Information Management

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Chapter 12

Learning Objectives

• Describe the purpose of data collection and reporting.• Identify the data that should be collected within the

organization.• Identify the data that should be collected for outside

organizations.• Describe the purpose and process for publishing an

internal health and safety report.• Describe the use of the Internet as a health and

safety information source.

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Introduction

• Data collection and information analysis are critical components of the safety and health program

• Data must be retrievable in a format that is compatible with its intended use

• An annual health and safety report should be published for all levels of the organization

• Life Safety Initiatives 7 and 8 relate to the use of information management to improve responder safety

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Purpose of Data Collection and Reporting

• May be required by law • Analysis and evaluation• Protect the organization and the members legally• Predicting increases or decreases in premiums which

will have future budget impacts

*Medical related data and information is considered confidential*

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Internal Data Collection

• Health and safety data used within the organization– Injury reports– Accident reports– Individual medical histories– Drug-free workplace test results– Reports dealing with an employee killed in the line of duty– Exposure records

• Use standardized forms • Meet local, state, and federal laws and requirements

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Example Standardized Form

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Example Accident/Injury Form

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Example Injury/Illness Form

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External Data Collection

• Information used by agencies outside the organization

• May or may not be the same as that needed within the organization– Workers’ Compensation– Occupational Safety and Health Administration– National Fire Protection Association– United States Fire Administration– International Association of Firefighters– National Institute for Occupational Safety and Health

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Publishing the Health and Safety Report

• Distributed throughout the organization• Include:

– General state of organization in terms of safety and health– Accomplishments, improvements, benchmarks– Goals and objectives for next reporting period– Data analysis with comparison to national averages and

similar departments– Summary of compliance with regulations and standards

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Example Time Loss by Injury

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Accessing Health and Safety Information Using the Internet • Email, fax, social media, instant messaging, and

video conferencing• Search engines• Safety and health web sites• Emergency service web sites• Regulatory agency web sites

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Summary

• Data should be collected and organized and used for valuable feedback

• Information should be used to make an annual report• Using computers and the Internet can help

communicate• Information can be accessed faster and more easily

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