Instruction for deliveries of goods for the UEFA EURO …€¦ · Instruction for deliveries of...
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1 Instruction for deliveries of goods for the UEFA EURO 2012 Final Tournament Planning, Ticketing and Admission Services Event Logistics Ukraine Olga Tkach, Customs Coordinator Olga Chernysh, Procurement and Logistics Manager Poland Krzysztof Kapica, Customs Coordinator Agnieszka Miedzińska-Kanabus, Procurement and Logistics Manager Version 1.4 7 th March 2012
Transcript of Instruction for deliveries of goods for the UEFA EURO …€¦ · Instruction for deliveries of...
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Instruction for deliveries of goods for the UEFA EURO 2012 Final Tournament Planning, Ticketing and Admission Services Event Logistics
Ukraine Olga Tkach, Customs Coordinator
Olga Chernysh, Procurement and Logistics Manager Poland Krzysztof Kapica, Customs Coordinator Agnieszka Miedzińska-Kanabus, Procurement and Logistics Manager Version 1.4 7th March 2012
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Document History
version date author description
1.0 2012-02-14 OTKA LOC UKR customs part
1.1 2012-02-24 KKAP LOC POL customs part
1.2 2012-02-28 REN Overall comments
1.3 2012-02-29 OTKA, KKAP revised
1.4 2012-03-07 OTKA, KKAP Revised after COE comments
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Table of Contents
1 Introduction ............................................................................................ 5
2 General Information ............................................................................... 5
3 UEFA Designation ................................................................................... 6
3.1. Purpose .................................................................................................................. 6
3.2. Process .......................................................................................................... 6
4 Delivery Planning .................................................................................... 7
Delivery Addresses .......................................................................................... 7 4.1
4.2 Delivery Schedule ......................................................................................... 7
5 Transportation documents ..................................................................... 7
Shipping Documents - UKRAINE ....................................................................... 7 5.1
5.2 Shipping Documents - POLAND ........................................................................ 8
5.3 Shipment Registration ..................................................................................... 8
6 Packaging and labelling requirements ................................................... 9
7 Permissions for entrance into the city centre/ venue in UKRAINE. .... 10
Ordering process ........................................................................................... 10 7.1
Tariffs for permissions .................................................................................... 11 7.2
Contacts for obtaining permissions .................................................................. 11 7.3
8 Permissions for entrance into the city centre/ venue in POLAND ....... 12
Introduction .................................................................................................. 12 8.1
Traffic & Driving Limitations ............................................................................ 12 8.2
8.2.1 Driving period & rest time ............................................................................... 12
8.2.2 Driving restrictions ......................................................................................... 13
8.2.3 Limitations in entering the Host Cities & truck permits ....................................... 14
9 Customs regulations in Ukraine ........................................................... 20
Representation in customs procedures .............................................................. 20 9.1
Place of customs clearance .............................................................................. 21 9.2
Customs procedures ........................................................................................ 24 9.3
9.3.1 Permanent import .......................................................................................... 25
9.3.2 Temporary admission (temporary import) ......................................................... 28
10 Customs regulations in Poland .......................................................... 31
Representation in customs procedures ............................................................. 31 10.1
Place of customs clearance ............................................................................. 32 10.2
Customs procedures ....................................................................................... 34 10.3
Other useful customs information .................................................................... 39 10.4
11 Trouble shooting recommendations .................................................. 39
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12 Annexes.............................................................................................. 41
Annex 1. Sample of UEFA Designation Letter .................................................... 41 12.1
Annex 2. EURO 2012 Truck Pass...................................................................... 42 12.2
Annex 3. Excel Template for Suppliers’ deliveries .............................................. 43 12.3
Annex 4. Email template for border crossing information ................................... 44 12.4
12.5 Annex 5. Delivery addresses ............................................................................ 45
12.6 Annex 6. Recommended companies for customs brokerage services in UKRAINE . 47
Annex 7. Sample of proforma-invoice for UKRAINE ........................................... 51 12.7
Annex 8. Sample of ATA Carnet ....................................................................... 52 12.8
Annex 9. Form of Special (simplified) customs declaration (valid only in Ukraine) . 53 12.9
Annex 10. Recommended companies for customs brokerage services in POLAND . 55 12.10
Annex 11. Example of statement accompanying deliveries to Poland ................... 58 12.11
Annex 12. Example of Proforma Invoice for Poland............................................ 59 12.12
12.13 Annex 13. Document attached to the oral customs declaration in Poland – temporary admission ................................................................................................. 60
12.14 Annex 14. C5/C10 Application Form ................................................................ 62
12.15 Annex 15. C 16 Regulations ............................................................................. 63
12.16 Annex 16. C 16 Application Form ..................................................................... 65
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1 Introduction
The purpose of this document is to ensure background support for the UEFA EURO 2012 Final Tournament in terms of logistics and customs regulations. It is aimed at all our providers, sponsors and suppliers that will have to organise deliveries during the tournament.
The instruction provides a short description of the approach which should be taken in case of cross-border transactions from Europe to Ukraine and from EU- or non-EU countries to Poland as well as establish a standard set of rules that will be applied in relation to the UEFA EURO 2012 Final Tournament deliveries.
Ukraine is not a member of the EU and in turn it has particular customs clearance import and export procedures, some specific requirements to packaging, invoices and proforma invoices, set of documents which should accompany shipment etc.
In addition, the customs procedures in Ukraine are different from the ones applicable in other European countries. For this reason the entire process requires strict compliance with the existing customs regulations and it is highly advised to follow the recommendations written in this document and given by local customs brokers.
Poland is a member of the European Union and applies the Common Commercial Policy which allows a free flow of goods between member countries. The Common Commercial Policy is based on the principle that goods legally produced, or released for free circulation in one of the member countries may be transferred between member countries without any further limitations.
Deliveries from the countries-non-EU-members are obliged to follow Common Customs Code and subsequent Commission Regulations (EEC) which contain specific customs requirements as well as the tariff and statistical nomenclature in the form of a Combined Nomenclature where each good has a specific code and customs duty rate (ad-valorem).
2 General Information
The UEFA EURO 2012 Final Tournament will take place in Poland and Ukraine from June 8th to July 1st 2012.
Set-up period starts from the 11th of May and dismantling last until MD +3 maximum. For further information, please follow instructions provided by the Project Leaders.
All cost of delivery handling, including transportation, insurance, customs clearance, unloading, loading are borne by the suppliers and not on UEFA side.
No heavy machinery will be available at the venue; if any machinery is needed, it should be ensured by suppliers or their forwarders directly to ensure fast delivery in the stadiums.
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3 UEFA Designation
3.1. Purpose
UEFA Designation process refers to the authorization for the supplier by UEFA EURO 2012 to be entitled to simplifications in customs procedures, both in Poland and in Ukraine.
Authorization is granted through the below:
provision to the supplier of a scan-copy of signed UEFA Designation Letter for the company that should be collected with the cargo documents,
provision to the supplier of a personalised Truck Identification Pass;
and to be relayed to the authorities through:
provision of an original UEFA Designation Letter to the respective customs authorities to allow their database update,
provision of border crossing information to the customs authorities.
Designation process/Designation letters are necessary:
o For temporary import in Poland: for NON EU suppliers/ deliveries from non-EU countries to be cleared at Host Cities
o In Ukraine for all suppliers crossing the border of Ukraine, for all import (permanent as well as temporary), all modes of transport.
Truck Passes are needed to identify easily EURO 2012 Trucks and ease the border crossing. You can find samples of UEFA Designation Letter in Annex 1 and EURO 2012 Truck Pass
in Annex 2.
3.2. Process
1-Fill in the Excel Template (see Annex 3 ) to announce deliveries in Poland and/or in Ukraine
2-Send back filled Excel Template to [email protected] and UEFA Project Leader
3-Receive VDS supplier Manual and start registration in Venue Delivery System
4-Receive the copy of the UEFA Designation Letter and a personalized truck Pass
5-Prepare the email (see Annex 4) to provide information on the delivery border crossing and send it together with the copy of the UEFA Designation Letter to:
- [email protected] (for POL);
- [email protected] (for UKR)
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with copy to: [email protected] at least 48HR prior to delivery
Please note you have to count at least on one week to receive the UEFA Designation Letter once you have registered.
4 Delivery Planning
Delivery Addresses 4.1
In Annex 5 you can find delivery addresses of venues and other destination points both for Poland and Ukraine.
Delivery Schedule 4.2
For delivery in the Stadium, it is mandatory to register through the Venue Delivery System – the Manual will be received once you have send the Excel Template to announce your deliveries and will allow you to register, request UEFA Designation Letter together with Truck Identification Pass and request a delivery Time Slot.
For other delivery, make sure the final receiver is well informed of the delivery and exact dates and timing before shipping the goods.
5 Transportation documents
Shipping Documents - UKRAINE 5.1
The documents in the list below must be attached to the shipment:
Waybill (CMR or AWB) – 4 original examples Invoice – 5 original examples Packing List – 3 original examples Certificates, if the cargo type requires Carnet TIR or Carnet ATA - if any UEFA designation letter – printed colour scan-copy
It is mandatory that all above-mentioned documents should be verified/checked and approved by supplier’s agent/ customs broker in Ukraine before the cargo dispatch. This guarantees that the shipment will cross Ukrainian border without unexpected troubles/ expenses and proceeds fast to the import customs clearance, thus resulting in on-time delivery to the venue.
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5.2 Shipping Documents - POLAND
A. Intra Community Acquisition (ICA)
The documents in the list below must be attached to the shipment:
• Waybill (CMR or AWB)
• Commercial Invoice or Proforma Invoice (if shipped goods are free of charge)
• Packing List / Delivery Note
B. Import deliveries from non-EU countries
The documents in the list below must be attached to the shipment:
• Waybill (CMR or AWB or Bill of Lading)
• Commercial Invoice or Proforma Invoice (if shipped goods are free of charge)
• Packing List / Delivery Note
• Certificates, if the cargo type requires
• TIR Carnet or ATA Carnet - if any
• UEFA designation letter – printed colour scan-copy (only for temporary import as alternative option for ATA carnet)
It is mandatory that all above-mentioned documents should be verified/checked and
approved by supplier’s agent/customs broker in Poland before the cargo dispatch.
This guarantees that the shipment will cross Polish/EU border without unexpected
troubles/expenses and proceeds to the import customs clearance without any delay,
thus resulting in on-time delivery to the venue.
5.3. Shipment Registration
Company designated by UEFA should register in VDS-system as from March 19th and not later than 2 weeks prior to its first dispatch in view to receive UEFA Designation Letter and be added to Ukrainian/Polish customs database of UEFA EURO 2012 companies.
Thereafter each shipment of this company must be registered in VDS-system before the dispatch takes place. For road transport registration should be done at least 2 working days before the cargo dispatch; for air transport, it must be submitted 3 working days before.
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6 Packaging and labelling requirements
The packaging should protect the shipment against unauthorised interference, theft, damage during storage and transportation.
The shipment should be properly marked, addressed and packed to ensure safe transportation with standard care in handling.
Please check if the information on label complies with packing list (weight and quantities); and that there are no other labels on cartons/pallets from other/previous shipments.
Recommended label information:
Project
Name of the Supplier
Contact person
Items name and description
Delivery address
Carton # 1 / 10
Weight
Quantity items in carton
Special conditions of storage and transportation (if any)
Please, when possible, use fast removable packing materials, which can be recycled. The limited storage space at the venue does not allow storing of any packing materials or pallets within or around the venue.
If there is a need for reusing the packaging materials, please make sure that your suppliers or forwarding agent/ partner will keep those packing materials until the dismantling phase.
All packaging materials for dismantling phase shall be organized by suppliers or forwarding agencies/ partners.
All wooden pallets/boxes/cartons etc. used for packaging should be marked according to the international standard ISPM15.
International Standards For Phytosanitary Measures No. 15 (ISPM 15) is an International Phytosanitary Measure developed by the International Plant Protection Convention (IPPC) that directly addresses the need to treat wood materials of a thickness greater than 6mm, used to ship products between countries. Its main purpose is to prevent the international transport and spread of disease and insects that could negatively affect plants or ecosystems. ISPM 15 affects all wood packaging material (pallets, crates, dunnages, etc.) requiring that they should be debarked and then heat treated or fumigated with methyl bromide and stamped or branded, with a mark of compliance. This mark of compliance is
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colloquially known as the "wheat stamp". Products exempt from the ISPM 15 are made from alternative material, like paper, plastic or wood panel products (i.e. OSB, hardboard, and plywood).
7 Permissions for entrance into the city centre/ venue in UKRAINE.
In Ukraine permissions for entrance into the city centre/ venue is necessary only in Kyiv. Details are described below.
Ordering process 7.1
To enter Kyiv city centre and reach the venue, the vehicles with cargo capacity over 2,5t must have special city permissions.
Such permissions contain the following information:
Vehicle registration number Name of Transport Company Exact route to destination point with street names and building numbers
Validity period within exact transportation time period1
Permissions can be ordered by:
Drivers of vehicles (on designated customs terminal) Ukrainian agents of transport/forwarding companies Customs broker
Authorized representative of company (shipper or recipient)
1 Please be aware that permissions are limited to the timeframe validity and it is recommended to
request them after customs clearance.
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Sample of the permission – front and back side
Tariffs for permissions 7.2
The tariffs for the permissions are as follows:
24 hours (1 day) duration – 174.30 UAH incl. VAT 20% 1 month duration – 434.30 UAH incl. VAT 20%
In case of ordering through the authorized company the additional commission fee in the amount of 30.00 UAH net of VAT 20% will be charged.
Payment can be provided only as bank transfer.
Please be advised that the delivery of permissions to your drivers is your responsibility and it is not included into the price.
Contacts for obtaining permissions 7.3
Official authorities Kyiv Department of Transport and Communication (“Upravlinnya Transportu ta Zviazky Kyiv City”) Mr. Alexey Prus, Tel: +380442437747 Mobile: +380504488631 E-mail: [email protected]
Authorized company
Kuehne+Nagel Ukraine (office at designated customs terminal, Kyiv) Mrs. Tatiana Butorina office: +38 (044) 490 32 39 mobile: +38 (067) 445 25 05 e-mail: [email protected] Kuehne+Nagel in Airport Borispol Mr. Roman Zotov office: +38 (044) 490 47 48 mobile: +38 (095) 280 72 61 E-mail: [email protected]
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8 Permissions for entrance into the city centre/ venue in POLAND
Introduction 8.1
This Memo has been developed in order to explain the host cities road limitation and procedures on processing the trucks permits for the tournament needs. Moreover, it describes existing national traffic and driving limitations in Poland. Each city in Poland regulates the local truck flow on its own. Therefore, there is different situation in this field at each host city. On the other hand, national traffic and driving limitations are equal for whole Poland, including territories of host cities.
Traffic & Driving Limitations 8.2
Attention needs to be paid to driving restrictions as well as minimum rest periods and rest time for truck drivers in Poland. 8.2.1 Driving period & rest time
Drivers can drive a vehicle up to nine hours a day and it may be extended twice a week up to 10 driving hours. The driver cannot drive a vehicle longer than 4,5 hours. After this time, the driver must take a 45-minute break. Weekly working time, including overtime, should not exceed 48 hours but there is a possibility to extend the working week up to 60 hours, in case the weekly average working time does not exceed 48 hours in a 4 month period. Every day the drivers shall take at least 11 hours break for the uninterrupted rest. Given the above mentioned regulations, in some cases we should foresee 2 drivers per one truck.
There are parking lots located along the main national roads in Poland. You can gain some useful and updated information at Directory concerning parking lots for lorries
Due to many road investments in Poland at many places within the country you can find serious traffic problems and temporary road limitations. You can update you information on the national and voivodeship roads difficulties at General directorate of national roads and motorways (available in Polish only).
Public Holidays
Public Holidays in Poland 2011 2012
A New Year’s Day Saturday, 1 January Sunday, 1 January
B Easter Sunday Sunday, 24 April Sunday, 08 April
C Easter Monday Monday, 25 April Monday, 09 April
D Labour Day Sunday, 1 May Tuesday, 1 May
E Constitution Day Tuesday, 3 May Thursday, 3 May
F May Whit Sunday Monday, 13 June Sunday, 27 May
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G Corpus Christi Thursday, 23 June Thursday, 7 June
H Assumption Monday, 15 August Wednesday, 15 August
I All Saints’ Day Tuesday, 1 November Thursday, 1 November
J Independence Day Friday, 11 November Sunday, 11 November
K Christmas Day Sunday, 25 December Tuesday, 25 December
L St Stephen’s Day Monday, 26 December Wednesday, 26 December
8.2.2 Driving restrictions
Driving restrictions, goods transport in Poland
General restrictions Additional restrictions WAW Local restrictions
Vehicles
concerned goods vehicles with an
MTW of over 12t goods vehicles with an MTW of
over 12t goods vehicles with an MTW of over 16t
Area nationwide nationwide Warsaw
Prohibition
from 18h00 to 22h00 on
the eve of those public holidays listed below as points b to j
from 08h00 to 22h00 on all public holidays listed below
from the Friday following 25
June 2011 until the Sunday before the beginning of the school year (end of August 2011):
o on Fridays from 18h00 to
22h00 o on Saturdays from 08h00 to
14h00 o on Sundays from 08h00 to
22h00
(NB: as 15 August is a public holiday, driving restrictions are in force at the times indicated under “General restrictions” above)
every day from 07h00 to 10h00 and
from 16h00 to 20h00
The transit of the city of Warsaw by goods vehicles of over 16t (with the exception of traffic serving communities surrounding Warsaw) is forbidden. Transit traffic should divert via roads No. 50, 62 and 60. Vehicles travelling with a C16 identity card on board are exempt from this restriction. This card is delivered to carriers by the consignor. For more details please see below. Restrictions are signposted.
Exceptions (to General & Additional Restrictions)
vehicles belonging to the police, road transport inspectorate, border guard, customs,
Polish armed forces, government protection bureau, technical emergency services,
fire brigade, chemical emergency service and radiological and contamination
protection services;
breakdown vehicles;
vehicles used in rescue operations;
emergency vehicles used in cases of natural disaster;
vehicles used for humanitarian aid;
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vehicles used in the construction or maintenance of roads and bridge
vehicles carrying livestock;
vehicles used for the collection of fresh milk, corn or livestock;
vehicles transporting liquid fuel, oil products, lubricants, spare parts or fresh water
for ships;
transport of transmission equipment for radio or TV stations;
transport of equipment intended for mass events;
vehicles transporting newspapers which constitute a considerable volume of the total
cargo or of the available loading space;
vehicles used for the carriage of drugs or medicines;
vehicles used for the carriage of mail which constitutes a considerable volume of the
total cargo or of the available loading space;
vehicles whose operation is strictly connected with the necessary maintenance of the
production cycle or with providing services to a company working around the clock;
vehicles transporting dangerous goods, as covered by separate regulations, in
quantities for which the orange plate is required;
vehicles carrying perishable goods or foodstuffs2 which constitute a considerable
volume of the total cargo or of the available loading space;
vehicles used for the carriage of concrete or equipment for pumping concrete;
vehicles used for transporting municipal waste;
vehicles engaged in the production cycle up to a distance of 50km from their home
base;
vehicles used in combined transport;
slow-moving agricultural vehicles and tractors;
vehicles returning from abroad to complete a road transport operation or travelling
to the consignee who has his registered office in Poland, provided that the driver has
a valid annual toll card for driving on domestic roads;
vehicles which entered Poland before the date or time of the restriction and which
may travel up to 50 km from the border crossing, and vehicles in the border zone
waiting to exit Poland.
No additional permits or certificates are necessary to fall under exemptions. If one of the exemptions applies to the certain truck, it can enter the roads. In case of Road Inspection or Police control, the officers verify the cargo and papers and the exemption must be proven in the transportation documents.
8.2.3 Limitations in entering the Host Cities & truck permits
2 * List of perishable foodstuffs: meat and edible offal; fish, shellfish, molluscs and other aquatic invertebrates; dairy products,
in particular yoghurts, kefir, sour cream, milk, cheese, butter and ice-cream; birds’ eggs and egg pastes; cut flowers and house-plants; fresh and frozen vegetables, fruit and mushrooms; cereals and agricultural produce for the production of food, fodder and vegetable fats; ground cereals, in particular flour, oats, semolina and corn granules; fat and oil of animal or vegetable origin; food preserves, in particular of meat, poultry, fish, vegetables and fruit; sweets and confectionery; preserves of cereals, flour, starch, milk powder and bakery products; soft drinks; remains and waste from the food industry, ready-made animal feedstuff; sugar beet; potatoes; fresh yeast; cultivation medium for mushrooms.
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Warsaw
Vehicles with a permissible total weight above 5 tons or above 10 tons
Vehicles with total weight above 5 tons or above 10 tons may move in indicated zones of vehicles limited movement only after obtaining an identification tag C-5 C-10. Obtaining of an identification tag for a defined zone for defined vehicles (indicated in the motion) allows moving within this zone without any limitations. In one motion two zones may be indicated and then the positive decision will result in obtaining identification tag C-5 C-10 for two zones. The motion may be also limited to one zone and then an identification tag C-5 C-10 will concern only one of the zones. Application for C5/C10 is available in Annex 14.
Vehicles with a permissible total weight above 16 tons
The movement of vehicles with total permissible value above 16 tons in Warsaw between 7:00 and 10:00 and between 16:00 and 20:00 is, in general, prohibited, unless the vehicle holds the identification tag C-16. C16 Regulations are available in Annex 15, and C 16 Application form is available in Annex 16.
The movement of vehicles with total permissible weight above 16 tons in Warsaw between 10:00 and 16:00 and between 20:00 and 7:00 is allowed without the necessity to obtain the identification tag C-16, provided that if the vehicles are moving in the zone of limited movement of vehicles with total permissible weight above 5 tons or the zone of limited movement of vehicles with total permissible weight above 10 tons, they have to hold the identification tag C- 5 C-10.
In order to obtain both mentioned above identification tags the appropriate motions have to be submitted to Municipal Roads Management in Warsaw. The motions should be considered within the period of 7 to 30 days.
There are permits dedicated to the certain truck (preferred by authorities) and permit tags to the bearer i.e. the company can apply for certain amount of tags, but must prove the necessity of entering the city during prohibited periods and inability for pointing certain trucks (to many subcontractors, high rotation of trucks etc.). The permits are issued in Warsaw free of charge.
C-16 - template of the tag.
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See the attached map with all the restricted zones in Warsaw:
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Wroclaw
Vehicles with a permissible total weight above 3.5 tons and 9 tons
Wroclaw has restricted zone for the vehicles with maximum total weight (MTW) over 3.5 and 9 tons.
The 3.5 tons limitation concerns only the strict of the old town area.
The vehicles with MTW over 9 and below 12 tons are temporally allowed to enter the restricted zone only via 5 defined corridors. The trucks with the MTW above 12 tons are allowed to enter the restricted area using above mentioned corridors and within following timeframes only: 4.00 - 6.00, 9.00 - 13.00 and 19.00 - 22.00.
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All the trucks with MTW above 9 tons entering restricted area must be able to prove with transportation documents the necessity for entering the zone e.g. destination of the cargo.
Exceptions to above mentioned restrictions are currently not allowed in Wroclaw. The stadium is located outside the 9t restricted area, so in general the problem might be avoided. In case of necessary exemptions it must be negotiated with the City Authorities.
Vehicles with a permissible total weight above 18 tons
The movement of vehicles with total permissible weight above 18 tons in Wroclaw is generally prohibited within following timeframes: 06.00-09.00, 13.00-19.00 and 22.00-04.00.
There is possibility to obtain permits for entering the zone within limited timeframes in justified cases. In order to obtain permits mentioned above the appropriate motions have to be submitted to City Administration in Wroclaw.
Wroclaw has just opened a bypass highway excluded from the 18 tons limitation. The stadium is located just next to it; therefore heavy transport has an access to the venue without any local limitation. See below map with all the restricted zones in Wroclaw:
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Poznan
Poznan has restricted zone for the vehicles with maximum total weight over 3.5 and 16 tons.
The 3.5 tons limitation concerns only the strict old town area, around the central square.
The movement of vehicles with total permissible weight above 16 tons in restricted area is generally prohibited.
The stadium is located outside the restricted zones. For the trucks that will have to enter the restricted areas relevant procedure of issuing permits needs to be developed.
See below map with all the restricted zones in Poznan.
Gdansk
Gdansk has restricted zone for the vehicles with maximum total weight over 3.5 tons.
The 3.5 tons limitation concerns only the strict old town area.
Remarks on the Host City regulations
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Be aware, that the EXCEPTIONS to the national restrictions DO NOT apply to the local (city) limitations. In all the Host Cities there are additional local weight limitations, usually connected with the strict city-centres deliveries e.g. old towns, central squares etc. Due to the location of the 4 venues in Poland, they do not apply to the transportation access to the stadiums.
9 Customs regulations in Ukraine
Representation in customs procedures 9.1
The goods for the UEFA EURO 2012 Final Tournament can be declared by UEFA, UEFA Designated Companies or customs brokers chosen by the designated companies.
Only company included into the EURO 2012 Register of Ukrainian Customs authorities are recognized by customs as UEFA Designated Company and is allowed to bring goods to Ukraine for the UEFA EURO 2012 Final Tournament. Companies are being added to this Register on the base of UEFA Designation Letters (sample – Annex 1, relevant process is described in point 3 of this Instruction).
Please keep in mind that Ukrainian companies which import goods to the territory of Ukraine for fulfilment of relevant Tournament needs and declare them to customs as ones for the UEFA EURO 2012 Final Tournament also should be included into the mentioned customs database.
The general rules for the customs clearance are:
the declarant is responsible for the accuracy of the information stated about the goods
the legal regulations of Ukraine allow carrying out certain formalities through authorized agents, also in case of customs procedures (authorized customs broker)
Normally, the authorized agent (customs broker) is the forwarding agency acting in the name of the Company on a contractual basis. Such contract must be prepared and signed by the Company through the persons entitled to its representation.
In Ukraine such agent is a legal entity under Ukrainian laws. The Company assigns the agent concluding a relevant contract with this legal entity. This contract outlines all required liabilities of the parties, service tariffs and terms of payments.
There are 4 customs brokerage companies which were selected on the basis of RFP and which are recommended by UEFA/ LOC EURO 2012 Ukraine as designated companies to provide customs brokerage services:
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“Cargomind”
“ICT”
“Instar Logistics”
“M&S Forwarding”
Selected companies are presented to the State Customs Service of Ukraine as companies recommended for customs brokerage services related to UEFA EURO 2012 events and activities.
Contact details of mentioned companies representatives can be found in Annex 6.
We recommend cooperating with one of the above-mentioned companies in order to ensure smooth customs clearance of goods and to minimize the risks of possible delays and problems at the Ukrainian customs.
Please be aware that the payment of all customs clearance expenses will be addressed by customs brokers to the suppliers directly.
Place of customs clearance 9.2
The location for the customs clearance for goods designated for the UEFA EURO 2012 Final Tournament is related to the type of import:
for permanent import – customs offices in Host Cities for temporary import – at border checkpoints
For UEFA EURO 2012 the locations of designated customs terminals in Host Cities are described below for both (1) road transport and (2) air transport:
(1) for ROAD transport:
Donetsk – “Donetsk-Lisky”
(address: 1-z, Elevatorna street, Donetsk) (For GPS use latitude 48°00′08.50″ North and longitude 37°52′16.07″East) It is located in the eastern part of Donetsk.
Kharkiv – “East Cargo Customs Complex” (“Shidnyi Vantajnyi Mytnyi Complex”)
(address: 370, Klochkivska street, Kharkiv)
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(For GPS use latitude 50°03′20.93″ North and longitude 36°10′33.64″East) It is located in the north-western part of Kharkiv.
Kyiv - “Chaiky” (address: 1a Antonova street, Petropavlivska Borschagivka, Kyiv region) (For GPS use latitude 50°26′25.10″ North and longitude 30°18′41.18″East) It is located at the Lviv-Kyiv road (E40) at a distance of 5 kilometres from Kyiv. UEFA EURO 2012 signage will be placed along the route to indicate direction.
Lviv - “Horodok” (address: 659-A Lvivska street, Horodok, Lviv region) (For GPS use latitude 49°46′56.00″ North and longitude 23°38′37.00″East) It is located at the Lviv-Kyiv road (E40) at a distance of 25 kilometres from Lviv.
(2) for AIR transport:
Donetsk - “Donetsk international airport” (address: Donetsk, Ukraine) (For GPS use latitude 48° 4' 59'' North and longitude 37° 45' 0'' East) It is located in the northern part of Donetsk
Kharkiv - “Kharkiv international airport” (address: 1, Romashkina street, Kharkiv, Ukraine) (For GPS use latitude 49° 55' 59'' North and longitude 36° 16' 59'' East) It is located in the southern part of Kharkiv
Kyiv – “Boryspil international airport” (address: Boryspil, Kyiv region, Ukraine) (For GPS use latitude 50°20′07.14″ North and longitude 30°53′40.55″East)
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It is located 29 km south-east of Kyiv
Lviv - “Lviv international airport” (address: 168, Lubinska street, Lviv, Ukraine) (For GPS use latitude 49° 48' 45'' North and longitude 23° 57' 21'' East) It is located in the south-western part of Lviv
The border checkpoints recommended for the Tournament for both road and air transport are described below.
(1) for road transport
1.1. on the Polish/Ukrainian border:
- “Yagodyn – Dorohusk” (#1 on the map), - “Rava-Ruska – Hrebenne” (#2 on the map), - “Krakivets – Korczowa” (#3 on the map);
1.2. other borders:
- Slovakian/Ukrainian border – “Uzhgorod - Vyšné Nemecké ”, (#4 on map), - Hungarian/Ukrainian border – “Chop – Záhony”, (#5 on map), - Russian/Ukrainian border – “Bachivsk – Troebortnoe” (#6 on map),
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(2) for air transport – at the airports in Host Cities (Donetsk, Kharkiv, Kyiv, Lviv)
It is highly recommended to use designated customs terminals as approved and prepared for the UEFA EURO 2012 Final Tournament by the Ukrainian customs authorities.
Customs procedures 9.3
Please be aware that the customs clearance process in Ukraine is TOTALLY DIFFERENT from the one applicable in the EU or other European countries.
In case of any serious problem which hinders the customs clearance and does not allow bringing goods to the place of destination, please contact the customs authorities Hotline.
phone number: +38-044-247-27-19
fax: +38-044-247-26-52 e-mail: [email protected]
It is recommended to deal with customs authorities through Ukrainian customs broker companies as the preferable working language of the Hotline is Ukrainian.
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In practice, Ukraine has complicated customs clearance procedures, therefore the entire process requires strict compliance with existing customs regulations and following all recommendations of Ukrainian customs brokers.
The obligatory rule to avoid that goods get stuck at the Ukrainian customs is: BEFORE THE DISPATCH, all documents and terms of delivery must be carefully checked and confirmed by Ukrainian customs broker and consignee.
9.3.1. Permanent import
The permanent import of goods means their entry into the territory of Ukraine for free circulation without customs control after the end of customs clearance. Goods will not get back to the country of dispatch, they will be used in the territory of Ukraine and left/ consumed there.
Before sending the goods to the consignee in Ukraine the European vendor should bear in mind that the consignee needs 3-5 days for the usual import customs procedure (in case no additional authorizing documents have to be provided and additional procedures and controls have to be performed).
Trucks with cargo firstly should go to the customs terminal for clearance.
After all documents for customs clearance are submitted, necessary payments are made and shipment/documents are inspected, then shipment can be released to consignee.
The consignee must be a legal person registered in Ukraine (e.g. a registered representative office of a foreign company) that has a customs accreditation. In order to obtain the accreditation, such legal person should contact the Customs Office in the relevant city.
It is obligatory to indicate goods receiver at the shipping documents in a right way, which should be Ukrainian entity.
If supplier has local partner/subcontractor- he can be stated as receiver. That’s mean that subcontractor will be involved at the customs clearance process, shall have customs accreditation and will have financial responsibilities in part of customs duties/VAT.
If supplier doesn’t have Ukrainian partner/subcontractor local customs Broker Company can act as receiver and take care about customs related obligations.
NEVER INDICATE STADIUM OR OTHER DESTINATION POINT AS RECEIVER, as it is only a delivery place!
Receiver must have customs accreditation and is responsible for customs formalities. Please, agree with your partners/subcontractors or designated customs brokers the nomination of Receiver.
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The Cargo Customs Declaration, called CCD, is used for declaring goods (SAD form which is unified with the same form in EU).
Together with the CCD, the list of documents below must be submitted to the customs:
UEFA Designation letter (sample in Annex 1);
Invoice or other document determining the cost of goods (in case of free of charge delivery – proforma-invoice);
Shipping document (CMR, Air Waybill etc.);
Other specified documents (accreditation at customs, bank documents, specification of goods, any other additional documents ) - must be consulted with Ukrainian customs broker before the dispatch, could be also requested by customs as additional documents during customs clearance.
Please keep in mind that it is not enough to have copy of signed UEFA Designation letter for customs clearance. Appropriate Designated by UEFA company should be added to Customs database by higher Ukrainian customs authority to be used by local customs. This process in under ELOG UKR supervision and takes time.
Therefore please TAKE CARE ABOUT UEFA DESIGNATION LETTER ACQUISITION NOT LATER THAN 2 WEEKS PRIOR TO DISPATCH OF GOODS.
9.3.1.1. Recommendations for documents preparation
Invoice (proforma-invoice) You can find the completed invoice sample in Annex 7.
The invoice (proforma-invoice) must be signed and stamped. The invoice (proforma-invoice) should contain the following data:
1. Number and date of invoice;
2. Name and address of the supplier (shipper) – as suppliers act on the basis of contracts with UEFA (or UEFA Events SA) please add into this field “On behalf of UEFA/UEFA Events SA”
Forwarder agent/logistics company should not act as a shipper. Only Designated company should be stated in invoice/proforma-invoice as a shipper
3. Name and address of the recipient (consignee),
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LOC EURO 2012 Ukraine can be a consignee only in case of shipments where shipper is UEFA and LOC EURO 2012 Poland. Otherwise you should act through customs brokers or your own counterpart,
4. Details of the contact persons both on the supplier’s and the recipient’s side,
5. Address of delivery - should be verified by customs broker as it is crucially important to put those address which will be accepted by Ukrainian customs, and this address is not always the same as physical address of your point of destination,
6. Terms of delivery according to Incoterms - it is necessary to indicate the exact place of delivery e.g. DDP Kyiv. It is strongly recommended to organize all deliveries on DDP-Kyiv basis in view of avoiding delays because of time for payments required for transfer to customs authorities
7. Type of payment – if it is delivery without payments then “free of charge” should be stated in the invoice
8. Exact description of goods – Name, material, model, trade mark, serial number etc.
9. Country of origin separately for each type of goods – full name without abbreviation (for example “Poland”, not “PL”)
10. International HS-code (8-digits) for each position and origin of goods
11. Quantity of goods (separately for each type of goods e.g. pens, t-shirts, notebooks etc.),
12. Value of goods per unit (separately for each type of goods) including the currency (e.g. USD, EUR),
13. Total value of goods (per type) including the currency (e.g. USD, EUR)
14. Total value of all delivered goods including the currency (e.g. USD, EUR)
15. Total net and gross weight.
16. If goods are delivered free of charge, then “Not for sale. No commercial value, value for customs purpose only” should be set out in the invoice (while price per item should be indicated in the invoice). - The invoice should not contain “pallet” as an item if the pallet is used as packing material, otherwise you will be obliged to pay duties and taxes for this item.
17. The clause: “This invoice should be accepted as the specification for the goods”
18. The clause: “Purpose of import: Goods for UEFA EURO 2012”
Shipping (Transport) documents The description of goods and weight shall meet relevant description in the invoice.
Only Designated Company should be stated in transport document as a shipper (not forwarding agent/logistics company).
Certificate of origin (if any is requested) It must contain reference to invoice number.
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The description of goods and weight shall meet relevant description in the invoice.
9.3.1.2. The customs payments in Ukraine
1. Import Duties – several types of duties:
rates from 0% to 40 % based on the customs value
fixed amount per item
combined
2. Excise Tax – for spirits, tobacco products, vehicles
3. VAT - rate is 20% based on the sum of customs value, duty and excise tax.
4. Customs Processing Fee
Please be aware that NO EXEMPTIONS FROM CUSTOMS PAYMENTS will be applicable for the UEFA EURO 2012 Final Tournament.
9.3.1.3. Permanent import of goods via post / express-courier services
The total value of the delivery (goods invoice value + transportation costs) should be lower than 100 EUR. If not then full customs clearance as described above will be realized.
9.3.2. Temporary admission (temporary import)
Temporary admission (temporary import) of goods means that their entry into the territory of Ukraine is temporary and not meant to be consumed during the event. When the customs clearance is completed the goods will remain under customs control until re-exported.
Goods that are temporarily imported to Ukraine are exempted from customs duties and taxes. This is the general rule, applicable to all shipments intended for the UEFA EURO 2012 Final Tournament.
Goods temporarily imported for the UEFA EURO 2012 Final Tournament needs can be declared under below documents:
- ATA Carnet
- Special (simplified) customs declaration
The following customs documents must be submitted to customs:
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UEFA Designation letter (sample in Annex 1 ); shipping document (CMR, Air Waybill, etc.); power of attorney in case if the authorized representative of ATA Carnet holder
shows the goods to the customs authorities.
GOODS MUST BE FULLY RETURNED TO COUNTRY OF DISPATCH.
If they are not re-exported, the exporter/importer will be accused by Ukrainian state authorities of breaking Ukrainian laws.
9.3.2.1. ATA Carnet - general description
The ATA Carnet is an international document for a temporary admission used for the temporary import of goods which is accepted as a customs declaration, allows identifying goods and contains international valid guarantee to cover import duties and taxes.
Carnet ATA is accepted for such categories of goods as:
goods designated for events professional equipment
The ATA Carnet can be used for a multiple passage of goods across the customs border. The number of entries/exits to/from the customs border is limited by the number of tear sheets in the ATA Carnet.
The ATA Carnet is issued by the organization providing guarantees (as a rule, the Chamber of Commerce) in the country of dispatch. The detailed information on the execution of the ATA Carnet in a particular country of shipment can be found in such organization.
The customs clearance of goods with the use of the ATA Carnet is carried out by the customs authority at a customs border checkpoint.
Subject to the availability of blue transit sheets in the ATA Carnet, the customs clearance of goods intended for events and temporarily imported to the customs territory of Ukraine can be carried out by customs authorities whose area of activity covers the site of relevant event (Host Cities – Donetsk, Kharkiv, Kyiv, Lviv).
Please be aware that above statement does not cover temporary import of professional equipment.
The illustrative lists of goods intended for events as well as of professional equipment are set out in the Istanbul Convention of Temporary Admission.
The validity period of the ATA Carnet is 1 year. The ATA Carnet has to be completed in English or Ukrainian/Russian. Otherwise, it has to be translated into Ukrainian.
9.3.2.2. Recommendations on filling in ATA Carnet.
Cover Page Instructions
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Section (A) Holder and address
Please indicate company name and address. Please note that this name and address should match with company data on UEFA Designation letter, transport documents.
ATA Carnet should not be issued for the name of your forwarder agent/logistics company, but on the name of UEFA designated company.
Section (B) Represented by
Please indicate “Any authorized representative”. May also indicate any person name or company name responsible for ATA Carnet clearance but “Any authorized representative” should be obligatory. Example: Mr. John Smith, “Atlantis GmbH” or any authorized representative.
You should also issue Power of Attorney for ATA. Please make sure you have several POA along with ATA Carnet.
Section (C) Intend of use
Should be: “Professional Equipment for UEFA EURO 2012” or “Goods for UEFA EURO 2012”
Section (c) Valid until
Please make sure the ATA Carnet is valid for the Tournament period plus at least several weeks for dismantling phase and return transportation.
Section (P) List of Countries
Please make sure that Ukraine is indicated in the country list. The wording “Other Countries” is not acceptable and ATA Carnet will not be accepted by Ukrainian Customs Authorities
See filled ATA Carnet sample in Annex 8.
General List instructions
We recommend contacting broker companies for General List instructions and confirmation. Please note that not all goods are subject to temporary import and could be indicated in ATA Carnet.
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In order to avoid delays during the customs clearance and ATA Carnet rejections please do not send shipments under ATA Carnets without preliminary customs broker confirmation.
9.3.2.3. Special (simplified) customs declaration.
Special (simplified) customs declaration was specially created by Ukrainian government for the UEFA EURO 2012 Final Tournament and can be used by Designated UEFA companies, including HB companies and teams-participants, in case of temporary admission of goods on the same terms as usually ATA Carnets is used based on provisions of the Istanbul Convention of Temporary Admission.
Form of the Special (simplified) customs declaration is in Annex 9.
Such declaration is to be filled in Ukrainian or English, taped or manually in duplicate: - 1st copy is for customs, - 2nd for declarant. 2nd copy must be returned to the customs on the way back during re-exportation.
Special (simplified) customs declaration can be used starting from 15th of April 2012.
As there are no experience of such declaration usage it is recommended to use the help of Ukrainian customs broker for declaring of goods under this type of declaration
10 Customs regulations in Poland
Representation in customs procedures 10.1
The legal regulations allow carrying out certain formalities through authorized agents, also in case of customs procedures.
UEFA Designated Company can be represented before the customs authorities in order to fulfill all formal requirements by such external agents. The Company does not declare goods for customs purposes by itself. Normally the authorized agent is the customs agency which acts in the name of the Company based on a direct authorization (power of attorney). Such authorization must be prepared and signed by the Company by persons entitled to its representation. In addition, such authorization requires payment of stamp duty in amount of PLN 17.
There are two types of authorization
Direct authorization – where the agent acts in the name and on behalf of the entity,
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Indirect authorization – where the agent acts in his own name however on behalf of the entity.
The Company issues direct authorizations to customs agencies.
There are 4 customs brokerage companies, which were selected on the basis of RFP and which are recommended by UEFA/LOC EURO 2012 Poland to provide customs brokerage services:
1. JAS-FBG – present in all 4 Host Cities (Gdansk, Poznan, Warsaw, Wroclaw), Krakow, all 3 border crossings and 1 airport (Warsaw);
2. DB Schenker – present in all 4 Host Cities (Gdansk, Poznan, Warsaw, Wroclaw), Krakow and 2 airports (Warsaw, Wroclaw); concept of mobile customs agents will be available (especially for airport in Gdansk and/or 3 border crossings)
3. OmegAir Cargo – present only in Poznan (HC + airport);
4. Cargo-Partner Spedycja - present in HC Warsaw and 4 airports (Krakow, Warsaw, Poznan, Wroclaw).
Selected companies were presented to Polish Customs Service as companies recommended for customs brokerage services related to UEFA EURO 2012 events and activities.
Relevant information about mentioned companies can be found in Annex 10.
We recommend cooperating with one of the above-mentioned companies in order to ensure smooth customs clearance of goods and to minimize the risks of possible delays and problems at the Polish customs.
Please be aware that the payment of all customs clearance expenses will be addressed by customs agencies to the stakeholders directly.
Place of customs clearance 10.2
The locations for the customs clearance of goods designated for the UEFA EURO 2012 Final Tournament are generally customs offices in Host Cities but it is not mandatory – customs clearance in the other customs offices located in Poland will be possible, also with some simplifications and priority for UEFA Designated Companies after notification in advance. It will be related especially to customs offices located not far from POL/UKR border or Host Cities.
Additionally customs clearance could be done not in customs office’s terminal but also in so called approved customs place – the place of the owner of customs agency, approved by local customs office. To use of this kind of approved customs places, customs agency should possess the authorization for customs simplified procedure and/or AEO (Authorized
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Economic Operator) status. All of the above recommended customs agencies possess this status. For details please contact with them directly.
For UEFA EURO2012TM the locations of designated customs terminals in Host Cities + Krakow are described below for both (1) road transport and (2) air transport:
(1) for ROAD transport:
Gdansk – Customs Branch “Oplotki”
(address: 1, Oplotki street; Gdansk
GPS location: 54o20’46.28” N; 18o40’52.68” E)
Poznan – Customs Branch Airport Poznan - Lawica
(address: 285, Bukowska street; Poznan
GPS location: 52o24’51.75” N; 16o50’14.04” E)
Warsaw – 4th Customs Branch
(address: 106, Krakowska avenue; Warsaw
GPS location: 52o25’51.28” N; 16o48’18.09” E)
Wroclaw – Customs Branch Airport Wroclaw - Strachowice
(address: 36, Skarzynskiego street; Wroclaw
GPS location: 51o06’17.10” N; 16o54’00.23” E)
Krakow – 1st Customs Branch
(address: 3, Pachonskiego street; Krakow
GPS location: 50o05’34.97” N; 19o55’08.91” E)
(2) for AIR transport:
Gdansk – Customs Branch Airport Gdansk - Rebiechowo
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(address: 210, Slowackiego street; Gdansk
GPS location: 54o22’50.52” N; 18o28’03.95” E)
Poznan – Customs Branch Airport Poznan - Lawica
(address: 285, Bukowska street; Poznan
GPS location: 52o24’51.75” N; 16o50’14.04” E)
Warsaw – 3rd Customs Branch “Port Lotniczy”
(address: 1, Zwirki i Wigury street; Warsaw
GPS location: 52o10’15.50” N; 20o58’22.03” E)
Wroclaw – Customs Branch Airport Wroclaw - Strachowice
(address: 36, Skarzynskiego street; Wroclaw
GPS location: 51o06’17.10” N; 16o54’00.23” E)
Krakow - Customs Branch Airport Krakow - Balice
(address: 1, Kapitana Medweckiego street; Krakow - Balice
GPS location: 50o04’24.21” N; 19o48’19.01” E)
The border checkpoints recommended for the Tournament for road transport between Poland and Ukraine please see as above in chapter 9.2.
Customs procedures 10.3
10.3.1 Deliveries of goods into/from Poland from/to EU member states (Intra Community Acquisition – ICA and Intra Community Supply - ICS)
Poland is a member of the European Union and belongs to the EU customs union which allows a free flow of goods between member countries. Goods delivered into and sent from Poland within the territory of the EU are free from customs duties.
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10.3.2 Import of goods into Poland from non-EU members states
For non-EU-member countries, however, common customs duty rates apply. The import of goods is related to the declaration of goods to the customs authorities and payment of customs duties and VAT (generally at the rate of 23%). To declare imported goods the Consignee/ Importer should have EORI (Economic Operators’ Registration and Identification) number – used to identify entrepreneurs (legal entities except individuals) in all matters involving the customs authorities of the EU. Companies from the EU countries obtain their EORI number from the customs authorities of their respective country according to applicable procedures. Companies from non-EU countries, if not in possession of an EORI number, apply for its issue personally or via mail to the customs authority relevant in relation to the location where the first activity requiring the EORI number is planned, or in relation to the location where the first activity requiring the EORI number is made.
NEVER INDICATE STADIUM OR OTHER DESTINATION POINT AS CONSIGNEE/RECEIVER, as it is only a delivery place!
Consignee/Receiver must have EORI number and signed direct/indirect power of attorney for customs agency’s representation in relation to all customs formalities. Please, agree with your partners/subcontractors or designated customs agencies the nomination of Consignee/Receiver.
10.3.2.1 Standard procedure – release of goods for free circulation
In order to allow quick and effective release of goods for free circulation in Poland, it is necessary to fulfil certain formal obligations. This essentially requires from the exporter completing the documents in appropriate form, as well as attaching of statements and certificates required by law. It must be stressed that in practice the customs procedure may take many days depending on the requirements of the customs authorities. The customs authorities may i.e. demand presentation of goods for inspection, opening of the parcels, providing samples for testing etc. It should also be noted that the goods may be released for free circulation after payment, or securing of the customs duty and VAT. Therefore it is recommended to cooperate strictly with one of the above designated customs agencies or chosen by your own in Poland.
The basic document necessary to properly complete the SAD document3 and, as a consequence, to release the goods for free circulation, is the commercial invoice, or a proforma invoice issued by the exporter. In case of free of charge deliveries ), the proper document shall be the proforma invoice.
Apart from the invoice the customs authorities may also require additional documents such as statements and certificates of origin. It should be noted that it is impossible to describe in a concise form all possible cases where additional documents will be required by the customs authorities. It is also not possible to define all types of certificates and additional
3 SAD Document is the Single Administrative Document which is the documentary basis for customs declarations
in the EU and in Switzerland, Norway and Iceland; is composed of a set of eight copies which have a number of functions.
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requirements of the customs authorities. E.g. in case of food of animal origin (other than samples), it may turn out necessary to obtain a veterinary certificate and goods should be produced in a manufacturing plant and country approved by the EU. Some goods may also be subjected to obligatory quarantine before being entered into free circulation etc.
The basic documents attached to the proforma invoice include:
a) In case of ICT (Information and Communication Technologies) goods – statement that the product does not contain asbestos,
b) In case of goods made of leather – statement that they were not produced of cat and dog skin,
c) In case of goods made of leather - statement that the goods are not subject to restrictions of the Washington Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES),
d) Certificate of origin of goods (for certain goods such as textiles if customs authorities will have doubt concerning declared origin of goods).
The statements indicated in letters a) – c) above may be made in the form of one document. They should state the types of goods concerned and the delivery number.
The example of such statement constitutes Annex 11 to this Instruction.
Certificates of origin of goods, referred to in point d), may be required in relation to certain types of goods e.g. textiles under section XI of the Combined Nomenclature. Following Regulation (EU) No. 955/2011 of the European Parliament and of the Council of 14 September 2011 certificates of origin for the above goods will be not obligatory. Customs authorities are able to require additional information, notably in the event of doubt concerning the origin of the imported goods. The certificates of origin are issued by the relevant certification authority in the country from which the goods originate.
There are two types of certificates:
Standard – these do not allow for any reductions in the customs duty rates.
Special – these allow for application of reduced customs duty rates (e.g. Form A).
It should be noted that in Poland certificates of origin are issued by the local customs offices or Polish Chamber of Commerce (KIG). The customs office may require proof where the product was made. The certificates are usually issued without delay.
It should be noted that some deliveries may be exempt from both customs duty, as well as VAT. Normally this concerns deliveries of value not exceeding EUR 22,-.
10.3.2.1.1 Recommendations for documents preparation
The commercial/proforma invoice should contain the following data:
1. Name and address of the supplier/exporter,
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2. Name and address of the recipient/consignee,
3. Details of the contact persons both at the supplier’s and the recipient’s side,
4. Date of delivery,
5. Number of packaging,
6. Net and gross weight of goods,
7. Description of goods and their quantity (separately for each type of goods),
8. Value of goods per unit (separately for each type of goods) including the currency (e.g. USD, EUR),
9. Total value of goods (per type) including the currency (e.g. USD, EUR),
10. Terms of delivery according to Incoterms 2010 - it is necessary to state the exact place of delivery e.g. DDP Warsaw and indicate whether the terms of delivery include VAT e.g. DDP Warsaw, including VAT,
11. Total value of all delivered goods including the currency (e.g. USD, EUR),
12. Information on the origin of goods (e.g. „produced in China” or „Country of origin - China”) separately for each type of goods,
13. Statement on the preferential origin of goods (if applicable) exactly as indicated below:
Statement on the origin of goods:
The exporter/supplier of the products covered by this invoice/document declares that, except where otherwise clearly indicated, the products are of …….. preferential origin, in accordance with the provisions of the EU.
14. Below the statement on the preferential origin of goods: date and place where it was issued,
15. Below the statement on the preferential origin of goods: legible signature of the person authorized to sign the document and issue the statement on the preferential origin of goods in the name of the supplier.
The example of the proforma invoice constitutes Annex 12 to this Instruction.
Shipping (Transport) documents The description of goods and weight shall meet relevant description in the invoice.
Certificate of origin (if any is requested) It must contain reference to invoice number.
The description of goods and weight shall meet relevant description in the invoice.
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10.3.2.2 Temporary import (admission) into Poland
Temporary import means that goods may be used in the EU without payment of duty or VAT under certain conditions and re-exported afterwards outside the EU customs territory or they will be assigned a new customs-approved procedure. The fundamental condition for temporary import is that goods are intended for re-export without having undergone any change except for normal depreciation.
The following customs documents can be submitted to customs:
UEFA Designation letter (sample in Annex 1 ); Temporary admission – document attached to the oral customs declaration (draft
Annex 13) shipping document (CMR, Air Waybill, etc.); power of attorney in case if the authorized representative of ATA Carnet holder
shows the goods to the customs authorities.
GOODS MUST BE FULLY RETURNED OUTSIDE THE EU CUSTOMS TERRITORY.
If they are not re-exported, goods will be assigned a new customs-approved procedure and payment of customs duties and taxes will be obligatory.
10.3.2.2.1 ATA Carnet in Poland
General description of ATA Carnet procedure in Poland is similar as above in Ukraine. ATA carnets are used for most temporary imports (commercial samples and specimens, goods for fairs and exhibitions, professional and other equipment). They allow goods to be imported from 71 countries (including Ukraine and Switzerland) with full exemption from VAT and duty payments.
The ATA carnet has to be filled in by applicant (Holder of ATA carnet or his representative, e.g. customs agency) for his release. It must be completed legibly (computer or on the machine) in a foreign language, provided the importing country (English is advisable). Customs authorities in Poland may require to present General List with description of goods in Polish language.
The other necessities for the process of filling in of ATA carnet in Poland are the same as in Ukraine (see chapter 9.3.2.2).
10.3.2.2.2 UEFA Designation Letter for temporary imported goods
UEFA Designation letter’s process, which was described in chapter 3., is dedicated for temporary imported goods into Poland as an alternative to ATA Carnet procedure. The results of this process for Exporter/Shipper of goods are:
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no need to give security for payment of customs duties and taxes and
verbal (not written) customs declaration with required list of goods (template in Annex 10) or as a list of goods without following the template, but containing at least information on the quantity and value of the goods, a suggested date of re-export of the goods, as well as the applicant name and address (indicating the person responsible for customs matters in the company including their e-mail address and telephone number) and such data of a representative (if appointed) or a proxy for notification in Poland).
Other useful customs information 10.4
More information related to customs requirements in Poland please follow all recommendations given in official customs brochure: “Guide for legal entities involved in the preparation and staging of the UEFA EURO2012TM Tournament”.
The Polish customs authorities’ official website is: www.sluzbacelna.gov.pl
Hotline number: 801 470 477
Tel. number: (+48) 33 857-62-51 (for persons calling from abroad or using mobile phones)
E-mail address: [email protected]
11 Trouble shooting recommendations
In case you have any problems during the crossing of Ukrainian borders and/or customs clearance in Host Cities immediately liaise with a representative of your Ukrainian/Polish customs brokerage company and follow strictly his recommendations.
Do not try to solve your problems on your own.
Emergency phone numbers:
- Ukraine:
Fire – 101,
Police – 102,
Ambulance – 103.
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- Poland:
Police – 997,
Fire – 998,
Ambulance – 999.
Common emergency number (for both countries: Ukraine and Poland) - 112.
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12 Annexes
Annex 1. Sample of UEFA Designation Letter 12.1
42
Annex 2. EURO 2012 Truck Pass 12.2
F
43
Annex 3. Excel Template for Suppliers’ deliveries 12.3
Project
name
Project
Leader
Category
of goods
Group of
goods
Description of
goods (name,
material etc for
exact
classification
under HS Code) 1
HS Code (tariff
code) 7 Qty
Unit of
meas
ure
Venue Comments
Value
per
item
EUR
Total
Value
EUR
Quantity of
shipments
Planned
date of
arrival to
the
venue
Customs
agency№
Project
Purpose
of the
delivery
Description of the goods 1
Customs
Procedure
(temporary
import2 or
permanent
import3)
Supplier4
( the
name,
legal
adress,
EORI
number)
Supplier's
contact
person
details
Shipper
( forwarding
company) 5
Country of
Exportation
Country of
Origin
(country of
production)
Consignee6
Qty
(pcs or kg)
Information about goods to be imported to Poland/Ukraine for the preparation and staging of the Tournament EURO 2012
TOURNAMENT
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Annex 4. Email template for border crossing information 12.4
EMAIL TEMPLATE FOR BORDER CROSSING INFORMATION
From : [email protected]
To ( FOR POL) : [email protected]
To ( FOR UKR) : [email protected]
Dear Sir / Madam,
Please find below following information regarding our upcoming shipment:
Name of the UEFA Designated Company: ABCD
Number of UEFA Designation Letter: 04521764132
Vehicle identification Plaque: WK1234
Border checkpoint: Dorohusk
Date of planned border crossing: Date
Import To: Poland/Ukraine
Export From: Poland/Ukraine
Additional Information: Export declaration Number, MRN Number, Contact
details driver/ Broker
Truck will be identified with the EURO2012 Truck Pass.
Thank you in advance for the facilitation process.
Best regards,
X
Suppliers signature
Send
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12.5 Annex 5. Delivery addresses
Country City Location Official Name Address City postcode
Poland Warsaw Stadium NATIONAL STADIUM WARSAW
Wybrzeze Szczecinskie Warsaw
Poland Warsaw HQ Hotel HILTON Warsaw Hotel 63, Grzybowska St 00-844 Warsaw
Poland Warsaw HQ Hotel Sheraton Warsaw Hotel 2, Boleslawa Prusa St 00-493 Warsaw
Poland Warsaw Airport Chopin Airport 1, Zwirki i Wigurki St 00-906 Warsaw
Poland Gdansk Stadium ARENA GDANSK 1, Pokolen Lechii
Gdansk St,
80-560 Gdansk
Poland Gdansk HQ Hotel Sofitel Grand Sopot 12/14 Powstancow
Warszawy St
81-718 Sopot
Poland Gdansk Airport Gdansk Lech Walesa Airport
200 Slowackiego St 80-298 Gdansk
Poland Poznan Stadium MUNICIPAL STADIUM POZNAN
17, Bulgarska St 60-320 Poznan
Poland Poznan HQ Hotel IBB Andersia Hotel Plac Andersa 3 61-894 Poznan
Poland Poznan Airport Poznan Lawica Airport 285, Bukowska St 60-189 Poznan
Poland Wroclaw Stadium MUNICIPAL STADIUM
WROCLAW
1 Al.Śląska 54-118 Wroclaw
Poland Wroclaw HQ Hotel Radisson BLU 10, Purkyniego St 50-156 Wroclaw
Poland Wroclaw Airport Wroclaw Airport 36, Skarzynskiego St 54-530 Wroclaw
Ukraine Kyiv Stadium OLYMPIC STADIUM Dymytrova St 03150 Kyiv
Ukraine Kyiv HQ Hotel Hyatt Regency 5, Alla Tarasova St 01001 Kyiv
Ukraine Kyiv HQ Hotel Intercontinental 2a, Velyka
Zhytomyrska St
Kyiv
Ukraine Kyiv Airport International Airport
Boryspil
08307 Boryspil
Kyivskyi region
Ukraine Lviv Stadium ARENA LVIV 199 Stryjska St Lviv
46
Ukraine Lviv HQ Hotel Leopolis Hotel 16, Teatralna St 79008 Lviv
Ukraine Lviv Airport Lviv Airport 168, Liubinska 79040 Lviv
Ukraine Kharkiv Stadium METALIST STADIUM 65 Plekhanivska Str. Kharkiv
Ukraine Kharkiv HQ Hotel Kharkiv Palace 2, Pravdy Av Kharkiv
Ukraine Kharkiv Airport Kharkiv Airport 1 Romashkina St Kharkiv
Ukraine Donetsk Stadium DONBASS ARENA 189e Cheluskintsev
Str.
Donetsk 83048
Ukraine Donetsk HQ Hotel Donbass Palace 80, Artyoma St 83001 Donetsk
Ukraine Donetsk Airport Donetsk Airport 83021 Donetsk
HB Logistics Count
ry
City Loca
tion
Official
Name
Address City
postcode
HB
Contact
Poland Warsaw IBC EXPO XXI 12/14,
Pradzynskiego St
01-222
Warsaw
Phil Purvis [email protected]
Poland Warsaw Stadi
um
NATIONAL
STADIUM WARSAW
Wybrzeze
Szczecinskie
Warsaw Anna
Hindmarsh
Poland Gdansk Stadium
MUNICIPAL STADIUM
GDANSK
Pokolen Lechii
Gdansk St
80-560 Gdansk
Anne Sophie
Nodier
[email protected] anne-
sophie.nodier@uefa.
ch
Poland Poznan Stadi
um
MUNICIPAL
STADIUM
POZNAN
17,
Bułgarska
St
60-320
Poznan
Mathieu
Rouyer
mathieu.rouyer@uef
a.ch
Poland Wroclaw Stadi
um
MUNICIPAL
STADIUM
WROCLAW
1 Al. Śląska 54-118
Wroclaw
David
Godensch
wege
david.godenschweg
Ukrain
e
Kyiv Stadi
um
OLYMPIC
STADIUM
Dymytrova
St
03150
Kyiv
Katie
Smith
Ukrain
e
Lviv Stadi
um
NEW LVIV
STADIUM
199
Stryjska St
Lviv Matthias
Delhemm
es
matthias.delhemmes
@uefa.ch
Ukrain
e
Kharkiv Stadi
um
METALIST
STADIUM
65
Plekhanivsk
a Str.
Kharkiv Imke
Hebebran
d
imke.hebebrand@ue
fa.ch
Ukrain
e
Donetsk Stadi
um
DONBASS
ARENA
189e
Cheluskintsev Str.
Donetsk
83048
47
12.6 Annex 6. Recommended companies for customs brokerage services in UKRAINE
Company
Contact person Contact details
Cargomind Igor Karpin, Operation Manager
[email protected], phone: +38 044-457-94-05,
mobile: +38 050-410-52-27
ICT Ukraine Sergiy Rabeshko, Vice-President
[email protected] phone: +38 044-246-22-70 EXT.104,
cell phone: +380-50-311-64-09
Oleksiy Cherepanov,
Head of sales department
phone: +38 044-246-22-70 EXT.125, cell phone: +380-50-357-23-04
Instar Logistics Alexandra Gryschenko,
Chief Sales and Development Department
phone: +38 044-495-64-80 (ext. 105), mobile: +38 067-773-78-44
Vladimir Novak,
Chief Operations
phone: +38 044-495-64-80 (ext. 101), mobile: +38 067-232-45-99
Andrey Zakharin,
Operation Manager Assistant
phone: +38 044-495-64-80 (ext. 226), mobile: +38 063-426-76-59
M&S Forwarding Karen Gabrelian,
Director of Customs
Brokerage Department
[email protected], phone: +38 044-576-74-75,
mobile: +38 067-465-54-95
Olga Dashkovska, Customs Manager
[email protected], phone: +38 044-576-74-75,
mobile: +38 067-445-53-58
Valeria Gorbunova, International Relations
Manager
[email protected], phone: +38 044-576-73-76,
mobile: +38 067-235-01-33
48
Following is the Price List for the sample services available:
№ Type of service
Instar Logistics Cargomind M&S Forwarding ICT Ukraine
Price (EUR w/o VAT) Price (EUR w/o VAT) Price (EUR w/o VAT)
Comments Price (EUR w/o VAT)
Kyiv Lviv Kharkiv Donetsk Kyiv Lviv Khar kiv
Donetsk Kyiv Lviv Kyiv Lviv Kharkiv Donetsk
1
Consulting on foreign-economic activities, customs procedures, goods declaring
- - - - 90 90 90 90
-
-
Included in customs clearance service
84 110 110 110
2 Customs clearance of goods arrived by air or road:
2.1
Compiling of PP (preliminary notification):
42 55 55 55
* MD2/МД2 14 12,5 13 13,5 9 9 9 9 10 10 17 22 22 22
* MD3/МД3 3,5 3,1 3,2 3,3 9 9 9 9 10 10 17 22 22 22
* MD6/МД6 - - - - 9 9 9 9 8 8 17 22 22 22
Legalizing of PP by customs officer
34,7 31,2 33 33,7 27 27 27 27 12 10 17 22 22 22
2.2
Compiling of PD (preliminary declaration):
59 77 77 77
* MD2/МД2 14 12,5 13 13,5 22 22 22 22 10 10 17 22 22 22
* MD3/МД3 6,95 6,25 6,5 6,7 9 9 9 9 8 8 17 22 22 22
* MD6/МД6 - - - - 9 9 9 9 8 8 17 22 22 22
Legalizing of PD by customs officer
41,7 37,5 39,6 40,4 45 45 45 45 22 22 25 33 33 33
2.3
Compiling of GTD (customs declarations):
* MD2/МД2 14 12,5 13 13,5 14 14 14 14 10 10 17 22 22 22
* MD3/МД3 10,4 9,3 9,9 10,1 14 14 14 14 8 8 17 22 22 22
* MD6/МД6 - - - - 14 14 14 14 8 8 17 22 22 22
Legalizing of GTD by customs officer (including customs departments of statistics, payments, value, nomenclature, releasing inspector)
174 157 165 168 290 290 290 290 250 250 252 328 328 328
2.4 DMV (declaration of customs value)
20,8 18,7 19,8 20,2 31 31 31 31 80 60 42 55 55 55
2.5
Defining customs tariff numbers according to Ukrainian classification (UKTZED) for the customs declaration
41,7 37,5 39,6 40,4 11 11 11 11 20 20 25 33 33 33
2.6
Carrying out of custom clearance procedures for goods with value up to 100 EUR
69 62 66 67,30 176 176 176 176 60 60 170 221 221 221
2.7
Compiling of special (simplified) customs declaration
Price is not available until legislation is finished
22 22 22 22 20 20 84 109 109 109
Legalizing of special (simplified) customs declaration by customs
240 240 240 240 150 150 170 221 221 221
49
2.8
Legalizing of ATA Carnets by customs
278 278 278 278 220 220 220 220
50 50 Consulting services
126 164 164 164
100 100
per day, in case of departure to the border, not including expenses for trip
Receiving ATA Carnets in Ukraine for temporary export
245 245 245 245 175 175 175 175 Service is not provided 170 221 221 221
3 Customs clearance of goods arrived by express-posts (DHL, TNT, UPS, FedEx,other):
3.1
Compiling of GTD (customs declarations):
MD2/МД2 14 12,5 13 13,5 22 250 250 250 10 10 17 22 22 22
MD3/МД3 10,4 9,3 9,9 10,1 11 150 150 150 8 8 17 22 22 22
MD6/МД6 0 0 0 0 11 150 150 150 8 8 17 22 22 22
3.2
Legalizing of GTD by customs officer (including customs departments of statistics, payments, value, nomenclature, releasing inspector)
174 157 165 168 290 290 290 290 100 100 210 273 273 273
3.3
Carrying out of customs clearance procedures for goods with value up to 100 EUR
70 63 65 67 220 220 220 220 60 60 126 164 164 164
3.4
Compiling of M-16 (for individuals)
70 70 70 70 18 18 18 18 - - 84 109 109 109
Legalizing of M-16 by customs officer (including customs departments of statistics, payments, value, nomenclature, releasing inspector)
at cost
at cost
at cost at cost 265 265 265 265 - - 336 437 437 437
4 Controls and authorizing documents:
4.1
Legalizing of controls other then customs one:
* Ecological control 7 6,3 6,6 6,7 44 44 44 44 15 15 per each stamp
42 55 55 55
* Radiological control
7 6,3 6,6 6,7 27 27 27 27 15 15 per each stamp
42 55 55 55
* Fitosanitary control 7 6,3 6,6 6,7 27 27 27 27 15 15 per each stamp
42 55 55 55
* Veterinary control 20,8 18,7 19,8 20,2 27 27 27 27 15 15 per each stamp
84 109 109 109
* Sanitary-epidemiological
control/ 20,8 18,7 19,8 20,2 44 44 44 44 15 15
per each stamp
42 55 55 55
4.2 Receiving certificates of conformity
70 63 65 67 220 220 220 220 200 200 plus official payments
170 221 221 221
4.3 Receiving letters from certification authorities
41,7 37,5 39,6 40,4 90 90 90 90 80 80 plus official payments
84 109 109 109
50
4.4 Receiving sanitary-hygienic permissions
139 125 132 135 220 220 220 220 160 160 plus official payments
84 109 109 109
4.5 Receiving Quarantine import permissions.
34,7 31,2 33 33,7 220 220 220 220 160 160 plus official payments
42 55 55 55
4.6 Receiving phytosanitary certificates.
14 12,5 13 13,5 220 220 220 220 160 160 plus official payments
84 109 109 109
4.7
Receiving resolutions from the Energy Saving Committee
70 63 65 67 220 220 220 220 160 160 plus official payments
84 109 109 109
4.8 Receiving letters from the Energy Saving Committee
- - - - 90 90 90 90 80 80 plus official payments
84 109 109 109
4.9
Receiving resolutions from the State Security Committee
70 63 65 67 220 220 220 220 160 160 84 109 109 109
4.1
Receiving letters from Ministry of Environmental Protection
70 63 65 67 220 220 220 220 - - needs additional agreement
84 109 109 109
4.11
Receiving resolutions from Gemmological Centre
41,7 37,5 39,6 40,4 220 220 220 220 150 150 plus official payments
84 109 109 109
4.12
Receiving letters from the Ministry of Healthcare( for goods that can be used with medical purposes)
220 220 220 220 needs additional agreement
420 546 546 546
5
TIR Carnets, CMRs:
5.1 Compiling TIR Carnets, CMRs
7 6,3 6,6 6,7 27 27 27 27 12 12 42 55 55 55
5.2 Legalizing of TIR Carnets by customs
7 6,3 6,6 6,7 44 44 44 44 12 12 42 55 55 55
6 Distribution and registration of permits for entrance in Kyiv for trucks at the designated customs terminal
6.1
Distribution and registration of permits for entrance in Kyiv for trucks at the designated customs terminal
17,5 - - - 90 90 90 90 Free of charge
Per each truck customs cleared by M&S (filling in and passing to the driver)
84 109 109 109
7 Importer/exporter service
7.1
Importer/exporter service
(to act as
consignor/consignee
– for non-residents
companies)
500
500
500
500
500 500 500 500 650 euro per
shipment
Including official expenses (such as customs terminal, packaging utilization, banking expenses)
504 655 655 655
7.2
Bank , converting charges, % of duties and taxes amount
0.5 0.5 0.5 0.5
51
Annex 7. Sample of proforma-invoice for UKRAINE 12.7
52
Annex 8. Sample of ATA Carnet 12.8
8
53
Annex 9. Form of Special (simplified) customs 12.9declaration (valid only in Ukraine)
Спеціальна (спрощена) форма митної декларації/Special (simplified) form of customs declaration
1. Декларант/Declarant
Фінальна частина чемпіонату Європи 2012 року з
футболу/Final tournament of the UEFA European Football
Championship 2012
2. Відправник/Сonsignor
3. Одержувач/Сonsignee
4.1. Назва та
ідентифікаційні
ознаки товару/
Names and
identification
information of
goods
4.2. Кількість одиниць товару
(штук)/ Quantity of goods (pieces)
4.3. Вага (кг)/
Weight (kg)
4.4. Вартість/
Value
(зазначити
валюту/currency)
B.8. Відмітки
митного органу/
Marks of customs
authority
(1)
(2)
(3)
(4)*
5. Міста проведення заходу/Cities, where goods will be used 6. Кількість додаткових аркушів/ Quantity
of additional sheets
7.A. Заявляю, що тимчасово ввожу наведені у переліку
товари та зобов’язуюсь вивезти за межі митної території
України ці товари у визначений митним органом строк
(графа А.4) або здійснити дії стосовно цих товарів згідно
із вимогами законодавства України / I declare that I am
temporarily importing goods enumerated in the list and I
undertake to re-export the goods enumerated in this list
within the period determinated by customs authority (box
А.4) or regulate their status in accordance with Ukrainian
laws
7.B. Заявляю, що наведені у переліку товари ввозяться
командою, що здобула право на участь у фінальній частині
чемпіонату Європи 2012 року з футболу, без зобов’язання про
зворотне вивезення / I declare, that goods enumerated in the list
are imported by team, which obtained the right to take part in final
tournament of the UEFA European Football Championship 2012,
without obligation of their re-export
________________ ___________________________________________________ _______________________
Дата/Date Ім’я та прізвище/(Name and last name) Підпис/Signature
54
ЗАПОВНЮЄТЬСЯ ПОСАДОВОЮ ОСОБОЮ МИТНОГО ОРГАНУ/ FOR CUSTOMS USE ONLY
А. При тимчасовому ввезенні товарів/For temporary importation of goods
А.1. Номер декларації/ Declaration №
А.2. Транспортний засіб/Means of transport
А.3. Митний орган в'їзду/Customs authority of entry
А.4. Кінцева дата зворотного вивезення/ Final date of re-export
А.5. Інші відмітки/Other remarks
А.6. Дата/Date А.7. Ім’я та
прізвище/(Name
and last name)
А.8. Підпис/Signature А.9. Місце для
печатки/Customs
stamp
В. При зворотному вивезенні товарів/For re-exportation of goods
В.1. Транспортний засіб/ Means of transport
В.2. Митний орган виїзду/Customs authority of exit
В.3. Інші відмітки/Other remarks
В.4. Дата/Date В.5. Ім’я та
прізвище/(Name
and last name)
В.6. Підпис/Signature В.7. Місце для
печатки/Customs
stamp
* У разi коли у графі 4 не вистачає мiсця для внесення вiдомостей про товари, такі вiдомостi зазначаються на додатковому аркуші формату А4, що є невід'ємною
частиною спеціальної (спрощеної) форми декларації / If in box 4 is not enough places for comprehensive information about goods, such information have to be laid down on
additional sheet А4, which is integral part of special (simplified) form of customs declaration.
55
Annex 10. Recommended companies for customs brokerage 12.10services in POLAND
Company name Contact person Contact details
JAS-FBG Piotr Sienkiewicz, Customs Agencies Director
[email protected], cell phone: +48 506-011-880
Dorota Bazukiewicz,
Customs Agencies Vice Director
phone: +48 87-563-80-51 cell phone: +48 506-011-303
DB Schenker
Arkadiusz Wojtas,
EURO 2012 Project Director
phone: +48 71-358-03-47, cell phone: +48 601-251-745
Tomasz Tomczuk
Customs Agency Coordinator
phone: +48 22-606-70-37, cell phone: +48 605-981-971
OmegaAir Cargo Alicja Bortkiewicz,
Office Manager
phone: +48 61-849-21-60, cell phone: +48 691-661-286
Izabela Szewczak,
Customs Agent / Forwarder
phone: +48 61-849-21-60, cell phone: +48 609-801-458
Dorota Staniak Kowalczyk,
Customs Agent / Forwarder
phone: +48 61-849-21-60, cell phone: +48 691-661-286
Cargo-Partner
Spedycja
Małgorzata Jędrys-Oleaczek
National Product Manager Air Import South Poland
phone: +48 12-285-69-90, cell phone: +48 664-130-890
Grzegorz Krasnodębski
National Product Manager Air Import North Poland -
Warsaw
Phone: +48 22-606-73-38 Cell phone: +48 664-130-872
Michał Łażewski
Team Leader Air Cargo -
Poznań
phone: +48 61-863-00-92,
cell phone: +48 664-130-893
Łukasz Sawicki
Branch Manager - Wrocław
phone: +48 71-349-29-80,
cell phone: +48 664-130-862
Please see below price list for customs service of the above customs agencies:
56
1EUR (€) = 4.2 PLN (zł) PLN % EUR PLN % EUR PLN % EUR PLN % EUR
1 SAD EX customs declaration in standard
or simplified procedure 180 43 150 36 185 44 150 36
2 SAD BIS for 1 tariff item 12 3 15 4 10 2 20 5
3 Customs declaration under ATA carnet 190 45 150 36 185 44 150 36
4 Next tariff item under ATA carnet 0 0 5 1 10 2 0 0
5 Filling out of TIR carnet 100 24 50 12 no
serv. no serv.
6 Entering of TIR carnet into NCTS system 40 10 50 12 no
serv. no serv.
7 Filling out of CMR 0 0 30 7 no
serv. 0 0
8 Issue and legalisation of EUR.1 / A.TR /
certificate of origin 60 14 50 12 100 24 30 7
1 SAD IM customs declaration 180 43 150 36 185 44 150 36
2 SAD BIS for 1 tariff item 12 3 15 4 10 2 20 5
3 Provision of security for customs debt in
(% of the amount of the customs debt,
but not less than)
50 0.5 12 30 0.3 7 60 0.5 14 till 5 days no provision
1 Application of import procedure for 1
mean of transport 190 45 170 40 185 44 no serv.
2 Supplementary declaration 200 48 100 24 no serv.
3 SAD BIS for 1 tariff item 15 4 10 2 no serv.
4 Provision of security for customs debt in;
(% of the amount of the customs debt,
but not less than)
50 0.5 12 20 0.3 5 60 0.5 14 no serv.
1 Goods value up to €100,000 180 43 120 29 185 44 120 29
2 Goods value: €100,001–€500,000 180 43 240 57 185 44 120 29
57
3 Goods value: €500,001–€1,000,000 180 43 600 143 185 44 120 29
4 Goods value: EUR 1,000,001 - EUR
1,500,000 180 43 1000 238 185 44 120 29
5 Goods value above EUR 1,500,001 180 43 for individual
negotiation 185 44 120 29
1 Filling out of application form for issue of
health/veterinary certificate at border
crossing point
100 24 40 10 no
serv. no serv.
2 Filling out of application form for issue of
sanitary certificate 100 24 50 12 150 36 130 30
3 Arrangement of sanitary tests in locations
other than border crossing points
(including travel costs)
80 19 50 12 no
serv. no serv.
58
Annex 11. Example of statement accompanying 12.11deliveries to Poland
[Miejsce i data sporządzenia] [Place and date]
[Imię i nazwisko osoby podpisującej oświadczenie] [Name and surname of the person who signs the statement] [Nazwa i adres podmiotu w imieniu, którego działa osoba] [Name and address of the entity on which behalf the person acts]
OŚWIADCZENIE
STATEMENT
Uprzedzony o odpowiedzialności karnej za składanie fałszywych oświadczeń wynikającej z art.
233 §14 kodeksu karnego oświadczam, że następujące towary o nazwie: …………………………………………………………………………………………………………………………………
objęte przesyłką nr …………………. :
Nie zawierają w swoim składzie azbestu;
Nie zostały wyprodukowane ze skóry psów i kotów;
Nie podlegają ograniczeniom wynikającym z Konwencji o Międzynarodowym Handlu
Dzikimi Zwierzętami i Roślinami Gatunków Zagrożonych Wyginięciem sporządzonej w Waszyngtonie w dniu 3 marca 1973 r.
Notified of criminal liability for making false declarations, under Article 233§1 of the Criminal Code, I hereby declare that the following goods: …………………………………………………………………………………………………………………………………………….. shipment No …………………………….:
Do not contain asbestos; Were not produced of cat and dog skin; Are not subject to restrictions of the Convention on International Trade in
Endangered Species of Wild Fauna and Flora concluded in Washington on 3 March 1973.
……………………………………………………..
[Czytelny podpis osoby składającej oświadczenie z podaniem imienia i nazwiska oraz rodzaju, numeru i serii dokumentu potwierdzającego tożsamość, np. paszport szwajcarski nr XXXXXXX] [Legible signature of the persons who signs the declaration including his/her name and surname, type and number of the document confirming his/her identity e.g. Swiss passport No XXXXXXX)]
4 Art. 233 par. 1 - „Kto, składając zeznania mające służyć za dowód w postępowaniu sądowym lub w innym postępowaniu prowadzonym na podstawie ustawy, zeznaje nieprawdę lub zataja prawdę podlega karze pozbawienia wolności do lat 3”. Art. 333 par. 1 – „Who, testifying to serve as evidence in legal proceedings or other proceedings, testifies an untruth, or withholds the truth is punishable by imprisonment up to 3 years”.
59
Annex 12. Example of Proforma Invoice for Poland 12.12
PROFORMA INVOICE No ………………………
Sender: UEFA Receiver: EURO 2012 Polska Sp. z o.o. Address: Route de Genève 46 Address: Al. Jana Pawła II 19
City: Nyon City: Warszawa
Zip code: 1260 Zip code: 00-854 Country: Switzerland Country: Poland
Phone: +41 22 707 27 93 Phone: +48 22 888 35 65
Contact person: Patrick Vonnez Contact person: Krzysztof Kapica
Date of shipment: ……… Nbr of pkg(s): ……. Weight: ………….. Shipment No: ………
Quantity Description of goods Unit price Total price Origin of goods
1
2
3
4
5
6
7
8
9
10
Total price
Incoterms:
DDP Warszawa, including VAT
Origin of goods: The exporter of the products covered by this document declares that, except where otherwise clearly indicated, the products are of Swiss preferential origin. Not for sale. No commercial value, value for customs purpose only
Date ………………………
60
12.13 Annex 13. Document attached to the oral customs declaration in Poland – temporary admission
61
62
12.14 Annex 14. C5/C10 Application Form
Warsaw, ...................
Urban Road Management
ul. Chmielna 120 00-801 Warsaw
We hereby apply for the issue of ID / ID's (*) for the entry to the restricted traffic zone of vehicle/vehicles (*) with a total permissible weight above 5 / 10 tons (*) for the following vehicle / vehicles (*) Reg. No........... Make.................. Total permissible weight ................No. of axles..........
Reg. No........... Make.................. Total permissible weight ................No. of axles..........
Reg. No........... Make.................. Total permissible weight ................No. of axles..........
Reg. No........... Make.................. Total permissible weight ................No. of axles..........
Reg. No........... Make.................. Total permissible weight ................No. of axles..........
Reg. No........... Make.................. Total permissible weight ................No. of axles..........
Reg. No........... Make.................. Total permissible weight ................No. of axles..........
owned by / at the disposal of (*)
....................................................................................................................
with the aim / to the address (*)
....................................................................................................................
Entry to the zone shall take place at the junction of:
.................................................................................................................... and the movement along the route: - entry:
....................................................................................................................
exit:..............................................................................................................
....................................................................................................................
on the dates: ..................................... between (hours): ................................... Signature .................................. To the application form shall be appended documents justifying the necessity of access during the restriction times to the sites as set out in the
application form. Issued ID no ...........................................
63
12.15 Annex 15. C 16 Regulations
Appendix to regulation No. 4013/2006 of the President of Warsaw of 31st of October 2006
REGULATIONS OF ISSUING C16 ID’s
§ 1. SCOPE
These Regulations set out the rules and procedures regarding the issuing of C16 ID tags as described in the regulation No. 4013/2006 of the President of Warsaw of 31st of October 2006 regarding the restrictions in movement of vehicles with total permissible weight above 16 tons.
§ 2. DEFINITIONS
Whenever the following is mentioned in these Regulations: 1) Road Management – it shall mean the Urban Road Management in Warsaw, with
its seat in Warsaw at 120 Chmielna st; 2) C16 ID – it shall mean a document prepared according to the template set out in
Appendix 1 to these Regulations, in the form of a card containing: a) a hologram, b) the registration number of the vehicle to which the C16 ID applies (in the
case as set out in § 4 cl. 2 pt. 1), c) the permitted route based on the C16 ID, d) the hours of validity of the C16 ID, e) the validity period of the C16 ID, f) the C16 ID owner;
3) Vehicle Owner – shall mean the party which owns the vehicle on the basis of any legal title.
§ 3. GENERAL PRINCIPLES
1. The C16 ID owner is permitted to enter and move within the City of Warsaw with a vehicle with total permissible weight above 16 tons, along the routes as set out on the C16 ID, within the period of traffic restrictions for these vehicles, as indicated by the relevant traffic signs located in the City of Warsaw and outside its limits.
2. The C16 ID' shall be placed inside the windshield in the lower left corner. 3. The appropriate use of a C16 ID is subject to control by the relevant services authorized
to perform traffic control. 4.
§ 4. C16 ID ISSUE REGULATIONS
1. The C16 ID is issued at the request of the Vehicle Owner wishing to obtain permission for his vehicle to enter and move within the City of Warsaw along a pre-determined route within the period of traffic restrictions for these vehicles.
2. The C 16 ID's are issued:
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1) for a specific vehicle with total permissible weight above 16 tons, identified by its registration number;
2) without the indication of a specific vehicle with total permissible weight above 16 tons to which the C16 ID would apply, if the requestor indicates in the C16 ID application that he possesses more than 50 vehicles and is unable at the moment of submitting the application to indicate the specific vehicle to which the C16 ID will apply.
3. The C16 ID application form, as per template in Appendix 2 of these Regulations, is issued at the seat of the Road Management and is also available at www.zdm.waw.pl.
4. The C16 ID application form must be submitted, with a tax stamp to the value of PLN 5 attached, in the Road Management Chancellery located at its seat.
5. The C16 ID's are issued on the basis of the submitted applications, in cases justified by the necessity for:
1) continuous operation of public institutions, including emergency services such as emergency units, hospitals, clinics and shelters;
2) the maintenance of technological processes, meaning processes that due to their nature may lead to:
a) the termination or the impossibility to commence of investments in the City of Warsaw, or
b) interruption of the functioning of the City of Warsaw, or c) large-scale damage to the City of Warsaw or the requestor, who – due to
his mode of operations or inability to offload the cargo to vehicles with total permissible weight below 16 tons – cannot conform to the traffic restrictions.
6. The decision to issue a C16 ID is made by an authorized employee of the Road Management, following a positive opinion from another Road Management employee, who is tasked with drafting opinions regarding the issue of C16 ID's.
7. The opinion regarding the issue of a C16 ID is drafted on the basis of documents submitted by the requestor, evidencing the criteria set out in cl. 5.
8. C16 ID's are issued free of charge.
§ 5. VALIDITY OF ISSUED C16 ID's
1. A C16 ID is valid for the period indicated on the C16 ID. 2. A C16 ID loses its validity when its validity period ends, or if any data described in § 2 pt
2 b) and f) is changed. 3. In the case described in § 4 cl. 2 pt. 1 a new C16 ID is issued upon the return of the
previous C16 ID. 4. In case a C16 ID is lost or damaged to the extent which prevents its further use, a new
C16 ID shall only be issued after the requestor has submitted a relevant declaration of loss or damage of the previous C16 ID.
§ 6. FINAL PROVISION
A C16 ID does not permit entry into the restricted traffic zone for vehicles with total permissible weight above 5 or 10 tons.
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12.16 Annex 16. C 16 Application Form
Warsaw, ................................................
COMPANY:
Urban Road Management
ul. Chmielna 120
00-801 Warsaw
We hereby apply for the issue of ID / ID's (*) for the entry to the City of Warsaw of vehicle/vehicles
(*) with a total permissible weight above 16 tons as set out below/in attachment................................
(*):
....................................................................................................................................................................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
Reg. No................... Make....................... Total permissible weight ....................No. of axles.................
owned by / at the disposal of (*)
..................................................................................................................................................................
..................................................................................................................................................................
with the aim / to the address (*) ..............................................................................................................
for the period of .......................................................................................................................................
For ID's issued for movement along a pre-determined route:
Entry to Warsaw shall take place at the junctions / from the direction of: .........................................
..............................................................................................................................................................
and the movement along the route:
- entry: .................................................................................................................................................
..............................................................................................................................................................
- exit: ....................................................................................................................................................
..............................................................................................................................................................
on the dates: ...................................................... between (hours): .....................................................
Requestor's signature: ...................................................................................
To the application form shall be appended documents justifying the necessity of access during the
restriction times (07:00 – 10:00 and 16:00 – 20:00) to the sites as set out in the application form.
Issued ID no.
..................................................................................................................................................................
entry
..................................................................................................................................................................
to
..................................................................................................................................................................
along route
..................................................................................................................................................................
(*) - delete as appropriate
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