Information management cost justification
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1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice Frank T Wilkinson AMS IM Practice – Business Consultant Information management cost justification
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You know that IT risks today are business risks. Attend this session and learn how to turn IT opportunities into business opportunities. CIOs today are measured by business outcomes, and the best CIOs are turning IT spending from a cost into a business investment by running IT like a business. We’ll introduce you to an ROI process and methodology—based on collaborative research with selected customers across many industries—that can help your IT organization produce business outcomes that matter. We’ll discuss ways to turn challenging new trends—like cloud computing, data de-duplication, application retirement and modernization, and proactive information governance—into opportunities to deliver business results. And we’ll show you how to channel the forces released by the information explosion into insights that help your company do business differently and gain competitive advantage. You’ll come away with ways to take the most important first step in IT transformation—understanding the cost benefits and impact on the business.
Transcript of Information management cost justification
1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice
Frank T Wilkinson
AMS IM Practice – Business Consultant
Information management cost justification
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INFORMATIONOverload…..
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You Don’t Know, What You Don’t Know
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DROWNING IN INFORMATION
Costs
Risk
Value
– Storage
– System Management
– Litigation
– Regulatory
– Data loss
– Lost information
– Lack of insight
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“It’s hard staying ahead of regulations, and it’s only going to get worse”
“I am not quite sure where all our SharePoint repositories are”
“General Council says all our data/info must be discoverable”
“My budgets keep getting cut but requirements are going up”
“I am never really sure what data and documents I can dispose of and when”
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Extracting insight from information
How Did We Get Here?
• 1,800 exabytes by 2011
• Massive redundancy is the norm
• Paper to digital transformation and convergence
• Application Silos - Little information sharing between applications
• Rich new sources of data like RFID and sensors
• Separate business intelligence and information management
• Everything is a business record
• Questionable information quality
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The Lifesaver: Information Governance
The systems, processes, and solutions to manage
information according to its value and risk, treating
information as a corporate asset that can be effectively
discovered, managed, and disposed of.
You don’t know, what you don't know
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Faster time to insight…Better Business Outcomes
What’s needed
Optimizebusinessefficiency
Mitigate business
risk
Improveinformationprocesses
Achieve betterbusinessoutcomes
Createinformation
faster
Optimizebusiness
performance
Capture information
Faster
Deliverinformation
faster
Capitalize oncustomer
relationships
Increaseproductivity
Classifyinformation
faster
Preserve anddiscover
information faster
Analyzeinformation
faster
Recoverinformation
faster
Accessinformation
faster
Str
ate
gic
in
itia
tive
sO
bje
ctiv
es
Mitigate business
risk
Classifyinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Analyzeinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Improveinformationprocesses
Analyzeinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Createinformation
faster
Improveinformationprocesses
Analyzeinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Capture information
Faster
Createinformation
faster
Improveinformationprocesses
Analyzeinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Deliverinformation
faster
Capture information
Faster
Createinformation
faster
Improveinformationprocesses
Analyzeinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Mitigate business
risk
Classifyinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Analyzeinformation
faster
Preserve anddiscover
information faster
Mitigate business
risk
Classifyinformation
faster
Createinformation
faster
Improveinformationprocesses
Capture information
Faster
Createinformation
faster
Improveinformationprocesses
Deliverinformation
faster
Capture information
faster
Createinformation
faster
Improveinformationprocesses
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Data Sources & Consolidation Points
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Information Governance Process
The real challenge is implementation…
DisposalPreservation
Classify
Retain and Protect
Find and Hold
Capture
Reduce
Paper docs E-docs/email Applications
Discover
Manage
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INFORMATION ARCHIVING
•“Bloated” apps reduce performance and increase risk• Structured content
• Files Email
• Large objects (e.g. medical images, media, etc.)
HP Products: • HP Integrated Archive Platform (IAP)• HP Data Base Archiving (DBA) • HP Medical Archiving Solutions (MAS)• HP Services
• HP archiving trims down apps improving performance and ensuring compliance
•Assigning the right value to your data
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Records Management
•The “wave” includes electronic docs, paper docs, output from applications, and “Content 2.0”
•Organizations must effectively manage all content types to reduce costs, meet regulatory compliance, and ensure content can be found
•HP provides solutions for enterprise-wide records management
HP Products: • HP TRIM records management• HP Services
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Sharepoint Solutions
HP Products: • HP Discovery & Dependency Mapping Inventory (DDMI)• HP TRIM records management• HP Data Protector• HP Services
• SharePoint can add risk to organizations
• Business records may be in documents, blogs, wikis, discussions, and calendars
• HP can help organizations locate, protect, archive, manage, and dispose of SharePoint content
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Application Retirement
• Organizations struggle with the costs to maintain low, or no value apps
• They must retire the apps and the information to manage risk
• HP can help with application rationalization and retirement
HP Products: • HP Data Base Archiving (DBA)• HP TRIM records management• HP Services
Records extracted
Applications decommissioned
Data /Metadata
HP TRIMRecords disposed
Application
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Data Protection
•Organizations must ensure business continuity across heterogeneous and/or virtualized environments
•Requires protection for servers and desktops/laptops
•Requires Data Information Security
•HP provides cross platform protection, and is the leader in virtualization
HP Products: • HP Data Protector backup and recovery• HP Services
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Minimize risk while maximizing resources and budget
HP Approach to Information Governance
Classify• Classify information based on the impact on the business
• Assess value based on data aging and access requirements
Protect• Assign level of protection that meets both business and availability objectives
• Define a tiered recovery management strategy to achieve RPO/RTO
• Apply tape, disk, and replication options to suit varying business needs
Recover• Reduce downtime and business outage with focused approach• Achieve all recovery point and time objectives • Ensure high availability of critical business data with no data loss
Take control to recover information faster
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eDiscovery
• Organizations must produce and hold all records related to a litigation
• Reactive discovery can cost $1.8M/TB of information (Forrester)
• HP can help create discovery plans and reduce costs and risks of litigation
HP Products: • HP TRIM records management• HP Integrated Archive Platform (IAP)• Clearwell – HP Partner• HP Services
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HP INTEGRATED ARCHIVE PLATFORM– Managing the Information Lifecycle
• Compliance Archiving• Selective Archiving• e-Discovery
– Microsoft Exchange– Lotus Domino– File based content
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Application Retirement
Rationalize
Consolidate
Classify
Retain and Protect
Dispose
Retire
Capture
Discover Applications
App D
ata
Reduce
ApplicationRationalization
INFORMATIONGovernance
Find and Hold
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Costs
Risk
Value
• Hardware upgrades
• System management
• Legacy applications
• Sla’s
• Regulatory
• E-discovery
• Query performance
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What Is HP Database Archiving?
DBApplication
Structured Records
Records archived to XML, CSV ...
DBArchive
Records archived to archive DB
Application Transparency
• Improves Application Performance
• Cuts infrastructure costs• Cuts operational costs
SQL Query Engine
DBApplication
Structured Records
• Improves Application Performance
• Cuts infrastructure costs• Cuts operational costs• Enables Compliance,
eDiscovery and data disposition
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~7000 apps 85 data centers
2000 apps 6 data centers
Example: HP IT
CBR
40% reduction in IT spend 19K IT staff to 8K
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How Do I Get Started?
Improveinformationgovernance
Enhanceinformation
insight
Transforminformationworkflows
Optimize information
infrastructure
• Information Management Transformation Experience Workshop
• Information Strategy and Planning services • E-Discovery Advisory services • SharePoint Governance service • Information Quality Management
Master Plan service • Information Quality Tool Selection service • Master Data Management Maturity
Assessment • Master Data Management Master
Plan service • Master Data Management Tool
Selection service
MATURITY MODELS
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Faster information, for outcomes that matter
HP Solutions for Information Management
Information strategy
Optimizeinformationinfrastructure
Improve informationgovernance
Transform information workflows
Enhance information
insight
Enterprise information workflows
Performance management and
reporting
Document capture and digitization
Integrated document management
Unified business process frameworks
Advanced analytics
Analytics as a service
Embedded analytics
Complex event processing
Document and records management
Compliance archiving
Legal analytics
Master data management
Information quality
Enterprise information governance
Data protection
Performance archiving
Data warehousing
Information integration
Str
ate
gic
in
itia
tive
sSolu
tions
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“I know all my active data, inactive data, and business records are controlled and secure”
“I’ve shifted from 80% KTLO and 20% innovation to 30/70”
“I can produce all emails and files needed for legal discovery”
“I am saving on IT resources and managing within my budget. ”
“I am freeing up capacity and lowering costs by retiring my apps”
HP Information Governance Solutions
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HP Information Governance Solutions
• Reduction in storage and servers
• Fewer apps and less data to manage
• Reduction in litigation risk
• Meet regulations on controlled content
• Reduction of data loss
• Ensure information availability
• Extraction of business knowledge
Costs
Value
Risk
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Why HP?
• HP provides complete solutions for your information explosion:
– Information strategy consulting
– Industry expertise
– Infrastructure portfolio ― servers, storage, networking, printers, etc.
– Global delivery resources
• Industry-led, business -driven solution approach to information problems.
• A robust information management software portfolio
• Multi-billion dollar commitment to information management research
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Getting Started: HP Transformation Experience Workshop
• Half-day discussion to explore
your Information Governance
needs
• Discuss examples and stats from
the industry
• Receive ROI templates and
“how to” advice
• Deliverable is written report with
findings and action items
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Q&A
31 ©2010 Hewlett-Packard Development Company, L.P.
To learn more on this topic, and to connect with your peers after
the conference, visit the HP Software Solutions Community:
www.hp.com/go/swcommunity
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