04/19/23 Institutional Repositories @ OhioLINK

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Institutional Repositories @ Institutional Repositories @ OhioLINKOhioLINK

Charly Bauer

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What Is an Institutional What Is an Institutional Repository?Repository?

“…digital collections capturing and preserving the intellectual output of a single or multi-university community” (Raym Crow, SPARC)– Single = DSpace @ MIT– Multi = eScholarship @ CDL

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Content in an Institutional Content in an Institutional Repository?Repository?

Journals, working papers, ‘Grey literature’ (reports, theses, conference proceedings, technical specifications and standards, bibliographies, technical and commercial documentation, and official documents not published commercially)

Learning materials (lecture notes, simulations, visualizations, videos, etc.)

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Why Institutional Why Institutional Repositories?Repositories?

1. New publishing paradigm (SPARC)

2. Institutional visibility and prestige (SPARC)

3. Preserve and provide access to unpublished materials and collections, e.g. our job (common sense)

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Implementation OptionsImplementation Options

1. Distributed– Each faculty member uses software and

interacts directly w/ repository

2. Semi-distributed– Representative at institutional sub-unit such

as centers & departments interacts w/ repository

3. Mixed – institutional choice

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Institutional Sub-UnitsInstitutional Sub-Units Ohio University

Voinovich Center for Leadership & Public Affairs Ohio Small Business Development Center Institute for Local Government Administration and Rural

Development

Case Western Reserve University The Online Ethics Center for Engineering & Science Center for Computational Genomics Center for Medical Mycology

Any college or department within the institution

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RequirementsRequirements

1. Support Institutional branding-Logos, institutional names, etc

2. Disclose metadata to federationsvia Open Archives Initiative (OAI)

3. Simple for end users

4. Supports hierarchical administration-Institution creates accounts, supports users

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OhioLINK Hosted DataOhioLINK Hosted Data

OhioLINK hosts institutional data now– DMC– ETD– E-books

EAD, Institutional repositories, other programs will increase institutional data

Broadly, this discussion is about institutional data @ OhioLINK

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Institutional View RequiredInstitutional View RequiredWithin Other ViewsWithin Other Views

S q ue ezes

E T D

W ork ing P a pe rs

Jo urna ls

F ind ing A ids

O S U

W P A P r in ts

B r i tt le B oo ks

Jo urna ls

W ork ing P a pe rs

C W R U

A r t im ag es

W ork ing p a pe rs

C inc inn a ti

G e o lo gy Im ag es

A nti-S lav ery P am p h le ts

E T D

F ind ing A ids

e tc ..

O h io L IN K In sti tu t ion a l H os ting S e rv iceSearch/Browse

Search/Browse

Search/Browse

Search/Browse

Search/Browse

Search/Browse

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AssumptionsAssumptions

The OhioLINK IR technology execution will be a ‘multi-institutional community’

The OhioLINK IR will be inter-related set of discrete IR’s of single institutions, presented as either multi or single institution collections

Works like Yahoo Shopping. A mall of individual stores. (demo?)

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Implementation Implementation RecommendationRecommendation

Begin with semi-distributed implementation model.– The model of E-Scholarship, DSpace– Provides first level certification of content (not

quite peer-review, but good…)– Assumes each library plays major role in

promoting, educating, supporting campus units– Does not preclude future use of distributed

model– Faster to production

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Software RecommendationSoftware Recommendation Documentum5 (DAM5) as IR software platform

Corporate support, training, evolution Cost to OhioLINK. Minimal upgrade costs. ($TBD) Cost to Institutions: NONE Media Format Independent (text, image, video) Native XML support. Powerful Text capabilities. Familiarity Powerful SDK, can create OAI disclosure service ++ Open back-end (Oracle/SQL Server, etc.) accommodates multiple implementation options if we change

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Software RecommendationSoftware Recommendation

DAM5 provides Submission services Repository services Workflow Authentication, Authorization

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OhioLINK Resource Needs for OhioLINK Resource Needs for Statewide IR ImplementationStatewide IR Implementation

Incremental hardware, software modules, upgrades and maintenance

From 2.5 to 3.0 Engineers to handle increased machine activity, hardware, software and data maintenance, etc.

+1 software developer to build interfaces and continue system development

+1 support/liaison staff to promote, implement, support institutions

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Important Marketing Decision Important Marketing Decision – How to position?– How to position?

1. One stop shopping: Journals & Papers, Learning Objects, Managed Collections, etc…

2. Discrete Programs:– E-print/E-scholarship– Learning Objects– Other…

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Action ItemsAction Items

Finish upgrade to Documentum 3.0 Staff Demo DAM5 Get Consensus for IR implementation model Determine how to fund staffing requirements Upgrade to DAM5 for DMC Build prototype of IR system Test prototype on ETD Identify beta-test communities

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