Induction and Orientation

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Induction and Orientation

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Induction♦ The act or process of inducting or bringing in, introduction; entrance; beginning; commencement.

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♦ It is the process of introducing a new situation or environment


Orientation


♦ To familiarize new employee to the organization, people, departments, work, teams, organization chart, designation, hierarchies and company Process and Policies.

♦ Orient new employee to work protocols, work environment, team culture, how to behave in situations, escalation modes, detailed process familiarization.


Need to conduct Induction and Orientation


Objective♦ To cut down recruitment cost♦ To Improve job satisfaction, morale and motivation ♦ To ensure that new people become independent sooner on routine operations so that other members of staff don’t have to spend much time on formal guidance.♦ To Reduce absenteeism and staff turnover ♦ To Promote a safe and equitable work environment through an awareness of policies and responsibilities in these areas♦ To aid the staff member in establishing effective working relationships and social networks♦ To Create a positive attitude and commitment to the organization



♦ Induction is responsibility of HR.

♦ Responsibility of orientation is shared with concerned team leads.


Who does Induction and Orientation?


Style of Induction Program♦ Class Room Lecture♦ Conference Room Power Point Presentation♦ Online Module♦ Site or client visit♦ Handout Reading♦ Ice-breaker exercise to inducting team♦ One on One Induction with Team heads♦ Days, week or month program



Induction Presentation Sequence♦ Introduction to HR Dept♦ Business Mission, Vision and Scope♦ Quality Policy♦ Organization Culture♦ Organization Structure♦ Responsibility♦ Company Policies (Salary | Leave Mgmt | Appraisal | Work Culture)♦ Trainings



Process of Induction and Orientation♦ Similar to event management♦ Link with Recruitment team for Joiners♦ Scheduling of programs♦ Fixing number of participants♦ Drawing program contents♦ Coordinating with other teams for PPT♦ Arrange Venue, Food, Handouts and Stationery♦ Sending Communication Mail to participants & Concerned teams making PPT♦ Prepare your HR PPT♦ Prepare for Presenter back-up ♦ Prepare for participant back-up♦ Feedback System♦ Department specific orientation module finalization



Checklist for Induction and Orientation♦ Have appropriate rooms been booked♦ Are the rooms big enough for all course activities♦ Is the level of heating | cooling appropriate throughout the venue♦ Is the light right for slides, overhead projector♦ Is material available if required? Or Are there enough seats♦ Is the sound right? Or Is amplification required♦ Are the seats comfortable enough for the whole period of the course♦ Are adequate power points available♦ Have you considered possible interruptions and guarded against it♦ Telephones in training room Or Noise from adjoining rooms♦ Noise from outside | Unrestricted entry♦ Do participants need to bring anything

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Have you sent joining instructions:

♦ A map | details of how to get to venue or Has attendance being confirmed♦ Details of Start | Finish times or Train | Play times and Dietary requirements♦ Names of Course Leaders or Contact address and telephone numbers♦ Is the preparation completely professional?


Checklist for Induction and Orientation


Challenges in Induction and Orientation♦ Scheduling program with other presenters♦ Number of participants – Carry forward♦ Venue Issues♦ Seriousness to this process



Contents of Induction Policy♦ Need for Induction Policy♦ Strategy to cover Induction Plan for each level (Days | Levels | Focused Plan)♦ Key Responsible teams for Induction♦ Review | Feedback Mechanism of Induction



Induction and Orientation MIS Maintenance♦ Attendance♦ Coverage of New Joiner♦ Induction Module with updates♦ List of Trainers | Presenters for Induction and Orientation for each team♦ Back up of trainer in case first person is not available due to some reasons



End of Presentation


Induction and Orientation

Recruiting & HR

Transcript of Induction and Orientation