Rev. 3/7/2019

Infinite Campus Data Analysis Portal

User Guide Technology by Computer Information Concepts (CIC)

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Contents Granting Access to Users .............................................................................................................................. 2

Workbook: IC Demographics Analysis ..................................................................................................... 4

Dashboard: Demographics Analysis .................................................................................................... 4

Worksheet: Heat Map by School and Grade ....................................................................................... 6

Worksheet: Choose Data: Demographics Heat Map Analysis ............................................................ 7

Worksheet: Students by School and Grade Analysis .......................................................................... 8

Worksheet: Choose Data: Demographics by Percent ......................................................................... 9

Workbook: KY Attendance ..................................................................................................................... 10

Dashboard: FTE Attendance Dashboard ............................................................................................ 10

Dashboard: FTE Attendance Demographics ...................................................................................... 11

Dashboard: Attendance Rate Dashboard .......................................................................................... 12

Dashboard: Attendance Rate Demographics .................................................................................... 14

Workbook: IC Behavior Analysis ............................................................................................................ 15

Dashboard: Behavior Analysis ........................................................................................................... 15

Dashboard: Student Event Analysis ................................................................................................... 16

Dashboard: Student Resolution Analysis .......................................................................................... 18

Dashboard: Student Events + Resolutions ........................................................................................ 19

Dashboard: Count of Days Suspended .............................................................................................. 21

Dashboard: Staff Event Analysis ........................................................................................................ 22

Dashboard: Events vs. Resolutions Table Analysis ........................................................................... 23

Dashboard: Event Counts by Student Group..................................................................................... 25

Dashboard: % Unduplicated Students with Events ........................................................................... 26

Tableau Tips ............................................................................................................................................ 29

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Granting Access to Users In order to determine who in your school district will have access to the KDE Tableau visualizations, place users in the “Tableau Viz – Building and Dist” user group in Infinite Campus. To do so, complete the following steps:

1. In Infinite Campus, search for the user you would like to assign to the “Tableau Viz – Building and Dist” user group.

2. Select the username for the desired user.

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3. Select the User Groups tab, and search for “tableau”. Select the “Tableau Viz – Building and Dist” user group. Select Save.

Note: Any user added to the “Tableau Viz – Building and Dist” user group in Infinite Campus will be required to have their school district email address saved in the primary address field. Without the district email saved as the primary email address, the user will not be able to access the KDE Tableau Visualizations. Note: Any user who uses a different log in to Infinite Campus then the outlaying link to the Data Visualization tool will come back with an unable to Sign in Error message (see below). The user should use their district email address (first.last@district.kyschools.us) as username, Windows/Office365/Azure AD password as password (same as used for Office365). If users are already logged into Microsoft Azure Active Directory (Office365, Google with SSO to ADD, etc.) using a different username/email address then they will have to log out of that account to access the Data Visualization tool.

Figure 1

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Accessing Tableau Visualizations

1. Log into Infinite Campus. At the top of the Infinite Campus index, you will see an Outline Link called “*Tableau Visualizations”. Select this option.

2. You will use your school district email address as your username, and your Windows / Office 365 password to log into the KDE Analysis Portal.

3. Select the Workbooks option. Three workbooks will be displayed: IC Demographics Analysis, IC Demographics – Audit, KY Attendance and IC Behavior Analysis.

Workbook: IC Demographics Analysis

Dashboard: Demographics Analysis Description: This workbook provides student totals by grade level, race / ethnicity, gender, Special Education status, consolidated student, economically disadvantaged, EL, homeless, migrant, military connected, and gifted status.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus.

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- Active: Y will include only active students, N will include inactive students, All will include both active and inactive students.

- Service Type: References the Service Type field included on the student enrollment records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary

- Summer School Flag: True includes all summer school calendars and enrollment records, False excludes summer school calendars and enrollment records.

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Worksheet: Heat Map by School and Grade Description: This worksheet displays all students by grade (columns) and by school (rows). Heat map colors and sizes are included to facilitate understanding of trends.

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Worksheet: Choose Data: Demographics Heat Map Analysis Description: This worksheet displays all students by school (rows), and by the desired value selected from the Demographic parameter (columns). Demographic parameter options include: Grade, RaceEthnic, Section 504, Special Ed, Title I, Homeless, Immigrant, Gender, LEP and Gifted. Heat map colors and sizes are included to facilitate understanding of trends.

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Worksheet: Students by School and Grade Analysis Description: This worksheet displays all students by grade (columns) and by school (rows).

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Worksheet: Choose Data: Demographics by Percent Description: This worksheet displays percent of students by school (rows) and by the desired value selected from the Demographic parameter (columns). Demographic parameter options include: Grade, RaceEthnic, Section 504, Special Ed, Title I, Homeless, Immigrant, Gender, LEP and Gifted. Heat map colors and sizes are included to facilitate understanding of trends.

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Workbook: KY Attendance Dashboard: FTE Attendance Dashboard Description: This workbook provides counts and percentages of students who are Chronically Absent, as well as student FTE Attendance totals.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - CA Student: Allows for the filtering of only Chronically Absent students. If Yes is

selected, the charts and graphs will update numbers that reflect only those students who are Chronically Absent.

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Dashboard: FTE Attendance Demographics Description: This workbook provides the FTE Attendance percentages of students who are Chronically Absent, as well as student FTE Attendance totals for all students, disaggregated by school level, grade, race / ethnicity, special education status, economically disadvantaged status, gender and EL status.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - CA Student: Allows for the filtering of only Chronically Absent students. If Yes is

selected, the charts and graphs will update numbers that reflect only those students who are Chronically Absent.

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Dashboard: Attendance Rate Dashboard Description: This workbook provides the Attendance Rate percentages of students disaggregated by school level, school, month, grade, and day of week.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed Disability: Allows for the filtering by student Special Ed Disability code.

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NOTE: The Attendance Rate Dashboard allows the user to ‘drill down’ to more detailed information using Tableau’s hierarchy functionality. Select the plus sign next to SchName to show the detail by grade level. Continue to select the plus signs to show individual student attendance rates. To remove this detail, select the minus sign that appears.

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Dashboard: Attendance Rate Demographics Description: This workbook provides the Attendance Rate percentages of students disaggregated by school level, grade, race / ethnicity, special ed, economically disadvantaged, gender and EL status.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows for the filtering by student Special Ed Disability code.

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Workbook: IC Behavior Analysis Dashboard: Behavior Analysis Description: Provides analysis of behavior events and resolutions, disaggregated by Month, Day of Week and Time of Day with options to filter by Race, Special Ed, Special Ed Disability, Migrant, Homeless, Foster, EL, and Gifted indicators. Allows for easy identification of students who have been removed from the classroom for a specified number of days. Provides comparison of behavior event and resolution counts by demographic group, highlighting discrepancies in the ratio of student population to event / resolution.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system. - Resol Level: Allows filtering according to the level of severity of the resolution. Options

are major / minor.

Parameters:

- State / Local Res Codes: Selecting “Local” will display counts of events and resolutions for only Local Resolution Codes. Selecting “State” will display counts of events and resolutions for only State Resolution Codes.

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Dashboard: Student Event Analysis Description: Displays Behavior Event details, by student.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system.

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- Event Name: Allows for the selection of one or many behavior events. - Student ID: Allows for the search and selection of specified students.

- Events: Allows for the entry of a specified number of events. The display will limit records to those students who have been associated with the selected number of events or more.

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Dashboard: Student Resolution Analysis Description: Displays Behavior Resolution details, by student.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Resol Level: Allows for the filtering by resolution severity: major / minor - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants.

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- Foster: Allows filtering for students who are in the foster care system. - Student ID: Allows for the search and selection of specified students. - Resol Codes: Allows for the selection of one or many behavior resolutions.

- Resolution Name: Allows for the selection of one or many specific resolutions. Parameters:

- State / Local Res Codes: Selecting “Local” will display counts of events and resolutions for only Local Resolution Codes. Selecting “State” will display counts of events and resolutions for only State Resolution Codes.

Dashboard: Student Events + Resolutions Description: Displays both Behavior Events and Resolution details, by student.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary

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- Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Resol Level: Allows for the filtering by resolution severity: major / minor - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system. - Student ID: Allows for the search and selection of specified students. - Resol Codes: Allows for the selection of one or many behavior resolutions.

- Resolution Name: Allows for the selection of one or many specific resolutions. Parameters:

- State / Local Res Codes: Selecting “Local” will display counts of events and resolutions for only Local Resolution Codes. Selecting “State” will display counts of events and resolutions for only State Resolution Codes.

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Dashboard: Count of Days Suspended Description: Displays both Behavior Events and Resolution details, by student. Allows for easy identification of students who have been removed from the classroom for a specified number of days.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Resol Level: Allows for the filtering by resolution severity: major / minor - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system. - Student ID: Allows for the search and selection of specified students. - Days Suspended: Allows filtering by a specified number of days the student has been

removed from the classroom. The dashboard will display only those students who meet the criteria entered. Note: Days Suspended is the total of both In School and Out of School removals.

Parameters:

- State / Local Res Codes: Selecting “Local” will display counts of events and resolutions for only Local Resolution Codes. Selecting “State” will display counts of events and resolutions for only State Resolution Codes.

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Dashboard: Staff Event Analysis Description: Displays total number of behavior events reported by staff member.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system.

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- Staff Type: Values are: Submitted By – the staff member who completed the behavior referral, and Behavior Staff – the administrator who dealt with the student.

- Staff Name: Allows filtering for specific staff members. - Event Name: Allows filtering for one or many behavior event names.

Parameters:

- State / Local Res Codes: Selecting “Local” will display counts of events and resolutions for only Local Resolution Codes. Selecting “State” will display counts of events and resolutions for only State Resolution Codes.

Dashboard: Events vs. Resolutions Table Analysis Description: Displays the total number of behavior events, paired with the total number of the resulting resolution type.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students.

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- Service Type: References the Service Type field included on the student enrollment records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary

- Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system. - Event Name: Allows filtering for one or many behavior event names.

Parameters:

- State / Local Res Codes: Selecting “Local” will display counts of events and resolutions for only Local Resolution Codes. Selecting “State” will display counts of events and resolutions for only State Resolution Codes.

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Dashboard: Event Counts by Student Group Description: Displays the total number of behavior events, paired with the total number of the resulting resolution type, disaggregated by selected student populations.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system.

Parameters:

- Student Group: Allows for the selection of a specific student group, and displays the data disaggregated by the values found in the corresponding student group. Options include: RaceEthnic, Homeless, Foster Care, EL, SES, Migrant, Primary Disability, Grade and Gender. Dashboard will update to include data for only the selected criteria.

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Dashboard: % Unduplicated Students with Events Description: Displays the percentage of behavior events associated with the students in the selected student group. Shading indicates data points in which the percentage of behavior events associated with the students belonging to the selected group is higher or lower than the percentages of total students in the selected group compared to the entire student population.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students. - Service Type: References the Service Type field included on the student enrollment

records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary - Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless.

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- Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system.

Parameters:

- Student Group: Allows for the selection of a specific student group, and displays the data disaggregated by the values found in the corresponding student group. Options include: RaceEthnic, Homeless, Foster Care, EL, SES, Migrant, Primary Disability, Grade and Gender. Dashboard will update to include data for only the selected criteria.

Dashboard: % Unduplicated Students with Resolutions

Description: Displays the percentage of behavior resolutions associated with the students in the selected student group. Shading indicates data points in which the percentage of behavior resolutions associated with the students belonging to the selected group is higher or lower than the percentages of total students in the selected group compared to the entire student population.

Filters:

- School Year: Will include at least the active school year and one year previous. - School Level: Options include PreK, Elem, Middle and High. - School Name: Schools available in the droplist will reflect calendar rights assigned in

Infinite Campus. - Grade: Select one, many or all values from the list. - Active: Y will include only active students, N will include inactive students, All will

include both active and inactive students.

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- Service Type: References the Service Type field included on the student enrollment records in Infinite Campus. Options include N-SpecialEd, P-Primary, S-Secondary

- Special Ed: Allows filtering for students with or without a Special Ed Disability code. - Special Ed Disability: Allows for the filtering by student Special Ed Disability code. - Gender: Select all or both options. - Race / Ethnicity: Select one or many options. - EL Status: Allows filtering for students who are English Learners - Econ Dis: Allows filtering for students who are Economically Disadvantaged - Homeless: Allows filtering for students who are Homeless. - Migrant: Allows filtering for students who are Migrants. - Foster: Allows filtering for students who are in the foster care system.

Parameters:

- Student Group: Allows for the selection of a specific student group, and displays the data disaggregated by the values found in the corresponding student group. Options include: RaceEthnic, Homeless, Foster Care, EL, SES, Migrant, Primary Disability, Grade and Gender. Dashboard will update to include data for only the selected criteria.

- State / Local Res Codes: Selecting “Local” will display counts of events and resolutions for only Local Resolution Codes. Selecting “State” will display counts of events and resolutions for only State Resolution Codes.

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Tableau Tips 1. When working in any visualization, selecting a bar on any graph will select only the students

represented by that bar. In the example to the right, the grade 01 bar was selected. Once selected, all other graphs displayed on this dashboard will update to reflect only first grade students. To return to seeing the entire student population, select the bar again.

2. When hovering over a bar or other data points, additional information will show in the “tooltip”, providing more details about the data selected.

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3. To display detailed student data, hover over the desired data point. When the tooltip appears, select the grid lines that appear.

4. When the new window appears, select “Full Data” to see the individual student records.

Note that you can also download this data into a text file.

5. To download, or print a visualization, select the “Download” button at the top right corner of the visualization screen.

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In the additional window that appears, you can select to download:

- Image: Will provide an image of the visualization showing on the screen. - Data: Will download the data from the visualization. - Crosstab: Will automatically download the data into a .csv / spreadsheet. - PDF: Will provide an Adobe Reader file that can be saved electronically or

printed.

6. If you are an Infinite Campus System Administrator who has security rights to more than one calendar, and you would like to test access for the users who you have added to the Tableau Viz – Building and Dist user group, be sure to log off of Windows as yourself, and log into Windows as the user you are testing. The Windows credentials will pass to Tableau, and therefore you muse be logged into Windows as the user who is being tested.