Information Day Presentation
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Information Day Presentation July 2014
Transcript of Information Day Presentation
Heather Gopsill Tanya Peake
Agenda
Welcome to our Networking & Information Day
Companies House
The Limited Company
Online filing
30 minute comfort break
Our information services
Key conclusions
Intellectual Property – what is this?
Information & Demo Points – ask us!
Who we are
What we do
How we do it
Why we do it
‘the heart of company information in the UK, recording the life events of companies for ALL to see’
A world class information exchange
Accessible, easy to use
Creating excellent customer experiences
Providing trusted information
All company types
Private Limited Companies
Public Limited Companies (PLC)
Dormant Companies
Limited Liability Partnerships
Community Interest Companies
Micro-Entities
Secretary & director responsibilities
Secretary duties
Every Public Limited Company needs one
Private companies – it is optional
Usual duties include:
Notifying changes
Maintaining statutory registers
Notifying members and auditor of meetings
Providing copies of resolutions and agreements
Supplying copies of company accounts
Directors’ responsibilities
Accounts and Annual Returns are delivered
Registered office and SAIL address is correct and operational
Directors’ and secretaries’ details are kept up to date
No under 16s appointed (except for LLP)
No upper age limit
At least 1 “natural person” appointed (except for LLP)
WebFiling
Keep your code safe
Make sure your code isn’t easily guessable
Mix letters with numbers in your code
Only share your code with trusted company personnel
Change your code if company personnel changes
Change your code if you think the code has been discovered
Tell your agent before you change your code
Use a different code for each company
Don’t leave your code lying around
Single Alternative Inspection Location
Or known as “SAIL” applies if:-
Your company records & registers are not kept for inspection at the registered office address
Only one SAIL address allowed
Address notification required
Records & registers at the address required
Also notified on annual return
Trading disclosures
Company name to be displayed at:
All places of business Registered office address
But does not apply to:
Primarily residential addresses Dormant companies
Trading disclosures
All items of business stationery & communications including emails and company website must show:
Company name
Place of registration
Registered number
Registered office address
Director information
If being wound up, that fact
Directors service addresses
Based on privacy
Any address (not P.O.) for the public register
Usual residential address for protected register
Change notice can be completed online
Historic addresses can be “expunged” for at risk officers
Annual Return
Not the financial return
All companies have to file one each year
Based on your Legal Return Date
Snapshot of the company details at this date
Must be filed within 28 days of this date
£13 filing fee online (£40 for paper filing)
Over 98% are now filed online
Accounts
Some Account types can be filed online
Companies have to file accounts each year
Whether trading or not
Strict filing times laid down by Parliament
Based on your accounting reference date
Automatic penalties for being late
No filing fee
Accounts – joint filing with HMRC
HMRC – Companies House statement joined up approach to using iXBRL and a joint template
What is iXBRL? Download PDF template via Companies House WebFiling
and HMRC Submit using accounts software packages Prepare once – file twice
Joint filing
Accounts Filing Periods
Private Co - 9 months from the accounting reference date
Public Co - 6 months from the accounting reference date
New Companies 1st Accounting Period
Private Company - 21 months from date of incorporation
Public Company - 18 months from date of incorporation
Late Filing Penalties
Civil Penalty against the company Introduced 1 July 1992 and amended 1 February 2009 Accounts only Accounts must be received by Registrar by due date Penalties are doubled for filing late 2 years running Appeals procedure Registrar has very limited discretion not to collect a penalty
Late Filing Penalties
Don’t forget…
Penalties are doubled for filing late 2 years running
Length of Period
Public Company
Private Company
Not more than 1 month
£750
£150
More than 1 month but not more than 3 months
£1,500 £375
More than 3 months but not more than 6 months
£3,000
£750
More than 6 months £7,500
£1,500
Surprising Statistic
Don’t hide behind your advisors
Compliance
Prosecution
Dissolution and voluntary strike-off
Straightforward procedure
Company not traded or changed name in last 3 months
Form DS01must be completed
Majority of directors must authorise application
£10 fee to pay
Can take 6 months and is subject to third party objections
DS02/LLDS02 withdrawal of application to strike off
Reversible process via restoration process
Companies House
30 minute comfort break
WebFiling and PROOF scheme
PROtected Online Filing - PROOF
Stops the filing of certain paper forms i.e. :- Company officers appointments / terminations / changes
Change of the registered officeAnnual Return
NOTE: Accounts are not included in the scheme
Paper forms are rejected and sent to the registered office address
50-100 Corporate identity fraud cases per month
Join eReminders for:
A timely email reminder of when your accounts and annual returns are due at Companies House.
The option of a maximum of 4 email addresses per company.
An alternative to paper reminder letters sent to your registered office address
WebFiling and eReminders
Searching
Mobile App
Mobile App
Mobile app is FREE and available for Apple and Android
Available to download from Apple App Store or Google Play
Only free information is available on this service – no hidden costs
Allows you to check company information ‘on the go’
Stats and our latest Tweets can be viewed on the App
Feedback is welcome
Mobile App
Save most frequently viewed companies in
your ‘Favourites’ for Amber / Red Alerts
when AR and AA are due / overdue
Variety of sort options in favourites –
including company name, number or when
accounts or returns are next due for filing
WebCHeck & Companies House Direct
WebCHeck
No subscriptionPay as you go Company name availability searchDetailed filing historyFree current appointments reportDisqualified director searchDocument download areaMonitor service
Companies House Direct
Monthly subscriptionMonthly invoiceCompany searchOfficer enquiryDisqualified directors searchDocument packagesInsolvency historyFull filing historyCertified document ordering Document download areaMonitor service
Monitor
FREE Service available via CHD and WebCHeck Part of the 3-point-plan to prevent corporate identity
fraud Email alert service for documents filed by ANY company
Other products
Uniform Resource Identifiers (URI)
Free Company Data Product
Free Accounts Data Product
Bespoke Products
The Companies House Service
Transforms our electronic services, with modern technology and a new web service
Better and simpler for customers, making it easier to view and update company information
Companies House Service
Key conclusions
Think “e” – and enjoy the benefits now
Filing online saves you time
Meeting filing deadlines saves you penalties
Up-to-date records create confidence in your company
Our Information online can help you
Companies House is here to help you
Web: www.companieshouse.gov.uk
Online user panel
Help us understand how you use our online services
Your Feedback and Your experiences
Details on our website
Contact us
Telephone: 0303 1234 500
email: [email protected]
RSS feeds: www.companieshouse.gov.uk
Follow us: Facebook: facebook.com/CompaniesHouse
Twitter: @CompaniesHouse
Companies House You Tube Channel
Question Time
providing companyinformation thatcustomers value
“”
Intellectual Property Explained
Andrew ReithBusiness Outreach & Education
@The_IPO
Intellectual Property Office
Executive Agency within Department of Business, Innovation and Skills (BIS)
1000+ staff based in Newport in South Wales, 50 based in Victoria, London
Our task is to help stimulate innovation and raise the international competitiveness of British industry through
Intellectual Property Rights (IPR)
IP Survey
70% of delegates who we spoke to acted upon the information they received
98% of our trade mark filings and 87% of our patent filings are made online
Our Twitter followers rose from 21,000 in April 2013 to 35,000 by March 2014
19% rise in demand for domestic trade marks in 2013/14
What is intellectual property?
What is a Registered Trade Mark?
Any sign which is capable of being represented graphically
Any sign which is capable of distinguishing the goods or services
of one undertaking from another
“A Badge of Origin”
Smell
Colour theme Shape theme
Domain name Slogan
Name Logo
What can be registered as a trade mark?
Non-traditional Music
True or False
You cannot register a dictionary word
Changing the spelling makes it different
You do not have to use a registered trade mark
I have registered at Companies House so I own the trade mark
UK Applications
Fees:
Application fees: £170 – Includes one ClassAdditional Classes £50 each (up to 45 Classes)
Timeline:
Examination within 2 months of filingRegistration (unopposed) in 5 months
Domain names
Trade Mark registration is not company name or domain name registration
A domain name may beregistered as a Trade Mark
Incorporating another’s RTM into your domain name or meta-tag may be an infringement
Trade Mark Registration Overseas
Paris Convention - six months priority
OHIM – Community Trade Mark
e-filing fee €900
WIPO - Madrid Protocol
Why infringement searches?
Avoid expensive mistakes
Awareness of competing marks
Early resolution of potential problems
True or False
If it doesn’t have a copyright notice, it’s not protected
I can copy 10% without it being an infringement
If I acknowledge the original work, I can use it
I have bought the book/painting/photograph so I can use it as I wish
Copyright Conventions
Universal Copyright ConventionAdopted in 1952
An alternative for Countries that believed that Berne overly benefited Western developed copyright
exporting nations
Berne Convention - Accepted in 1886Works protected by national law irrespective of where
the work was created 163 Countries are parties to the Convention
1.Literary Works – All works expressed in print or writing.
2.Dramatic Works – A work capable of being performed.
3.Musical Works – includes melody, harmony and rhythm.
Copyright
5.Films – Moving images produced by any means.
6.Sound Recordings – a recording of sounds, from which the sounds can be reproduced.
8.Published Editions – typographical arrangements.
7.Broadcasts – transmission of visual images, sounds or other information.
Who owns Copyright?
Usually the first creator or author...
…or their employer if produced in theordinary course of their employment
However, a contractor will retain ownershipunless their contract is explicit to the contrary
Even if the creator sells their rights, they have‘moral rights’ over how their work is used
Who owns copyright?
The term ‘authorship’ implies that, for a work to be copyrightable, it must owe its origin to a human being. Materials produced solely by nature, by plants, or
by animals are not copyrightable.
David J Slater
How long does Copyright last?Literary, musical, artistic & dramatic works:
author’s lifetime plus 70 years
TV & radio broadcasts: 50 years from first broadcastSound recordings: 70 years from first publication
Published editions(typographical layout):25 years from first publication
Films: 70 years after the death of the last of: director, composer of any music specifically created
for the film, the author of the screenplay and the scriptwriter
Uploading a work which is out of copyright to the internet may create new copyright so don't assume it is copyright-free if you
want to use it.
Top Dead Earners 2013
2. Elvis Presley - $55m3. Charles Shultz - $37m4. Elizabeth Taylor - $25m5. Bob Marley - $18m6. Marilyn Monroe - $15m7. John Lennon - $12m8. Albert Einstein - $10m9. Bettie Page - $10m10. Theodor Geisel - $9m
Source Forbes.com
1. Michael Jackson - $160m
Registered Designs
Protects shape or configuration (3-D)and/or pattern or ornamentation (2-D)
No protection for function, materialsor technology of manufacture
No protection when form is dictatedby function (ie: no design freedom)
Criteria for ‘patentability’
Patents are for “technological innovation”, though the Patents Act 1977 fails to define the word “invention”
Inventions must be new - not known anywhere in the world prior to the filing date
Inventions must have an ‘inventive step’ - not obvious, a simple adaptation or combination
Inventions must be industrially applicable and have a ‘technical effect’
Gov.uk/ipo - 0300 300 [email protected]
