Innovative Technology for Rural Regions

Online Meeting Rooms

Presentation by Leanne Isaacson31/8/07

What is an Online Meeting Room

Utilises the internet to allow live communication and collaboration between individuals no matter where their location

An online meeting room can be used for small group communication between 2 or more people or with larger groups of participants

All that is needed to host or participate in an online meeting is a computer, an internet connection, speakers and a microphone

What does it do?

An online meeting room allows people from any location to

• talk to each other

• send notes

• see the same website

• work on the same document

• view other presentation on their screens

• run live polls

• Sessions can be recorded for later playback and use

What could it be used for?• Hold remote staff meetings

• Convene online Board and Committee meetings (making it easier to meet quorums)

• Work with colleagues on constructing and reviewing documents, reports, budgets, presentations, contracts

• Provide live customer support and mentoring

• Present reports to a diverse audience for minimal cost

• Provide or attend software training

• Review websites prior to publishing

• Run information sessions or "Webinars"

What are the benefits?

• Reduce your teleconferencing costs

• Save money on travel, time and telephone costs;

• Increase communication between staff, committee members and customers

• Increase productivity within your organisation

What does it look like?

WHITEBOARDWHITEBOARD

•The Whiteboard where shared applications are shown, presentations are viewed and brainstorming, ad hoc notes and drawings can be made.

MenuMenu

•The Menu Area, from which emoticons, notes, whiteboard tools and microphone mute buttons are accessed.

Participant pane

Participant pane

•The Participant Pane which shows the list of participants, their status in room (eg stepped out, microphone muted) and display their emoticons.

Materials pane

Materials pane

•The Materials Pane has a materials tab which shows the materials loaded for the event.

•For Presenters the pane has separate tabs for inserting and displaying documents, sharing applications, managing web tours and initiating polls (presenters screen shown below).

WhiteboardThe whiteboard can be used to brainstorm ideas, make comments on materials loaded, annotate on websites loaded into whiteboard. Participants can type, draw freehand drawings, use drawing tools to draw squares, circles etc and draw lines.

Application Sharing

Web Browsing

Polls can be taken

And Shared

How could this benefit your business and clients?

For further information contact