[INSERT PROJECT NAME] - NM DoIT Fast ID/DPS... · Web viewProject sponsors sign the Project Charter...
Transcript of [INSERT PROJECT NAME] - NM DoIT Fast ID/DPS... · Web viewProject sponsors sign the Project Charter...
FASTID
PROJECT CHARTER FOR CERTIFICATION
EXECUTIVE SPONSOR – SECRETARY GREGORY J. FOURATT
BUSINESS OWNER – PETE N KASSETAS, CHIEF DPS
PROJECT MANAGER – CESARIO ALVILLAR
ORIGINAL PLAN DATE: AUGUST 08, 2014
REVISION DATE:
REVISION: 1.0
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ABOUT THIS PROJECT CHARTER DOCUMENT
PERMISSION TO PLAN THE PROJECT AND SETTING THE GOVERNANCE STRUCTURE
The Project Charter provides the project manager and project team with permission to proceed with the work of the project, within the scope delineated in this document. The Project Charter should be the outcome of a number of documents that went into the pre-planning for the project, and in many cases the agency IT Plan, Business Case for appropriations, Federal funding requests and the like.
Project sponsors sign the Project Charter signifying that they have agreed to the governance structure for guiding the direction for the further planning of the project, discovery and defining the requirements, acquiring necessary resources, and within that context the statement of work for any related contracts including a contract for the Independent Validation and Verification.
The Project Charter is also the foundation for the creation of the project management plan, and much of the thinking and writing for this charter will be immediately usable for that project management plan.
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TABLE OF CONTENTSABOUT THIS PROJECT CHARTER DOCUMENT....................................................................................................... II
TABLE OF CONTENTS.......................................................................................................................................... III
1. PROJECT BACKGROUND.................................................................................................................................. 1
1.1 EXECUTIVE SUMMARY -RATIONALE FOR THE PROJECT....................................................................................................11.2 SUMMARY OF THE FOUNDATION PLANNING AND DOCUMENTATION FOR THE PROJECT.........................................................11.3 PROJECT CERTIFICATION REQUIREMENTS....................................................................................................................2
2.0 JUSTIFICATION, OBJECTIVES AND IMPACTS....................................................................................................3
2.1 AGENCY JUSTIFICATION...........................................................................................................................................32.2 BUSINESS OBJECTIVES.............................................................................................................................................32.3 TECHNICAL OBJECTIVES...........................................................................................................................................32.4 IMPACT ON ORGANIZATION......................................................................................................................................3
3.0 PROJECT/PRODUCT SCOPE OF WORK............................................................................................................ 5
3.1 DELIVERABLES.......................................................................................................................................................53.1.1 Project Deliverables...................................................................................................................................53.1.2 Product Deliverables..................................................................................................................................6
3.2 SUCCESS AND QUALITY METRICS..........................................................................................................................7
4.0 SCHEDULE ESTIMATE..................................................................................................................................... 8
5.0 BUDGET ESTIMATE........................................................................................................................................ 9
5.1 FUNDING SOURCE(S)..............................................................................................................................................95.2. BUDGET BY MAJOR DELIVERABLE OR TYPE OF EXPENSE –.............................................................................................95.3 BUDGET BY PROJECT PHASE OR CERTIFICATION PHASE..................................................................................................9
6.0 PROJECT AUTHORITY AND ORGANIZATIONAL STRUCTURE...........................................................................10
6.2 PROJECT GOVERNANCE PLAN.........................................................................................................................116.3 PROJECT MANAGER.........................................................................................................................................12
6.3.1 PROJECT MANAGER CONTACT INFORMATION........................................................................................126.3.2 PROJECT MANAGER BACKGROUND.........................................................................................................12
6.4 PROJECT TEAM ROLES AND RESPONSIBILITIES................................................................................................136.5 PROJECT MANAGEMENT METHODOLOGY..................................................................................................................17
7.0 CONSTRAINTS............................................................................................................................................. 17
8.0 DEPENDENCIES............................................................................................................................................ 17
9.0 ASSUMPTIONS............................................................................................................................................ 18
10.0 SIGNIFICANT RISKS AND MITIGATION STRATEGY........................................................................................18
11.0 COMMUNICATION PLAN FOR EXECUTIVE REPORTING................................................................................19
12.0 INDEPENDENT VERIFICATION AND VALIDATION - IV&V..............................................................................20
13.0 PROJECT CHARTER AGENCY APPROVAL SIGNATURES.................................................................................21
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14.0 PROJECT CHARTER CERTIFICATION APPROVAL SIGNATURE........................................................................21
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Revision History
REVISION NUMBER DATE COMMENT
1.0 August 08, 2014 1st draft
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 1
1. PROJECT BACKGROUND
1.1 EXECUTIVE SUMMARY -RATIONALE FOR THE PROJECT
The Department of Public Safety State Police will deploy a mobile fingerprinting device to NMDPS law enforcement officers throughout the state of NM. This is an expansion of the Automated Fingerprint Identification System (AFIS) system. The mobile devices capture individual’s fingerprints and submit to the AFIS for identification. Results are returned to the mobile applications screen for notification and positive identification, if available.
1.2 SUMMARY OF THE FOUNDATION PLANNING AND DOCUMENTATION FOR THE PROJECT
Technical and user documentation will be provided by the vendor.
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 2
1.3 PROJECT CERTIFICATION REQUIREMENTS
CRITERIA YES/NO EXPLANATION
Project is mission critical to the agency? Yes Officer Safety
Project cost is equal to or in excess of Yes Project is estimated to cost $160,000
Project impacts customer on-line access No
Project is one deemed appropriate by the Secretary of the DoIT
Unknown
Will an IT Architecture Review be required? No Waived
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 3
2.0 JUSTIFICATION, OBJECTIVES AND IMPACTS
2.1 AGENCY JUSTIFICATION
NUMBER DESCRIPTION
AGENCY-1 Officer safety
AGENCY- Quickly identify persons of interest in the FBI RISC database
2.2 BUSINESS OBJECTIVES
NUMBER DESCRIPTION
BO-01 identify persons of interest listed in the NM AFIS database
BO-02 identify persons of interest listed in the FBI RISC database
2.3 TECHNICAL OBJECTIVES
NUMBER DESCRIPTION
TO-01 Expand fingerprint identification technology to the DPS State Police in the field
2.4 IMPACT ON ORGANIZATION
AREA DESCRIPTION
STATE POLICE OFFICERS
Officers can scan a suspect’s fingerprints and launch a search of NM AFIS and the FBI’s RISC database.
BUSINESS PROCESSES
Training of officers in proper use of hardware and software
IT OPERATIONS AND STAFFING
No impact on IT operations and current staffing
OTHER NA
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 4
AREA DESCRIPTION
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 5
2.5 Transition to Operations
AREA DESCRIPTION
PRELIMINARY OPERATIONS LOCATION AND STAFFING PLANS
The system is hosted at DPS and maintained by Morphotrak.
DATA SECURITY, BUSINESS CONTINUITY
No change
MAINTENANCE STRATEGY
Morphotrak has the maintenance contract and DPS is in the process of requesting additional years of maintenance.
INTEROPERABILITY The system will integrate with New Mexico AFIS and the FBI’s RISC database.
RECORD RETENTION No records generated, data retrieval only
CONSOLIDATION STRATEGY
No consolidation. System is a module of the AFIS system
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 6
3.0 PROJECT/PRODUCT SCOPE OF WORK
3.1 DELIVERABLES
3.1.1 PROJECT DELIVERABLES
Project Charter The Project Charter for Certification sets the overall scope for the project, the governance structure, and when signed is considered permission to proceed with the project. The Project Charter for Certification is used to provide the Project Certification Committee with adequate knowledge of the project and its planning to certify the initiation phase of the project
Certification Form The Request for Certification and Release of Funds form is submitted when a project goes for any of the certification phases. It deals with the financial aspects of the project, as well as other topics that indicate the level of planning that has gone into the project. Many of the questions have been incorporated into the preparation of the project charter
Project Management Plan . “Project management plan” is a formal document approved by the executive sponsor and the Department and developed in the plan phase used to manage project execution, control, and project close. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and documents approved scope, cost and schedule baselines. A project plan includes at least other plans for issue escalation, change control, communications, deliverable review and acceptance, staff acquisition, and risk management. plan.”
IT Service Contracts The Department of Information Technology (DoIT) and the State Purchasing Division of General Services have established a template for all IT related contracts.
Project Schedule A tool used to indicate the planned dates, dependencies, and assigned resources for performing activities and for meeting milestones. The defacto standard is Microsoft Project
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 7
Monthly Project Status Reports to DoIT
Project status reports. For all projects that require Department oversight, the lead agency project manager shall submit an agency approved project status report on a monthly basis to the Department.
Project Closeout Report This is the Template used to request that the project be officially closed. Note that project closure is the last phase of the certification process
3.1.2 PRODUCT DELIVERABLES
Systems Architecture Waived
System and Acceptance Testing
DPS will perform the Acceptance Testing
Operations requirements Support and Maintenance contract to be approved
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 8
3.2 SUCCESS AND QUALITY METRICS
No. Quality Standard Tracking Tool or Measure
1
Certification to proceed to implementation by DoIT• Approval from DoIT
Project Certification Committee and release of funds
2 Project issues/risks documented, tracked, and worked to resolution • Issues/risks Log
3 Project budget • Weekly budget review
4 Project Schedule • Weekly Schedule update and review
5 Verification and Validation • N/A waived
6 Project completed within budget, schedule, and scope • Project Management Plan• Manage to contract• Steering Committee
Meeting Decisions
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 9
4.0 SCHEDULE ESTIMATE
New Mexico Commercial Vehicle OS/OW Permitting and Routing System Project Schedule
No. Task Name Duration Start - Days after NTP
End - Days after NTP
Pred Resource
1 Purchase Order request
8 weeks Sonia Abeyta
2 Order equipment 2 weeks Sonia Abeyta
3 Identify end users 1 day Major Lovato and Major Soland
4 Training 2 days Morphotrak, Sonia Abeyta
5 Installation 12 weeks Morphotrak, DPS
6 Follow up training 1 week Morphotrak, Sonia Abeyta, Jonathan Borrego
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 10
5.0 BUDGET ESTIMATE
Identifier PSDC Permitting and Routing System Cost
PB-01 Order Equipment and training $160,000
PB-11 Total fees $160,000
5.1 FUNDING SOURCE(S)
SOURCE AMOUNT ASSOCIATED RESTRICTIONS
APPROVERS
C2, LAWS 2014 CHAPTER 63, SECTION 7, ITEM 19
$160,000 RON BURTON, DPS CIO
5.2. BUDGET BY MAJOR DELIVERABLE OR TYPE OF EXPENSE –
ITEM COST ESTIMATEOrder Equipment and training $160,000Total expended: $160,000
5.3 BUDGET BY PROJECT PHASE OR CERTIFICATION PHASE
Proposed Certification Schedule for Current Fiscal Year
Phases Amount Requested
Major Deliverable(s) Due Dates
Planning/Implementation $160,000 Morpho IDent equipment June 30, 2015
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 11
6.0 PROJECT AUTHORITY AND ORGANIZATIONAL STRUCTURE
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 12
6.1 STAKEHOLDERS
Name Stake in Project Organization Title Phone email
Gregory J. Fouratt
Executive sponsor
Department of Public Safety
Cabinet Secretary [email protected]
Pete N Kassetas Sponsor DPS Chief [email protected]
Ron BurtonSponsor - DPS Resources
DPS IT CIO [email protected]
Darrell GrahamDPS Resources
DPS ITITD/TSB Bureau Chief
Cesario AlvillarProject Manager
DPS IT Project Manager [email protected]
Elizabeth (Karana) Haring
Contracts SMEPurchasing Agent-Advanced
505-827-9626mailto:[email protected]
Sonia AbetyaBusiness process manager
DPS LERBLERB CCH Manager,
Regina Chacon Manager DPS LERBLERB Bureau Chief,
Jonathan Borrego
FastId Support DPS LERB AFIS Support Tech 505-827-3428
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 13
6.2 PROJECT GOVERNANCE PLAN
6.3 PROJECT MANAGER
6.3.1 PROJECT MANAGER CONTACT INFORMATION
NAME ORGANIZATION PHONE #(S) EMAIL
Cesario Alvillar DPS IT Office: 505 827-9538
Cell: 505 467-9307
6.3.2 PROJECT MANAGER BACKGROUND
30 + years IT professional experience. 10 years managing IT projects
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 14
6.4 PROJECT TEAM ROLES AND RESPONSIBILITIES
Project Artifacts(with Roles and Responsibilities)
Project Phase ArtifactProject
ManagerBusiness Analyst Sponsor
Business Lead
QA Lead Architecture
Tech Lead
s†Procurement
LeadVendor
Initiation Initiation Certification Request A,R C C C I I I I
Initiation Project Charter A, R C C C C I C I
Planning Planning Certification Request A,R C C C I I CProject Management Plan A,R C C C I C C CRisk & Issues Log A, R C C C C I C I IStakeholder list A R C C I C I C
Business Requirements A R C C C I C I C
Business Requirements Review A R I C C I C I C
*Communications Plan A, R C C C C C C I I
* Process Models A R I C C I C I C
* Request for X (Info, A R C C C I C C I
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 15
Proposal, Quote)
*Requirements Fit/Gap Analysis A R I C C I C I C
* IV&V Contract A R I C C C C C C Project Schedule A,R C C C C C C C C
Budget (Spend Plan) A,R C C C C I C C
Project Test Plan A C C C R C C I C* Training Strategy A C C R I I C I C
Implementation Certification Request A,R C I I I C C C
*Architectural Solution Package A C I C I C R C Architecture Technical Review Presentation A R C C C C C C Architecture Technical Architecture Review Request Form A R I I I I I Architecture Business Continuity A R I C I C C C Architecture Operations and Support Plan A R I C I C C C Architecture System Design Document A C I C I C R C
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 16
Architecture Hosting Exception Request Form A C C C I C R C Architecture NM DoIT Security Questionnaire A C I C C R C
Implementation & Closeout
Change Management Request A C C C C C R C C
* Contracts A R C C I C C R C Status Reports A R I C C I C I C
Invoice Processing & Accruals A C I C I I I R I
Lessons Learned A, R C C C C C C C Project Acceptance A, R R C C C C C C I
*Project Change Control A, R C C C C C C C C
Project Closure A, R C I I C C C C C
*
Purchase Requisitions and/or Orders A, R C I I I I I R C
QA User Acceptance Test Sign-off A,R I C C R I C C C
Sponsor Status Reports A, R C I C C C
Team Meetings & Reports A, R C C C C C C I C
Test Coverage A C C C R C C C
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 17
Matrix
Test Results and Defect Reports A C I C R C C
* Training Plan A, R C I R C C C C
R = Responsible A = Accountable C = Consulted I = Informed * If applicable to the project scope
ROLE RESPONSIBILITY NAME FUNCTIONAL AREA
Project Manager/Business Analyst
See RACI Above Cesario Alvillar DPS IT
Sponsor See RACI Above Gregory J. Fouratt DPS
Business Lead/QA Lead See RACI Above Major Lovato and Major Soland
DPS- SP
Architecture See RACI Above DoIT DoIT
Technical Lead See RACI Above Jonathan Borrego DPS IT
Procurement lead See RACI Above Sonia Abeyta DPS
Vendor See RACI Above MorphoTrak Vendor
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† Includes Integration, Application, Infrastructure, and Info Security Leads
PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 18
6.5 PROJECT MANAGEMENT METHODOLOGY
Procurement, Contract Award, Implementation, Production Transition and Closeout.
7.0 CONSTRAINTS
NUMBER DESCRIPTION
C-01 None
8.0 DEPENDENCIES
Mandatory dependencies are dependencies that are inherent to the work being done. D- Discretionary dependencies are dependencies defined by the project management
team. This may also encompass particular approaches because a specific sequence of activities is preferred, but not mandatory in the project life cycle.
E-External dependencies are dependencies that involve a relationship between project activities and non-project activities such as purchasing/procurement
NUMBER
DESCRIPTION TYPE M,D,E
D-01 INTERNET CONECTIVITY M
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 19
9.0 ASSUMPTIONS
NUMBER DESCRIPTION
A1 Officers in the field will accept the system and use it
10.0 SIGNIFICANT RISKS AND MITIGATION STRATEGY
System
Description –
VPN issues
Probability Low
Impact HIGH
Mitigation Strategy - Coordinate with DPS ITContingency PlanEscalate to sponsors
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 20
11.0 COMMUNICATION PLAN FOR EXECUTIVE REPORTING
Current status of this project will be reported to DPS executive management on a monthly basis or as requested. Weekly status report to project team.
Signatures from the Executive Sponsors are required for some project documents.
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 21
12.0 INDEPENDENT VERIFICATION AND VALIDATION - IV&V
IV&V has been waived.
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PROJECT CHARTER NEW MEXICO LAW ENFORCEMENT TELECOMMUNICATIONS (NMLETS) UPGRADE 22
13.0 PROJECT CHARTER AGENCY APPROVAL SIGNATURES
SIGNATURE DATE
EXECUTIVE SPONSOR
BUSINESS OWNER
PROJECT MANAGER
14.0 PROJECT CHARTER CERTIFICATION APPROVAL SIGNATURE
SIGNATURE DATE
DOIT / PCC APPROVAL
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