Information Management Capacity Check (IMCC)Information Management Capacity Check (IMCC)

Library and Archives Canada

IMCC - LAC What We Do and

Getting Started Checklist

Library and Archives Canada

IMCC - LAC What We Do and

Getting Started Checklist

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Library and Archives Canada

IMCC – what we do

IMCC - What We Do

• Attend meetings and briefings• Provide briefings and information sessions to all

levels• Make presentations & give information sessions

e.G. ARMA, RMI, provincial governments • Update IMCC tool and methodology• Assist organizations considering or undertaking

an assessment• Provide documents/templates

Sample Templates

• Action plan • Project plan • Statements of work • Contract text • Communiqués, e-mails • Text for introductory presentations• Interview and workshop guides • Data collection forms

What We Do For Specific Assessments

• Advise on facilitation options• Provide advice and guidance to the project team

during all phases• Provide contact names• Provide resource person to attend consolidation

and validation sessions• Provide documents/templates

• Note: we do not provide facilitators for the assessments

Planned Continuous Improvement on IMCC Tool and Methodology

• Harvest lessons learned• Share expertise between organizations• Continuously monitor standards and best

practices (national / international)• Conduct focus groups• Share IMCC tool, methodology and lessons

learned with other jurisdictions

Getting started – A checklist

IMCC Tool and Methodology

Getting Started Checklist: Project Management

• Participants• Training• Budget• Tools and support resources • Meetings, presentations, briefings• Communications• Scheduling• Facilities• Approval processes• Documentation requirements

Getting Started Checklist: Participants

• Project champion(s)• Project authority / manager• Steering group• Facilitator(s) and scribes• Assessment team members• Interviewees • Workshop participants

Getting Started Checklist: Facilitator(s)

• Options• Trained with appropriate skill sets • IM knowledge (fundamentals, GoC IM

environment, etc.)• Availability• Motivation• Objectivity• Commitment • Scribe or direct scribe(s)

Getting Started: Facilitation Options

• External consultant• Internal audit resource• IM specialist – trained• Sharing expertise between departments• Train the trainers

Getting Started Checklist: Budget

• Salary dollars (participants / support)• Facilities• Technology and software• Training• Printing and translation• Consultants / facilitators• Travel expenses• Project codes• Resource expenditure tracking

Getting Started Checklist: Technology

• IT support• Data processing tools• Software (incl. Presentations)• Laptops, projectors, etc.• Project mgmt. And scheduling toolset• Electronic templates• Electronic voting• Electronic surveys• Electronic document management• Video conferencing• Participant training (as required)

Getting Started Checklist: Facilities

• Meeting rooms (various sizes)• Conference rooms for workshops• Equipped boardrooms for consolidation and

validation sessions• Resource materials (copies, pencils,etc)• Projectors, screens• Whiteboards and flipcharts • Video conferencing equipment

Getting Started Checklist: Communications

• Support from corporate communications• Presentations, briefings, awareness, training• Communication within steering group and

assessment project team• Letters / questions for interviews and workshops• Announcements (e.G. Web-based)• Project status reports for staff and management