INGHAM COUNTY BOARD OF COMMISSIONERSingham.org/bc/ASP/040601.pdf · Facilities Department -...

CHAIRPERSON COUNTY SERVICES COMMITTEEVICTOR G. CELENTINO CHRIS SWOPE, CHAIR MARC THOMAS VICE-CHAIRPERSON DEBBIE DE LEONDEBBIE DE LEON CURTIS HERTEL, JR. MICHAEL SEVERINO VICE-CHAIRPERSON PRO-TEM JOHN NEVINRANDY SCHAFER

INGHAM COUNTY BOARD OF COMMISSIONERSP.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE COUNTY SERVICES COMMITTEE WILL MEET ON TUESDAY, JUNE 1, 2004 AT 7:00P.M. IN THE PERSONNEL CONFERENCE ROOM, (D & E) OF THE HUMAN SERVICESBUILDING, 5303 S. CEDAR, LANSING.

AgendaCall to OrderApproval of the May 18, 2004 Minutes and May 18, 2004 Closed Session Minutes Additions to the AgendaLimited Public Comment

1. Boards/Commissions Presentations a. Youth Commission Interviewsb. Housing Commission Appointmentc. Equal Opportunity Committee Appointmentd. Women’s Commission Interviews

2. Economic Development Corporation -Resolution Authorizing the Submission of aCommunity Development Block Grant Business Loan Project Application in the Amountof $500,000 to Advance the Neogen Corporation Economic Development

3. Register of Deeds - Resolution Amending the Register of Deeds Automation Fund andApproving a Contract with I2Integration, Inc.

4. Parks Board - Resolution Authorizing an Appropriation of up to $25,000 for the SurveyCosts for the Lake Lansing Trail

5. Fair Board - Resolution Conditionally Authorizing a Lease of a Portion of the InghamCounty Fairgrounds to the City of Mason

6. Health Department - Resolution to Authorize a Public Health Nursing Letter ofUnderstanding with the Ingham Intermediate School District

7. Facilities Department - Resolution Awarding a Contract to Dietz Janitorial Service forCleaning Services at the Human Services Facility, the Grady Porter Building/VeteransMemorial Courthouse, and Willow Clinic

8. Human Resources Department - 2004 First Quarter Labor Force Statistic Report

9. Board of Commissionersa. Resolution Designating June 12, 2004 as “Lesbian, Gay, Bisexual and Transgender

Pride Day” in Ingham Countyb. Resolution Regarding Great Lakes Water Withdrawals and Exportsc. Presentation - Dave Dempsey, Michigan Environmental Council (10 minutes)

Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONICPublic Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING

The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearingimpaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individualswith disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilitiesrequiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: InghamCounty Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Boardof Commissioners may be in attendance at this meeting.

Meeting Information is also available on line at www.ingham.org

COUNTY SERVICESMay 18, 2004

Minutes

Members Present: Marc Thomas, Debbie DeLeon, Curtis Hertel, Mike Severino, John Nevinand Board Chairperson Victor Celentino

Members Absent: Chris Swope

Others Present: Jerry Ambrose, Harold Hailey, Bob Moore, Christine Timmon, GeneWriggelsworth, Don Reisig, Tim Perrone, Diane Holman and others

The meeting was called to order by Vice Chairperson Thomas at 7:04 p.m. in the PersonnelConference Room of the Human Services Building, 5303 S. Cedar, Lansing.

Approval of the May 4, 2004 and May 4, 2004 Closed Session MinutesMOVED BY COMM. DELEON, SUPPORTED BY COMM. HERTEL, TO APPROVE THE MAY4 MINUTES AS AMENDED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Swope

MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DELEON, TO APPROVE THE MAY4 CLOSED SESSION MINUTES AS AMENDED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Swope

Additions to the AgendaResolution Regarding Great Lakes Water Withdrawals and Exports

Limited Public CommentMs. Timmon addressed the Committee regarding its interview of an applicant for a Countycommission. She then spoke about her concerns relating to Closed Sessions and the Friend of theCourt.

MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. HERTEL, TO APPROVE ACONSENT AGENDA FOR THE FOLLOWING ITEMS:

2. Parks Board1. Resolution to Accept a $25,000 Donation from the Estate of Albert A. White for

Improvements to Lake Lansing Park-North2. Resolution Amending the 2001 Ingham County Parks Facility Master Plan

5. Controller’s Office - Resolution Authorizing a Budget Adjustment to Purchase aReplacement Courier Van in 2004

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Swope

MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. HERTEL, TO APPROVE THEITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent:

Comm. Swope

1. Boards/Commissions Interviewsa. Historical Commission Interviews

The Committee interviewed Judith Silsby and Jim MacLean for positions on the HistoricalCommission.

MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DELEON, TO RECOMMEND THEAPPOINTMENT OF JUDITH SILSBY AND JIM MACLEAN TO THE HISTORICALCOMMISSION. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Swope

2. Housing Commission Interviews

The Committee interviewed Debra Voss and Katy L. Brown for a vacancy on the HousingCommission.

The Committee did not take any action on this item this evening because there were two applicantsfor one vacancy. The Committee would discuss this item further before making a recommendation.

3. Circuit Court/Family Division - Friend of the Court - Resolution Authorizing Amendmentsand Contingency Fund Appropriation to the Circuit Court/Family Division - Friend of theCourt Budget

Mr. Reisig explained the Friend of the Court budget shortfalls in 2003 and 2004 are due toreductions in incentive funding from the State of Michigan. The shortfalls are not due to the Court’soverspending. The Court believes the incentive revenue decrease will create a structural shortfallof approximately $200,000 in the FOC budget for this and future years. Additional reductions infunding for 2004 will result from a reduction in CRP reimbursement of $117,086 for MIS services(the result of Maximus over-billing for such services in prior years), and a $20,000 reduction instatutory fees because of the Court’s inability to “prioritize” their collection due to limitationsengendered by our conversion to the MiCSES system.

Mr. Reisig’s April 21, 2004 memorandum to Mr. Ambrose outlines the Court’s proposed reductionsfor 2004 in order to partially offset the above shortfall of $337,086. The reductions include: theRestructuring of the Parenting Time Program; the Reduction of MIS Office Equipment ServiceCharge; the Reduction in Postage and Computer Supplies line items and Reduction in PersonnelCosts Due to Staff Attrition. These reductions will result in lowering the FOC General Fundshortfall by $157,908. However, even with these reductions, the Court anticipates a deficit of$179,178 for 2004.

Mr. Reisig further explained the reduction in incentive funding is a statewide issue and does notreflect a “sub par” performance on the part of Ingham County FOC. The change in FOC collectionshave exceeded the state average in each of the last three fiscal years.

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Mr. Ambrose distributed Friend of the Court Net GF Cost informational sheets to the Committeefor their review. A separate Resolution will be submitted to the Finance Committee and the Boardmeeting requesting to replenish the Contingency Fund. This issue will be more thoroughlyexplained during the Finance and Board meetings. However, if the Board does not approve thereplenishment, the FOC will not receive the funds it has requested.

The Committee discussed this issue further. Mr. Reisig explained the Parenting Time position willbe recreated in another form so that it will be reimbursed by the State. The Court is proposing toeliminate one position, transfer one position and to restructure duties as outlined in Mr. Reisig’smemorandum.

Mr. Reisig addressed Comm. Severino’s questions regarding video equipment in the courtroom.A State Administrative Order addresses this issue for every court in this State.

MOVED BY COMM. HERTEL, SUPPORTED BY COM. DELEON, TO APPROVE THERESOLUTION AUTHORIZING AMENDMENTS AND CONTINGENCY FUNDAPPROPRIATION TO THE CIRCUIT COURT/FAMILY DIVISION - FRIEND OF THE COURT.MOTION CARRIED UNANIMOUSLY. Absent: Comm. Swope

2c. Parks Board - Discussion Item - Michigan Commission on Law Enforcement Standards(MCOLES) Certification for County Parks Officers

Mr. Perrone, Corporate Counsel, stated his letter of May 13, 2004 is an update to his letter ofFebruary 15, 2004. This letter was distributed to the Committee. The previous letter advised theCommittee that the Michigan Commission on Law Enforcement Standards (MCOLES) isundertaking a State-wide review of all certified law enforcement officers. This review is to ensurethat all certified law enforcement officers meet the statutory requirements for certification, includingbeing regularly employed by a law enforcement agency.

MCOLES has determined the Ingham County Park Police are not regularly employed by a lawenforcement agency, and there is no direct statutory authorization for the Parks Board as currentlystructured under 1917 PA 156 to employ law enforcement officers. The County Parks officers arecurrently being certified pursuant to a Stipulation and Order entered into between Ingham Countyand the State Police in 1990.

Mr. Perrone further explained the Attorney General and MCOLES have indicated they will seek todissolve the 1990 Stipulation and Order. If this happens, the County Parks Officers would no longerbe certified, unless:

1. The Parks Officers are employed directly by the Sheriff;2. The Sheriff’s Office takes over responsibility for law enforcement in County Parks;

or3. Ingham County restructures the Parks Board under 1965 PA 261, which expressly

allows a Parks Board to employ law enforcement officers.

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Since the Parks Officers serve seasonally or part-time, the first two options would have significantdrawbacks. The third option has political ramifications. The 1965 Act requires the Parks Board tohave ten members, at least four of whom must be public officials, i .e., a road commissioner, thedrain commissioner, the chair of a planning commission and one County Commissioner. The Boardof Commissioners has the discretion to appoint the remaining six members of the Parks Board, twoof whom could be County Commissioners. As restructured, the Parks Board would remain underthe “general control” of the County Board.

Mr. Perrone stated MCOLES held a special meeting on April 29, 2004 in Lansing. During thismeeting, MCOLES outlined its actions since 1998 to bring all affected agencies in line with itsinterpretation of the MCOLES statute with regard to the requirement that a certified lawenforcement officer be regularly employed by a “law enforcement agency.” At the end of the April29 meeting, MCOLES adopted a motion to cease recognition of the certification of officersemployed by public entities that are not “law enforcement agencies.” This decertification is to occuron September 15, 2004. Public entities must restructure their agencies to conform with MCOLES’interpretation of the MCOLES Act.

A presentation has also been made by a representative of the Attorney General regarding proposedlegislation that would authorize a County or multi-jurisdictional entity to create a law enforcementagency and to employ certified law enforcement officers, with the approval of the Sheriff and theProsecutor, upon their determination that the proposed law enforcement agency is needed to assureadequate public safety. A law enforcement agency created under this proposed legislation alsorequires the creation of a law enforcement agency oversight committee. Proposed HB 5907 wouldamend the MCOLES Act to broaden the definition of “law enforcement officer” to comport withthe proposed Public Body Law Enforcement Agency Act. This new legislation could be passed bythe time the legislature takes its summer recess.

Mr. Perrone explained that if the legislation is adopted, the County could establish the Parks Policeas a law enforcement agency. There would be no need to restructure the Parks Board or to alter theParks Officers’ employment. This new authorization could also be applied in other areas, includingAnimal Control.

Mr. Perrone stated the best option at this point would be to wait and see whether the proposedlegislation is adopted. If it is adopted, the County could take appropriate action to establish theParks Police as a law enforcement agency. This would ensure the Parks Board as restructured,would continue to be designated as the employer of Parks Officers, sufficient to qualify them ascertified law enforcement officers without reliance upon the 1990 Consent Judgment.

Mr. Perrone informed the Committee that the Prosecutor is concerned that the State has not hadample opportunity to review the situation. Mr. Moore stated it is very important to maintain theParks Police in is current form. The County has provided this service for many years. The Sheriff’sOffice provides the necessary oversight. Mr. Wriggelsworth commended Mr. Perrone for hisconcise explanation of this issue. This issue has been ongoing for several years. Mr. Wriggelsworthfurther stated he is willing to work with the Parks Board to resolve this matter. However, he wouldnot recommend the Sheriff’s Office have direct oversight of the Parks Police due to budget concerns. 4

Mr. Perrone explained that Sen. Byrum is drafting a bill which would incorporate language from PA1917 and the 1990 Stipulation and Order into one document.

Comm. Severino stated the Sheriff does have a valid concern regarding the Office’s oversight of theParks Police. He then asked if Animal Control would be affected by this issue. Mr. Perrone statedAnimal Control could possibly fit under the proposed legislation. Animal Control Officers are notcurrently certified. They operate under special certification of the Sheriff’s Office.

This discussion continued. Mr. Ambrose stated is seems the County should work with MCOLESto pass new legislation to maintain the current operation of the Parks Police. Mr. Wriggelsworthinformed the Committee that he could keep this Committee up to date on this matter since he is amember of MCOLES.

Vice Chairperson Thomas stated it is the consensus of this Committee to maintain the Parks Policein its current format if possible.

4. County Services Committee - Information Regarding the Ingham County Board Rules

Mr. Ambrose stated this information addresses the concerns of some Commissioners regarding theroles of the various liaison committees in the annual review and development of bargainingparameters for labor negotiations. This information will be supplied to the other liaison committees.

6. Resolution Regarding Great Lakes Water Withdrawals and Exports

Vice Chairperson Thomas informed the Committee that he placed this item on the agenda at therequest of a constituent. This Committee is not being asked to take any action on this matter tonight.Comm. Nevin stated he may have to abstain from any future votes on this matter due to his currentemployment situation.

Comm. Nevin reviewed the details of this issue. The threat of bulk export of Great Lakes waterposes a great risk to this State. The bulk export could devastate ecosystems, significantly impair theState’s manufacturing economy, undermine tourism and cause significant new taxpayer costs fordredging and shoreline relief. Michigan is one of the few Great Lakes States that lacks any statutorycontrols on the amount of water that any entity can withdraw from groundwater or surface water.Governor Granholm has urged the Michigan Legislature to enact the Water Legacy Act to beingsetting a legal framework for the withdrawal of water from Michigan.

Comm. Nevin stated he would be happy to work with Comm. Thomas on this matter. ViceChairperson Thomas stated he would work with Comm. Nevin on a second draft of the Resolution.

7. Board Referral - Letter from the Capital Region Airport Authority Regarding its 2004-2005Operating Statement

The Board Referral was received and placed on file after a brief discussion.

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8. Human Resources Department - Labor Relations Update - Closed Session Requested

MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DELEON, TO ENTER A CLOSEDSESSION FOR THE PURPOSE OF RECEIVING A LABOR RELATIONS UPDATE. MOTIONAPPROVED BY THE FOLLOWING ROLL CALL VOTE. YEAS, COMMS. THOMAS,DELEON, HERTEL, SEVERINO AND NEVIN. Absent: Comm. Swope

The Committee entered into a Closed Session at this time.

The Committee returned to Regular Session at this time.

MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DELEON, TO FORWARD THEEMPLOYER GUIDELINES TO THE FINANCE COMMITTEE. MOTION CARRIED withComms. Severino and Nevin voting NO. Absent: Comm. Swope

Announcements: NonePublic Comment: None

The meeting adjourned at 8:53 p.m.

Respectfully submitted,

Debra Neff

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Agenda Item 2

RESOLUTION STAFF REVIEW DATE May 25, 2004

Agenda Item Title: Resolution Authorizing the Submission of a Community Development Block

Grant Business Loan Project Application in the Amount of $500,000 toAdvance the Neogen Corporation Economic Development

Submitted by: Economic Development Corporation

Committees: LE. , JD , HS , CS * , Finance *

Summary of Proposed Action: This resolution authorizes the submission of a Community Block Grant Business Loan Project Application in the amount of $500,000 to advance the NeogenCorporation Economic Development. This resolution also authorizes the acceptance of the grant,should it be awarded, provided such award is substantially as requested in the grant application.

Financial Implications: The loan of $500,000 to the Neogen Corporation for the purpose ofpurchasing new equipment and machinery necessary to expand their business operations in the Cityof Lansing is consistent with the Community Development Statement. The proposed expansion ofbusiness operations and the resulting creation of not less than 50 new full time positions by theNeogen Corporation will be, to the maximum extent possible, of benefit to low and moderateincome persons. At least 51% of the beneficiaries of the proposed project will be low and moderateincome persons. No county funds are required.

Other Implications: The Controller will act as an authorized signatory, on behalf of InghamCounty, for purposes of the grant.

Staff Recommendation: JA X JN HH Staff recommends the approval of this resolution.

Agenda Item 2

Community Development Plan: Amendment 1

1. According to the 2000 Census, 11.4% of the residents of Ingham County live at or below thepoverty level, compared to only 9.4% of individuals within the State of Michigan as a whole.According to the 1990 Census, 29.3% of the residents of Ingham County (excluding E.Lansing/MSU) live at a level of twice the poverty level. Also, according to the 1990 Census, 44.5%of Ingham County's families with children are headed by females. Single female headed householdshave somewhat different requirements than families where both parents are in the home. Forexample, the need for affordable and safe childcare, affordable housing and good paying jobs, whichafford dependant benefits become even more important for single female householders withchildren.

Because of the relatively high level of poor and low to moderate income people, and the highincidence of single female headed households, affordable housing options are very important inIngham County. Although there is some affordable housing available within the community, it isnot always located in areas where it is most desirable to live and raise children. Additionally, formany of Ingham County's low and moderate income individuals and families, home ownershipremains financially out of reach due to credit issues, availability of funds for down payment, lackof education regarding home ownership and other socio-economic factors. Many of InghamCounty's low to moderate income residents are trapped in a never-ending cycle of monthly rentpayments for less than desirable accommodations.

2. Ingham County believes that, over the long term, one of the best ways to address the concernsaddressed above is by encouraging economic development in the form of retention and expansionof existing employers and the recruitment of potential employers to our area. This can best be doneby ensuring that employers are encouraged to remain and/or expand within the County. There areseveral agencies, including the Ingham County Economic Development Corporation and theEconomic Development Corporation of the City of Lansing, within the County that work to fostereconomic development. These agencies are well suited to address the economic development goalsof the area.

Along with ensuring that Ingham County retains its employment base, comes encouraging jobtraining and education for employees. In Ingham County, there are various colleges, schools,training programs, workforce preparation and other focused programs which provide job relatedtraining and education for Ingham County's workforce, including the Ingham County IntermediateSchool District and Lansing Community College. The Michigan Economic DevelopmentCorporation and Capital Area Michigan Works! Agency can assist employers in providing trainingfor employees. Some of the firms within Ingham County have training and education programs fortheir own employees. Ingham County will continue to encourage and assist in these efforts.

Ingham County will, by continuing economic development efforts, ensure that residents have goodpaying job opportunities and access to training and education. By raising income levels for low andmoderate income persons, housing and income needs will be met.

3. Ingham County believes that, in the short term, one of the best ways to address the problems ofthe community is to encourage the Neogen Corporation to retain its current employment and createnew employment opportunities within the City of Lansing and Ingham County. Ingham County,through the efforts of various economic development agencies and other involved parties, willcontinue to work closely with these and other companies in the County to facilitate retention andexpansion projects. Efforts will also include the recruitment of new businesses to Ingham County.

4. The projected use of the funds has been planned so as to maximize job opportunities which willbenefit low to moderate income people. This will have the collateral effect of helping to eliminateslums and blight, a goal of the CDBG program, by providing economic stability to low and moderateincome families.

The proposed CDBG project will result in the creation of 50 new positions within the NeogenCorporation. Of these new positions, a minimum of 51% will be made available to low andmoderate income people. Neogen Corporation has a policy of looking first at its existing labor poolfor opportunity to promote from within, when possible, and then hiring entry level positions fromoutside. This practice will result in the hiring of more low to moderate income people than if thispolicy did not exist. Additionally, those that are hired for entry level positions will receive futureconsideration for upward movement within the company. This "upward movement" would resultin additional potential for increased income and therefore greater financial stability andindependence for low to moderate income people.

5. There will be no displacement of people as a result of this project.

ADOPTED - DECEMBER 8, 1998Agenda Item No. 12

Introduced by the Administrative Services/Personnel and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION ADOPTING A COMMUNITY DEVELOPMENT STATEMENT ASREQUIRED BY THE COMMUNITY DEVELOPMENT

BLOCK GRANT APPLICATION PROCESS

RESOLUTION #98-267

WHEREAS, the Community Development Block Grant application process requires aCommunity Development Statement which identifies a summary of the needs and problems ofthe community, including those of low and moderate income persons, and also identifies theimpact a proposed CDBG grant will have on addressing these needs and problems; and

WHEREAS, the long-term activities of retention and job training as identified within theCommunity Development State are possible ways to address the identified needs and problemsof the community; and

WHEREAS, the short-term activity of encouraging the expansion of Neogen Corporation withinthe City of Lansing and other employers, as identified within the Community DevelopmentStatement, is a contemplated way to address the identified needs and problems of thecommunity; and

WHEREAS, the description of the effect the proposed CDBG project will have on thecommunity is accurately identified in the Community Development Statement; and

WHEREAS, there will be no displacement of persons as a result of CDBG program assistedactivities.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners herebyadopts the attached Community Development Statement as a summary of the community’sdevelopment and housing needs as set for in Title I of the federal housing and CommunityDevelopment Act of 1974, as amended.

ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: McDonald, Grebner, Hunting, Schmidt, Juall Nays: None Absent: None Approved 12/1/98

FINANCE: Yeas: Goulet, Pratt, McDonald, Grebner, Bernero Nays: None Absent: Schafer Abstained: Czarnecki Approved 12/2/98

Agenda Item 2

MEMORANDUM

TO: County Services CommitteeFinance Committee

FROM: John F. HanieskiEconomic Development Coordinator

DATE: May 20, 2004

SUBJECT: Community Development Black Grant (CDBG) for Neogen Expansion

The City of Lansing has requested Ingham County to apply for a CDBG on its behalf to assistNeogen in its expansion.

The state will give the County $500,000 that we, in turn, will loan to Neogen Corporation. IfNeogen meets the job creation goal of 50 jobs that are filled by low to moderate income peoplethe loan becomes a grant.

The grant application contains various requirements that must be met. They include the adoptionof a community development plan that is consistent with the purpose of the CDBG, which cantake the form of a resolution. It also requires a resolution to apply for the CDBG and a publichearing.

The loan document will be provided to Bob Townsend for review.

The milestones for completing the application are County Services on June 1, Finance on June 2and Board action on June 8. That will enable MEDC to process the paperwork and Neogen canthen begin its expansion by July 1.

Agenda Item 2

Introduced by the County Services and Finance Committee of the:


RESOLUTION AUTHORIZING THE SUBMISSION OF A COMMUNITYDEVELOPMENT BLOCK GRANT BUSINESS LOAN PROJECT APPLICATION IN

THE AMOUNT OF $500,000 TO ADVANCE THE NEOGEN CORPORATIONECONOMIC DEVELOPMENT

WHEREAS, Ingham County has adopted a Community Development Statement, as required by theCommunity Development Block Grant Business Loan Program application process; and

WHEREAS, the loan of $500,000 to the Neogen Corporation for the purpose of purchasing newequipment and machinery necessary to expand their business operations in the City of Lansing isconsistent with the Community Development Statement; and

WHEREAS, the proposed expansion of business operations and the resulting creation of not lessthan 50 new full time positions by the Neogen Corporation will be, to the maximum extent possible,of benefit to low and moderate income persons; and

WHEREAS, at least 51% of the beneficiaries of the proposed project will be low and moderateincome persons.

THEREFORE BE IT RESOLVED, that Gerald Ambrose, County Controller, is authorized to directthe preparation of and submit to the Michigan Economic Development Corporation a CommunityDevelopment Block Grant Business Loan Program application in the amount of $500,000 to assistin the purchase of new machinery and equipment by Neogen Corporation.

BE IT FURTHER RESOLVED, that the County Board of Commissioners authorizes acceptance ofthe grant, should it be awarded, provided such award is substantially as requested in the grantapplication.

BE IT FURTHER RESOLVED, that Gerald Ambrose is authorized to act as signatory, on behalfof Ingham County, for purposes of this grant.

Agenda Item 3

RESOLUTION STAFF REVIEW DATE: May 25, 2004

Agenda Item Title: Resolution Amending the Register of Deeds Automation Fund andApproving a Contract with I2Integration, Inc.

Submitted by: Controller’s Office


Summary of Proposed Action: This resolution will authorize increasing revenues and expensesin the Register of Deeds Automation fund by $12,760 in order to pay for a contract withI2Integration, Inc. to update the Register of Deeds web page.

Financial Implications: Through Resolution #03-89, the Board of Commissioners created theRegister of Deeds Automation fund pursuant to Public Act 698 of 2002. Revenue collected inthis fund is reserved for upgrading technology in the Register of Deeds Office. This contractwill update the Register of Deeds web page.

Other Implications: As recommended by the Register of Deeds Office, this contract will addreal-time credit card processing and verification to the Register of Deeds’ online e-commerceapplication. Users will use the current search functionality to find documents. If they wish topurchase the document, they may add it to their shopping cart. The order will be available to theuser once purchased for a predetermined period set by the Register of Deeds. Modifications willbe made to the current Register of Deeds’ web site in order for member accounts to use theshopping cart functionality. Upon check-out, member accounts will not enter their credit cardinformation. Instead, the order amount will be deducted from their debit fund. Memberaccounts will be able to view currently active orders. Member accounts will be provided with amechanism to add money to their debit fund using their credit card information. The Register ofDeeds will be supplied with an administrative interface used to view orders made through theweb site and to specify the "per document" price for both public users and member accounts. These enhancements will allow anyone to receive a copy of these documents without having toleave their home provided they have internet access and a valid credit card.

This resolution is consistent with the county’s long-term objectives of enhancing access tocounty records and making the maximum use of technology.

Staff Recommendation: JA X JN HH Staff recommends approval of the resolution.

Agenda Item 3

Introduced by the County Services and Finance Committees of the:


RESOLUTION AMENDING THE REGISTER OF DEEDS AUTOMATION FUNDBUDGET AND APPROVING A CONTRACT WITH I2INTEGRATION, INC.

WHEREAS, through Resolution #03-89, the Board of Commissioners created the Register ofDeeds Automation fund pursuant to Public Act 698 of 2002; and

WHEREAS, revenue collected in this fund is reserved for upgrading technology in the Registerof Deeds Office; and

WHEREAS, the Register of Deeds has recommended that the department’s web site be updatedto provide better access to county records; and

WHEREAS, the original web site developer, I2Intergration, Inc., has planned, designed, and isready to implement changes that will allow the purchase of copies of Warranty Deeds,Discharges, or other documents currently stored by the Register of Deeds using a credit cardover the internet; and

WHEREAS, this enhancement will allow anyone to receive a copy of these documents withouthaving to leave their home provided they have internet access and a valid credit card.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioner authorizes acontract with I2Integration, Inc., to enhance internet access, at a cost not to exceed $12,760, tobe paid from the Register of Deeds Automation Fund.

BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes theBoard Chair and the County Clerk to sign any necessary contract documents after approval as tofrom by the County Attorney.

Agenda Item 4


Agenda Item Title: Resolution Authorizing an Appropriation of up to $25,000 for the Survey

Costs for the Lake Lansing Trail

Submitted by: Parks Board


Summary of Proposed Action: This resolution authorizes an appropriation of up to$25,000 for the Survey Costs to prepare the easement documents in order to finalize the trailright of way to connect Lake Lansing Park to the Lansing River Trail and eventually to HawkIsland Park.

Financial Implications: Proposals were accepted for the provision of boundary surveysresulting in a low bid of $21,000 from Wolverine Engineering. The surveys are necessary toprepare the easement documents in order to finalize the trail right of way.

Other Implications: There will be a transfer of up to $25,000 from the Contingency Fund tothe Parks Department’s 208 Fund, Contractual Services.


Agenda Item 4



RESOLUTION AUTHORIZING AN APPROPRIATION OF UP TO $25,000 FOR THESURVEY COSTS FOR THE LAKE LANSING TRAIL

WHEREAS, Ingham County and Meridian Township have been jointly pursuing development ofthe Lake Lansing Trail in order to connect Lake Lansing Park to the Lansing River Trail andeventually to Hawk Island Park; and

WHEREAS, most of the owners have been contacted and have reacted favorably to grantingeasements for the construction of the trail; and

WHEREAS, proposals were accepted for the provision of boundary surveys resulting in a low bidof $21,000 from Wolverine Engineering; and

WHEREAS, the surveys are necessary to prepare the easement documents in order to finalize thetrail right of way; and

WHEREAS, the Ingham County Parks Board requests that the Ingham County Board ofCommissioners approve an appropriation of up to $25,000 to provide the above-mentioned surveyservices.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizesthe transfer of up to $25,000 from the Contingency Fund to the Parks Department’s 208 Fund,Contractual Services.

Agenda Item 5


Agenda Item Title: Resolution Conditionally Authorizing a Lease of a Portion of the Ingham

County Fairgrounds to the City of Mason

Submitted by: Fair Board


Summary of Proposed Action: This resolution authorizes a lease with the City of Masonfor a portion of the fairgrounds, contingent upon the City of Mason demonstrating that sufficientfunding has been secured. The City of Mason has requested to lease a portion of the InghamCounty Fairgrounds for the purpose of constructing a Sports Complex. The Ingham County FairBoard is recommending that a lease be authorized.

Financial Implications: None

Other Implications: This resolution is null and void if by December 31, 2005, the City ofMason has not provided certification that sufficient funds have been obtained.


Agenda Item 5



RESOLUTION CONDITIONALLY AUTHORIZING A LEASE OF A PORTION OF THEINGHAM COUNTY FAIRGROUNDS TO THE CITY OF MASON

WHEREAS, the City of Mason has requested to lease a portion of the Ingham CountyFairgrounds for the purpose of constructing a Sports Complex; and

WHEREAS, the proposal has been reviewed by the Ingham County Fair Board, who isrecommending that a lease be authorized; and

WHEREAS, the proposal by the City of Mason involves the construction of a new road to the eastof the Fairgrounds, and new entrances, which is of benefit to the operation of the fairgrounds; and

WHEREAS, the proposal also involves the construction of parking, which can be used by thefairgrounds at appropriate times; and

WHEREAS, construction of the Sports Complex is contingent upon the City of Mason obtainingfunding.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts therecommendation of the Ingham County Fair Board.

BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes a lease with the Cityof Mason for the proposed portion of the fairgrounds, contingent upon the City of Masondemonstrating that sufficient funding has been secured.

BE IT FURTHER RESOLVED, that the Board Chair and County Clerk are authorized to sign theappropriate lease upon the formal action of the Fair Board approving the lease, formalcertification by the City of Mason that sufficient funding has been obtained, and upon the CountyAttorney approving the lease as to form.

BE IT FURTHER RESOLVED, that this resolution is null and void if by December 31, 2005, theCity of Mason has not provided certification that sufficient funds have been obtained.

Agenda Item 6

RESOLUTION STAFF REVIEW DATE: May 24, 2004

Agenda Item Title: Resolution to Authorize a Public Health Nursing Letter ofUnderstanding with the Ingham Intermediate School District

Submitted by: Health Department

Committees: LE ___, JD____, HS * , CS * , Finance *

Summary of Proposed Action: (see the attached letter of explanation) This resolution will authorize a 2004-2005 Agreement effective July 1, 2004 through June 30,2005, with the Ingham Intermediate School District for Early-On funds to purchase public healthnursing and paraprofessional outreach services to support the needs of at-risk children, birththrough three years of age. This represents an expansion of a contractual relationship that beganduring FY 1996-97.

Financial Implications: $120,887 in Early-On funds are anticipated in the 2004-2005 HealthDepartment’s budget.

Other Implications: The Health Department has collaborated with the IISD for many years tosupport the Early-On Program directed at young children identified as at-risk for developmentaldelay. The proposed agreement will compensate the County for public health nursing and JumpStart paraprofessional outreach services.

Staff Recommendation: JA JN X HH This resolution should be approved.

Agenda Item 6

MEMORANDUM

TO: Human Services CommitteeCounty Services CommitteeFinance Committee

FROM: Bruce Bragg

DATE: May 24, 2004

SUBJECT: Public Health Nursing Agreement with the Ingham Intermediate School District

The Ingham Intermediate School District has proposed a $120,887 Agreement with InghamCounty to purchase public health nursing and paraprofessional outreach services to support theneeds of at-risk children, birth through three years of age. This represents an expansion of acontractual relationship that began during FY 1996-97.

The Health Department has collaborated with the IISD for many years to support the Early-OnProgram, directed at young children identified as at-risk for developmental delay. The proposedagreement will compensate the County for public health nursing and Jump Start paraprofessionaloutreach services. These funds are anticipated in the FY 2004 and FY 2005 Health Departmentbudgets.

I recommend that the Board of Commissioners adopt the attached resolution to authorize the2004-2005 Agreement effective July 1, 2004 through June 30, 2005, with the Intermediate SchoolDistrict for Early-On funds.

BBB/jcn

Attachment

cc: John Jacobs w/attachmentElaine Tannenbaum w/attachment

Agenda Item 6

Introduced by the Human Services, County Services, and Finance Committees of the:


RESOLUTION TO AUTHORIZE A PUBLIC HEALTH NURSING LETTER OF UNDERSTANDING WITH THE INGHAM INTERMEDIATE SCHOOL

DISTRICT

WHEREAS, the Ingham Intermediate School District is the administrator of Michigan’s Early-OnProgram, a program to identify and serve high risk infants and children through three years ofage; and

WHEREAS, the Health Department’s Public Health Nursing Unit and the Child Health Clinicrepresent important resources to identify, prevent, and correct health problems in high risk infantsand children; and

WHEREAS, in FY 1996-97, the Intermediate School District initiated a Letter of Understandingwith Ingham County to help support public health nursing services to high risk infants andchildren; and

WHEREAS, the Intermediate School District proposes to execute a new Letter of Understandingfor public health nursing and paraprofessional outreach services for FY 2004-2005; and

WHEREAS, the Health Officer recommends that the Board of Commissioners authorize anagreement with the Intermediate School District to accept the funds and provide the supportiveservices.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizesan agreement with the Ingham Intermediate School District to provide up to $120,887 inEarly-On funds to reimburse Ingham County for public health nursing and paraprofessionalservices to high risk infants and children.

BE IT FURTHER RESOLVED, that the period of the agreement shall be July 1, 2004 throughJune 30, 2005.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the agreementand to sign any documents that might be required by the Intermediate School District, afterreview by the County Attorney.

Agenda Item 7


Agenda Item Title: Resolution Awarding a Contract to Dietz Janitorial Service for Cleaning

Services at the Human Services Facility, the Grady PorterBuilding/Veterans Memorial Courthouse, and Willow Clinic

Submitted by: Facilities Director, John W. Andresen


Summary of Proposed Action: This resolution authorizes entering into a three (3) yearcontract, starting August 1, 2004 with the option of renewal for two (2) additional years, withDietz Janitorial Service, to provide cleaning services for the Human Services Facility, GradyPorter Building/Veterans Memorial Courthouse, and Willow Clinic.

Financial Implications: Current janitorial contracts are due to expire July 31, 2004. ThePurchasing Department has solicited proposals from qualified vendors. Both the Purchasing andFacilities Departments recommend that a three (3) year contract be awarded to Dietz JanitorialService, who submitted the lowest responsive proposal, to provide cleaning services for theHuman Services Facility, Grady Porter Building/Veterans Memorial Courthouse, and the WillowClinic at the following annual cost:

Contract Year Annual Cost2004/2005 $582,879.352005/2006 $593,577.102006/2007 $604,461.28

This contract includes payment of living wages. It is estimated that the cost increase in thecontract, due the living wage policy, is $12,221 per month for the remaining five (5) months in2004 or $61,105 total.

Other Implications: None


Agenda Item 7

MEMORANDUM

TO: County Services and Finance Committees

FROM: John W. AndresenFacilities Director

DATE: May 17, 2004

RE: Resolution Requesting Authorization to Enter into a Contract with Dietz JanitorialService for Cleaning Services at the Human Services Facility, Grady PorterBuilding/Veterans Memorial Courthouse, and Willow Clinic.

The current contracts for cleaning services at the above County facilities are due to expire July31, 2004. The Purchasing Department solicited proposals from qualified and experiencedvendors, Dietz Janitorial Service submitted the lowest responsive proposal for said services. Thecontract term would be for three (3) years starting August 1, 2004 with an option to renew for anadditional two (2) years, this contract requires the payment of living wages. Listed below are theannual costs for the four (4) facilities:


We recommend that this request for contract be approved for cleaning services at the HumanServices Facilities, Grady Porter Building/Veterans Memorial Courthouse, and the Willow Clinic.

Thank you.

JWA/cccc: Attachment

Agenda Item 7

MEMORANDUM

To: County Services CommitteeFinance Committee

From: Jim Hudgins, Purchasing Director

Date: May 18, 2004

Re: Financial Impact of Living Wage Policy for Cleaning Services Contract

Earlier this year the Purchasing Department, with the assistance of the Facilities Department,solicited Requests for Proposals from qualified vendors experienced in cleaning office buildings andmedical facilities for the purpose of entering into a 3-year contract to provide cleaning services at theGrady Porter Building (GPB), Veterans Memorial Courthouse (VMC), Human Services Building(HSB), and Willow Clinic. The current contracts for cleaning these four (4) facilities expire July 31,2004. As the following attachment shows, nine (9) vendors submitted proposals on this project, withDietz Janitorial Services, submitting the lowest responsive bid.

A breakdown of Dietz Janitorial Services’ submittal, which includes the payment of living wages asrequired by county policy, is as follows:

Cost to perform cleaning services for year 1 $ 582,879Cost to perform cleaning services for year 2 $ 593,577Cost to perform cleaning services for year 3 $ 604,461Total 3-year contractual cost $1,780,918

This contract also allows the county to exercise an option to renew the contract for two (2) additionalyears.

The living wage rate changes annually (typically, the U.S. Department of Health and HumanServices’ Poverty Guidelines increase between 2 - 4%.), and therefore, for the purposes of thismemorandum, the financial impact of the Living Wage Policy (LWP) will only be evaluated basedupon Dietz Janitorial Services’ first year bid. For example, the 2004 living wage rate in InghamCounty is $11.79, up $0.29 from 2003 levels.

In 2003, the County paid $431,686, or $35,974 per month, to clean all four (4) facilities. Beginningin August of 2004 – if the BOC approves this contract – the county will pay Dietz Janitorial Services$48,573 per month ($582,879/12), an increase of $12,599 per month, to clean the four (4) facilities.However, one could reasonably assume that not all of this increase is attributed solely to theenactment of the Living Wage Policy. Increases in the cost of living, for instance, must also be takeninto consideration. Therefore, assuming a modest cost of living adjustment increase of 3%, we

estimate the total increase in cleaning services expenditures due to the Living Wage Policy for theremaining five (5) remaining months of 2004 to be $61,105. Please see the following calculation:

2004 monthly expenditure for cleaning services $48,5732003 monthly expenditure for cleaning services -$35,974 Monthly increase from 2003 - 2004 $12,599Assuming a 3% C.O.L.A. -$ 378

$12,221Five (5) months left in 2004 (August - December) x 5Estimated 2004 cost increase in cleaning services attributed to the LWP $61,105

Respectfully,

Jim Hudgins

Agenda Item 7



RESOLUTION AWARDING A CONTRACT TO DIETZ JANITORIAL SERVICEFOR CLEANING SERVICES AT THE HUMAN SERVICES FACILITY,

THE GRADY PORTER BUILDING/VETERANS MEMORIAL COURTHOUSE, ANDWILLOW CLINIC

WHEREAS, the current janitorial contracts are due to expire July 31, 2004 at the Human ServicesFacility, Grady Porter Building/Veterans Memorial Courthouse, and the Willow Clinic; and

WHEREAS, the Purchasing Department has solicited proposals from qualified vendors experiencedwith providing cleaning services for office buildings and medical facilities such as, the HumanServices Facility, Grady Porter Building/Veterans Memorial Courthouse and Willow Clinic, thecontract term would be for three (3) years starting August 1, 2004, with an option to renew for two(2) additional years, which reflects the required the payment of living wages; and

WHEREAS, both the Purchasing and Facilities Departments recommend that a three (3) year contractbe awarded to Dietz Janitorial Service, who submitted the lowest responsive proposal to providecleaning services for the Human Services Facility, Grady Porter Building/Veterans MemorialCourthouse, and the Willow Clinic at the following annual cost:


THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizesentering into a three (3) year contract, starting August 1, 2004 with the option of renewal for two (2)additional years, to provide cleaning services for the Human Services Facility, Grady PorterBuilding/Veterans Memorial Courthouse, and Willow Clinic to Dietz Janitorial Service, 920 LongBoulevard #9, Lansing, Michigan 48911, this contract includes payment of living wages.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theBoard Chairperson and the County Clerk to sign any necessary contract documents that are consistentwith this resolution and approved as to form by the County Attorney.

Agenda Item 9a

Introduced by the County Services Committee of the:


RESOLUTION DESIGNATING JUNE 12, 2004 AS “LESBIAN, GAY, BISEXUAL ANDTRANSGENDER PRIDE DAY” IN INGHAM COUNTY

WHEREAS, for the sixteenth consecutive year, Michigan Pride, Inc. will host the state’s largest prideevent in Lansing; and

WHEREAS, the Michigan Pride Steering Committee is a volunteer organization that raises fundingand coordinates the march, festival and rally, promoting pride in and knowledge of the richness anddiversity of Michigan’s Lesbian, Gay, Bisexual and Transgender community; and

WHEREAS, formed in 1988 after the words “sexual orientation” were removed from the state’sEthnic Intimidation Act, Michigan Pride continues to raise awareness around issues that concernMichigan’s LGBT community; and

WHEREAS, Michigan has the honor of being one of the few states in the nation, which hosts a marchand rally on its Capitol steps each year; and

WHEREAS, like many other groups around the nation, Michigan Pride hosts this annual event tocommemorate the beginning of the Lesbian, Gay, Bisexual and Transgender Rights Movementwhich began outside New York’s Stonewall Bar over thirty years ago; and

WHEREAS, “United For Change” is the theme for 2004, this year’s event will be held on June 12,2004 at the State Capitol in Lansing.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners herebydesignate June 12, 2004, as “Lesbian, Gay, Bisexual and Transgender Pride Day” in Ingham County.

Agenda Item 9b



DRAFT #1

RESOLUTION REGARDING GREAT LAKES WATER WITHDRAWALS ANDEXPORTS

WHEREAS, Ingham County, Michigan is at the center of the Great Lakes ecosystem, which contains18% of the world's surface freshwater, a resource that supplies both aesthetic and economic value toour state and region; and

WHEREAS, Michigan has the most to gain or lose from policies that either prudently protect orunwisely sacrifice our freshwater resources; and

WHEREAS, one of the great risks posed to Michigan's future is the threat of bulk export of GreatLakes water, which could devastate ecosystems, significantly impair the state's manufacturingeconomy, undermine tourism, and cause significant new taxpayer costs for dredging and shorelinerelief; and

WHEREAS, Michigan is one of the few Great Lakes states that lacks any statutory controls on theamount of water that any entity can withdraw from groundwater or surface water, regardless of theenvironmental or economic impact of such withdrawals; and

WHEREAS, the Nestle Corporation, under the Ice Mountain label, has begun withdrawing Michiganwater for bottling and export outside the Great Lakes Basin in advance of any formal state policy orstatute on water withdrawals, exploiting the lack of such a policy or statute; and

WHEREAS, Governor Granholm has urged the Michigan Legislature to enact the Water Legacy Actto begin setting a legal framework for the withdrawal of water from Michigan.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners supports effortsto halt the practice of bulk water removal from our Great Lakes.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners urges theMichigan Legislature to enact conservation-based statutory controls on the withdrawal of water,Michigan's most precious resource, in order to strengthen our defense against water exports.

Agenda Item 9b



DRAFT #2

RESOLUTION REGARDING GREAT LAKES WATER WITHDRAWALS ANDEXPORTS

WHEREAS, Ingham County, Michigan is at the center of the Great Lakes ecosystem, whichcontains one-fifth of world's surface freshwater and nine-tenths of the U.S. supply, a resource thatsupplies both aesthetic and economic value to our state and region; and

WHEREAS, Michigan has the most to gain or lose from policies that either prudently protect orunwisely sacrifice our freshwater resources; and

WHEREAS, one of the great risks posed to Michigan's future is the threat of bulk export of GreatLakes water to other states, which could devastate aquatic habitat, significantly impair the state'smanufacturing economy, undermine tourism, and threaten the integrity of the Great Lakesecosystem; and

WHEREAS, in the Great Lakes Charter of 1985, the Great Lakes states committed to enactlegislation requiring the registration of all water withdrawals of more than 100,000 gallons perday and the regulation of all water withdrawals of more than 2 million gallons per day; and

WHEREAS, Michigan did not keep its commitment in the Great Lakes Charter and is the onlyGreat Lakes state that lacks any statutory controls on the amount of water that any entity canwithdraw from groundwater or surface water, regardless of the environmental or economic impactof such withdrawals; and

WHEREAS, unregulated groundwater pumping for bottled water, agricultural irrigation andvarious other uses have raised concerns regarding possible negative effects on habitat, wildlifehealth and stream flow; and

WHEREAS, Governor Granholm has urged the Michigan Legislature to enact the Water LegacyAct to begin setting a legal framework for the withdrawal of water from Michigan; and

WHEREAS, the Council of Great Lakes Governors, working with the premiers of Ontario andQuebec in the Annex 2001 process, are developing a resource-based standard for waterwithdrawal based on the principles of preventing water loss, no significant adverse impacts andimprovement to the waters and water dependent natural resources of the basin.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners supportsefforts to prevent bulk water removal from our Great Lakes and urges the Council of Great LakesGovernors to complete their work as soon as possible.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners supportsefforts to map underground aquifers and better understand the relationship between ground andsurface water and the impacts of water withdrawal on water-dependent natural resources.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners urges theMichigan Legislature to enact conservation-based statutory controls on the withdrawal of water,Michigan's most precious resource, in order to strengthen our defense against water exports.

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