Initiating Planning - No-IPrandyhoffman.no-ip.ca/pgm/pdf/u6a.pdf · 2018-02-08 · 1 By: Madeleine...
Transcript of Initiating Planning - No-IPrandyhoffman.no-ip.ca/pgm/pdf/u6a.pdf · 2018-02-08 · 1 By: Madeleine...
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By: Madeleine Maruaniy
BCom, PMP
The Project Life Cycle
Initiating Planning ExecutingMonitoring and
ControllingClosing
Initiating The first phase in a Project Life Cycle
Deliverables and affected parties are defined
Group expectations are discussed
Communication methods are developed
Planning The second phase in the Project Life Cycle
Plans are developed in order to achieve end-goals
Examples:
Communications Plan
How decisions are made
Who is responsible for what
How are conflicts resolved
How to meet the due date of deliverables
Executing The third phase in the Project Life Cycle
Work for deliverables is performed
Monitoring and Controlling The fourth phase in the Project Life Cycle
Ensure accepted deliverables and quality standards have been fulfilled
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Closing The fifth phase in the Project Life Cycle
Where your group will Finalize and Sign-Off on all deliverables
NOTE: The Project Life Cycle is an Iterative Process
This means that project phases can overlap such as the Executing and Monitor and Controlling phases.
Group RegistryName Role Major Contact Information Preferred Method of
Communication
Course Expectations
Angela Analyst 1 Accounting E: [email protected]
P: 111-555-1111
Whatsapp B+ in the course and
decision making based on group
consensus
Raj Personnel Manager Human
Resources
P: 222-555-2222
In Person Improve public
speaking skills
Susan Maintenance
Manager
Finance E: [email protected]
P: 333-555-3333
In Person B in the course and
open channels
Lee Marketing Manager Management E: [email protected]
P: 444-555-4444
Whatsapp Group meetings at
least once a week
Lucy President Finance E: [email protected]
P: 555-555-5555
In Person A+ in the course
Kwan Facilities Manager Marketing E: [email protected]
P: 777-555-7777
Email B+ in the course and
Creation of Meeting Minutes after every
meeting for review
Resource CalendarsSunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
Month: __________________________ Year: ______________________ Resource Calendars - SamplePeriod Monday Tuesday Wednesday Thursday Friday Saturday Sunday
8:00AM – 11:00AM Angela Raj Raj Lucy Lucy
Kwan
12:00PM – 3:00PM Angela
Raj
Susan
Lucy
Kwan
Angela Kwan Lucy
Lee
Angela
Raj
Susan
Lucy
Kwan
Lee
Raj
4:00PM – 7:00PM Susan Kwan Susan
Kwan
Angela
8:00PM – 10:00PM Susan
Kwan
Susan Susan Susan Susan
RACI Charts Matrix between the group members performing the work and the work
being performed
R - Responsible Many group members can be responsible for a task
Answers the question: Who is getting the work done?
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A - Accountable Only one group member can be accountable for a task
Answers the question: Who is answerable for the quality of the end product?
C - Consulted Involves group members who need to weigh-in on the task being
performed such as offering guidance, suggestions or modifications
Answers the question: Who is affected by the task I am performing?
I - Informed Involves group members who only need to be notified of the progress
and status of deliverables.
Answers the question: Who needs to be aware of the status of my deliverables?
RACI Chart ExampleTask
ID
Task Angela Raj Kwan Susan Lee Lucy
1 Review Incoming
Scope of Work
Responsible
Accountable
Responsible Responsible Responsible Responsible Consulted
2 Develop
Environmental Analysis
Consulted Responsible
Accountable
Consulted Consulted Consulted Informed
3 Develop Resource
Assessment
Responsible
Accountable
Consulted Consulted Consulted Consulted Informed
4 Consider and
Identify Values
Consulted Consulted Consulted Responsible
Accountable
Consulted Informed
5 Develop Mission
Statement
Responsible Responsible Responsible
Accountable
Responsible Responsible Responsible
6 Review all
documents from
this stage
Consulted
Responsible
Consulted
Responsible
Consulted
Responsible
Consulted
Responsible
Consulted
Responsible
Responsible
Accountable
7 Finalize and Sign-
Off on the first stage of the
Strategic Plan
Consulted Consulted Consulted Consulted Consulted Responsible
Accountable
End of ModuleThanks for your attention