1. 1. VEMULA CHANDANA DEEPTHI MT14IND025 INSPECTION OF STORES
2. 2. 2 QUALITY ASSURANCE WING ADG Inspection types INSPECTION AUTHORITIES ADG DGQA, Ministry of defence INSPECTING OFFICERS Rate contracts Defence User department
3. 3. 3 WAIVER OF INSPECTION AND ACCEPTANCE OF STORE UNDER FIRMS GUARANTEE/WARRANTY Warranty/guarantee Committee Pre despatch/final inspection Intender Demand Import stores
4. 4. 4 FUNCTIONS OF INSPECTION AUTHORITY PRE CONTRACT FUNCTIONS Check whether the technical particulars are detailed Ensure that the scope of inspection Standard specifications and modifications Reference sample Tender sample POST CONTRACT FUNCTIONS Administrative arrangements Advice on technical issues Wavier of inspection Advance samples
5. 5. 5 INSPECTION OF STORES WHERE INDENTING DEPARTMENTS DESIRE TO ASSOCIATE 7 days Independent authority Inspection call Final authority Advanced samples Stamping PREPARATION FOR INSPECTION ON RECEIPT OF THE CONTRACT/SUPPLY ORDER Cement, gases and bulk petroleum products IPS AAT/FAT
6. 6. 6 Necessary documents Arrangements staff have sufficient knowledge Laboratories Preliminary INSPECTION PROCEDURE Pre despatch of Final inspection Every unit/ Random sampling IPS Stamped Inspection documents
7. 7. 7 SIZE OF SAMPLES TO BE TAKEN FOR INSPECTION AND TESTS IPS or protocol schedule Normal Rectifiable nature INSPECTION TO SAMPLE Physical sample Feel, finish, shade, workmanship EXAMINATION FOR WEIGHT/CONTENTS CHECK OF CONTENTS OF BUNDLES
8. 8. 8 ACCEPTANCE/REJECTION OF STORES Properly segregated Stamped, labelled, marked, sealed Inspection report Inspection note-rejection APPLLATE AUTHORITY Superior officer Non refundable fee of 1000 INSPECTION OF STOCKS AGAINST RATE CONTRACTS Maintenance of inspected stock Deteriorated Branch transfer
9. 9. 9 INSPECTION PROCEDURE FOR PLANT AND MACHINERY Inspection protocol Sub assemblies, brought out products, stage inspection and final inspection Inspection report Copies 45 days-rejection note SANCTION TO MODIFICATIONS BY INSPECTING OFFICERS No authority Deviations not affecting
10. 10. 10 STAMPING/SEALING OF ACCEPTED STORES Sealed, marked, stamped, labelled uniform and visible Double sealed and balance single sealed Inspection notes Items IPS INSPECTION DOCUMENTS Inspection reports Inspection notes inspection certificate consignee receipt certificate 48 hours Import stores-final inspection note
11. 11. 11 ISSUE/DISTRIBUTION OF INSPECTION NOTES WHEN SUPPLIES ARE ACCEPTED 8 copies Serial number Details Advance Payment copy Balance Payment Copy Contractors copy Consignees copy Accounts copy Purchaser/Consignee Advance copy Quality Assurance Office copy Indentors copy
12. 12. 12 INSPECTION NOTES FOR REPLACEMENT SUPPLIES VALIDITY OF INSPECTION NOTE This I/Note is valid tillfor the purpose of dispatch only. SHELF LIFE ITEMS : (A)SHELF LIFE VALIDITY VALIDITY OF I/NOTE (i)30 days 4days (ii)6 months 14 days (iii)1 year 30days
13. 13. 13 Extension-60 days Re inspected Part quantity PREPARATION OF QUALITY ASSURANCE CERTIFICATE (JUTE BAGS) Advance Payment copy Contractors copy Copy to be forwarded by the contractors to the consignee along with dispatch documents Copy for paying authority to be forwarded directly by QA Office QA Office copy DS&D, Calcutta copy Indentors copy Consignee copy to be sent directly by QA office
14. 14. 14 INSPECTION WORK AT CONTRACTORS PREMISES INSPECTION OF ADVANCE SAMPLES Within date National test house Approved labs CONTRACTORS PERFORMANCE RECORDS Purchase directorate
15. 15. 15 UTILISATION OF SERVICES OF NATIONAL TEST HOUSE, METALLURGICAL QUALITY ASSURANCE OFFICERATE LABORATORY OR OTHER APPROVED TESTING LABORATORIES Test potential Train staff Payment Mutual interest Sample-test result Failed samples-re inspected Other approved labs
16. 16. 16 PROCEDURE FOR SENDING SAMPLES TO THE NATIONAL TEST HOUSE, TEST LABORATORIES, VERDICT ON REPORTS ETC Cost Papers and packaging Sample in adequate number Other labs SUPPLY OF COPIES OF TEST CERTIFICATES Original copy Indentor , firm and QA
17. 17. 17 SAMPLES Sealed Sample Standard Sample Tender Sample Advance Sample Bulk Supply Sample Complaint Sample Quality Audit Sample Reference Sample
18. 18. 18 INSTRUCTIONS REGARDING SAMPLES Approved sample-guide Sample room Condition of seal Reference samples returned Physical verification of sample Discrepancies in procedure Auction HANDLING OF INSPECTION STAMPS/INSPECTION DOCUMENTS Stationary -Acceptance stamps, Lead Seals, Pliers, rubber Stamps, Stencils, Lables, etc M
19. 19. 19 Unauthorized persons Return Circle CUSTODY OF INSPECTION EQUIPMENT Circle head office Receipt and issue recorded Annual inspection CUSTODY OF INSPECTION NOTES DGS&D(S)- 84 AND MILITARY CREDIT NOTES These must be kept under lock and key in the custody of the individual to whom they are issued Books of these forms are machine numbered
20. 20. 20 Certified that this book contains sets from S.No.. to . Station Signature Date Designation.. Inspection Notes issued for bulk rejections and those used for preparing certified copies will be entered in red ink. QUALITY ASSURANCE MONITORING PROGRAMME This programme was launched during the 7th Plan period Test checks
21. 21. 21 Audit of the inspection work done by the various Quality Assurance Officers/Quality Assurance Offices Determining the effectiveness of the measures taken for conformance of quality Verification of correctness of the sampling methods and procedures adopted Quality audit Cells have been established under each of the zonal Dy. Director Generals of Quality Assurance Complaint prone areas are identified and test checks/audit checks are carried out by the Quality Audit Cell under the directions of the DDG(QA) If quality is found to be sub standard
22. 22. QUESTIONS 22 What are the different types of inspection? Define advance sample, reference sample and tender sample. Write short notes on inspection documents. What are the various functions of inspection authority? Describe inspection procedure
23. 23. THANKYOU 23