Information Roles in Disaster ManagementDay 2

July 19, 20121300 – 1400 CT

Robin Featherstone, MLISLiaison Librarian (Medicine)

Life Sciences Library, McGill Universityrobin.featherstone@mcgill.ca

Course materials: http://mla.mrooms.org/

Monitoring Disaster Literature

PubMed RSS Search FeedGeneral Disaster Medicine Journals((((("prehospital and disaster medicine"[Journal] OR "american journal of disaster medicine"[Journal]) OR "disaster management response dmr an official publication of the emergency nurses association"[Journal]) OR "disaster medicine and public health preparedness"[Journal]) OR "disasters"[Journal]) OR "biosecurity and bioterrorism biodefense strategy, practice, and science"[Journal]) OR "journal of business continuity emergency planning"[Journal]

PubMed Search Alerts

Bioterrorism

bioterrorism[mesh] OR bioterror[title] OR bioterrorist*[title] OR bioterrorism[title] OR biowarfare[title] OR biodefence[title] OR biosecurity[title] OR "biological warfare"[mesh] OR "biological warfare"[title] OR "biological weapon*"[title]

PubMed Search Alerts 2

University safety((((((((disaster planning[MeSH Terms])) OR ("disease outbreaks/prevention and control"[MeSH Terms])) OR ("Risk Management/methods"[Mesh:noexp] OR "Risk Management/organization and administration"[Mesh:noexp])) OR (disasters[MeSH Terms])) OR (emergencies[MeSH Terms])) OR (((((((((disaster*[Title/Abstract]) OR "emergency plan"[Title/Abstract]) OR "emergency planning"[Title/Abstract]) OR "emergency response"[Title/Abstract]) OR "emergency preparedness"[Title/Abstract]) OR "security service"[Title/Abstract]) OR "security services"[Title/Abstract]) OR "campus security"[Title/Abstract]) OR "campus police"[Title/Abstract]))) AND (((universities[MeSH Terms])) OR ((((((university[Title]) OR universities[Title]) OR student[Title]) OR students[Title]) OR campus[Title]) OR campuses[Title]))

PubMed Search Alerts 3

Ethics of relief work(("relief work/ethics"[MeSH Terms])) OR (((ethic[tiab] OR ethics[tiab] OR ethical[tiab])) AND ((humanitarian[Title/Abstract] OR international[tiab]) AND (relief[tiab] OR aid[tiab])))

PubMed Search Alerts 4

Disaster planning and patient classification(("disaster planning/methods"[MeSH Terms] OR "disaster planning/organization and administration"[MeSH Terms])) AND ("patients/classification"[MeSH Terms])

Aggregator (i.e., Ebsco) Search Alerts

Mass emergency notification systems

Must run in multiple databases:Business Source Complete

CINAHL Plus with Full Text

Communications & Mass Media Complete

Communication Abstracts

ERIC

Social Sciences Full Text

SocINDEX with Full Text Databases

Monitoring Disaster Information

Twitter

@rmfeatherstone

@NLM_DIMRC

@CDCemergency

@HazCenter

… and many, many more!

AgendaDAY 1

Disaster information specialists

Disaster management

HOMEWORK: Reflection exercise

DAY 2

Librarian roles

HOMEWORK: Tabletop exercises

Homework from Day 1• Reflect on Auf der Helde’s recommendations in his article,The

Importance of Evidence-Based Disaster Planning• Identify professional services you could provide

• Using your chat box, share one of these services

Example: train local first responders and first receivers on the use of NLM’s ReUnite app for obtaining information about missing persons

Disaster Information Specialist

• Provides disaster-related library or information services as part of their ongoing job functions

• Possesses knowledge and skills to support

disaster management

• Does more than protect library collections and maintain library operations

Objectives

At the end of the webinar, you will be able to– Identify members of the disaster workforce and

understand their patterns of information use– Identify professional roles for librarians during all

stages of the disaster management cycle– Articulate how librarians historically viewed their

roles in disasters– Recognize the valuable roles librarians have played

in disaster management

How have librarians seen their primary role?

• 66% - protecting, preserving, and providing access to collections

• 10% - fostering community relationships and providing support

(Zach, 2010)

Planning Roles

(Zach, 2010)

Response Roles

(Zach, 2010)

Recovery Roles

(Zach, 2010)

What have been the roles of librarians? 1

1. Institutional supporters

2. Collection managers

3. Information disseminators

4. Internal planners

(Featherstone, Lyon & Ruffin, 2008)

What have been the roles of librarians? 2

5. Community supporters

6. Government partners

7. Educators and trainers

8. Information community builders

(Featherstone, Lyon & Ruffin, 2008)

New Recognition of Libraries’ Roles: The Stafford Act

• Libraries are “essential community services” eligible for federal assistance “for the provision of temporary facilities”

Hospital librarians 1

(Donohue, 2012)

Hospital librarians 2

(Donohue, 2012)

Hospital librarians 3

How did you get involved? Invited myself onto the Emergency Management

CommitteeRequired to be involved as a department managerNew committee chairperson took over emergency

management committee and wanted library involved. Previous group had not involved library

(Donohue, 2012)

Case example

Missouri Baptist Medical Center Medical Library

… and Incident Command Center

Incident Command Center 1st image

Incident Command Center 2nd image

Incident Command Center 3rd image

Incident Command Center 4th image

Tabletop Exercise

The tabletop exercise simulates a disaster situation and requires you to function in the capacity expected of you

in a real event (FEMA, 2012)

Sample Earthquake Scenario

It is seven days after the earthquake (8.5 magnitude). All utilities have been restored and library cleanup efforts are underway. All staff are accounted for; aside from minor injuries, everyone is unharmed. Local schools are closed until further notice and one library assistant and one librarian are staying home to look after their children.

Local residents and volunteers from outside the area are converging on the hospital campus and the surrounding area. They have come to the disaster zone to assist with cleanup and rebuilding.

The triage center is operating out of the hospital parking lot. Healthcare personnel arrive from neighboring communities, and even from other states, to assist.

Using your chat box, answer the question:

What roles could the library play to assist volunteers?

Final Homework

• Pick one of the three tabletop exercises provided

• Answer the questions and send your completed exercise to: mlapd3@mlahq.org

• Put the subject line as your last name_DIS_Homework e.g.,) Featherstone_DIS_Homework

Preparation time

Most warning Less warning Least warning

Hurricane Tornado Earthquake

Infectious disease Active shooter Hazmat incident

Flooding Building fire Bridge collapse

Etc. Etc. Etc.

References

Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288 as amended), http://fema.gov/about/stafact.shtm

Donohue, A. (May 21, 2012). Emergency Preparedness and Librarians: A Match Made in Hospitals! Poster Presentation given at the Medical Library Association Conference, Seattle WA

FEMA (2012). Tabletop Exercise. Accessed April 7, 2012 from:  http://www.epa.gov/ogwdw000/watersecurity/tools/trainingcd/Pages/intro.html,

Featherstone, R., Boldt, R., Torabi, N. & Konrad, S. (2012). Provision of Pandemic Disease Information by Health Sciences Librarians: A Multisite Comparative Case Series. Journal of the Medical Library Association, 100(2), 104-112. Accessed May 12, 2012 from: http://www.ncbi.nlm.nih.gov/pmc/articles/PMC3324800/

Featherstone, R., Lyon, B. & Ruffin, A. (2008). Library roles in disaster response: an oral history project by the National Library of Medicine. Journal of the Medical Library Association, 96(4), 343-350. Accessed April 3, 2012 from: http://www.ncbi.nlm.nih.gov/pmc/articles/PMC2568836/

References cont.Folb, B. (March 30, 2011). Information Needs and Practices of Disaster Response Professionals:

Findings and Implications. . [Presentation given at the Disaster Information Outreach Symposium, Bethesda, MD). Accessed April 2, 2012 from: http://videocast.nih.gov/summary.asp?Live=10102

Merchant, R.M., Elmer, S. & Lurie, N. (2011). Integrating Social Media into Emergency-Preparedness Efforts. NEJM. 365(4). 289-291.

Turoff, M. & Starr, R. (March 6, 2008). Information Seeking Behavior and Viewpoints of Emergency Preparedness and Management Professionals Concerned with Health and Medicine. [Report prepared for the National Library of Medicine]. Accessed April 2, 2012 from: http://web.njit.edu/~turoff/Papers/FinalReportNLMTuroffHiltzMarch11.htm

Walsh, L., Subbarao, I., Gebbie, K., et al. (2012). Core Competencies for Disaster Medicine and Public Health. Disaster Medicine and Public Health Preparedness. 6(1), 44-52.

Zach, L. (March 30, 2011). Librarians’ Perceptions of Roles in Disaster Activities. [Presentation given at the Disaster Information Outreach Symposium, Bethesda, MD). Accessed April 2, 2012 from: http://videocast.nih.gov/summary.asp?Live=10102

Image CreditsMissouri Baptist Hospital Library photos shared with permission of Sandy Decker

Presentation Slides & Course Materialshttp://www.mlanet.org/education/dis/info_roles.html

Program Informationhttp://www.mlanet.org/education/dis/

AcknowledgementThis project is funded by the National Library of Medicine under contract HHS-N-276-2010-00782-P

QUESTIONS