project Assessment Form

Date: _________________

Project Title:

Internal Advisor: Designation:

External Advisor: Designation:

Presentation Assessor: Designation:

S.

No. Criteria

Please Tick Appropriate Box

Excellent Very

Good Good Acceptable

Barely

Acceptable Poor

1 Technical Capability?

2 Relevant and well defined objectives?

3 Is the analysis based on sound principles? Are

statistical methods appropriately used?

4

Data collection, surveys, interviews and/or other

data collection method well defined? Are

alternative(s) discussed?

5 Field Work, Coordination with External, Internal

Advisers?

6

Lessons / techniques learned by group members

like manual methods of design, or trained in any

software.

7 Are the diagrams or figures informative? Quality of

the diagrams?

8 Presentation and discussion of results?

9 Has the validity of the results been discussed? Is

the discussion logical?

10 Significance of the conclusions and final findings?

Remarks (Optional):

S. No. Roll Number Suggested Marks

(Out of 200)

1 2012 - CV -

2 2012 - CV -

3 2012 - CV -

4 2012 - CV -

5 2012 - CV -

6 2012 - CV -

(This form should be submitted on or before 25th

January 2016)

Signature

(Presentation Assessor)


Sir Syed University of Engineering and Technology Karachi


Date:_______________

Final Year Project Marks (2012 Batch)

Project Title:

Internal Advisor: Designation:

External Advisor: Designation:

S.

No. Name of Student Roll Number

Marks

(Out of 200) Remarks;

1 2012 - CV -

2 2012 - CV -

3 2012 - CV -

4 2012 - CV -

5 2012 - CV -

6 2012 - CV -

Signature

(Internal Advisor)

Note: 1. Please attach 3 filled final year project assessment forms, before submission of marks.

2. This form should be submitted on or before 25th

January 2016.




Final Year Project 2012 Batch

Progress Report

This report has been specifically designed for B.S. students working on their Final

Year Project (FYP) at Civil Engineering Department, SSUET.

Every group of students is required to do the following:

1. Complete all the sections of this report.

2. Submit original hardcopy to FYP Coordinator on or before 30 April 2015.

3. Email (softcopy) synopsis and progress report to technical advisors,

sponsors and FYP coordinator.

Note:

1. There should be NO grammatical or spelling mistakes.

2. Submission after due date will not be accepted.

3. For more information, contact your internal advisor and/or FYP

coordinator/FYP committee members.


1.0 Project Identification

1.1 Project Title

1.2 Students Name

and Roll Number

Name Roll Number

1.

2.

3.

4.

5.

6.

7.

1. 2012 –CV-

2. 2012 –CV-

3. 2012 –CV-

4. 2012 –CV-

5. 2012 –CV-

6. 2012 –CV-

7. 2012 –CV-

1.3 Technical

Advisor

1.3.1 Internal Advisor:

Name:

Designation:

1.3.2 Co-Internal Advisor:

Name:

Designation:

1.3.3 External Advisor:

Name:

Designation:

Company/Institute:

1.4 Approved

Financial

Sponsor(s)

(If there are any,

mention only

companies/institute

s names)


2.0 Project Insights

2.1 Field of Study

2.2 Keywords

(Max. 3 to 6. Don’t

use abbreviation)

2.3 Major Task

Modeling Analysis and Design Prevention and Repair

Testing

Validation Data Collection Rectification

Resource Allocation / Optimization Field Study Survey

Physical tool(s) Development Software Development

Technical Feasibility Financial Feasibility

Comparison of Alternative Policy / Strategy Formulation

Others (please specify):

2.4 Software

Packages, Tools

and Programming

Languages

MS Excel AutoCAD

SAP Eagle Point

Masterseries MXRoads

PCACOL Trafficware

BIM Mathcad

Primavera EQUE2

MS Project ERA Environmental

Others (please specify):


3.0 Relevant Study Material

3.1 Semester

Courses

(BS Civil

Engineering

Courses)

Course Code and Title

1.

2.

3.

3.2 Book(s) and

Other Printed

Material

Reference Number

(if any) Title, Edition, Publishing Year And Authors’ Names

1.

2.

3.

4.

5.

3.3 Previous Final

Year Project(s)

Available in

projects’ library at

Civil Engineering

Department

(if any. Add more

rows if required.)

Internal Supervisor

Name and

Designation

(Reference Number if

any)

Project Title

1.

2.

3.

4.

5.

3.4 Online / Web

Resources

(Must be easily

accessible. Search

engines, social

blogs, and

unauthentic

resources should

not be mentioned.

Any reliable URL

shortening service

may be used. Add

more rows if

required.)

URL of Specific Web Page

1.

2.

3.

4.

5.

6.


4.0 Objective / Scope of Project

Write the objective/scope that has been understood from project title and meetings with technical

advisor(s) so far. Title and scope of project must be elaborated in detail. Maximum 500 words.


5.0 Methodology

Concisely list down the principle milestones that must be achieved in order to accomplish the

project objectives. Add more rows if required.

S. No. List of Project Milestones

Expected

Month to

Complete

Percentage

Completed

1

2

3

4

5

6

7

8

9

10

11

12


Evaluation by Technical Advisor(s)

Please if work is satisfactory or if work is not satisfactory.

Section Internal Advisor Co-Internal

Advisor

External

Advisor

1. Project Identification

2. Project Insights

3. Relevant Study Material

4. Objective / Scope of Project

5. Methodology

6. Executed Work

7. Remaining Work

Overall performance

Signature and date


FORMAT FOR PREPARATION OF PROJECT REPORT

The primary goal of a scientific report is to present a record of research work and to communicate

ecological ideas inherent in that work. The author should describe the procedures followed; the

results obtained, and then place these results in perspective by relating them to existing

knowledge and by interpreting their significance for future study. The following is a set of notes

to help you produce well-structured, well-written project reports which helps to train you in the

process of scientific writing. Report writing can come in different shapes, depending on your

topic and supervisor’s requirements. It can also contain all or just part of report writing

components. I will give the full list of requirements for successful report writing.

1. REPORT FORMAT

The information in this section explains how the report should look. Set them up on a word

processor and use them throughout the preparation of the document than to attempt a major

rearrangement of material at the last minute.

Length

There is no hard rule about overall length because this will vary with each project depending on

the nature of the work. For a B.Eng. report, approximately 120 pages, including tables and

appendices is an acceptable limit. In addition if author want to submit detail results of software,

any other filtered relevant material etc then it could be submitted in the form soft copy. Ask

advice from your supervisor and remember, quantity is no substitute for quality.

Paper

The entire report must be submitted on white A4 size paper.

Printing

The report should be printed on one side of each page only. The print quality should be dark and

clear.

Margins

Left margin 25mm. Top, bottom and right margins 20mm.

Justification

Right and left margins should be justified (giving a straight edge to the text on both sides).

Font size

Use a Times New Roman or Arial style font, point size 12 for most of the document.

Page numbers

The report must carry chronological page numbers throughout, including appendices. The page

number should be on the right margin of each page. The title page is counted in the numbering,

but bears no page number.

Page Breaks

Try to ensure that these occur in sensible places. There is no need to take a new page for each

main section heading but you should do so for new chapters. Never let a page break separate the

last line of a paragraph. Try to ensure that, if possible, enumerated lists (a, b, c, etc) are not split

across pages.


Header

A header should be placed at the top of each page apart from the title page. In addition to the page

number, the document header should include the chapter name, and calendar year.

Paragraphs

These should be blocked (no slash, mark, enumerated list on the first line) and separated by a

single blank line (this blank line is double-spaced).

Line Spacing

The text of the document should be 1.5 times spaced.

Headings and Legends

Section and subsection headings should be emboldened. Major Headings should be printed in

point size 14. Legends (these are the figure and table identifications) should be emboldened and

centered, but not enlarged.

Style & Content

Use double spacing and 12 or 14 point font

Avoid footnotes

Write in the past tense

Use a heading for each section

Use subheadings for clarity

Avoid long, complex sentences

Avoid excessive use of nouns as adjectives

Avoid non-informative abbreviations such as “etc.”, or “and so on”

Avoid repeating facts and thoughts

Be concise and to the point - don‟t pad out your report with irrelevant data or discussion

Don‟t use excessive commas & conjunctions (“and”,“but”,“or”) you can often split these

sentences

Avoid non-committal statements (e.g. use “the data show.” rather than “the data could

possibly suggest..”)

2. THE TITLE PAGE

There are five main pieces of information that have to be included into the title page

The report title

The name of author or group members with their roll numbers

The name of the internal and external project advisors, for whom the report has been

prepared

Name of university and the concern department which originated the report

The calendar year when report was completed.

3. ACKNOWLEDGMENTS

Good report writing includes a page of gratitude to those who helped the writer in his process his

supervisor, teachers/professors, librarians, family, etc.

Advice on writing a report

Make them look sincere. Don‟t just say, “Thank you…” and give the list of names, but refer to

each one separately and thank him/her for something specific.


4. THE SUMMARY ABSTRACT

The Abstract communicates the scope of your project and the topics discussed to your reader, and,

in doing so, it facilitates research. When doing a summary of your report writing, go over the

main parts of it (Introduction, Body, etc.), and summarize each of them in one sentence.


This is the most difficult section to write well, so take your time. It‟s better to write

Summary Abstract last. By this time you will know the content of your report, and will be

able to outline its most important features.

To make a good outline, ask yourself, why would another researcher be interested in this

research, or what should a reader be sure to know about the research?

The abstract should be a concise and exact statement of the problem addressed, the aims

and objectives of the study, the procedure followed and the basic findings. Give specific

information to the reader.

5. THE TABLE OF CONTENTS

The table of contents is a reflection of report writing structure. Sections and subsections should be

numbered and titled in such a way as to help the reader find his way through your report.

List all headings & subheadings (excluding the title page, table of contents,

acknowledgment, preface and certificate).

Reproduce the headings and numbering exactly from the body of the report.

Include the full titles of the appendices.


Make a draft table first. It will help you to organize your materials and thoughts.

Remember that it can be altered during the process of writing.

Dot leaders from the heading to its page number make navigation around the Table of

Contents easier for you and your readers.

Arrangement of contents

The sequence in which the project report material should be arranged and bound should be

as follows:

Cover Page & Title Page

Bonafide Certificate

Acknowledgement

Abstract

Preface

Table of Contents

List of Tables

List of Figures

List of Symbols, Abbreviations and Nomenclature

Chapters

Appendices

References


6. THE LIST OF FIGURES, TABLES, ILLUSTRATIONS

The figures/tables/illustrations should be numbered in order with the chapter number and the

figure/table/illustration number within that chapter. These should each be sequentially (and

separately) numbered throughout the document. They should be centered and labeled with

identification number and title. What the table and figure is intended to show should be clear. If a

graphical representation is used, axes must be clearly labeled. It is common to include a line or

two under the table identifier to clarify contents. If necessary to fit the contents of a table on one

page, 10-point font size may be used; alternatively the page may be printed in landscape mode.

Advice on writing reports

In some report writings a correct sequence is essential: 1) list of figures, 2) list of tables, 3) list of

illustrations. Don‟t make a page break between them.

7. THE EXECUTIVE SUMMARY OR PREFACE

This part of report writing is usually no more than one page in length, and includes:

The purpose of the report

Background to the report

Sources of information

Main findings

Conclusions and recommendations.


While abstracts are brief summaries that address a technical audience, executive summaries

represent report writing in such a way that it could stand on its own and would make sense to a

non-technical audience.

8. THE INTRODUCTION

The Introduction should be a brief but thorough discussion of the context of the problem. A

typical introduction is about 1½ to 2 pages long. In this section state the nature of the problem, the

aims and objectives of the study, and brief background information. It includes

Purpose or objective of writing the report.

Background information (for example a brief design practice, context of topic or problem)

Literature review (what researches have already been made in this field)

Scope, that is, the size or extent of study, amount of data collected, time frames, focus of

data collection or discussion.

Methodology, that is, the kind of data used.

Assumptions and limitations, (for example, given the above material, any assumptions that

were made and any limitations placed on the material included in the report).

Plan that briefly overviews the argument, framework or logical structure of report writing.

Try to answer the following questions: why do the study? What is the existing state of

knowledge of this topic? What are the specific objectives?


Don‟t begin your Introduction with a sentence that is either too broad, or too narrow. Be

specific.


If you include illustrations into your introduction, you will help the readers get a better

understanding of the context.

Before writing about the purpose, make sure you understand it clearly. If you don‟t, your

reader won‟t, either.

When giving literature review, try to make comparisons. Introduce two different opinions

on one topic, and out of them make your own point of view/conclusion.

9. MATERIALS AND METHODOLOGY

Include a description of the procedure you used that would enable a reader to understand.

This will include data collection techniques, the equipment used, the experimental design,

and the methods used to record, summarize, and analyze data.

This is a part where you describe (and illustrate) the materials used, and give a step-by-

step report on how you were completing your task.

Minimize descriptions of well-known procedures and use references where appropriate.

Use figures to explain experimental set-up where appropriate


If you made a mistake during any of your steps, write about it, too. It will show the depth

of your research, for you had to correct it.

Tables and illustrations are the best way to demonstrate your materials and results. By

providing them, you secure your reader‟s understanding of a problem.

To make the parts of your Body paragraph fit together, give a short summary of every sub-

section, and provide a smooth transition from one part to another.

10. RESULTS

Results have to be presented in a straightforward way.

The written text should deal fully with results, not merely refer to tables and figures.

Summarize the data generated with tables, figures and descriptive text.

Proceed from most general features of the data to more specific results.

Write so that the figures and tables are not the subject of your sentences (e.g. write

“Growth rate was higher in the control (Fig. 1)” rather than “Fig. 1 shows higher growth

rate in the control”)

Use graphics to display data in preference to tables whenever feasible.

Use legends and clear, concise, descriptive titles for tables and figures

Identify sources of error and any inadequacies of your techniques

11. THE CONCLUSION

This is the last part of your report writing. Sum up the main points and refer to any underlying

theme. If any questions or issues remain unresolved, mention them in the conclusion. Write in a

brief, concise manner, for your readers are already familiar with everything you talk about.


Don‟t introduce any new information.

Make a smooth transition from the Body to the Conclusion.


Compare with other studies and draw conclusions based on your findings.

Draw positive conclusions wherever possible.

Before writing a conclusion, make a draft of it. Go over your report writing, and underline

all the important information that has to be repeated. Your conclusion has to stress the

importance of the research.

12. RECOMMENDATIONS

Give directions/propositions on how a problem you‟ve investigated can be solved. List them

clearly, and rely on the materials that you used.


A numbered list is always a good idea. It gives quick access to your recommendations, and

doesn‟t send your readers wandering around the section.

Address any future study that your research suggests.

13. REFERENCES

There are a variety of ways to reference material used in a report. If there is a lengthy list

(several pages), use 10-point font size, otherwise use 12 point. List all the sources of

information that you used during your report writing in alphabetical order.


List all the references cited in the text.

Be consistent with format.

All references should be listed in full, alphabetically by first author in the Reference Cited

section.

If there are three or more authors of a reference abbreviate by first author surname

followed by “et al.” (e.g. “Smith et al. (1995) state that...”).

To keep track of numerous sources, begin writing them down in the very beginning of

your report writing. There is nothing worse than going back and desperately looking for

information.

14. APPENDICES

These should be sequentially numbered starting with Appendix 1. Include data tables, background

calculations, specification lists for equipment used, details of experimental configuration, and

other information needed for completeness. Your Appendices must each have footer with

numbered pages for that appendix.

15. GENERAL COMMENTS

Use and evaluate all the data you report and do not be discouraged if your results differ

from published studies or from what you expected.

Be creative in your presentation of data, your analysis, and your interpretation of data -

play around with different variations before completing your report.

Make sure all calculations and analyses are relevant to the hypotheses you are testing and

the overall objectives of the study.


Justify your ideas and conclusions with data, facts, and background literature and with

sound reasoning.

Ensure to keep the different sections of the report discrete, i.e. methods in the methods

section, results in the results section, and leave discussion and interpretation of those

results for the discussion section.

Plan your writing: organize your thoughts and data, and sketch the report before actually

writing. This will help maximize your time efficiency and lead to a concise, well-

structured report.

The chapters may be broadly divided into 3 parts (i) Introduction, (ii) developing the

main theme of the project work (iii) and Conclusion.

The main text will be divided into several chapters and each chapter may be further

divided into several divisions and sub-divisions.

Each chapter should be given an appropriate title.

Tables and figures in a chapter should be placed in the immediate vicinity of the reference

where they are cited.

The Bonafide Certificate shall be in double line spacing using Font Style Times New

Roman and Font Size 14, as per the format in Appendix 2. The certificate shall carry the

supervisor‟s signature and shall be followed by the supervisor‟s name, academic

designation, department and full address of the institution where the supervisor has guided

the student. The term „SUPERVISOR‟ must be typed in capital letters between the

supervisor‟s name and academic designation.

BEST OF LUCK FOR YOUR FINAL YEAR PROJECT

Instruction Manual (Final Year Project) Civil Engineering Department.pdf

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