INIS Progress and Activity Report 2004

L2-TM-27177.32/1 International Atomic Energy Agency

INIS SECRETARIAT

INIS PROGRESS AND ACTIVITY REPORT 2004

Reproduced by the IAEA Vienna, Austria, 2005

The material in this document has been supplied by the authors and has not been edited by the IAEA. The views expressed remain the responsibility of the named authors and do not necessarily reflect those of the government(s) of the designating Member State(s). In particular, neither the IAEA nor any other organisation or body sponsoring this meeting can be held responsible for any material reproduced in this document.

INIS AND NUCLEAR KNOWLEDGE MANAGEMENT SECTION International Atomic Energy Agency P.O. Box 100 Wagramer Strasse 5 A-1400 Vienna Austria Telephone +43 1 2600 22882 Fax +43 1 2600 29882 E-mail [email protected] http://www.iaea.org/inis

March 2005

http://www.iaea.org/inis

CONTENTS Highlights of INIS Activities 2004..................................................................................................................................... 5 INIS Progress and Activity Report 2004............................................................................................................................ 9

A. General Statistics ....................................................................................................................................................... 9 A.1 Summary......................................................................................................................................................... 9 A.2 Member States and International Organizations participating in INIS ......................................................... 10 A.3 INIS Membership ......................................................................................................................................... 12 A.4 Revision of the Reference Series Documents ............................................................................................... 13 A.5 Statistics on Input.......................................................................................................................................... 14

B. 2004 Financial Performance Report and 2005 Financial Plan .............................................................................. 19 C. INIS & NKM SECTION— Staffing as of March 2005 ........................................................................................ 19 D. INIS Input.............................................................................................................................................................. 20

D.1 Volume of Input (National Literature only) .................................................................................................. 20 D.2 INIS Non-conventional Literature ................................................................................................................ 21 D.3 Input Media................................................................................................................................................... 21 D.4 IAEA Input.................................................................................................................................................... 21 D.5 Input with FIBRE.......................................................................................................................................... 21 D.6 Submission of NCL (in Electronic Form and in Hard Copy) ....................................................................... 22

E. Input Processing Support ...................................................................................................................................... 22 E.1 Authorities .................................................................................................................................................... 22 E.2 Database Quality Assurance ......................................................................................................................... 22

F. Output Products and Services ............................................................................................................................... 24 F.1 INIS Web Site and INIS Members’ Area ...................................................................................................... 24 F.2 INIS Database on the Internet....................................................................................................................... 24 F.3 INIS Database on CD-ROM ......................................................................................................................... 27 United Kingdom.................................................................................................................................................... 30 F.4 INIS Atomindex Files via the IAEA FTP Server and on CD-ROM ............................................................. 30 F.5 INIS Non-Conventional Literature ............................................................................................................... 34 F.5.2 Yearly subscriptions to INIS NCL on CD-ROM .......................................................................................... 34 F.5.3 Prices............................................................................................................................................................. 34 F.5.4 Cost recovery in US$ ................................................................................................................................... 34 F.6 INIS NCL Production ................................................................................................................................... 35 F.7 Microfiche imaging....................................................................................................................................... 35 F.8 Topical subsets of INIS Information Resources ........................................................................................... 35 F.9 Knowledge Management and collaboration with other IAEA sections ........................................................ 35

G. Promotion, Information and Other Services.......................................................................................................... 35 G.1 Promotion and Information........................................................................................................................... 35 G.2 INIS Secretariat’s Email Addresses .............................................................................................................. 37 G.3 INIS Electronic Information Exchange ........................................................................................................ 37

H. OECD/NEA Data Bank’s Computer Program Service to Non-OECD Members Through IAEA ........................ 37 H.1 Introduction................................................................................................................................................... 37 H.2 Acquisition of New Programs....................................................................................................................... 37 H.3 Distribution ................................................................................................................................................... 37

I. Capacity Building: Technical Cooperation and Training ...................................................................................... 39 I.1 Fellowships and Scientific Visits .................................................................................................................. 39 I.2 IAEA Technical Co-operation Projects......................................................................................................... 39 I.3 Distance Learning ......................................................................................................................................... 39 I.4 IAEA Staff Training...................................................................................................................................... 39

J. INIS-NKM Systems Development and Support April 2004-April 2005 .............................................................. 40 J.1 INIS-NKM Systems Development and Support ........................................................................................... 40 J.2 Highlights ..................................................................................................................................................... 40

K. Actions on Recommendations of the Thirty First Consultative Meeting of the INIS Liaison Officers, Vienna, Austria, 31 March–2 April 2003................................................................................................ 41

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TABLES Table 1. INIS & NKM Section 2004 Financial Performance and 2005 Financial Plan.............................................. 19 Table 2. INIS Input — Members Providing no National Input in 2002–2004 ........................................................... 20 Table 3. NCL Documents Processed by the INIS Secretariat ..................................................................................... 21 Table 4. NCL in the INIS Database at the end of 2004 .............................................................................................. 21 Table 5. INIS Members Voluntary Contributions in 2004 .......................................................................................... 23 Table 6. Average Time Lag for Database Input, 1999–2003 ...................................................................................... 23 Table 7. INIS Database on the Internet:Free and Paid Subscriptions (as of the end of 2004).................................... 25 Table 8. INIS Database on the Internet: Usage statistics, 1 January – 31 December 2004 ........................................ 26 Table 10. INIS Database on Internet: Complimentary Access for Universities and Academic Institutes

(as of end-2004) ............................................................................................................................................ 27 Table 11. 2004 Statistics on the Usage of the INIS Database on CD-ROM and NCL ................................................. 28 Table 12. INIS Database on CD-ROM Sale Option ..................................................................................................... 29 Table 13. INIS Database on CD-ROM Paid Subscriptions, December 2004 ............................................................... 30 Table 14. INIS Atomindex on CD-ROM Distribution, 2002–2004 (December).......................................................... 30 Table 15. External Members Statistics on Usage of INIS Atomindex in 2004............................................................. 31 Table 16. 2004 Online Usage Statistics on STN International (Germany) ................................................................... 32 Table 17. External Members Statistics on Usage of INIS Atomindex 2003................................................................. 33 Table 18. 2003 Online Usage Statistics on STN International (Germany) ................................................................... 33 Table 19. INIS NCL Ad-hoc Orders — External Distribution ..................................................................................... 34 Table 20. INIS NCL on CD-ROM — Subscriptions 1998–2004 ................................................................................. 34 Table 21. INIS NCL — Cost Recovery (in US $) 1997–2004 ..................................................................................... 34 Table 22. Non-OECD Members Contributing Computer Programs in 2004................................................................ 37 Table 23. Computer Programs Dispatched to non-OECD Members in 2004 ............................................................... 38 Table 24. Computer Programe Originating in non-OECD Members Distributed in 2004 ........................................... 38

FIGURES Figure 1. Input to the INIS Database by Country of Origin, Vol. 35 (2004) — Total No. of Records

106,886 ......................................................................................................................................................... 14 Figure 2. Input to the INIS Database by Country of Input, Vol. 35 (2004) — Total No. of Records

106,886 ......................................................................................................................................................... 14 Figure 3. Input to the INIS Database by Country of Input, Vol. 33 (2002)–35 (2004) ............................................... 15 Figure 4. Input to the INIS Database, National vs. Voluntary, Vol. 31 (2000)–35 (2004) ........................................... 15 Figure 5. Input to the INIS Database, Conventional and Non-conventional Literature, Vol. 13 (1982)–

35 (2004)....................................................................................................................................................... 16 Figure 6. Input to the INIS Database Received and Published, Vol. 22 (1991)–35 (2004) ......................................... 16 Figure 7. Input to the INIS Database by Literature Type, Vol. 35 (2004) — Total No. of Records

106,886 ......................................................................................................................................................... 17 Figure 8. Input to the INIS Database by Subject Area, Vol. 35 (2004) — Total No. of Records 106,886.................. 17 Figure 9. Input to the INIS Database in 2004 by Year of Publication, Vol. 35 (2004) — Total No. of

Records 106,886 ........................................................................................................................................... 18 Figure 10. INIS Database Timeliness — Year of Publication in Each Announcement Year, Vol. 21

(1990)–35 (2004) .......................................................................................................................................... 18 Figure 11. INIS Members Voluntary Contributions in 2004 .......................................................................................... 23 Figure 12. OECD/NEA Data Bank: Evolution in Time of Program Distribution .......................................................... 39

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Highlights of INIS Activities 2004 INIS, the International Nuclear Information System, is an established nuclear information resource operated by the IAEA on behalf of its Members. Its primary mission is to foster open information exchange for the scientific benefit of its Members. In 2004, Botswana joined INIS, bringing the total number of participating members to 130, including 111 countries and 19 international organizations.

Bibliographic Database

In the year 2004, a total of 106,886 records were added to the INIS Bibliographic Database. This represents an increase of 21,7% over last year’s total of 87,822 and constitutes, it is worth mentioning, the best annual result ever achieved by INIS during its entire history. There are now 2,541,950 records in the INIS database.

Such a successful outcome has been made possible by the continued cooperation of Member States in preparing their own national input, the voluntary contributions of many Member States, and the efforts of the INIS Secretariat in covering a backlog of scientific journals. Voluntary contributions included 6,564 bibliographic records prepared by INIS Member States1 (an increase of 33 % compared to 2003) and 43,041 records prepared by the INIS Secretariat (an increase of 64 % compared to 2003).

The gap in the coverage of core journals, identified for the period starting with 1999, is almost being filled. The backlog of journals from the Institute of Physics Publishing (IOPP) and Elsevier Science is now fully covered, and the acquisition and processing of their records for current issues has now become routine. From the American Institute of Physics (AIP), 10,779 records remained in the backlog at the end of 2004 and will be covered in the first months of 2005, and once this is done the acquisition and processing of AIP records for current issues will also become routine.

INIS Database on CD-ROM

The INIS Secretariat signed a new contract with very favourable conditions with Ovid for the production of the INIS Database on CD-ROM, and changed the frequency of updates from a quarterly to a monthly basis. The first monthly update was in January 2004. This enhancement has been well received by many subscribers. This new arrangement has also resulted in a remarkable increase in the timeliness of delivery of the product. The total number of subscriptions is 352 in 104 Members.

INIS Database on the Internet

The license agreement for universities was made available in all six IAEA official languages, i.e. Arabic, Chinese, English, French, Russian and Spanish. Significant efforts were devoted to expand access to universities. A further 74 universities were provided with access, an increase of 42% over 2003 for a total number of 250 universities. Subscriptions in 2004 numbered 399, an increase of 20 % over 2003. The total number of authorised users is over 974,475.

Cooperation with OECD/NEA Databank

The Agency continued its co-operative arrangement with the OECD/NEA Data Bank. In 2004, 1,060 packages out of a total of 5,318 were distributed to non-OECD Member States that are IAEA Members, an increase of 30 % over 2003. 236 programs contributed by non-OECD countries were distributed; and 10 programs were contributed by non-OECD countries.

Technical Cooperation

Two national INIS projects were being implemented in 2004. Activities included expert missions, evaluation and assignment of fellowships requests and ordering of equipment. Two new projects have been evaluated for the next cycle. 14 staff members at national INIS Centres have received various types of training. Meetings were organised with 27 TC scientific visitors at IAEA Headquarters, who were all provided with information about INIS.

1Argentina (186), Australia (105), Austria (70), Belarus (200), Brazil (494), Bulgaria (80), Canada (307), Chile (30), Colombia (115), Costa Rica (39), Croatia (53), Cuba (106), Egypt (361), Estonia (112), Germany (83), Ghana (39), Guatemala (75), Hungary (450), India (461), Israel (71), Kazakhstan (306), Kenya (56), Mexico (608), Pakistan (422), Peru (126), Philippines (97), Poland (104), Portugal (200), Romania (333), Singapore (20), Slovenia (97), Sudan (49), Syria (458), Thailand (49), Turkey (68), Ukraine (59), Uruguay (36), Zambia (69).

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INIS SECRETARIAT

Marketing and Outreach

The INIS Secretariat continued to assist Liaison Officers in their promotional activities. This included giving them information on relevant meetings and conferences taking place in their countries, and providing them with promotional materials to be used during these events. In total, the INIS Secretariat fulfilled 59 requests for promotional materials and assisted 33 Member States in promoting the System.

In 2004, the INIS Secretariat produced two toolkits to be used by staff members of national INIS Centres that contained advices and recommendations on how to enhance their INIS outreach programmes. The Secretariat also produced a set of electronic and printed promotional materials to be used in support of these programmes.

At IAEA Headquarters, the INIS Secretariat established contacts with the scientific secretariats of 86 in-house meetings relevant to INIS. These meetings were attended by a total of 2,610 participants. The INIS Secretariat also made the INIS stand available during the week of the 48th IAEA General Conference and during the International Conference of Nuclear Knowledge Management, held in Saclay, France. The stand was operated by INIS staff and had a high number of visitors on both occasions.

INIS Web Site, and INIS Members’ Area

The INIS Web site and the INIS Members’ Area were both redesigned to conform to the new IAEA visual identity system. The INIS Secretariat informed all INIS Liaison Officers on all updates made to the INIS Member’s Area. A preliminary analysis of the log files of both the INIS Web site and the INIS Members’ Area was conducted.

Topical set of INIS Information Resources The INIS Secretariat started the production of two topical sets extracted from the INIS Database and the INIS NCL collection, the first on legislations and the second on the subject of INIS.

NCL Imaging and Archiving

In 2004, the Knowledge Preservation Group (KPG, formerly the INIS Clearinghouse) processed 10,675 NCL documents and produced 19 CD-ROMs. This constitutes a 20% decrease over 2003. More than 70 percent of the documents have been submitted in Acrobat (PDF) format.

INIS NCL on CD-ROM

In October 2003, INIS started a project to refresh the INIS NCL Collection on CD-ROM. As a result, at the end of 2004, all NCL documents originally produced with the JOUVE imaging system have been OCRed, converted to PDF (image + text) and optimised for Web access.

INIS NCL Microfiche Archive digitisation

The KPG has continued digitising the INIS NCL microfiche archive according to the schedule of the project started in 2002. In 2004, 12,979 NCL documents (618,563 pages) were digitised.

Digitisation of historical NCL documents

In a joint project with the French INIS Centre, 1,012 older CEA-R reports were digitised and 514 documents added to the INIS Database and the INIS NCL Collection.

Digitisation of IAEA NCL documents and older IAEA publications

In 2004, the KPG started the digitisation of older documents related to various INIS activities, such as INIS Liaison Officer Meeting, Technical and Advisory meeting, etc. All available documents from 1961 to the present have been scanned. A first set of documents related to Nuclear Data has been digitised, and a collection of full-text documents on CD-ROM have been produced for the IAEA Fast Reactor Knowledge Preservation Initiative..

Finally, the KPG has continued the digitisation of older Agency publications in co-operation with various IAEA departments. Materials digitised so far include documents from the IAEA Technical Reports Series, the IAEA Nuclear Safety Series, Accident Response series, IAEA Conference Proceedings and TC Latin America projects.

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Highlights of INIS Activities 2004

7

Annotated Web Directory

The Internet Directory of Nuclear Resources (formerly called the INIS Web Services) has been maintained and extended by the KMG in 2004. It consists of a database of annotated links to Web sites on the Internet that are related to various fields of nuclear science and technology and the IAEA’s work, and is available at http://www.iaea.org/inis/ws/index.html. The Directory enjoyed continued and increasing popularity in 2004, scoring up to a quarter million page downloads per month.

Knowledge Management and collaboration with other IAEA sections

The Knowledge Maintenance Group (KMG) was created in 2004 to implement knowledge management tasks within the IAEA Department of Nuclear Energy, and support KM cross cutting activities at the Agency. The Group extends and generalises the INIS mandate to manage nuclear information beyond the printed media to include elements of corporate knowledge management.

During its first year of operation in 2004, the KMG has extended INIS’ traditional role towards Internet based information resources, and has developed new approaches to interpersonal knowledge management. Products include the IAEA Nuclear Knowledge Desk (http://www.iaea.org/km/nkd/index.html) which provides direct answers to users queries, or puts users into contact with an IAEA expert on the relevant subject, as appropriate. The Find-an-Expert Facility (http://www-fae.iaea.org/index.cfm) enables users to identify experts currently active in a given subject domain by searching recent entries in the INIS Database.

Internal collaboration focuses on projects with the Nuclear Power Technology Development Section, the Department of Nuclear Safety and the Division of Information Technology. Subjects covered include knowledge preservation in the domains of fast reactors, accelerator driven systems and gas cooled reactors, as well as the creation of a nuclear knowledge portal. The KMG contributed substantially to the IAEA Fast Reactor Knowledge Preservation Initiative and published CD-ROM containing technical and scientific documents describing research, development and operating experience gained with the KNK-II experimental fast reactor from 1965 to 2002.

Systems Development

A new INIS processing system using XML is in place and running in parallel with the existing INIS Data Processing System (IDPS). Validation and correction processes are under testing, and full integration of the CAI system within the quality control process is being completed.

Migration of INIS Database on the Internet (BASIS) to a new platform is completed. Both old and new systems will run in parallel for the months to come. The new system supports direct online controlled access to full text NCL.

Meetings in 2004

The International Conference on Nuclear Knowledge Management, 7-10 September 2004, Saclay, France was held. A dedicated one day session on INIS related matters took place in parallel to the conference.

The 10th INIS/ETDE Joint Technical Committee Meeting was held on 28-29 October 2004 in Oak Ridge. 24 participants representing 17 countries, the INIS Secretariat and the ETDE OA staff attended the meeting.

http://www.iaea.org/km/nkd/index.html


A. General Statistics A.1 Summary

Membership 2003 2004 Official Participants

(Member States + International Organisations) 129

(110+19) 130

(111+19) Centres Submitting Input

(Member States + International Organisations) 87

(78+9) 86

(78+8)

Voluntary Contributions

Number of contributing Centres 35 37

Number of records processed by Member States 4,907 6,564

Number of records processed by the INIS Secretariat 26,322 43,041

Form of Input (number of Centres submitting input)

E-mail 72 74

FTP 14 15

Diskettes 5 7

LAN 7 7

CD-ROM 1 2

Worksheets 1 1

CD-ROM (NCL full text) 53 83

Input and Processing Figures Vol. 34 Vol. 35

Records received (volume year no. 34 and 35) 89,170 108,533

Records published (volume year no. 34 and 35) 87,822 106,886

Non-conventional literature: records published 26,527 26,386

Output Figures

Centres receiving INIS output on CD-ROM 16 16

Subscriptions to NCL documents on CD-ROM 8 7

Free subscriptions to NCL documents on CD-ROM (in accordance with INIS Technical Note 134)

56 58

INIS centres with free site license for access to the INIS Database on Internet (including the IAEA)

107 110

Authorized users for access to INIS Database on Internet under free subscriptions2 78,519 80,569

Paid subscriptions to INIS Database on Internet 27 18

Authorized users for access to INIS Database on Internet under paid subscriptions 17,484 10,951

Authorized users for access to INIS Database on Internet under Complimentary Access for Universities/Academic Institutes

490,477 882,932

Individual registrations for access to INIS Database on Internet for Permanent Missions to the IAEA

22 23

2 The staff of the four INIS Members located at the Vienna International Centre (VIC) is not included, as they access the Database without registration.

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INIS SECRETARIAT

INIS on CD-ROM

Paid subscriptions (current) 133 108

Free subscriptions 102 102

Meetings Special Session on the International Nuclear Information System at the International Conference on Nuclear Knowledge Management, 9 September 2004, Saclay, France

55 28

10th Joint INIS/ETDE Technical Committee, 28–29 October 2004, Oak Ridge, USA 16 24

IAEA Staff Training In-house training sessions on INIS products (5 sessions) 26 n/a Budget (US $ millions) @ € 0.9229 Approved budget3 4,301,000 4,747,000

Revised financial plan 4,301,000 4,828,800

Actual expenditure 4,300,800 4,885,400

Staff — Approved posts in the INIS & NKM Section

Professional staff 17 17

General Service staff 25 25

A.2 Member States and International Organizations participating in INIS

Member State INIS Liaison Officer Alternate INIS Liaison Officer

Albania Ms. Flutura Bogdani — Algeria Mr. Nadjah Zenine Mr. Salim Asselah Argentina Ms. Alejandra T Chavez — Armenia Mr. Armen Amirjanyan — Azerbaijan Dr. Adil Garibov — Australia Ms. Mary E. Huxlin Ms. S. Gorringe Austria Mr. Gert Sdouz — Bangladesh Dr. Madhabi Islam — Belarus Mr. V.A. Ivanyukovich — Belgium Mr. Alain Sneyers — Bolivia Ms. Carmen Rosa Fuentes Salome — Botswana Dr. Edson Selaolo Mr. Stephen Williams Brazil Mr. Luis Fernando Sayão Ms. Odete Correa de Azevedo Coutinho Bulgaria Ms. Neviana Rashkova Ms. Albena Georgieva Burkina Faso Mr. Donatien Sawadogo Cameroon Mr. Bonaventure Etoundi Mr. F.D. Kenmogne Canada Ms. Monica Lim — Chile Ms. Lila Trujillo Ms. Victoria Ortiz China, People's Rep Mr. Hou Huiqun — Colombia Mr. Leopoldo Gonzalez Oviedo Ms. Ana Garcia Sanchez Costa Rica Ms. Maria Eugenia Bricefio Ms. Julieta Soto Rojas Croatia Ms. Nevenka Novosel — Cuba Mr. Manuel Fernandez Rondon Ms. Katia Gonzalez Sanchez Cyprus Mr. Andreas Savva Mr. S. Christofides Czech Republic Mr. Petr Adamek — Democratic Rep Congo Mr. Mampasi Lubanza Christian — Denmark Ms. Birgit Pedersen Ms. Line Nissen Ecuador Ms. Hipsy Cifuentes — Egypt Ms. Fayka abd Elhalim Ibrahim Mr. Mahmoud Hanfy El Beheriy El Salvador Mr.Oscar Armando Amaya Monterrosa Mr.Marco Antonio Ayala Aristondo Estonia Ms. Iige Maalman — Ethiopia Mr. Birru Dori Mr. E. Alemu Finland Ms. Eva Tolonen — France Ms. Christa Brulet — Georgia Mr. Irakli N. Maisuradze Ms. Marine N. Machavariani Germany Ms. Sabine Brünger-Weilandt Ms. Eike Helmann 3 Differences in approved budget, financial plan and actual expenditure in the data provided are due to the changing dollar exchange rates. The exchange rate is the one used for the budget formulation.

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INIS Progress and Activity Report 2004


Ghana Ms. E.A. Agyeman Mr. G. Emi-Reynolds Greece Dr. A. Maltezos Dr. Potiriades Guatemala Mr. Jorge Guillen — Hungary Mr. Sandor Zsiga — India Mr. Vijai Kumar — Indonesia Mr. Syamsa Ardisasmita — Iran Islamic Republic Mr. Abdolmajid Hadidi Mr. Morteza Jabberzadeh Iraq Mr. I.A. Ajaj Mr. R.A. Al-Shaheed Ireland Ms. Marie Kelly — Israel Mr. Dov Barak Mr. Haim Rotem Italy Ms. Paola Molinas — Japan Mr. Osamu Narita — Jordan Ms. Randa Al-Qudah Mr. Khalil Y. Awad Kazakhstan Ms. Karlygash Namazkulova — Kenya Mr. Vitalis Omolo Awuor Mr. Dominic Njoroge Kinyanjui Korea, Republic of Mr. Nam-Soo Cho Mr. JiHo Yi *

Kuwait Mr. Ahmad Khalid Al-Jassar — Latvia Ms. Ilva Ake — Lebanon Ms. Amal Habib — Libyan Arab Jamahiriya Dr. A. Zawia Mr. Mohamed Fkini Lithuania Ms. Renata Karaliute — Madagascar Mr. Andriantsea Jean Rubis Mr. R. Andriambololona Malaysia Mr. Samsurdin Ahamad Ms. Ainon Abdul Manaf Mali — — Mauritius Mr. Rajcoomar Bikoo Mr. Radhamohun Mungur Mexico Mr. Ricardo Botello Corte — Mongolia Mr. Gendengiin Altan-Och Mr. Nambaryn Gansukh *Morocco Mr. M. Mohammed El Quendouci — Myanmar Ms. Win Win — Netherlands Mr. H. Verkroost — New Zealand Ms. Diana Kelly — Nicaragua Ms. Maria de Carmen Morales — Niger Mr. Salha Mayaki — Nigeria DG, Energy Commission — Norway Ms. Astrid Gudmundseth — Pakistan Mr. Shahid Riaz Khan — Panama Dr. Octavio Castillo Sanchez — Paraguay Mr. Victor Rodriguez Gauto — Peru Mr. Antonio Prado-Cuba — Philippines Ms. Imelda S. Delfin Ms. Elnora L. Conti Poland Mr. Tadeusz Urbanski — Portugal Dr. José Gonçalves Marques Dr. Antonio Ramalho Qatar Mr. Salem Mohd. Al-Malki — Rep. of Moldova Mr. Artur Buzdugan — Romania Mr. Mircea I. Cristu — Russian Federation Mr. N.E. Yakovlev Mr. O.G. Mikhnevich Saudi Arabia Mr. Hamad A. Al-Sadoon Dr. Iyas Al-Hajiri Senegal Mr. Youssouph Diatta Ms. Arlette Tairou Serbia and Montenegro (until 2003 "Yugoslavia") Mr. Branislav Durasevic Ms. Milena Matic Singapore Ms. Isabel Yeo-Tang I-Sha Dr. Paul Lee Slovak Republic Mr. Karol Janko — Slovenia Mr. Davor Lovincic Ms. Polonca Kuhar South Africa Ms. M.J.S. Scheepers — Spain Ms. E. Martin Santamaria — Sri Lanka Ms. H.L.C. Nanayakkara Mr. H.M.K. Soysa Sudan Ms. Hala Ahmed Abdalla — Sweden Mr. L. Edvardson — Switzerland Dr. Fritz Gassmann Dr. A. Pritzker Syrian Arab Republic Mr. Raek Al-Shanaa Mr. Raed Al-Hallack Tajikistan, Republic of Mr. Ilkhom Mirsaidov Mr. Turonsho Khikmatov Thailand Ms. Chothip Mongkulmann Ms. P. Patumthong The Former Yugoslav Rep. of Macedonia Ms. Marija Sejmenova-Gicevska —

* Alternate ILO's institute is different from ILO's institute.

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INIS SECRETARIAT


Tunisia Ms. Najet Khemiri Turkey Ms. Olcay Sahin Seckin — Uganda Mr. Richard Oriada — UK Mr. Paul Nott — Ukraine Ms. Zhanna I. Pysanko —

United Arab Emirates Mr. Sulaiman Shaheen Ms. Fawzia Al Marzooqi Ms. Ayda Al Shehhi

United Republic of Tanzania Mr. Ebenezer Kimaro Mr. Shovi F. Sawe Uruguay Ms. Ana Rebellato Ms. S. Fascioli de Turenne USA Mr. Brian A. Hitson Ms. Deborah E. Cutler Uzbekistan Dr. Makhtuba Kadirova Dr. M. Salimov Venezuela Ms. Xiomara Jayaro Ms. Yadira Rojas *

Viet Nam Mr. Hoang Anh Nguyen — International Organization INIS Liaison Officer Alternate INIS Liaison Officer

AAEA Ms. Nahla Nasr — CERN Mr. Corrado Pettenati — CTBTO Chief, Public Information Section — EC Vacant — FAO Mr. G. Stergiou — IAEA Mr. Y.L. Yanev — ICRP Mr. D.A. Perry — ICSTI Mr. A.I. Lovtzov Mr. Leonid I. Molotkov IIASA Mr. Eduard Loeser — ISO Mr. Evgueni Patrikeev — JINR Mr. Boris M. Starchenko — OAU Mr. Atef Wahba Ghabrial — OECD/NEA Mr. Juan Manuel Galan — UNIDO Mr. Ghislain Robyn — UNSCEAR — — WEC — WHO Mr. Kiyoshi Shibata — WMO Mr. Paul D. Llanso — WONUC Mr. Christophe Chaubard-Willm —

A.3 INIS Membership Year States/Int’l Org INIS Members 1969 23 + 2 Argentina, Australia, Austria, Belarus, Canada, CSSR, Denmark, France, Hungary, India, Israel, Japan,

Korea Rep. of, Mexico, Norway, Pakistan, Russian Federation, South Africa, Sweden, UK, Ukraine, USA, Vietnam, FAO, IAEA

1970 38 + 12 Belgium, Brazil, Bulgaria, Egypt, Finland, Germany, Italy, Netherlands, New Zealand, Philippines, Poland, Portugal, Romania, Thailand, Yugoslavia, CERN, EC, ICRP, ISO, OAU, OECD-NEA, UNSCEAR, WEC, WHO

1971 39 + 12 Switzerland 1972 44 + 12 Bangladesh, Chile, Peru, Spain, Turkey 1973 44 + 13 JINR 1974 47 + 13 DDR. Indonesia, Iran 1975 48 + 13 Iraq 1976 51 + 13 Algeria, Ghana, Ireland 1977 53 + 13 Cameroon, Venezuela 1978 62 + 13 Democratic Rep. Congo, Ecuador, Kuwait, Madagascar, Malaysia, Mali, Qatar, Sri Lanka, Zambia 1979 64 + 13 Columbia, D.P.R. Korea 1980 66 + 13 Cuba, Greece 1981 69 + 14 Libya, Paraguay, Syria + IIASA 1982 69 + 14 — 1983 72 + 14 Saudi Arabia, Nigeria, Guatemala 1984 73 + 14 China 1985 74 + 14 Uruguay 1986 74 + 14 — 1987 75 + 14 Panama 1988 78 + 15 Costa Rica, Morocco, Jordan + UNIDO * Alternate ILO's institute is different from ILO's institute.

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Year States/Int’l Org INIS Members 1989 79 + 15 Mongolia 1990 79 + 15 DDR ceased, Sudan joined 1991 80 + 16 Albania + AAEA 1992 81 + 17 Bolivia + ICSTI, WMO 1993 86 + 17 Nicaragua, Slovenia, Slovakia, Kenya, Ethiopia 1994 88 + 17 Croatia, Lebanon and Lithuania joined, D.P.R.Korea withdrew 1995 94 + 17 Armenia, Kazakhstan, Uzbekistan, Myanmar, Estonia, Tunisia 1996 99 + 17 The former Yugoslav Republic of Macedonia, Republic of Cyprus, Singapore, Yemen, Uganda 1997 101 + 17 Latvia, Republic of Moldova 1998 103 + 19 Senegal, United Arab Emirates, CTBTO, WONUC 1999 103 + 19 — 2000 103 + 19 — 2001 103 + 19 — 2002 108 + 19 Republic of Tajikistan, El Salvador, Niger, Azerbaijan, Georgia 2003 110+ 19 United Rep. of Tanzania, Mauritius 2004 111 + 19 Botswana

INIS Correspondence Sent to INIS Liaison Officers in 2004 No. Date INIS Technical Notes 172 2004-03-24 Joint INIS/ETDE Thesaurus Update ELEMENTS 104-110 173 2004-05-10 INIS Liaison Officer’s Survey 2004 – INIS Usage and User Needs 174 2004-07-20 Draft of the new INIS Membership Arrangement for official feedback and comments 175 2004-12-01 Rules and Guidelines for the Proposal of new Descriptors for the Joint INIS/ETDE Thesaurus 176 2004-12-06 Update of the List of Journals Regularly Scanned & Key Journals for 2005 177 2004-12-17 INIS Toolkit “How to Identify INIS Potential Users” INIS Information Letters 208 2004-01-12 Access to the Energy Citations Database (ECD) for ILOs 210 2004-01-13 Monthly Updates of the INIS Database on CD-ROM 211 2004-01-19 Promoting INIS During Relevant Meetings 213 2004-02-20 INIS WinFIBRE Version 3.0.1 with updated Authority Files, February 2004 214 2004-02-12 INIS Production Statistics 2003 215 2004-04-30 New Organizational Structure of INIS Section 216 2004-05-26 Professional Vacancy in the INIS & NKM Section 218 2004-06-16 INIS Database on the Internet: License Agreement for Universities in all IAEA official languages 219 2004-08-20 Professional Vacancy in the INIS & NKM Section 220 2004-09-20 New Design of the INIS Web Site 221 2004-10-04 Professional Vacancy in the INIS & NKM Section 222 2004-10-13 Closing of Volume 35

A.4 Revision of the Reference Series Documents

The IAEA’s listing of the INIS Reference Series, both in print and on their INIS Web site, only show current manuals. Outdated or superseded manuals have been removed.

Series No Date Subject IAEA-INIS-11 (Rev.30) Feb 2004 (electronic) INIS: Authority List for Journal Titles April 2004 (print) IAEA-INIS-11 (Rev.30) Supplements quarterly INIS: Authority List for Journal Titles IAEA-ETDE/INIS-1 Supplements monthly Joint ETDE/INIS Thesaurus - Supplements IAEA-ETDE/INIS-1 (Rev. 1) April 2004 Joint ETDE/INIS Thesaurus

13

INIS SECRETARIAT

A.5 Statistics on Input I

US31%

NL10%

GB8%

JP5%

RU5%

DE 5%

CN3%

KR3%

FR3%

PL2%

BR2%

UA2%

CA1%

IN1%

IT1%

AU1%

KZ1%

HU 1%

AT1%

CH1%SE

1%

ES0%

BY0%

RO0%

other7%

IAEA4%

Figure 1. Input to the INIS Database by Country of Origin, Vol. 35 (2004) — Total No. of Records 106,886

JP5%

RU5%

DE 5%

US4%

IAEA44%

SE1%

SY1%

CO 1% other

9%

BY1%

RO1%

EG1%

AT1%

PK1%

MX1%AU1%

HU 1%

KZ1%

UA2%

CA1%

IN2%

BR2%

PL2%

FR3% KR

3% CN3%

Figure 2. Input to the INIS Database by Country of Input, Vol. 35 (2004) — Total No. of Records 106,886

14


0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

JP RU DE US CN KR FR PL BR IN UA CA HU KZ AU M X PK RO AT

2002 2003 2004

Figure 3. Input to the INIS Database by Country of Input, Vol. 33 (2002)–35 (2004)

0

20000

40000

60000

80000

100000

120000

2000 2001 2002 2003 2004

National input Voluntary Members Voluntary IAEA

Figure 4. Input to the INIS Database, National vs. Voluntary, Vol. 31 (2000)–35 (2004)

15

INIS SECRETARIAT

106,886

87,837

71,276

69,391

65,719

61,233

67,857

80,756

80,516

78,986

77,084

76,560

88,956

91,927

95,579

86,249

106,717

100,442

90,369

86,448

73,318

91,720

72,525

70,761

26,390

26,527

27,903

27,272

24,569

27,054

21,479

26,086

26,972

27,175

26,601

24,482

26,936

28,723

26,032

24,666

29,479

26,807

26,526

19,801

14,948

22,356

14,202

18,731

0 30,000 60,000 90,000 120,000

V. 35 (2004)

V. 33 (2002)

V. 31 (2000)

V. 29 (1998)

V. 27 (1996)

V. 25 (1994)

V. 23 (1992)

V. 21 (1990)

V. 19 (1988)

V. 17 (1986)

V. 15 (1984)

V. 13 (1982)

TOTAL NUMBER OF RECORDS NON-CONVENTIONAL LITERATURE

Figure 5. Input to the INIS Database, Conventional and Non-conventional Literature, Vol. 13 (1982)–35 (2004)

106,886

87,837

71,276

69,391

65,719

61,233

67,857

80,756

80,516

78,986

77,084

76,560

88,956

91,927

108,533

89,170

76,289

68,794

65,715

62,705

63,475

81,689

85,250

79,591

80,317

74,432

88,538

93,790

0 30,000 60,000 90,000 120,000

V. 35 (2004)

V. 34 (2003)

V. 33 (2002)

V. 32 (2001)

V. 31 (2000)

V. 30 (1999)

V. 29 (1998)

V. 28 (1997)

V. 27 (1996)

V. 26 (1995)

V. 25 (1994)

V. 24 (1993)

V. 23 (1992)

V. 22 (1991)

RECORDS PUBLISHED RECORDS RECEIVED

Figure 6. Input to the INIS Database Received and Published, Vol. 22 (1991)–35 (2004)

16


Patents 1%

Books5%

Reports11%

Journal Articles70%

Miscellaneous13%

Figure 7. Input to the INIS Database by Literature Type, Vol. 35 (2004) — Total No. of Records 106,886

Lif e Sciences18%

At omic, Molecular and Condensed Mat t er Physics

10%Nuclear Physics

11%

Nuclear Mat er ials9%

Engineer ing & Inst rument at ion9%

Element ary Part icle Physics16%

Environment al & Eart h Sciences3%

Economic, Legal & Social2%

Fusion Research and Technology7%

Nuclear Fuel Cycle & Radioact ive Wast e

3%

Non-Nuclear Energy1%

Isot opes1%

Saf eguards0%

Nuclear Power & Saf et y6%

Chemist ry4%

Figure 8. Input to the INIS Database by Subject Area, Vol. 35 (2004) — Total No. of Records 106,886

Nuclear Power & Safety (S21, S22); Elementary Particle Physics (S72); Engineering & Instrumentation (S42, S43, S46, S47); Nuclear Materials (S36); Nuclear Physics (S71, S73); Atomic, Molecular & Condensed Matter Physics (S74, S75); Life & Sciences (S60-S63); Safeguards (S98); Isotopes (S07); Non-Nuclear Energy (S01-S04, S08-S10, S13-S17, S20, S24-S25, S30); Economic, Legal & Social (S29, S99); Environmental & Earth Sciences (S54, S58); Fusion Research & Technology (S70); Nuclear Fuel Cycle & Radioactive Waste (S11, S12); Chemistry (S37, S38)

17

INIS SECRETARIAT

25896

41871

16402

9075

5146

1862

1786

1779

1503

400

66

55

13

122

910

0 10,000 20,000 30,000 40,000 50,000

2004

2003

2002

2001

2000

1999

1998

1997

1996

1995

1994

1993

1992

1991

*1990

Figure 9. Input to the INIS Database in 2004 by Year of Publication, Vol. 35 (2004) — Total No. of Records 106,886

Figure 10. INIS Database Timeliness — Year of Publication in Each Announcement Year, Vol. 21 (1990)–35 (2004)

18


B. 2004 Financial Performance Report and 2005 Financial Plan Table 1. INIS & NKM Section 2004 Financial Performance and 2005 Financial Plan

2004 (at € 0.9229)

2005 (at € 0.9229)

Staff Costs Salaries – Established posts – P 1,320,200 1,743,200 Temporary Assistance – P/MT 81,900 82,400 Temporary Assistance – P/ST 141,500 0 Salaries – Established Posts – GS, M&O 1,077,100 1,252,800 Temporary Assistance – GS/MT 0 0 Temporary Assistance – GS/ST 5,400 6,700 Common Staff Costs 1,126,800 1,198,200 Overtime

Sub-Total, Staff Costs 3,752,900 4,283,300

Travel Costs Travel – Staff 64,400 64,700 Travel – Non-staff 117,300 139,700

Sub-Total, Travel Costs 181,700 204,400

Other Direct Costs Interpretation Services 0 0 Representation and Hospitality 2,300 3,500 Training 54,900 38,000 Equipment, Leased or Rented 0 0 Equipment: Purchased 141,000 78,000 Supplies and Materials 137,000 80,300 General Operating Expenses 98,000 118,800 Contracts 378,600 182,800 Research and Technical Contracts 5,000 34,100 Miscellaneous 10,400 14,900

Sub-Total, Other Direct Costs 827,200 550,400

Shared Costs Translation Services 14,400 15,400 Printing and Publishing Services 53,700 58,200 Data Processing Application Services 55,500 60,500

Sub-Total, Shared Costs 123,600 134,100 Total 4,885,400 5,172,200

C. INIS & NKM SECTION— Staffing as of March 2005 The re-designation and reorganization of the INIS Section as INIS & Nuclear Knowledge Management Section was approved as of 2004-04-01. The change was made in order to harmonize the organizational structure with the programme structure under which INIS and nuclear management activities are carried out. The new structure is the following:

INIS & Nuclear Knowledge Management Section: Mr Y Yanev, Acting Section Head

Ms LM Dueñas, Prog. Officer; Ms Melinda Fronda, Senior Secretary

– INIS Unit: Mr Y Turgeon, Unit Head [Vacant], Documentation Clerk Database Production and Development Group: Mr A Nevyjel, Group Leader

Mr K Itabashi, Automatic Indexing & Thesaurus Maintenance, CFE-Japan4; Ms S Rieder, Bibliographic Specialist; Ms N Marinkovic, Reactor Engineer; Ms C Krieger-Levine, Chemist; Mr B Negeri, Life Scientist;

4 Cost-free Expert.

19

INIS SECRETARIAT

Mr A Avezov, Nuclear Physicist; Ms K Epperson, Doc. Assistant; Ms R Eder, Prod. Programmer; Mr A Agius, Ms N Dreihann-Holenia, Ms N Jaramillo, Ms B Jonas and Ms R Shroff (part-time), Senior Doc Clerks; Ms B Bernhuber, Doc. Clerk Capacity Building and Liaison Group: Ms T Atieh, Group Leader

Mr I Kodeli, Programmer; Ms G Gama de Queiroz, Information Officer; Ms G Zamirovskaia, Secretary; Mr S Padikakkudy, Doc. Clerk (TA)

– Nuclear Knowledge Management Unit: Mr Y. Yanev, Unit Head Mr N Pereppadan, Documentation Clerk (TA) Knowledge Preservation Group: Mr A Tolstenkov, Group Leader

Mr G St-Pierre, IT Systems Tech.; Mr Y Reynaud Pulido, OCR Systems Tech.; Mr M Wolodimiroff, Imaging Tech.; Ms D Pertot-Sinozic, Senior Doc. Clerk; Ms R Kunz, Documentation Clerk; Mr B Krznaric, Imaging Helper; Mr T Kalapurackal, Imaging Assistant (TA) Knowledge Maintenance Group: Mr W Mandl, Group Leader

Mr S Kruchinin, Tech. Information Officer, CFE-Russian Fed.; [Vacant], Knowledge Mgt Officer; [Vacant], Analyst/Proj. Leader; [Vacant], Know. Mgt. Assistant

– Systems Development and Support Group: Mr S Magliulo, Group Leader Mr F Alcala-Soler, SA/Programmer; Mr D Mironov, SA/Programmer (TA); Mr L Iliev, Applications Programmer; Mr NA Gyasi, Production Programmer.

D. INIS Input D.1 Volume of Input (National Literature only)

The total number of records announced in the INIS Database volume 35 (2004) was 106,886. A total of 86 Members sent input for volume 35 (2004). INIS Liaison Officers of 49 countries were contacted in 2004 and reminded of their input responsibility. As a result of this activity, 24 countries have submitted national input. The following Members provided no national input for calendar year 2004:

Table 2. INIS Input — Members Providing no National Input in 2002–2004

Member States International Organisations 2002 2003 2004 2002 2003 2004

Algeria Algeria Algeria AAEA AAEA AAEA Bangladesh Bangladesh Albania CTBTO CTBTO CERN Belgium Bolivia Bolivia EC ICRP CTBTO Bolivia Cameroon Botswana* FAO ICSTI ICRP Cameroon Congo Cameroon ICRP IIASA ICSTI Congo Cyprus Congo ICSTI ISO OAU Cyprus Ecuador Cyprus IIASA OAU OPEC Ecuador El Salvador* Ecuador ISO OPEC UNIDO Ethiopia Ethiopia El Salvador* OAU UNSCEAR WEC Ghana Georgia* Ethiopia UNIDO WEC WHO Greece Greece Georgia* UNSCEAR WMO WMO Iraq Guatemala Greece WEC WONUC WONUC Kuwait Iraq Iraq WHO Latvia Kuwait Kuwait WMO Libya Libya Libya WONUC Madagascar Madagascar Madagascar Mali Mali Mali Moldova Mongolia Mauritius* Mongolia Nicaragua Mongolia Panama Niger* Morocco

* El Salvador, Georgia and Niger joined in 2002; Mauritius and the United Republic of Tanzania joined in 2003; Botswana joined in 2004.

20


Member States International Organisations 2002 2003 2004 2002 2003 2004

Paraguay Panama Nicaragua Qatar Qatar Niger* Saudi Arabia Saudi Arabia Panama Senegal Senegal Qatar Singapore Singapore Senegal Tunisia South Africa Singapore Uganda Tunisia South Africa United Arab Emirates

Uganda United Rep. Tanzania*

Yemen United Arab Emirates

Tunisia

Venezuela Uganda Yemen United Arab

Emirates

Venezuela Yemen

D.2 INIS Non-conventional Literature

Table 3. NCL Documents Processed by the INIS Secretariat

1997 1998 1999 2000 2001 2002 2003 2004 Total (1997-2004)

Documents 7,977 6,673 12,671 5,083 6,790 4,884 5,366 4,028 51,020PDF 0 0 0 0 1,391 4,332 5,366 8,665 25,384Ref. Numbers 26,086 15,153 19,956 12,468 13,256 11,221 13,298 10,675 114,166

Table 4. NCL in the INIS Database at the end of 2004

All Volume 35NCL 800,748 26,386 NCL available from. INIS 614,605 10,675 NCL in electronic form available from INIS > 150,000 10,675

D.3 Input Media

E-mail and FTP are the preferred methods to submit input: 74 centres used e-mail and 15 FTP. In addition, 7 diskettes, 2 CD-ROM and 1 worksheet were received. A LAN connection was also used for 7 submissions.

D.4 IAEA Input During 2004, the INIS Secretariat prepared 4,330 items of input from publications of the IAEA and other UN organisations, representing an decrease of 9 % compared to the 4,763 items of last year and representing 4% of the total annual input. The Secretariat also prepared 43,041 items of input from electronic records as voluntary contribution. In total 47,370 records were prepared, representing 44 % of the total annual INIS input.

D.5 Input with FIBRE

During 2004, the number of INIS Centres using WinFIBRE remained unchanged at 91. The majority use WinFIBRE to create records, and a small number to verify the correctness of their records prior to submitting them.

Release 3.0.2 of WinFIBRE dated December 2004 has been prepared with updated authority files. The CD-ROM has been distributed to all ILOs as well as to selected ETDE users, together with the INIS Information Letter No. 223 dated 2005-01-21. A copy of the software and all authorities is available from the INIS FTP server as a single ‘winfibre.zip’ compressed file, which is about 3.5 MB in size. To access the directory where it is stored, the following URL can be copied to the address bar of the Web browser:

ftp://inisout:[email protected]/fibre/windows/WinFIBRE30/

WinFIBRE 3.0.2 is a 32-bit application that has been thoroughly tested on Windows 95/98, Windows NT and Windows 2000. It has also been used, but not fully tested, on Windows XP.

21

INIS SECRETARIAT

D.6 Submission of NCL (in Electronic Form and in Hard Copy)

The total number of NCL documents submitted during the year 2004 was 4,028 (10,675 analytics) of which 590 documents were in printed form and 3,428 in electronic form (2,984 in PDF). E. Input Processing Support E.1 Authorities E.1.1 INIS Reference Series — Journal Titles

Three cumulative supplements of the IAEA-INIS-11: Authority List for Journal Titles have been produced in 2004.

• Supplement No. 1 covered titles added and/or changed in January–March 2004; • Supplement No. 2 titles for January–June 2004; and, • Supplement No. 3 titles for January–September 2004.

The INIS Journal Authority records have been updated according to the information received from Liaison Officers. ‘INIS List of Journals Regularly Scanned and Key Journals for 2005’ has been produced and sent to all INIS Centres in February 2005 as an attachment to INIS Information Letter No 224. Both the list and the information letter are available from the INIS Members area on the INIS Web site at:

http://www.iaea.org/programmes/inis/marea/restricted/restrictedpdf/2005/infoletter224.pdf.

The 31th Revision of IAEA-INIS-11: Authority List for Journal Titles containing 13,114 titles is scheduled for publication in March 2005. The list consists of six parts plus Appendix A: Statistics:

• Part I: Key Journals by Country or International Organization Name; • Part II: Alphabetical List of Key Journals; • Part III: Regularly Scanned Journals by Country or International Organization Name; • Part IV: Alphabetical List of Regularly Scanned Journals; • Part V: Journal Titles by Country or International Organization Name; • Part VI: Alphabetical List of Journal Titles

All lists are available individually as PDF files from the INIS Members area on the INIS Web site at:

http://www.iaea.org/programmes/inis/marea/restricted/restrictedpdf/2005/inis11feb05i.pdf

E.1.2 ETDE/INIS Joint Reference Series — Joint Thesaurus

The printed versions of all three titles in the ETDE/INIS Joint Reference Series were originally published in 2002. The updated Joint Thesaurus was published in April 2004 as ETDE/INIS Joint Reference Series No. 1 (Rev. 1). All publications are available online as PDF files from the INIS Members area on the INIS Web site at http://www.iaea.org/programmes/inis/marea/restricted/refseries/etde_refserie.htm. The recent supplement of the Joint Thesaurus can also be found in this location, with all changes made to the thesaurus between 10 December 2003 (the cut-off date of Revision 1) and the current month

E.2 Database Quality Assurance

In order to assure the high quality of the common database, the INIS Secretariat, acting on behalf of its Members, carefully considers the major quality aspects of input with regard to completeness of coverage; timeliness; consistency; bibliographic description and subject analysis.

E.2.1 Completeness of Coverage — Voluntary Contributions of Input by Member States

The gap in coverage of core journals identified for the period starting with 1999 is almost filled. The backlog from the Institute of Physics Publishing (IOPP) and Elsevier Science BV is fully covered, and the acquisition and processing of records for current issues has now become routine. There were 10,779 records remaining in the backlog of the American Institute of Physics (AIP) at the end of 2004. They will be covered in the first months of 2005 and their acquisition and processing will also become routine.

These initiatives have resulted in the input of 49,561 bibliographic records in 2004, indexed either as a voluntary contribution by 37 INIS Member States (6,564 records) or by subject specialists from the INIS Section (43,041 records):

22


Table 5. INIS Members Voluntary Contributions in 2004

Mexico 608 Canada 307 Cuba 106 Israel 71 Costa Rica 39 Brazil 494 Kazakhstan 306 Austria 105 Zambia 69 Ghana 39 India 461 Belarus 200 Poland 104 Turkey 68 Uruguay 36 Syria 458 Portugal 200 Philippines 97 Ukraine 59 Chile 30 Hungary 450 Argentina 186 Slovenia 97 Kenya 56 Singapore 20 Pakistan 422 Colombia 155 Germany 83 Croatia 53 Egypt 361 Peru 126 Bulgaria 80 Sudan 49 Romania 333 Estonia 112 Guatemala 75 Thailand 49

Voluntary Contributions of Member States 2004

HU 7%

SY7%

IN7%

BR8%

MX9%

GH1%

CR1%

TH1%

UY1%

CL0% SG

0%

SD1%

HR1%KE

1%

TR1%

UA1%

ZM1%

IL1% GT

1%BG1%

SI1%

DE 1%

PH1%

PL2% AT

2%CU2%

PE2%

EE2%

CO 2% AR

3%

PT3%

BY3%

KZ5%

CA5%

RO5%

EG5%

PK6%

Figure 11. INIS Members Voluntary Contributions in 2004

E.2.2 Timeliness of Input

The following table gives an overview of the average time lag5 (in months) for the total database input in the past five volumes by type of literature.

Table 6. Average Time Lag for Database Input, 1999–2003

Type of record Vol.30 (1999) Vol.31 (2000) Vol. 32 (2001) Vol. 33 (2002) Vol. 34 (2003) Vol. 35 (2004) Journal 8 11 13 13 19 19 Book 21 15 12 15 25 17 Report 14 14 15 20 20 37 Miscellaneous 18 17 17 20 16 15 All records6 13 13 14 16 19 21

E.2.3 Consistency

The Section continued to perform automated checks of the indexing consistency of Members’ input to identify records that require manual verification. The indexing of 38,499 such records was reviewed and, when necessary, corrected by the subject specialists of the Database Production and Development Group.

5 Time lag = date of inclusion in the database – publication date (in months). 6 Includes 99% of total input.

23

INIS SECRETARIAT

E.2.4 Quality Check of Subject Analysis and Bibliographic Description

In 2004, the Database Production and Development Group continued to provide assistance to those Centres who encountered difficulty in preparation and submission of input records, as well as the associated full text.

The subject specialists also continued to check the database input to identify records which are out-of-scope, with insufficient indexing or missing abstracts. As a result, 777 records were removed from the database and notification letters were sent to the INIS Centres who submitted them.

E.2.5 Bibliometric Studies and topical CD-ROMs prepared by the INIS Secretariat

Bibliometric studies have been carried out by the Database Production and Development Group since late 2000. Completed studies are published on CD-ROMs and can be found on the INIS Annotated Web Directory . CD-ROMs are also produced on particular topics and contain references and the full text available from INIS:

⎯ Analysis of Fission Reactors Records in the INIS Database, A Bibliometric Study, March, 2000 ⎯ Fast-Breeder-Power Reactor Records in the INIS Database, A Bibilometric Study, August 2000 ⎯ Research Reactor Records in the INIS Database, A Bibilometric Study, March 2002

F. Output Products and Services F.1 INIS Web Site and INIS Members’ Area

The INIS Web site and the INIS Members’ Area were both redesigned to conform to the new IAEA visual identity system. The sites continued to be maintained and updated with the relevant information, including INIS mass correspondence to the ILOs, meetings documents; as well as all the INIS Manuals are made available. As recommended by the ILOs, the INIS Secretariat sends e-mail notification of any changes or additions to the Members’ Area.

F.2 INIS Database on the Internet

Significant efforts have been invested from the staff members at the INIS Secretariat to encourage ILO’s and potential universities to benefit from the complimentary access to the INIS Database. As a result, at the end of 2004 a total of 250 Universities in 55 Member States provided with access , an increase of 42% over 2003. In addition, 89 universities were contacted to finalize the license formality and the registration process.

To overcome come the language barriers for non –English speaking Member States and as requested by some ILO’s and to further encourage the access to the INIS Database, the INIS Secretariat worked with the Translation Section at the IAEA and produced the License Agreement for Internet Access to the IAEA International Nuclear Information System Database for Universities of INIS Members is in all six IAEA official languages, i.e. Arabic, Chinese, French, Russian and Spanish, in addition to the existing English version. A copy of the translations was made available in the INIS Members’ Area.

At the end of 2004 a total number of subscribers was 399 in 110 Members, an increase of 20% over 2003. The total number of authorised IP users was 971,804, and 2,671 individual registrations. Free access continued to be offered to the staff of the Permanent Missions of Member States to the IAEA. Staff members of the VIC organizations have free access to the Database and without the requirement of registration. During the course of 2004, there have been 12 temporary free registrations issued for conferences and training events. The INIS Secretariat provided upon request usage statistics to ILOs and subscribers.

24


Table 7. INIS Database on the Internet:Free and Paid Subscriptions (as of the end of 2004)

INIS Member Paid Subscriptions INIS Centre licensed? INIS Member Paid Subscriptions INIS Centre licensed?Albania Pakistan yes Algeria yes Panama Argentina 1 site yes Paraguay yes Armenia yes Peru yes Australia 2 site yes Philippines yes Austria yes Poland yes Azerbaijan yes Portugal yes Bangladesh yes Qatar yes Belarus yes Republic of

Moldova yes

Belgium yes Romania yes Bolivia Russia yes Brazil yes Saudi Arabia yes Bulgaria 1 site yes Senegal yes Cameroon Serbia and

Montenegro yes

Canada 1 site yes Singapore yes Chile yes Slovakia 1 site yes China yes Slovenia yes Colombia yes South Africa yes Costa Rica yes Spain 1 single yes Croatia yes Sri Lanka Cuba yes Sudan yes Cyprus yes Sweden yes Czech Republic 1 single, 1 site yes Switzerland yes Dem. Rep Congo Syrian Arab Rep yes Denmark yes Tajikistan, Rep. of yes Ecuador yes Thailand yes Egypt yes The FYR

Macedonia yes

El Salvador Tunisia yes Estonia yes Turkey 1 site yes Ethiopia yes Uganda Finland 1 site yes Ukraine yes France 1 single, 1 site yes United Arab

Emirates yes

Georgia yes United Kingdom 1 single, 2 site yes Germany yes United Rep. of

Tanzania yes

Ghana yes United States of America

yes

Greece yes Uruguay yes Guatemala yes Uzbekistan yes Hungary yes Venezuela yes India yes Vietnam yes Indonesia yes Yemen Iran yes Zambia yes Iraq: not currently applicable — Totals in 5 single, 95 centres Ireland yes Member States 13 site licensed Israel yes Italy yes AAEA (Tunisia) yes Japan yes CERN

(Switzerland) yes

Jordan CTBTO (Austria) n/a "yes" Kazakhstan yes EC (Luxembourg) yes Kenya yes FAO (Italy) yes Korea, Republic of 1 single yes IAEA (Austria) n/a "yes" Kuwait yes ICRP (UK) yes Latvia yes ICTP (Italia) yes Lebanon yes ICSTI (Russia) Libyan Arab Jamahiriya

yes IIASA (Austria) yes

Lithuania yes ISO (Switzerland) Madagascar JINR (Russia) yes Malaysia yes OAU (Ethiopia) Mali OECD/NEA yes

25

INIS SECRETARIAT

INIS Member Paid Subscriptions INIS Centre licensed? INIS Member Paid Subscriptions INIS Centre licensed?(France)

Mauritius UNIDO (Austria) n/a "yes" Mexico yes UNSCEAR

(Austria) n/a "yes"

Mongolia yes WEC (Austria) Morocco yes WHO (Switzerland) yes Myanmar WMO (Switzerland) yes Netherlands yes WONUC (France) New Zealand yes Totals in

international 0 single, 15 centres

Nicaragua yes organizations 0 site licensed Niger yes Nigeria yes TOTALS IN INIS

MEMBERS 18 subscriptions 110 centres licensed

Norway 1 site yes NOTES: 1. The INIS Members at the VIC (CTBTO, IAEA, UNIDO, UNSCEAR) are counted as "licensed". 2. The TOTAL number of Authorized IP users: over 971,804 3. The TOTAL number of individual registrations - 2,671 n/a = not applicable

Table 8. INIS Database on the Internet: Usage statistics, 1 January – 31 December 2004

INIS Member Total No. of requests

INIS Member Total No. of requests INIS Member Total No.

of requests

Argentina 11240 India 4645 Qatar 105 Australia 2467 Indonesia 40 Romania 1527 Austria 369 IAEA External ** 28940 Russian 7099 Azerbaijan 32 ICRP 310 Saudi Arabia 1130 Bangladesh 31 ICTP 263 Singapore 725 Belarus 23 Iran, Islamic Rep. of 933 Slovakia 2086 Belgium 114 Ireland 780 Slovenia 1442 Brazil 22947 Israel 939 South Africa 5174 Bulgaria 3838 Italy 285 Spain 428 Canada 13973 Japan 14174 Sweden 3430 Chile 3122 JINR 6439 Switzerland 2172 China 1254 Kazakhstan 2 Syrian 423 Colombia 407 Korea, Republic of 396 Tajikistan 151 CTBTO 61 Latvia 1033 Thailand 16 Costa Rica 896 Lebanon 3 TFYR Macedonia 110 Croatia 505 Lithuania 234 Tunisia 29 Cuba 127 Malaysia 53 Turkey 1606 Czech Republic 16574 Mauritius 27 Ukraine 132 Denmark 177 Mexico 1025 UK 2507 Egypt 13841 Morocco 41 UN 35 Estonia 952 Netherlands 551 USA 8873 European Commission 736 New Zealand 334 Uruguay 859 CERN 1079 Nicaragua 14 Uzbekistan 37 Finland 6820 Norway 1732 Venezuela 11 FAO 24 Pakistan 32 Viet Nam 51 France 14363 PMs to the IAEA 11 Yugoslavia 15 Georgia 114 Peru 391 External Users 222166 Germany 7 Philippines 88 Internal Users 134100 Greece 46 Poland 1336 Hungary 760 Portugal 43 TOTAL 356266

* Includes staff members of the international organizations co-operating with INIS located at the Vienna International Centre, as well as INIS test and demo registrations provided for conferences and training seminars.

26


Table 9. INIS Database on Internet: Complimentary Access for Universities and Academic Institutes (as of end-2004)

Country Requestsprocessed

Requests fulfilled

Requestsin progress Country Requests

processed Requests fulfilled

Requestsin progress

1 Argentina 14 14 34 Mauritius 2 2 2 Armenia 1 1 35 Mexico 8 3 5 3 Australia 13 13 36 Morocco 10 4 6 4 Austria 11 3 8 37 Netherlands 18 4 14 5 Azerbaijan 1 1 38 Peru 2 2 6 Belarus 1 1 39 Philippines 2 2 7 Belgium 1 1 40 Poland 16 13 3 8 Bulgaria 5 5 41 Portugal 1 1 9 Canada 7 5 2 42 Qatar 1 1

10 Chile 1 1 43 Romania 8 6 2 11 China 4 2 2 44 Russia 13 8 5 12 Colombia 5 1 4 45 Serbia and Montenegro 2 2 13 Croatia 12 9 3 46 Slovakia 1 1 14 Cuba 1 1 47 Slovenia 10 7 3 15 Czech Republic 3 3 48 Sri Lanka 1 1 16 Ecuador 3 3 49 Sweden 4 3 1 17 Egypt 6 3 3 50 Switzerland 2 2 18 El Salvador 1 1 51 Syrian Arab Rep 7 2 5 19 Estonia 3 3 52 Tajikistan 2 2 20 Finland 1 1 53 Thailand 6 3 3 21 France 10 3 7 54 The FYR Macedonia 5 4 1 22 Hungary 7 4 3 55 Turkey 40 14 26 23 India 12 8 4 56 Ukraine 4 3 1 24 Indonesia 7 1 6 57 United Arab Emirates 1 1 25 Iran 4 1 3 58 United Kingdom 5 5 26 Ireland 5 4 1 59 United States of America 14 9 5 27 Israel 6 4 2 60 Uruguay 2 2 28 Italy 8 2 6 61 Uzbekistan 4 3 1 29 Japan 45 43 2 62 Venezuela 1 1 30 Kazakhstan 4 4 63 Vietnam 1 1 31 Kenya 1 1 64 Zambia 2 2 32 Lebanon 2 2 33 Lithuania 3 2 1 TOTAL: 403 250 153

F.2.1 Retrospective enlargement of the INIS Database

Following the recommendation of the Thirty First Consultative Meeting of the INIS Liaison Officers, held in Vienna on 31 March-2 April 2003, the INIS Secretariat contacted the ILO of the USA and received an offer for the development and maintenance of a search interface for the Nuclear Science Abstracts (NSA) of the Energy Citations Database (ECD) for use by INIS users. No funding could be found in 2004 to implement this project.

F.3 INIS Database on CD-ROM

The INIS Secretariat signed a new contract with Ovid for the production of the INIS Database on CD-ROM on a monthly instead of the earlier quarterly basis. The first disc was delivered January 2004, and the timelines of delivery of the monthly CDs to end users has increased significantly. This enhancement has been well received by many subscribers. Total Number of subscriptions in 2004 was 352 in 104 Members.

F.3.1 Free Subscriptions

At the end of 2004, 94 Member States and 8 International Organizations received each two free subscriptions, and 35 IAEA staff members received one copy of the INIS Database on CD-ROM. Additionally, there are five free external recipients through special agreements. The INIS Secretariat has issued 9 ERL Authorization Sheets for free subscribers to the INIS Database on CD-ROM.

27

INIS SECRETARIAT

28

Table 10. 2004 Statistics on the Usage of the INIS Database on CD-ROM and NCL

Country Name / International Organization

No. of search requests / No. of connections

Number of operational SDI queries

Number of NCL full text supplied

Argentina 32162 - 162 Australia > 300* 24* 125 Austria N/U N/U - See Note 21** Bangladesh 50 200 - Belarus 129 21 72 Brazil N/A N/A 1657 Bulgaria 10 - 125 Chile 10 - 38 China 210* 2* 8880 Colombia 50 20 10 Croatia 132 75 75** Czech Republic 0 15 140 Denmark N/U N/U N/A Egypt 3000 1258 790 Estonia 26 - 22 Finland N/U N/U N/A France See Note N/A - See Note 859 - See Note Georgia N/A N/A N/A Ghana 45 - See Note 10 - See Note 32 Germany - - 6+ Hungary 58 N/U N/U India 1500 N/U 750 Iran 3850 10000 1300 Israel N/A N/A ~120 Japan 6539 N/U N/A JINR N/A N/A N/U Korea, Republic of 970 1589 304 Lebanon 105 5 N/U Lithuania 14 N/U N/U Malaysia 63 N/U 4 Mexico 69 420 111 New Zealand 10 48 N/U Norway See Note See Note N/U Pakistan 345 150 1050 Peru 180 31 440 Philippines 15 14 30** Poland 2 1 23+ Romania 2392 20 62 Russia N/U N/U 1301 Singapore N/U N/U N/U Slovak Republic - - See Note Sweden 20 0 73 Syria 687 - 95 Turkey 150 - 400 Ukraine 285 132 N/U USA N/U N/U 25 Uruguay 133 36 10 Uzbekistan 530 180 148

NOTES: 1) Bold figures are estimates provided by the INIS Liaison Officer 2) N/A represents non-availability of statistics while the servers were provided to the users 3) N/U represents country did not use the product 4) - represents no figure provided 5) * These figures do not include searches carried out by end users. They represent the use of the INIS Centre only. 6) ** Provided only on paper 7) + Provided only electronically AUSTRIA: SDI stopped December 2001. FRANCE: The INIS database on CD-ROM is networked in our organisation and available on our Information Portal, we have no details on the usage

except the number of connections: No. of search requests at CEA+INIST is 60,501 (6,200+54,301); No. of hits at INIST is 600,927.

Users can also make themselves their copies from microfiches, there are no statistics on this kind of usage. GHANA: Search requests comprised those handled by library staff. Archival CDs were made available to researchers who preferred to do their own searches on their desktop computers within the Commission. The figure also excludes usage statistics of the CD-ROM deposited at the University of Ghana. NORWAY: The user download and search themselves. No availability of usage statistics. SLOVAK REPUBLIC: 24 persons used INIS NCL. Number of full texts if not registered, only number of persons.


F.3.2 Paid Subscriptions

At the end of 2004, there were 108 paid subscriptions from 25 INIS Member States. Two paid subscribers switched to the INIS Database on Internet. The INIS Secretariat has issued 13 ERL Authorization Sheets for paid subscribers to the INIS Database on CD-ROM.

The original procedure for the production and sale of the INIS Database on CD-ROM was introduced in January 1997, when the product started being distributed directly from the INIS Secretariat in Vienna. Instructions on the distribution options of the product were collected from INIS Members through INIS Technical Note 122 Distribution and sale of the INIS Database on CD-ROM. 101 responses to this Technical Note have been received.

Table 11. INIS Database on CD-ROM Sale Option

Option Number of countries Price Option 1 9 basic 30 + 15% 1 + 10% 1 + more than 15% 0 + 25% 1 + 30% 10 n/a7

Subtotal: 52 Option 2 1 basic 1 + 15% 5 + 20% 1 + 30%

Subtotal: 8 Option 3 39 basic No option8 2

TOTAL: 101 Notes:

Option 1 The ILOs decided to take the responsibility for the distribution and sale of the product within their countries. Option 2 The ILOs decided to delegate the responsibility for the distribution and sale of the product to a designated

agent. Option 3 The ILOs decided to delegate the responsibility for the distribution and sale of the product to the INIS

Secretariat.

7 Information about prices is not available. 8 Two international organizations replied indicating that no sale is expected.

29

INIS SECRETARIAT

Table 12. INIS Database on CD-ROM Paid Subscriptions, December 2004

Countries/Organizations Number of subscriptions Argentina 2 Australia 3 Belgium 2 Canada 2 China 14 Czech Republic 9 Egypt 2 France 6 Germany 6 Hungary 2 India 8 Israel 1 Italy 1 Japan 11 Netherlands 2 Norway 1 Pakistan 3 Russian Federation 8 Slovak Republic 2 South Africa 3 Sweden 6 Switzerland 3 Ukraine 1 United Kingdom 6 United States 4

TOTAL 108 F.4 INIS Atomindex Files via the IAEA FTP Server and on CD-ROM

The INIS Secretariat continued the production of the INIS Output on In-house produced CD-ROM every two weeks. During 2004 16 INIS Liaison Officers were receiving this product.

Table 13. INIS Atomindex on CD-ROM Distribution, 2002–2004 (December)

Year No. Members 2002 17 Brazil, Canada, China, Czech Republic, Ecuador, France, India, Israel, Japan, Korea Rep. of, Morocco,

Mongolia, Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia 2003 16 Brazil, China, Czech Republic, Ecuador, France, India, Israel, Japan, Korea Rep. of, Morocco, Mongolia,

Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia 2004 16 Brazil, China, Czech Republic, Ecuador, France, India, Israel, Japan, Korea Rep. of, Morocco, Mongolia,

Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia

30


Table 14 (Part 1). External Members' Statistics on Usage of INIS Atomindex, 2004

External INIS Members [and Host]

Downloading fequency

Timespan hosted or batch processing

Connect hours

References displayed online

References printed or downloaded

SDI Executions

References printed or downloaded from SDI

NCL Full Text supplied

1 2 3 4 5 6 7 8 9 Argentina - 1970 to present 500 20600 15250 100 100 162 Belarus - Aug 1992 to present - - - 36 1208 72 Brazil bi-weekly - - - - 17030 436103 1657Colombia monthly 1970 to present 500 - - - - 10 Croatia xx - 20 480 480 100 100 75Czech Republic bi-weekly - - - - See Note 140 Egypt weekly 1980 to present 1200 2000 2000 1000 550 790 France bi-weekly 1994 to present n/a* n/a* n/a* n/a* n/a* 859** Germany weekly 1970 to present 47.09* 1289** 2250** 1289** included in 6 6 India - 1970 to present - - - - - 750 Iran - - - - - 10000 5000/6000 1100Israel - 1970 to present - - - - - ~120 Japan weekly 1974 to present 294 789958 included in 5 946 29023 n/a JINR - 1970 to present n/a n/a n/a n/a n/a 0 Korea, Republic bi-weekly - - - - - 304Mexico bi-weekly 1975 to present 6 23 5 420 9920 111 New Zealand weekly 1970 to present n/a 530* 560* 48 486 0 Pakistan bi-weekly 1970 to present 720 1250 17500 1800 15270 1050 Peru weekly 1992 to present 54 540 - 31 - 440 Philippines - - - - - 17 261 30Poland - 1987 to present 12 - 1137 6 1521 23 Romania weekly 1970 to present 40 330 540 0 215 62 Russia - 1970 to present 260 800 250 0 0 1301 Turkey weekly 1997 to present - - more than 300 - - 400 USA weekly See Note* See Note** n/a n/a n/a n/a 25 Uzbekistan - 1975 to present - 20000 800 180 2300 148

NOTES: — no information was provided. n/a statistics not available while the services were provided to the users.

31

INIS SECRETARIAT

N/U represents country did not use the product CZECH REP.: Our SDI processing gave a total of 6416 hits in 2004, which, divided by 15 users and 12 months, gives some 35 hits per user in a month. FRANCE: * Website statistics give only information on number of requests (4300), number of hits (11000) and number of distinct users (710). ** Users can also make themselves their copies from microfiches, there are no statistics on this kind of usage. GERMANY: *Connect hours are based on the online usage for the INIS database and the percentage of INIS information in the total ENERGY database. (See Table14, parts 2 and 3). ** INIS only JAPAN: The number of full text NCL is not available, as INIS NCL is not distinguished from other full text in the statistics. NEW ZEALAND: * Includes SDIs. USA: *1970 to present on DOE/ECD, DOE/IB and Dialog; 1974 to present on ETDEWEB; portions missing on all. **Connect hours not available; the following are customer transactions for the databases containing INIS information; one can assume a portion of these totals would be retrieving INIS records. DOE/ECD: 36,760; DOE/IB: 34,143; ETDEWEB: 334,511. The ETDEWEB totals reflect access by all eligible countries, not just the US. 2003 Dialog statistics showed 18,076 units of access for all eligible countries. Full 2004 stats are not yet in.

Table14 (Part 2). from Germany: Online Usage Statistics for the INIS Database on STN International in 2004

Table 14 (Part 3). from Germany: Online Usage Statistics for the INIS and ENERGY* Databases on STN International in 2004

Country Connect Hours

Online Displays

Offline Prints SDI* Online Orders Country INIS Database

Connect Hours ENERGY Database*

Connect Hours

Total Connect Hours

Austria 0.59 2 0 0 Austria 0.59 0 0.59 Canada 1.4 130 0 0 Canada 1.4 2.5 3.9Finland 0.6 39 0 47 Finland 0.6 3.25 3.85France 7.59 846 0 100 France 7.59 27.09 34.68Germany 21.29 1289 2250 1289 Germany 21.29 25.8 47.09Japan 7.01 1901 6 0 Japan 7.01 0 7.01Netherlands 2.52 157 0 0 Netherlands 2.52 13.36 15.88Norway 0.29 4 0 47 Norway 0.29 0.13 0.42Spain 0.26 0 0 0 Spain 0.26 0.16 0.42Sweden 0.53 3 135 47 Sweden 0.53 1.16 1.69United Kingdom 1.29 698 0 47

for Full Texts resulting from INIS

Database at STN Karlsruhe:

6 (all countries)

United Kingdom 1.29 2.2 4.49Others 0.59 22 0 0 Others 0.59 1.09 1.68INIS Total 43.96 5091 2391 1577 INIS Total 43.96 * Number of SDI profiles in 2004: profiles x 12 … 24 depending on updates Number of SDI prints included

* Statistics are based on the percentage of INIS information in the total ENERGY database

32


33

External Members' Statistics on Usage of INIS Atomindex 2003

External INIS Members [and Host]

Downloading fequency

Timespan hosted or batch processing

Connect hours

References displayed online

References printed or downloaded

SDI Executions

References printed or downloaded from SDI

NCL Full Text supplied

1 2 3 4 5 6 7 8 9 Brazil - - - - - 14927 490849 2237 Germany weekly 1970 to present 58.82* 1309* 2205* 1316* included in 6 0 Mexico bi-weekly 1975 to present 5 19 2 407 8609 104 Philippines - - - - - 21 524 33 Romania weekly 1970 to present 45 180 415 0 180 57 Turkey weekly 1997 to present - - > 300 - - 400

NOTES: — no information was provided. n/a statistics not available while the services were provided to the users. GERMANY: *Connect hours are based on the online usage for the INIS database and the percentage of INIS information in the total ENERGY database. See for a breakdown by country:

From Germany: Online Usage Statistics for the INIS Database on STN International in 2003 From Germany: Online Usage Statistics for the INIS and ENERGY* Databases on STN

International in 2003

Country Connect Hours

Online Displays

Offline Prints SDI* Online Orders Country INIS Database

Connect Hours ENERGY Database*

Connect Hours Total Connect

Hours Austria 0.5 92 0 0 Austria 0.5 0 0.5

Belgium 1.54 80 0 0 Belgium 1.54 1.21 2.75 Canada 1.34 17 0 0 Canada 1.34 1.37 2.71 Finland 1.6 85 0 49 Finland 1.6 2.32 3.92 France 5.47 324 56 230 France 5.47 23.33 28.8 Germany 29.57 1309 2205 1316 Germany 29.57 29.25 58.82 Japan 7.71 3858 0 0 Japan 7.71 0.81 8.52 Netherlands 0.87 33 82 40 Netherlands 0.87 10.05 10.92 Norway 0.62 1 0 47 Norway 0.62 0.1 0.72 South Africa 1.41 0 253 141 South Africa 1.41 0 1.41 Spain 0.34 0 0 0 Sweden 0.66 1.05 1.71 Sweden 0.66 3 134 48 Switzerland 0.25 0.55 0.8 Switzerland 0.25 5 0 0 United Kingdom 1.94 4.32 6.26 United Kingdom 1.94 825 0 47 ESA/EINS Gateway 6.02 0 6.02 ESA/EINS Gateway 6.02 147 0 0

for Full Texts resulting from INIS Database at

STN Karlsruhe: 0

(all countries)

Others 0.82 0.21 1.03 Others 0.82 117 0 0 INIS Total 74.76 INIS Total 60.66 6896 2730 1918 * Number of SDI profiles in 2003: profiles x 12 … 24 depending on updates Number of SDI prints included

* Statistics are based on the percentage of INIS information in the total ENERGY database


34

2003 Statistics on the usage of the INIS Database on CD-ROM and NCL

Country Name/ International Organization

Number of search requests handled

Number of operational SDI queries

Number of NCL full text supplied

Brazil N/A N/A 2237 France See Note See Note - Germany N/A N/A 0 Mexico 89 407 104 Philippines 12 16 33** Romania 881 15 57 Turkey 300 - 400 NOTES: 1) Bold figures are estimates provided by the INIS Liaison Officer 2) N/A represents non-availability of statistics while the servers were provided to the users 4) - represents no figure provided 6) ** Provided only on paper FRANCE: The INIS database on CD-ROM is networked in our organisation and available on our Information Portal, we have no details on the usage except the number of connections 6309: No. of search requests at CNRS is 180,194. No. of hits at CNRS is 333,000.

F.5 INIS Non-Conventional Literature

F.5.1 Ad-hoc orders

External distribution Table 15. INIS NCL Ad-hoc Orders — External Distribution

Year 1998 1999 2000 2001 2002 2003 2004 Reports supplied 882 701 492 513 568 874 669

In-house distribution

In 2004 Knowledge Preservation Group converted into electronic form and supplied 702 documents to IAEA staff and meetings participants. All IAEA staff can access to all NCL electronic documents directly from the INIS NCL Server.

F.5.2 Yearly subscriptions to INIS NCL on CD-ROM

Table 16. INIS NCL on CD-ROM — Subscriptions 1998–2004

Orders 1998 1999 2000 2001 2002 2003 2004Free 31 42 44 49 53 56 57Paid 11 11 7 8 8 8 7

INIS continued to provide the Physics Library of Vienna with one cost free set of NCL on CD-ROM.

F.5.3 Prices

In 2004, prices for NCL on CD-ROM were:

• NCL on CD-ROM: € 40,00 per CD for the entire collection, and € 50,00 for a single CD-ROM. • Ad-hoc orders: € 7,00 per report (€ 3,50 for developing countries).

F.5.4 Cost recovery in US$

Table 17. INIS NCL — Cost Recovery (in US $) 1997–2004

Year 1997 1998 1999 2000 2001 2002 2003 2004 Total 1997-2004CD-ROM 22,880 16,480 22,000 13,521 9,840 7,680 13,795 13,521 129,717AD-HOC 5,757 4,758 3,430 2,350 2,393 3,060 3,404 2,236 27,188Other 4,775 4,260 59 5,286 5,293 12,121 0 0 31,795 Total 1997–2004 188,500


F.6 INIS NCL Production

In 2004, the Knowledge Preservation Group (former INIS Clearinghouse) processed 10,675 NCL documents and produced 19 CD-ROMs (20% decrease over 2003). Over 70% of documents has been submitted in Acrobat (PDF) format.

F.7 Microfiche imaging

The Knowledge Preservation Group has continued digitising the INIS NCL microfiche archive in accordance with the schedule of the project started in 2002 and digitised in 2004 12,979 NCL documents (618,563 pages).

In addition the INIS Secretariat in co-operation the French INIS National Centre digitised 1,012 old CEA-R reports and 514 documents were added to the INIS Database and as well as to the INIS NCL Collection.

F.8 Topical subsets of INIS Information Resources The INIS Secretariat started the production of topical sets one on “Legislations” and another on “INIS” from the INIS Database and the INIS NCL collection.

F.9 Knowledge Management and collaboration with other IAEA sections

The Knowledge Maintenance Group (KMG) was created in 2004. It responsibilities include developing, managing and implementing knowledge management tasks, primarily for the IAEA Department of Nuclear Energy. In addition, some of the Agency’s cross cutting activities in the area of knowledge management are also vested with the group.

The KMG builds on the tradition of the International Nuclear Information System (INIS) which has been the custodian of the world’s published nuclear literature since 1970. While the INIS Unit continues very successfully to index, classify and preserve publications of the Agency and Member States, the KMG extends and generalizes the mandate to manage nuclear information of the newly created INIS & Knowledge Management Section beyond the realm of printed media to include elements of corporate knowledge management.

During its first year of operation in 2004, the KMG has worked to extend INIS’ traditional role towards Internet based information resources, and has developed new approaches to interpersonal knowledge management.

The IAEA Nuclear Knowledge Desk has entered full routine operation. It is now accessible via the ‘Contact Us’ link on IAEA.org or directly via http://www.iaea.org/km/nkd/index.html. This facility is intended for students and professionals in nuclear and nuclear related fields. Users of the service who submit queries concerning nuclear R&D and applications will be put into contact with an expert on the relevant subject or will receive a reply from the Nuclear Knowledge Desk, as appropriate.

The Find-an-Expert Facility (http://www-fae.iaea.org/index.cfm) enables users to search recent entries to the INIS data base of scientific publications for authors in the nuclear field, and thereby to identify experts who are presently active in a given subject domain.

Internal collaboration if focusing on the Nuclear Power Technology Development Section, the Department of Nuclear Safety and the Division of Information Technology. Subjects covered are the knowledge preservation in the domains of fast reactors, accelerator driven systems and gas cooled reactors as well as the creation of a nuclear knowledge portal.

In this work context, the KMG contributed substantially to the IAEA Fast Reactor Knowledge Preservation Initiative. A product this initiative to establish a comprehensive, international inventory of fast reactor data and knowledge was the publication of a CD-ROM with technical and scientific documents describing research, development and operating experience gained with the KNK-II experimental fast reactor from 1965 to 2002.

G. Promotion, Information and Other Services G.1 Promotion and Information

The INIS Secretariat continued the production of different printed and electronic promotional materials to distribute at training events, exhibitions, seminars and conferences, and to be used by INIS Liaison Officers for their own promotional activities and ad-hoc distribution. New promotional materials in 2004 included the

35

http://www.iaea.org/km/nkd/index.html

http://www-fae.iaea.org/index.cfm

INIS SECRETARIAT

following:

• Printed materials • leaflet on access to the INIS Database on Internet, March 2004; • leaflet on access to the INIS Database on CD–ROM, July 2004.

• On CD-ROM • A series of 3 promotional CD-ROMs containing selected records from the INIS Database and

their corresponding INIS NCL was produced and distributed to participants at a number of conferences held in Europe.

• Other • INIS promotional pencil, August 2004.

The INIS Secretariat continued its activities to assist Liaison Officers in their promotion of the System within their national boundaries. In one of these activities, information was collected on selected meetings held in 65 Member Sates and sent, together with promotional materials, to the ILOs of the country where the meetings were held. To further assist Liaison Officers, the INIS Secretariat distributed a toolkit entitled Using meetings for INIS Outreach and Promotion. A second toolkit entitled How to identify INIS potential users was also prepared and distributed towards the end of the 2004. Both toolkits are available in the INIS Members’ Area of the INIS Web site.

In 2004, the INIS Secretariat assisted 33 Member States in promoting the System and fulfilled 59 requests for promotional packages. Existing promotional material was reprinted in 2004 to fulfil the demand from Member States.

• Presenting INIS –Arabic version – 2001 • Presenting INIS – English version • Presenting INIS – Spanish version • INIS Mouse pad • INIS Notepad

The video-clip Introduction to INIS was updated to show the current membership and reflect the new IAEA visual identity. It was made available on CD-ROM and on the INIS Web site.

Updated INIS information was sent to publishers of various database directories, including the Gale Directory of Publications and Broadcast Media and Ulrich’s Periodicals Directory.

G.1.1 INIS Promotional Activity at Selected In-House IAEA Meetings

INIS promotional material was distributed to more than 1830 participants attending 82 small meetings which took place at the Vienna International Centre. This included advisory groups, research co-ordination meetings and technical committee meetings. This material was also distributed to 780 participants attending four conferences and symposia sponsored by the IAEA and held in Europe.

G.1.2 Activities for the 48th IAEA General Conference and other international events

As was done in previous years, the INIS Secretariat invested resources in the promotion of INIS during the 48th IAEA General Conference held in Vienna in September 2004. The INIS Secretariat designed a new stand and panels which were used during this week-long event, as well as during the International Conference of Nuclear Knowledge Management, held in Saclay, France, also in September 2004. The stand was operated by INIS staff and had a high number of visitors during both events. A complete set of INIS promotional material was made available to the visitors.

G.1.4 INIS Output Products and Services

The Capacity Building and Liaison Group received and responded to a steady flow of e-mail, faxes and other communications from Member (and non-Member) States requesting information on INIS and its products and services.

The Internet Directory of Nuclear Resources (formerly called the INIS Web Services) has been maintained and extended by the KMG in 2004. It consists of a database of annotated links to Web sites on the Internet that are related to various fields of nuclear science and technology and the IAEA’s work, and is available at http://www.iaea.org/inis/ws/index.html. The Directory enjoyed continued and increasing popularity in 2004, scoring up to a quarter million page downloads per month.

36

http://www.iaea.org/inis/ws/index.html


G.2 INIS Secretariat’s Email Addresses

[email protected] General enquiries [email protected] INIS input files [email protected] Enquiries about INIS output products and services [email protected] Enquiries about the INIS NCL and all related topics

G.3 INIS Electronic Information Exchange

The INIS Secretariat continues to make available from the IAEA FTP Server the latest updates of INIS Atomindex and all software related to INIS activities. Updates to INIS Atomindex are loaded on a weekly basis, with a biweekly compilation of the last two issues. INIS Liaison Officers who have requested to be notified are sent an e-mail to alert them of the availability of each new file.

INIS Liaison Officers can also transfer their input files directly to their subdirectory in the INIS input directory on the FTP server. When they do so, they should also send an e-mail notification to the INIS Secretariat.

H. OECD/NEA Data Bank’s Computer Program Service to Non-OECD Members Through IAEA H.1 Introduction

As part of the co-operative arrangement between IAEA and OECD/NEA, the NEA provides its computer programs to IAEA Member States that are not Members of OECD. The liaison function between OECD/NEA, IAEA and Member States is vested in the INIS Secretariat.

The agreement takes the following forms: assisting new organisations to participate in the Computer Program Service; publicising OECD/NEA benchmarks, conferences and seminars to these and other organisations; nominating their scientists to attend and channelling the participation forms to OECD/NEA. Based at Issy-les-Moulineaux (France), the Computer Program Service serves scientific users authorised by Member States and belonging to over 500 organisations: national laboratories, universities, and safety authorities.

NEA Data Bank services are financed by contributions from the Data Bank’s Member States, and no direct service charge is made to users.

In general 10 - 20 % of the total activity is due to the non-OECD countries.

H.2 Acquisition of New Programs

In 2004 10 computer packages out of a total of 78 were received from non-OECD Members. This is less than in 2003, but consistent with the long time average over the last years. For comparison 31 programs had been received out of 107 in the year 2003. The contributing countries are shown in Table 21.

Table 21. Non-OECD Members Contributing Computer Programs in 2004

Contributor (non-OECD Member)

Number of programs

Serbia-Montenegro 1 Ukraine 3 IAEA 6 Total 10

H.3 Distribution

In all, 1060 packages out of a total of 5318 were distributed to 31 non-OECD Member States and IAEA. This is much more (+30 %) than the 2003 year figures of 812 packages out of 4441. This increase of distributions is partly due to the Workshop on Nuclear Reaction Data and Nuclear Reactors: Physics, Design and Safety organized every two years by the Nuclear Data Section of the IAEA and the International Centre

37

INIS SECRETARIAT

for Theoretical Physics (ICTP).

Table 22 shows the number of programs sent to each non-OECD Member State that placed requests in 2004. Table 22. Computer Programs Dispatched to non-OECD Members in 2004

Requester (non-OECD Member)

Programs Requester (non-OECD Member)

Programs

Algeria 2 Kenya 10 Argentina 122 Malaysia 1 Bahrain 1 Morocco 1 Bangladesh 2 Nigeria 15 Belarus 2 Pakistan 1 Brazil 8 Peru 2 Bulgaria 147 Poland 27 Cameroon 4 P.R. of China 59 Costa Rica 1 Romania 139 Croatia 6 Russian Federation 275 Egypt 6 Serbia and Montenegro 70 Ghana 10 Slovenia 1 India 35 South Africa 18 Indonesia 11 Syria 2 Iran Islamic Republic 2 Ukraine 18 Israel 2 IAEA 60 Total 1060

The number of programs distributed originating in non-OECD Members during 2004 was 236, representing as well an increase comparing to the 205 programs distributed in the year 2003. Table 23 shows the details.

Figure 12 shows the evolution over time of program distribution. Table 23. Computer Programe Originating in non-OECD Members Distributed in 2004

Originator (non-OECD Member)

Number of Programs

Algeria 1 Argentina 9 Brazil 1 Chile 1 Cuba 1 Ex East Germany 1 India 4 Myanmar (Burma) 2 Pakistan 5 Poland 1 P.R. of China 2 Romania 7 Russian Federation 34 Serbia and Montenegro 6 Slovenia 31 South Africa 1 Ukraine 15 IAEA 114 Total 236

38


0

1000

2000

3000

4000

5000

6000

1964

1967

1970

1973

1976

1979

1982

1985

1988

1991

1994

1997

2000

2003

TOTALNON-OECD

Figure 12. OECD/NEA Data Bank: Evolution in Time of Program Distribution

I. Capacity Building: Technical Cooperation and Training The INIS Secretariat continued to cooperate wit the Department of Technical Co-operation to fulfill requests form INIS Member States. Two national INIS project have been under implementation, and several fellowship requests and scientific visits were evaluated and host countries were identified. One new Member State joined INIS, Botswana, as a result of cooperation with TC .

I.1 Fellowships and Scientific Visits

During 2004 fourteen staff members from national INIS centres got different types of training. Twenty seven individuals representing seventeen Member States had introductory visits to the INIS Section and provided with information about the benefits of the system and its products and services

I.2 IAEA Technical Co-operation Projects

The implementation of the two INIS national projects , one for Azerbaijan and one for Tajikistan, started early in 2003 and continued throughout 2004. Two new national projects were evaluated and implementation will start 2005.

National Project Project No. Title Status Azerbaijan AZB/0/002 Establishment of INIS Centre Active Tajikistan TAD/0/002 Establishment of INIS Centre Active Egypt EGY/0/017 Upgrading the National Information and

Documentation Centre of the Egyptian Atomic Energy Authority

Starting 2005

United Republic of Tanzania UTR/0/004 Establishing an International Nuclear Information System Centre

Starting 2005

I.3 Distance Learning The INIS Distance Learning Program was kept available by the KMGroup during 2004. Nine new students signed up for the on-line training program, bringing the total number of registered users to 92. The usage of the DLP Program, whose contents were not updated in 2004, decreased in 2004 by more than a factor of two as compared to 2003.

I.4 IAEA Staff Training No training seminar was provided during 2004.

39

INIS SECRETARIAT

J. INIS-NKM Systems Development and Support April 2004-April 2005 J.1 INIS-NKM Systems Development and Support

The Systems Development and Support Group has successfully supported all production systems and ensured the smooth operation of INIS during 2004. Modernization of all systems is progressing and should be complete by the end of the year.

J.2 Highlights

J.2.1 Input and distribution

New utilities and converters to handle electronic records received from journal publishers were developed.

An online system to support submission of input and distribution of updates through HTTP and WebDAV is under construction. Deployment is planned for May 2005.

J.2.2 Records and full-text processing

The new INIS processing system is in place and running in parallel with old system. Records are stored and updated in a new repository in XML format. The new validation and correction process is under testing.

The full integration of the CAI system in the quality control process is being completed.

J.2.3 INIS Web Database

Migration of INIS Database on the Internet (BASIS) to a new platform is completed. Both old and new systems will run in parallel for the months to come. The new system , in addition to better performances, offers a number of new features, such as support for a multilingual interface, direct online controlled access to full text, full text search, multilingual dictionary for full text search, user profiles, notification, etc.

A pilot system based on CONVERA RetrievalWare — the technology used for the CAI system — is in preparation to evaluate this new search engine for access to the INIS Database and the NCL full text.

J.2.4 Nuclear Knowledge Management

A new Livelink system has been deployed to support the launch of a departmental corporate knowledge portal. A platform is being prepared to support a new ‘Spiderware’ project that will be used to crawl and capture relevant information available on the web.

J.3 Issues

A solution to replace INISIR software is being investigated and will be presented at the Meeting. The development of the new online capture system are still pending.

The volume of system maintenance work carried out by IT staff is still too high. The planned overall architecture for the new systems, with adequate recovery procedures and backup systems, needs to be finalized as soon as possible.

40


K. Actions on Recommendations of the Thirty First Consultative Meeting of the INIS Liaison Officers, Vienna, Austria, 31 March–2 April 2003 The Liaison Officers:

Agenda Item 3 — INIS Review of operations for 2002

1. recommended that the INIS Secretariat add an alert service to the Members Area of the INIS Web Site to inform INIS Members and users of changes and additions;

Action: Done

2. asked the INIS Secretariat to make available on the Members Area of the INIS Web Site the Action Plan prepared in response to the INIS Programme Evaluation once it is approved by the Director General of the IAEA;

3. urged INIS Members to pay special attention to scientific and technical documents on radiation protection and contamination, both in conventional and non-conventional literature, and to ensure their complete coverage in INIS;

4. acknowledge and appreciated the work done by the Subject Control Unit during 2002 in recovering the backlog of electronic journal records, and recommended that the capacity of the Unit be strengthened;

5. congratulated the INIS Secretariat on its work and achievements in 2002 and approved the INIS Review of Operations for 2002;

6. asked the INIS Secretariat to inform Members, in an appropriate way, on the INIS programme and budget proposal for 2004-2005 when it is formally approved;

Agenda Item 4 — Information Items

Agenda Item 4.1 Acquisition of electronic records and voluntary input

7. acknowledged and appreciated the efforts of the INIS Secretariat and the Members who contributed voluntary input during 2002, and urged all Members to participate in this task;

Action: Voluntary Contributions from Member Stated have been delivered: 4907 records in 2003 and 6564 records in 2004; In total, there have been 19272 records voluntary contributions from Member States in the years 2000–2004 [See Status Report E.1.2 and Agenda Item 4.3]

Agenda Item 4.2 INIS NCL full text online access implementation (TN 166)

8. acknowledged and supported the continuing effort of the INIS Secretariat to make available online the full text of the NCL documents, when authorisation to do so has been confirmed by the Members who supplied the documents;

Action: See Agenda Item 4.2. INIS Full Text Resources and Online Access

9. agreed to send to the INIS Secretariat, if they haven’t yet done so, information on the availability and access conditions for the document supplied by their Centre;

Action: All information received can be found at the end of the discussion papers in Appendix 1 — 4.2. INIS Full Text Resources and Online Access: List of INIS Centres Authorisations for Online Access to the NCL Documents They Submitted. Member are encouraged to verify the accuracy of their information, and correct/provide it if they have not already done so.

Agenda Item 4.3 CD-ROM Product Development

10. congratulated the INIS Secretariat for the successful completion of negotiations to produce the INIS Database on CD-ROM on a monthly basis;

Agenda Item 4.4 Computer-Assisted Indexing

11. supported the continuing work on the acquisition of a computer-assisted indexing system, and asked the INIS Secretariat to keep Members informed on developments;

Action: See Agenda Item 4.1 and 8.

Agenda Item 4.5 INIS Systems Developments

12. commended the INIS Secretariat for the progress so far and strongly supported the redevelopment of the

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INIS systems; Action: Redevelopment nearing completion.

Agenda Item 4.6 Thesaurus maintenance and translation

13. congratulated the INIS Secretariat and the INIS Members working on the translations of the Joint Thesaurus, and supported the decision of the INIS Secretariat to give priority to the six official UN languages;

Action: In progress. Updated translations were received from the INIS Centre in France (French), Germany (German), Russian Federation (Russian) and Spain (Spanish). The Chinese INIS Centre is completing a full translation in Chinese (including a transliteration of the text and all scope notes). The INIS Centre of Syria has completed the translation in Arabic; it is being revised. The INIS Secretariat has developing the specifications for a Thesaurus Management System that will support all languages.

Agenda Item 4.7 INIS Consortium for Online Access to IOPP Journals

14. acknowledged the co-ordinating work of the INIS Secretariat in obtaining a consortium offer from the IOPP, and asked the INIS Secretariat to consider its results as a basis for decision upon similar agreements with other publishers;

Action: No other agreement considered. However, the IAEA Library, as part of its renewed mandate, has started work on the creation of an International Nuclear Library Network with a Nuclear Library Consortium. See discussion item 4.6. The formation of an International Nuclear Library Network (INLN).

Agenda Item 5 — Discussion Items Agenda Item 5.1 INIS NCL— Direct Access to Full Text: Status, Developments and Consequences Agenda Item 5.2 Computer-Assisted Indexing and Taxonomies

15. agreed that the implementation of a computer-assisted indexing system may benefit from the development of a taxonomy;

16. asked the INIS Secretariat to start work on such development with existing Members of the Sub-group on Computer-assisted Indexing and raise this issue at the next Joint Technical Meeting; and recommended that INIS Members be consulted on their support for the utilisation of such a taxonomy via a Technical Note;

Action: See Agenda Item 4.1 and 8.

Agenda Item 5.3 INIS contribution to the Agency’s Nuclear Knowledge Programme

17. supported the creation of a directory of INIS knowledge experts to assist Members in co-ordinating knowledge preservation activities in Member States;

18. agreed to participate in an official survey by the IAEA in order to prepare an inventory of nuclear knowledge activities in Member States. This survey will provide the Agency with information on Member States activities in nuclear knowledge maintenance and preservation;

Action: Done

Agenda Item 5.4 Acquisition policy for core journals

19. fully supported the INIS Secretariat in its effort to recover the backlog and ensure a sustained coverage of core journals literature through the acquisition of electronic records from publishers;

Action: See Agenda Item 4.3

20. urged INIS Members to continue to assist the INIS Secretariat in this effort with their voluntary contributions to upgrade the electronic records;

Action: Done

21. endorsed the INIS Secretariat initiative to recover conference literature missing from the INIS System; Action: Concept and specifications have been developed, implementation pending

22. asked that the INIS Secretariat develop a questionnaire to send to all INIS Members to ascertain how conferences are covered in Member States or Organisations, and requested that the scope and selection rules for conferences be reviewed by the Joint Technical Committee to establish recovery priorities;

Action: Pending implementation of conference authority.

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Agenda Item 5.5 Development of localised (multilingual) interfaces and documentation for INIS products

23. requested that the INIS Secretariat prepare a Technical Note outlining an approach to develop multilingual components for the INIS System;

Action: Done

24. asked the Secretariat to co-ordinate the efforts of INIS Members to develop the various languages versions to these components;

Action: Done

25. agreed that representatives of Member States representing all six UN official languages (Arabic, Chinese, English, French, Russian and Spanish) join a newly formed workgroup to be convened by the INIS Secretariat in support of these activities. Membership will be open to all Members;

The Members from Argentina, Chile, China, Egypt, France, Lebanon and the Russian Federation already agreed to join the workgroup Action: See agenda item 4.4. Multilingual support in INIS products

Agenda Item 5.6 Retrospective enlargement of the INIS Database

26. welcomed and supported the proposal to provide INIS users with access to the valuable information contained in the Nuclear Sciences Abstract (USA), the Referativnyj Zhurnal (Russian Federation), and other national historical information systems;

27. urged the INIS Secretariat to provide as soon as possible hyperlinks to the NSA Database hosted by OSTI; welcomed the offer from the US Member to send a proposal on how to access or integrate their information with INIS, and asked the Russian Member to send a similar proposal, in order to understand the level of effort required for such an enlargement;

Action: The INIS Secretarial provided hyperlinks to the NSA Database through the INIS Members’ Area. Discussions with the ILO of the USA resulted in an offer to prepare a filtered link to the NSA Database. As no funds were available in 2004, it is planned to try to implement this filter during 2005.

Agenda Item 5.7 US experiences with harvesting and distributed searching technologies

28. appreciated the presentation from the US Member on their experience on harvesting and distributed search technologies;

29. asked the INIS Secretariat to work with the US Member and other partners to further explore the use of these technologies for a Nuclear Knowledge Portal;

Action: See 26 above.

Agenda Item 5.8 INIS Membership Arrangements

30. recommended the creation of an Ad-hoc Consultative Group on the Modernization of the INIS Membership Arrangements;

31. requested that the INIS Secretariat prepare terms of references and work with the Group to prepare a proposal to modernize the INIS Membership Arrangements to be discussed with and formally approved by INIS Members (see also recommendation 30);

Action: Done. See Agenda Item 5.1. The new ‘Arrangements for the International Nuclear Information System’: ILOs feedback and discussion on proposed changes

Agenda Item 5.9 Hosting of the INIS Database on the Internet

32. congratulated the Member from the Republic of Korea on their successful project to host the INIS Database on the Internet;

33. appreciated the view of the INIS Secretariat who saw this activity within the context of other IAEA activities in knowledge preservation and information management;

34. requested that a policy on INIS Database access in different regions be addressed and incorporated into modernized INIS Membership Arrangements (see recommendation 27).

Action: No action so far.

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INIS Progress and Activity Report 2004

Documents

Transcript of INIS Progress and Activity Report 2004