INFORMATION & REGISTRATION - Constant Contactfiles.constantcontact.com/8b13ed2f101/9a659987... ·...
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INFORMATION & REGISTRATION
Transcript of INFORMATION & REGISTRATION - Constant Contactfiles.constantcontact.com/8b13ed2f101/9a659987... ·...
INFORMATION & REGISTRATION
March 31 - April 2, 2017Charlotte, NC
Hilton Charlotte University Place
PUTTING QUALITY FIRSTFOR THE BROTHERHOOD
pbs1914SEconference.org
Greetings from the Southeastern Regional Director 2
Hotel Accommodations 3
Conference Deadlines 4
General Information 6-7
Registration
Attire
Opening Ceremony
William Sherman Savage Scholarship Awards Luncheon
Southeastern Regional Grand Orchid Ball & image Awards
Workshops
Diamond, Golden and Silver Scroll Brothers
Brotherhood Bowling Event
Omega Ceremony
Communication
Conference Schedule 8
Conference Registration Form 10
Chapter Delegate Form 11
Diamond, Golden, Silver Scroll Recognition Form 12
Graduating Senior Recognition Form 13
Sigma Beta Senior Recognition Form 14
Omega Chapter Citation Form 15
Souvenir Journal Ad Form 16
Collegiate Brother of the Year Form 17
Alumni Brother of the Year Form 18
Constitution Change Request Form 19
Oratorical Content Entry Form 20
Debate Contest Entry Form 21
Distinguished Service Chapter Citation Form 22
Step Team Competition Registration Form 23
table of contents
Brothers of the Southeastern Region,
I am over excited about our upcoming 2017 Southeastern Regional Leadership Conference with the theme “PUTTING QUALITY FIRST FOR THE BROTHERHOOD.” On behalf of the Southeastern Regional Board, we encourage you to block off your schedule to be with us at the Hilton Charlotte University Place in Charlotte, NC, March 31 – April 2, 2017. As you prepare to be a part of this great experience, please know that the board has worked hard to give you what you deserve as a region, and we will be in full effect to serve you.
When I first took office, I knew that I would have the support of the entire region to assist me with carrying out the region’s mission and vision. The Southeastern Region has made many strides towards delivering quality programs to better the Fraternity as a whole. I applaud you for stepping up to the plate in order to help lead the Southeastern Region to the next level. As we draw nearer to the conference, I challenge each of you to do your best to attend and make every effort to encourage others to attend.
Within this conference packet, you will find the registration and conference forms along with detailed information about the conference. We will continue to offer online registration as well. The host chapters are working hard to ensure brothers and guests have a great time in Charlotte.
During the conference, valuable interactive workshops will be presented. These sessions will allow each of us to expand our effectiveness in our various communities individually and as a fraternity. As we prepare to elect new international officers, many will be on hand to share their platforms and thoughts for the future of the brotherhood. The Miss Phi Beta Sigma Pageant, Stepshow, Oratorical Contest and Leadership Awards luncheon will be events you don’t want to miss as we prepare to continue our recent success on the national level.
Brothers, we are excited and looking forward to seeing you in Charlotte, NC in March 2017. Please help this be the best conference ever!
Bro. Eston Williams Bro. Eston Williams Southeastern Regional Director
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welcome
Hilton Charlotte University Place 8629 JM Keynes DriveCharlotte, NC 28262(704) 547-7444 or 1-800-HILTONS
Single/Double $105 per nightParking ComplimentaryCheck-in 3:00 PMCheck-out 12:00 PM
Hotel room rates are subject to applicable state and local taxes (currently 15.25%).
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accommodations
Book your room at pbs1914SEconference.org
today!
All items must be postmarked by the corresponding date:
Early Bird Registration Feb 15, 2017
Distinguished Service Chapter Citation Form Feb 15, 2017
Law(s) and Revisions Constitutional Amendments Feb 15, 2017
Regular Registration Deadline Mar 15, 2017
Chapter Delegate Form Mar 15, 2017
Graduating Seniors Forms (Fall 2016 / Spring 2017) Mar 15, 2017
Sigma Beta Graduating Seniors Form Mar 15, 2017
Diamond, Golden, Silver Sigma Scroll Form Mar 15, 2017
Collegiate and Alumni Brother of Year Form Mar 15, 2017
Omega Chapter Citation Mar 15, 2017
Conference Journal Ad Form (with ad) Mar 15, 2017
Oratorical Contest Entry Form Mar 15, 2017
Debate Contest Entry Form Mar 15, 2017
Step Team Competition Registration Form Mar 15, 2017
Late Registration Deadline Mar 30, 2017
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conference deadlines
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IMPORTANT INFORMATION FOR ALL BROTHERS
Chapter Presidents and Chapter Advisors please copy and disseminate a copy of this packet to your respective chapters.
REGISTRATION
Please refer to the registration letter in this package for complete registration information.
Two ways to register:
1. Online at pbs1914SEconference.org
2. By mail:
John Milner, Regional Treasurer 100 Taunton Court Garner, NC 27529
All official checks and/or money orders should be made payable to: Phi Beta Sigma Fraternity, Inc.
ATTIRE
Friday, March 31 Sigma casual (polo or oxford Sigma shirts and khakis)
Saturday, April 1 BUSINESS ATTIRE REQUIRED FOR ALL CONFERENCE ATTENDEES! All brothers are asked to please wear a dark suit, white shirt, blue tie, and dress shoes.
Appropriate business attire will be enforced!
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general conference info
WILLIAM SHERMAN SAVAGESCHOLARSHIP AWARDS LUNCHEONThis luncheon, which will recognize our Regional Awards Winners and Scholarship Recipients, will be held on Saturday, April 1, 2017. Collegiate and Alumni Brothers will receive their luncheon ticket as a part of the registration cost. The luncheon will have open seating. Additional tickets will be available for purchase at the registration desk.
WORKSHOPSPlease check the 2017 Leadership Conference website for the list of workshops at this year’s conference.
OMEGA CEREMONYOn Saturday, April 1, 2016, we will commit all brothers that have transitioned to the Omega Chapter. Please submit all names by the March 15 deadline.
1914 CLUB RECEPTIONOn Friday, March 31, 2017, after the Membership Intake Program Certification Training, all members of the 1914 Club will partake in a reception prior to the Miss Southeastern Region Pageant. It is the desire of the Regional Board that this reception will allow the brother’s additional time to socialize with brothers they have not seen and exchange ideas on how to make the 1914 Club more effective within our region. Please check the 2017 Leadership Conference website for the reception’s location.
ORATORICAL – DEBATE CONTESTContestants of the Oratorical Contestant must be Collegiate Brothers. The winner will represent the Southeastern Region at Conclave Detroit in July 2017.
MISS SOUTHEASTERN REGION PAGEANTThe Miss Southeastern Region Pageant will be held on Friday, March 31, 2017, at the Hilton Charlotte University Place Hotel. Contestants are tentatively scheduled to vie for the opportunity to become the next Miss Southeastern Region and represent our region at Conclave Detroit in July 2017 to become Miss Phi Beta Sigma. General ticket prices are $15.00 for anyone not registered for the conference and may be purchased at the Registration desk or at the door.
SOUTHEASTERN REGION-WIDE STEP SHOWThe Region Wide Step Show will be held on Saturday, April 1, 2017, and Collegiate Brothers from across the region will participate in the step show. General ticket prices are $15.00 for anyone not registeredfor the conference and may be purchased at the Registration desk or at the door.
PLEASE NOTE: All stepshow participants must be registered for the conference.
Sigma Beta Clubs will be afforded the opportunity to step during the step show, if requested.
DIAMOND, GOLDEN AND SILVER SCROLL BROTHERSThe Southeastern Region will add to its record of Diamond (75 years of service), Golden (50 years of service) and Silver (25 years of service) Brothers in the region. This Scroll will contain the name of Brothers who have reached these great milestones in their Sigma Career. Once a Brother’s name has been added to the scroll he cannot be recognized until he reaches the next milestone.
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FRIDAY, MARCH 31
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conference schedule
11:00 AM – 1:00 PM1:00 PM – 7:00 PM1:00 PM – 7:00 PM2:00 PM – 3:00 PM3:30 PM – 6:30 PM6:30 PM – 8:00 PM
8:00 PM – 10:00 PM10:00 PM – Until
Regional Board Meeting Conference Registration Delegate Certification Committee MeetingsMembership Intake Certification Training 1914 Club ReceptionMiss Southeastern Region Pageant Hospitality Suite
SATURDAY, APRIL 1
7:00 AM – 7:00 PM7:00 AM – 1:00 PM
8:30 AM – 9:00 AM7:30 AM – 9:00 AM9:10 AM – 10:00 AM10:10 AM – 11:00 AM11:10 AM – 12:00 PM12:10 PM – 1:00 PM
12:00 PM – 1:00 PM1:30 PM – 3:00 PM3:00 PM – 3:15 PM3:30 PM – 5:30 PM5:30 PM – 7:30 PM8:00 PM – 1:00 AM
10:00 PM – Until
Conference Registration Delegate Certification Omega Ceremony Continental BreakfastWorkshop (TBD) Workshop (TBD) Workshop (TBD) Workshop (TBD)Oratorical Contest/Debate CompetitionLeadership Awards Luncheon Conference PhotoPlenary Session Candidates Forum Step Show/PartyHost Chapter Hospitality Suite
SUNDAY, APRIL 2
9:00 AM – 11:00 AM Regional Board Meeting
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CONFERENCE REGISTRATION FORMPlease type or print legibly. Online registration is available at pbs1914SEconference.org
Name __________________________________________ Financial Card Number _________
Chapter _____________________________________________________________________________
Address _______________________________________________________________________
City ______________________________ State ____________ Zip Code__________________
Phone: _______________________ E-mail: __________________________________________
CHECK ALL THAT APPLY:
Alumni Diamond Brother Chapter Officer:_______________
Collegiate Golden Brother Regional Officer:______________
Sigma Beta Club Silver Brother Regional DSC Member
Life Member 1914 Club Member
New Initiate – Date/Proposed Date of Initiation Ceremony***: _______________________ Early bird registration deadline is February 15, 2017. Regular registration deadline is March 15, 2017. Only chapter checks, cashier’s checks or money orders will be accepted. Conference souvenirs CANNOT be guaranteed for registrations postmarked after March 15, 2017. New initiates will only pay early bird registration fee.
ORDER FORM:
Early Bird Regular Late Qty Total
Alumni (incl. tickets to all events) $135 $175 $250 ____ $_______
Collegiate (incl. tickets to all events) $110 $150 $175 ____ $_______
Sigma Beta Club $75 $75 $100 ____ $_______
Leadership Awards Tickets $50 ____ $_______
Additional Miss SE Regional Tickets $15 ____ $_______
Additional Step Show Tickets $15 ____ $_______
1914 Club Event Tickets $19.14 ____ $_______
Total Payment: $_______Make cashier checks or
money orders payable to:
Phi Beta Sigma Fraternity, Inc.
Mail form and payment to:
Bro. John MilnerRegional Treasurer100 Taunton CourtGarner, NC 27529
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CHAPTER DELEGATE FORM
Chapter Name: _________________________________ State: ___________
Primary Delegate: _________________________________ Member ID Number: ___________
Alternate Delegate: _________________________________ Member ID Number: ___________
Chapter President: _________________________________ Member ID Number: ___________
E-mail Address: ______________________________________________________________
Chapter Treasurer: _________________________________ Member ID Number: ___________
E-mail Address: ______________________________________________________________
PLEASE NOTE: A chapter’s delegate and alternate delegate must be financial in order to participate in the conference and vote on behalf of your chapter. Likewise, all financial obligations with International Headquarters must be in good standing to have any voting representation. FAILURE IN ANY OF THESE REQUIREMENTS WILL RESULT IN THE REFUSAL TO SEAT YOUR DELEGATE AND/OR ALTERNATE DELEGATE ON THE CONFERENCE FLOOR.
Please return this for via e-mail by March 15, 2017 to:
Bro. Tyrone Frasier Regional Secretary [email protected]
PLEASE DO NOT WRITE BELOW THIS LINE-------------------------------------------------------------------------------------------------------------------
Financial / Non-Financial
Delegate ________________
Alternate Delegate ________________
Chapter Tax ________________
Date Received ________________
Confirmed ________________
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DIAMOND, GOLDEN & SILVER RECOGNITION FORM
_______________________________________________________________
Current Chapter:
_______________________________________________________________President:
Please type or print legibly: CHECK ONE:
Initiation YearName Silver Golden Diamond 50 Years 75 Years25 Years
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
________________________________ _____________
Please return this for via e-mail by March 15, 2017 to:
Dr. Bro. Lawrence Rouse [email protected]
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GRADUATING SENIOR RECOGNITION FORM
_______________________________________________________________
Current Chapter:
_______________________________________________________________President:
College/University & Location: ____________________________________________________
_____________________________________________________
Sponsoring Alumni Chapter:
_____________________________________________________
Alumni Chapter President:
Please type or print legibly: Check One:
Fall 2016 Spring 2017Name ________________________________
________________________________
________________________________
________________________________
________________________________
________________________________
________________________________
________________________________
________________________________
________________________________
Please return this for via e-mail by March 15, 2017 to:
Brother Duane LewisRegional Director of Collegiate Affairs
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SIGMA BETA SENIOR RECOGNITION FORM
Sigma Beta Club Chapter: ___________________ Club President: ____________________
NAME HIGH SCHOOL/LOCATION
SPONSORING ALUMNI
CHAPTERGPA FUTURE PLANS/
COLLEGE PLANS
Please return this for via e-mail by March 15, 2017 to:
Brother Mark AllmonSoutheastern Regional Director - Sigma Beta Coordinator
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OMEGA CHAPTERCITATION FORM
Current Chapter: ___________________________ Chapter President: ____________________
NAME STATE DATE OFBIRTH
PLACE OFBIRTH
DATE OF DEATH
INITIATING CHAPTERAND YEAR
Please return this for via e-mail by March 15, 2017 to:
Brother Tyrone [email protected]
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SOUVENIR JOURNALADVERTISING CONTRACT
DIGITAL MEDIA REQUIREMENTSAdvertisers or sponsors must furnish digital versions of their ads with the appropriate size settings as listed below, and in the following formats ONLY: PDF, EPS or high-resolution JPEG. All images are recommended at 300 dpi. All FONTS and IMAGES must be included in the above formats. Should any ad not conform accordingly, the Southeastern Region reserves the right to alter the advertiser or sponsor ad to comply.
DEADLINEAll ads must be received by March 15, 2017. Submitted materials become the property of Phi Beta Sigma Fraternity, Inc. – Southeastern Region. The Southeastern Regional Boardreserves the rights to refuse any ad.
COMPANY/INDIVIDUAL NAME: ____________________________________________________
CONTACT NAME: _______________________________________________________________
CITY: ______________________________________ ST: ___________ ZIP: _______________
PHONE: _____________________ E-MAIL: __________________________________________
QTY TYPE SIZE UNIT COST TOTALFull Page * (B&W) 8.5” w x 11” h $125 $125
Half Page (B&W) 8.5” w x 5.5” h $75 $75
Quarter Page (B&W) 4.25” w x 5.5” h $50 $50
Business Card (B&W) 3.5” w x 2” h $25 $25
Patron n/a $20 $20
IMPORTANTMoney orders, chapter/certified checks only (personal checks will be accepted)
Make all payments to: Phi Beta Sigma Fraternity, Inc.
Please return this contract along with check payable to PHI BETA SIGMA by March 15, 2017 to:
Bro. John MilnerRegional Treasurer100 Taunton Court Garner, NC 27529
For questions, please contact Notable Brother John Milner at (919) 414-2932.
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COLLEGIATE BROTHER OF THE YEARNOMINATION FORM
Name: ________________________________________________________________________
Chapter: ______________________________________________________________________
Mailing Address: ________________________________________________________________
City: ________________________________ State: ___________ Zip Code: ______________
Telephone: ____________________ Email: _________________________________________
Submitted By: __________________________________________________________________
Please provide a detailed explanation of your recommendation. Include supplemental pages if needed.
Please return this for via e-mail by March 15, 2017 to:
Dr. Lawrence RouseVice Regional Director
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ALUMNI BROTHER OF THE YEARNOMINATION FORM
Name: ________________________________________________________________________
Chapter: ______________________________________________________________________
Mailing Address: ________________________________________________________________
City: ________________________________ State: ___________ Zip Code: ______________
Telephone: ____________________ Email: _________________________________________
Submitted By: __________________________________________________________________
Please provide a detailed explanation of your recommendation. Include supplemental pages if needed.
Please return this for via e-mail by March 15, 2017 to:
Dr. Lawrence RouseVice Regional Director
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REGIONAL CONSTITUTIONCHANGE REQUEST FORM
I/We,____________________________________________________, of the
__________________________ Chapter, wish to amend the Southeastern Regional
constitution or bylaws.
Please circle the appropriate number: (only one per form)
1. Inserting “certain words” in a “specific” place within the “existing“ text.
2. Deleting “certain words” from a “specific” place within the “existing” text.
3. Deleting “certain words” from a “specific” place within the existing text and in their place inserting “certain new words.”
4. Inserting a new paragraph (which does not now exist) between two existing paragraphs with the subsequent necessary renumbering.
5. Deleting existing paragraph with the subsequent necessary renumbering.
6. Substituting an already existing paragraph with an entirely new paragraph.
Current wording in the constitution or bylaws:
_______, Section______, Paragraph______, subsection________Article , states the following:
Suggested changes to constitution or bylaws and its rationale:
Please return this form and the above information professionally presented on a separate sheet of paper via U.S. postage mail or electronic mail by February 15, 2016 to:
Brother Tyrone FrasierRegional [email protected]
Failure to adherence to the above deadline will result in your constitutional amendment being forfeited for this conference.
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ORATORICAL CONTESTENTRY FORM
Current Chapter: ________________________________________________________________
President : ______________________________________________________________________
Sponsoring Alumni Chapter: ______________________________________________________
Sponsoring Alumni Chapter President : _____________________________________________
Contestant Name: ________________________________________________ GPA: ________
College/University & Location : ____________________________________________________
Extracurricular Activities & Community Involvement:
Please return this for via e-mail by March 15, 2017 to:
Bro. Kelley WoodleySoutheastern Regional Director of Education
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DEBATE CONTESTENTRY FORM
Current Chapter: ________________________________________________________________
President : ______________________________________________________________________
Sponsoring Alumni Chapter: ______________________________________________________
Sponsoring Alumni Chapter President : _____________________________________________
Contestant Name: ________________________________________________ GPA: ________
College/University & Location : ____________________________________________________
Extracurricular Activities & Community Involvement:
Please return this for via e-mail by March 15, 2017 to:
Bro. Kelley WoodleySoutheastern Regional Director of Education
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DISTINGUISHED SERVICE CHAPTERCITATION FORM
Subject: Recommendation of Brother ______________________________________________ for Membership in the Distinguished Service Chapter of Phi Beta Sigma Fraternity, Inc.
To: Review Committee
From: The Members of the ____________________________________________ Chapter
The following citation and recommendation must include the following information. All information should be professionally presented.
1. Biography of brother2. Extra-curricular and community activities3. Fraternity activities and achievements (local, regional and international)4. Chapter resolution5. Hall of Fame endorsement
This citation and recommendation is being submitted with hope that it will receive favorable action by the James T. Floyd Hall of Fame Committee and be forwarded to the Southeastern Regional Board for confirmation.
Fraternally submitted,
______________________________________________________________________________Chapter President
______________________________________________________________________________Chapter Secretary
Please return this form and all supporting documentation via U.S. postage mail by February 15, 2017 to:
Bro. Larry Blanding, PresidentJames T. Floyd Hall of Fame
PO Box 1446Sumter, SC 29151
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STEP TEAM COMPETITIONREGISTRATION FORM
Collegiate Chapter: ______________________________________ State: ___________
NOTE: All participants must be registered for the conference.
STEP TEAM PARTICIPANT NAME
YEAR (Ex: Sophomore)
FINANCIAL CARD NO. E-MAIL ADDRESS
Please return this for via e-mail by March 15, 2017 to:
Bro. Duane LewisRegional Director of Collegiate Affairs
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pbs1914SEconference.org
